MINUTES
for the
ORDINARY COUNCIL MEETING
held on
MONDAY 19 AUGUST 2013
at 7.30pm
MINUTES
COMMITTEE
MEETING DATE
LOCATION
FILE REF
1.
ORDINARY COUNCIL
Monday 19 August 2013
COUNCIL CHAMBERS, LEVEL 1 60 TASMAN TERRACE, PORT LINCOLN
MIN201331
PRESENT
Mayor Green
Deputy Mayor Starke
Councillor Bascombe
Councillor Catt
Councillor Davis
Councillor Hartley ESM
Councillor Jolley
Councillor Patterson
Councillor Papazoglov
Councillor Rogers
Also in Attendance
Mr Geoff Dodd – Chief Executive Officer
Mrs Katrina Allen – Deputy Chief Executive Officer
Mr Bob Milic – Manager Development and Environmental Services
Mr Nigel Melzner – Manager Community Infrastructure
Mrs Nyssa Stewart – Minute Secretary
2.
OPENING PRAYER
“Almighty God, We humbly ask you to bless the work of this Council, direct and prosper its
deliberations to the advancement of your message and the true welfare of the people of this City.”
3.
APOLOGIES
Councillor Bartlett
4.
MINUTES OF THE PREVIOUS MEETINGS
CO 13/0146
Confirmation of the Minutes of the Previous Meeting
Moved:
Councillor Rogers
Seconded:
Councillor Papazoglov
That the Minutes of the Previous Ordinary Council Meeting held on Monday 5
August 2013 as per copies supplied to members be confirmed as a true and
correct record of that meeting.
CARRIED
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City of Port Lincoln
5.
19 August 2013
BUSINESS ARISING FROM THE MINUTES
Nil
6.
PETITIONS AND DEPUTATIONS
6.1.
Country Arts SA – Steve Saffell, Anthony Peluso and Simone Gillam
Mr Saffell, Mr Peluso and Ms Gillam provided a brief update on Country Arts SA current
programs and future directions and partnership aspirations.
7.
COMMUNITY QUESTION TIME
Nil
8.
CONFLICT OF INTEREST DECLARATION
Nil
9.
MOTION ON THE TABLE
Nil
10.
ELECTED MEMBERS REPORTS
10.1.
Mayoral Report
10.1.1.
10.2.
Activity Report
Deputy Mayor’s Report
Deputy Mayor Starke attended the Port Lincoln High School Welcome Assembly for Muroto
Students on Wednesday 14th August 2013.
10.3.
Councillors Reports
Councillor Hartley attended the Muroto Welcome reception and the RSL Long Tan Day held
on Sunday 18th August 2013.
11.
NOTICES OF MOTION
Nil
12.
QUESTIONS FROM COUNCILLORS
Nil
13.
MINUTES AND RECOMMENDATIONS OF COUNCIL COMMITTEES
Nil
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City of Port Lincoln
14.
19 August 2013
REPORTS/MINUTES OF COMMUNITY COMMITTEES
Nil
15.
REPORTS OF OFFICERS
15.1.
Chief Executive Officer – Ordinary Report
15.1.1.
CO 13/0147
RDA –Whyalla and Eyre Peninsula Funding Agreement (RDAWEP)
Common Seal – Regional Development Australia Whyalla and Eyre Peninsula –
Funding Agreement for 3 year period
Moved:
Councillor Davis
Seconded:
Councillor Rogers
That the Mayor and Chief Executive Officer be authorised to sign and affix the
Council Seal to the Agreement with the Regional Development Board Whyalla
and Eyre Peninsula, as tabled, for the provision of Economic Development
Services to the Region, for the three year period concluding June 30, 2016.
CARRIED
15.1.2.
RDA – Whyalla and Eyre Peninsula Business Plan 2013-14
15.1.3.
CEO Review Committee Membership
CO 13/0148
Amendment to CEO Review Committee Membership
Moved:
Councillor Bascombe
Seconded:
Councillor Catt
That Council appoint Cr Papazoglov to the Chief Executive Officer Review
Committee.
CARRIED
15.1.4.
Correspondence
15.1.4.1.
15.1.5.
CO 13/0149
LGA -2013/14 Annual Budget
Community Aquatic Swimming Facility Strategy
Endorsement of Community Aquatic Swimming Facility Strategy
Moved:
Councillor Starke
Seconded:
Councillor Patterson
That Council endorses the Community Aquatic Swimming Facility Strategy as
tabled and agrees with the findings of the Swimming Facilities Community
Reference Group that an indoor Aquatic Facility in Port Lincoln is a necessary
Community Asset for our regional population and
That if designed, constructed, operated and funded appropriately it should be a
significant asset for the future use of the community.
