Ray-Pec School Board Update
Regular monthly meeting
July 24, 2014
This is a summary of the Ray-Pec Board of Education meeting on July 24, 2014. This is an unofficial
record. The official minutes of each board meeting are posted on the district web site at:
http://www.boarddocs.com/mo/rpsd/Board.nsf/Public
The School Board on July 24 approved a new Teacher Evaluation handbook, the purchase of 360
Chromebooks, and a new reading intervention program for Grades 7-8.
The board also tabled consideration of the Math and English Language Arts curriculum. The board
reviewed the curriculum at its June 17 Board Retreat, but wanted additional time for a newly appointed
Curriculum Committee to have a chance to review the curriculum before formal board approval.
Action items
Chromebooks bid
The Board approved a bid from Best Buy to purchase 360 Samsung Google Chromebook computers for a
total of $94,878. The computers will be used by students in the Bring Your Own Device program as
supplemental devices in the participating classrooms.
Teacher Evaluation Handbook
The Board approved a revised Teacher Evaluation Handbook, which outlines a revised teacher
evaluation instrument. A team of district teachers and administrators worked during the past year to
review and revise the instrument to comply with requirements of the Missouri Department of
Elementary and Secondary Education. The handbook includes the process and timeline, as well as forms
for teacher and administrator use. To review the handbook, go here:
http://www.raypec.k12.mo.us/DocumentCenter/View/7683
Schedule tax levy hearing
The Board scheduled the annual tax levy public hearing for 6:45 p.m. Thursday, Aug. 28. The hearing will
immediately precede the regular monthly meeting.
Change orders
The Board approved an additional $4,957.80 in change orders for the construction of secured entrances
at Peculiar Elementary, Raymore Elementary, Shull Elementary, and the south high school building. The
original bid from Imperial Construction was $14,000. The Board approved an additional contingency
amount of $12,420, for a total approved construction amount of $426,420. Change orders to date total
$17,377.80, which is $4,957.80 over the total approved construction costs.
Reading Intervention Program for Grades 7-8
The Board approved the purchase of Achieve 3000, a new reading intervention program for Grades 7-8,
starting this school year. The program is designed to support struggling readers. It will replace the Read
180 program at the middle school. Achieve 3000 delivers assignments at 12 different reading levels,
along with formative assessments. It continually assesses students’ reading levels and provides results
immediately so teachers can address weaknesses and gaps, and further build on strengths.
The cost of the program is $10,785 per year (three-year purchase price). The district will not purchase
Read 180 for the middle school. That cost was $10,100 per year. The net difference is $685 per year.
Board policies
The Board approved the first readings on a number of district policies, which had earlier been
considered by the district’s Policy Review Committee. These policies will be presented for final approval
at a future meeting: ADF-District Wellness Program; AH-Use of Tobacco Products and imitation Tobacco
Products; CBG-Evaluation of Superintendent; CFB-Evaluation of Principals; EF-Food Service
Management; EFB-Free and Reduced-Price Food Service; GCBDA-Professional Staff Short Tern Leaves
and Absences; GCN-Evaluation of Professional Staff; GDBDA-Support Staff Leaves and Absences; GDNEvaluation of Support Staff; ILA-Test Integrity and Security; IM-Evaluation of Instructional Programs; and
KB-Public Information Program.
To read these and other school board policies, go here:
https://eboard.eboardsolutions.com/ePolicy/PolicyOverview.aspx?S=80000&Sch=80000
Surplus property
The board declared a list of televisions, VCR players, DVD/VHS players, and overhead projectors as
surplus. These items will be made available for bids through Gov Deals as part of the surplus property
procedure. The board approved bids for three stoves. The district will receive $419.35 for the items.
Information items
Staff Wellness update
Kate Zeysing, the district’s Wellness Coordinator, and Kristin Grace, representing CBIZ, the district’s
insurance broker, presented an updated on Staff Wellness.
They reported that 99 percent of eligible employees participated in a biometric health screening and
health risk assessment. Employees who do not participate in the screening must pay a $41.29 per
month premium differential. For the 2014-2015 school year, five individuals will be charged the
premium differential.
Results of the screening showed that the percentage of low risk employees increased from 77 percent to
79.5 percent. The percentage of overweight or obese participants dropped from 69.8 percent to 65.8
percent. The percentage of tobacco users dropped from 10.1 percentage to 7 percentage.
The percentage of employees with low physical activity went up slightly from 34.2 percent to 34.3
percent. The percentage of employees with high blood pressure went from 5.7 to 6.5 percent.
State and Federal Program contacts
The Board approved a list of people who are contacts and local educational agency (LEA) representatives
for specific state and federal programs:
 Kristel Barr, Director of Student Services and Secondary Education, is the contact person for the
Title I, Title II, Class Size Reduction, Section 504, Homeless, and English Language Learner
programs.
 Lisa Hatfield, Director of Human Resources, is the contact person for the Title IX program.
 Linda Bass, Director of Special Education, Grades 5-12, is the contact person for the IDEA 94-142
program.
 Jacque Underwood, Director of Special Education, PreK through Grade 4, is the contact person
for the Early Childhood Special Education program.
 Jay Harris, Assistant Superintendent for Administrative services, is the district’s Americans with
Disabilities Act Coordinator.
 Karen Hurst, Director of Curriculum, Assessment and Elementary Education, is the contact
person for the Gifted program.
 Superintendent Dr. Kari Monsees is the LEA representative for all of the above listed programs,
and all other state and federal programs.
Colleen Johnston, Director of Child Nutrition, is the contact person and LEA representative for the
district’s Food Service program.
School Resources Officer Agreement
The Board approved the School Resource Officer agreement with the City of Peculiar for the 2014-2015
school year.
Committee reports
Board Member Joe Anthuis reported on the recent Policy Review Committee meeting. Board Vice
President Ruth Johnson reported on her work with MSBA legislative advocacy. She joined a Missouri
delegation earlier in the month that traveled to Washington, D.C., to discuss e-rate, nutrition
requirements and other federal issues with legislators. Mrs. Johnson also shared that Melissa Randol
will be the new executive director for MSBA beginning July 1, 2015.
Board member comments
Board Member Barbara Boucher shared information about the recent Peculiar Chamber of Commerce
meeting. State legislators were present to report on the most recent legislative session and respond to
questions from the audience. Board Members Johnson and Anthuis shared positive comments about
the first day of registration.
Other business
Consent agenda
The board approved the consent agenda, which included the business report, and minutes for theJune
17 Board Retreat and the June 26 regular monthly Board of Education meeting. The consent agenda also
included a list of district contacts for state and federal programs. You may view these reports at:
http://www.boarddocs.com/mo/rpsd/Board.nsf/Public
To view the personnel report (hirings, resignations and retirements), go here:
http://www.raypec.k12.mo.us/index.aspx?nid=714. These items are considered during the closed
session of the meeting, and made public afterward.
Updates
 Convocation: Aug. 7: Breakfast at 7:30 a.m. and meeting at 8:30 a.m.
 Preview Day for Grades 5, 7, and 9, and Meet the Teacher Night: Aug. 11.
 First day of school: Aug. 13.
 Joint Cities meeting, 6:30 p.m. Aug. 20, at the City of Raymore.
 Tax levy hearing, 6:45 p.m. Aug. 28, at the Ray-Pec Administrative Services Center.
 Regular school board meeting, 6 p.m. closed and 7 p.m. open session, Aug. 28, at the Ray-Pec
Administrative Services Center.