CARRIED
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City of Port Lincoln
19 August 2013
Councillor Davis called for a division;
Councillors Papazoglov, Rogers, Patterson, Hartley, Starke voted for the motion.
Councillor’s Jolley, Catt, Bascombe and Davis voted against the motion.
15.2.
Operations Manager – Ordinary Report
15.2.1.
CO 13/0150
SA Power Networks – Easement Letter of Agreement – St Andrews Terrace
Common Seal – Grant of Easement St Andrews Terrace
Moved:
Councillor Catt
Seconded:
Councillor Papazoglov
That the Mayor and Chief Executive Officer be authorised to execute and apply
the Council Seal to documentation associated with the Grant of Easement over a
portion of land in St. Andrews Terrace.
CARRIED
15.3.
Manager Community Infrastructure– Ordinary Report
15.3.1.
CO 13/0151
Heritage Trail Logo
Adoption of Heritage Trail Logo
Moved:
Councillor Papazoglov
Seconded:
Councillor Catt
That Council engage Woof Media to refine “Concept 3” as presented for the
Heritage Trail and that this logo then be used on all signage and symbolism along
the Heritage Trail.
CARRIED
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City of Port Lincoln
15.3.2.
CO 13/0152
19 August 2013
Community Facility Leases
Common Seal – Endorsement of Community Facility Leases for LEP Baseball
League, Tasman Cricket Club, Port Lincoln Calisthenics Club and Greening
Australia
Moved:
Councillor Catt
Seconded:
Councillor Hartley
That pursuant to Local Government Act, 1999 Section 202 and the City of Port
Lincoln Community Land Management Plans, the council authorise the Mayor
and Chief Executive Officer to negotiate lease deeds for the use of community
land, and to sign and affix the Council Seal to the relevant documentation for the
following community groups:
1. Lower Eyre Peninsula Baseball League Inc for Portion of the land A9792
comprised in Certificate of Title Volume 5709 Folio 805 being the area
marked on the plan as Annexure A in the lease, including a Building
Premises being utilised as Clubrooms, baseball diamond and backstop
area and lighting for a five year term commencing 1st July 2013 to 30th
June 2018
2. Shields United Port Lincoln Soccer and Sporting Club Inc for Sporting
Clubrooms on a portion of the land A9727 comprised in Certificate of
Title Volume 6018 Folio 141 being the area marked in the plan as
Annexure A in the lease for a term commencing 1st July 2013 to 31st
December 2015 in line with the lease for Kirton Oval
3. Tasman Cricket Club Inc for the Ravendale cricket net area a portion of
the land A2307 as comprised in Certificate of Title Volume 5709 Folio 805
being the area marked in the plan as Annexure A in the lease for a term
commencing 1st August 2013 to 30th June 2018
4. Port Lincoln Calisthenics Club Inc for the area incorporating the
Clubroom and storage areas on Stevenson Street A10621 a portion of the
Crown Land Piece 301 in Deposited plan 77953 Hundred of Lincoln,
comprised in Certificate of Title Volume 6018 folio 141 PT SEC 525, Port
Lincoln being the area marked in the plan as Annexure A in the lease for
a term commencing 1st July 2013 to 30th June 2018
5. Greening Australia for building infrastructure on the portion of the land
A9730 comprised in PT PCE 302 Certificate of Title Volume 6018 Folio
141, being the area marked in the plan as Annexure A in the lease for a
term commencing 1st September 2013 to 30th June 2018
CARRIED
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City of Port Lincoln
CO 13/0153
19 August 2013
Lease over Operational Land – Rotary Club of Port Lincoln
Moved:
Councillor Catt
Seconded:
Councillor Hartley
That Council grant a lease over operational land with the Rotary Club of Port
Lincoln for the shedding on a portion of the land comprised in Certificate of Title
Volume 5949 Folio 229 being the area marked in the plan as Annexure A in the
lease for a term commencing 1st July 2013 to 30th June 2018.
CARRIED
15.3.3.
15.4.
Manager Development & Environmental Services – Ordinary Report
15.4.1.
CO 13/0154
Overnight Camping Permits for Recreational Vehicles
Signature Homes (DA 931/C017/07)
Community Title Land Division 931/C017/07 – Signature Homes
Moved:
Councillor Starke
Seconded:
Councillor Hartley
That Council endorse the Chief Executive Officer to negotiate a suitable
agreement with Signature Homes in relation to development application DA
931/C017/07, to waive all or a portion of the required open space fund
contribution in lieu of undertaking civil construction works and/or reducing the
number of allotments to provide a central recreational reserve for the residents
of the community title project.
CARRIED
CO 13/0155
Community Title Land Division 931/C017/07 – Approval of Open Space
Contribution
Moved:
Councillor Rogers
Seconded:
Councillor Catt
That any negotiated proposal regarding the open space contribution Signature
Homes in relation to development application DA 931/C017/07 be forwarded to
Council for endorsement.
CARRIED
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City of Port Lincoln
16.
TABLED PUBLICATIONS AND CIRCULARS
16.1.
17.
19 August 2013
Regional Development Australia, Whyalla and Eyre Peninsula – Business Plan 2013-14
URGENT BUSINESS WITHOUT NOTICE
17.1.
Councillor Rogers
Councillor Rogers shared news that the University of South Australia are launching a five year
strategy in which two regional centres will be selected to build two new campuses.
Councillor Rogers stated his interest in flagging Port Lincoln as a potential location.
17.2.
Councillor Bascombe
Councillor Bascombe was contacted by Mrs Woolnough requesting an update on the
construction of the proposed toilet block in the Coles Carpark. Mr Melzner advised that the
property transfer papers have been processed and that and correspondence has been
forwarded to the Sarin Group Property Board seeking a response to Council’s request to
erect a temporary toilet facility in their carpark. No response has been received to date.
Councillor Bascombe enquired about the progress of investigating a method to reduce the
electricity demand charge for Ravendale Sporting Complex. Mr Melzner advised that a
consultant from Secon is investigating the possibility of installing a switch to avoid the lights
being utilised at the peak demand time over the summer months and will report back to
Council on progress with this investigation.
Councillor Rogers left his chair at 9.45pm
Councillor Rogers returned at 9.47pm
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City of Port Lincoln
18.
19 August 2013
CONFIDENTIAL MATTERS PURSUANT TO SECTION 90 OF THE LOCAL GOVERNMENT ACT 1999
CO 13/0156
Confidential Order – Deferred Urban Zone DPA
Moved:
Councillor Davis
Seconded:
Councillor Papazoglov
That the City of Port Lincoln Council orders (pursuant to the provisions of Section
90 (2) of the Local Government Act 1999), that the public, with the exception of
the Chief Executive Officer, Deputy Chief Executive Officer, Manager
Development and Environmental Services, Dean Lukin Jr, Mark Baade and the
Minute Secretary be excluded from attendance at so much of the meeting, as, is
necessary to receive, discuss and consider in confidence, information contained
within the Strategic Planning and Development Policy Committee Meeting
Minutes concerning “Greater Port Lincoln Draft Structure Plan, Strategic
Directions Report, Residential DPA and Deferred Urban Zone DPA” be issued on
grounds contained within:
Section 90(3)(m) :
(m) information relating to a proposed amendment to a Development
Plan under the Development Act 1993 before a Development
Plan Amendment proposal relating to
the amendment is
released for public consultation under that Act.
CARRIED
CO 13/0159
Confidential Order to Remain in Force – SPDP Minutes
Moved:
Councillor Davis
Seconded:
Councillor Rogers
That the City of Port Lincoln orders (pursuant to the provisions of Section 91 (7)
of the Local Government Act 1999), that the order issued by the Council covering
the information contained within the confidential Strategic Planning and
Development Policy committee Meeting Minutes concerning “Greater Port
Lincoln Draft Structure Plan, Strategic Directions Report, Residential DPA and
Deferred Urban Zone DPA” remain in force until released for public consultation.
CARRIED
18.1.
CO 13/0161
Manager Development and Environmental Services – Ordinary Report
Confidential Order to Remain in Force – Deferred Urban Zone DPA
Moved:
Councillor Catt
Seconded:
Councillor Bascombe
That the City of Port Lincoln orders (pursuant to the provisions of Section 91 (7)
of the Local Government Act 1999), that the order issued by the Council covering
the information contained within the confidential report entitled “Bob Milic,
Manager Development and Environmental Services– InCommittee Report”,
concerning “Deferred Urban Zone Development Plan Amendment (DPA)” remain
in force until released for public consultation.
CARRIED
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City of Port Lincoln
19.
19 August 2013
NEXT MEETING
Monday 2 September 2013 at 7.30pm
20.
CLOSURE
There being no further business the meeting is declared at 11.07pm.
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