CONTENTS
1. MASTER
2. TRANSACTION
3. FINAL ACCOUNT
4. FORMS
5. WEALTH TAX
6. REPORTS
7. TOOLS
8. ONLINE TOOLS
9. QUICK ASSESS
10. TOOL BAR
11.BALANCE SHEET OPTIONS
(AVAILABLE ONLY IN INCOME TAX AUDITOR)
12.BILLING
MASTER
A. CLIENT MASTER
Client is important entity for every professional. Activities related to managing client
information are imperative. Effective management of client information will make
increment in client satisfaction and Profit. Client database are very important in present
scenario.
Zen software solution is providing you a better way ‘Client Master’ that will help to
effectively manage client basic information. The client master organizes the client general
information and other acquaintances information as well as addresses, contact no., mail &
web addresses
New Client
Key Feature
You have to create client master only at once and it will be used in all modules of Spectrum.
Required Data while feeding for Client Master
1. Client code: Client code is unique identification code. It fulfills you digital requirements, while you
are searching any specific client. Unique code system in software prevent to assign same code when
you are creating a client, when you are entering client code a list appears having the words you
entered, the unique identification system helps you to manage your client systematically while you
are having thousands of client. The client may be alphabetic, numeric or alphanumeric as you
require.
2. Status: The client appears you may have its status likewise proprietor or partner in any firm or
private limited concern. Whatever you require, select any one of them from the list.
3. Residential Status: The client may be Resident, Non-resident, Resident but not ordinary resident.
Make Selection from the list, as you require.
4. Group (If list not appears, click on Create Group option): Group is related to a particular collection
of things, some of the clients may relate to a particular business group or public limited concern. The
group management feature allows you to group your client collectively.
You may create new group information, after group information and delete a group.
The group you have created appears in a list, so select a group from the list.
5. Prefix: This appears as salutation for your client. Select the word you require.
6. First Name: Enter the First name of your client. It is mandatory field.
7. Middle Name: Enter the middle name of client person, if any.
8. Last Name: Enter the last name of client, if any.
9. Spouse Name: Enter name of spouse with selection of prefix.
10. Kartas Name: (In case of HUF Client status only) Enter Karta name
11. Signing Person: Enter the name of authorized person, who can make signature on documents etc.
12. Father Name: Enter father name of client with selection of prefix.
13. Designation of Signing Person: Enter the title of post for authorized person.
14. Date of Birth: If your client is individual, so require to enter date of birth for client.
15. Incorporation Date: If your client is private limited, public limited or partnership concern, enter the
incorporation date.
16. Registration No.: Enter the registration no. of client.
17. City: Enter the name of city, where client is located.
18. Range: Enter the Range code
19. PAN: Enter Permanent Account Number allotted by authorized authority of Income Tax
Department. The number allotted to an assessee by the assessing authority for immediate recognition
of the assessee is called permanent account number. It is a district ten Character alphanumeric
account number to identify assessee.
20. Disability: Select the disability (Severe or Normal disability) for individual type client, if any. (u/s
80U)
21. Select Office Address to enter the office address.
22. Select Residence Address to enter the residence address.
If Residence address is same as office address than check the option.
(Copy Office address)
If you have entered information required for your client, click on save button.
CLIENT STATUS
1. Individual: An Individual means a natural person i.e. a human being. It Includes a male, Female,
minor child and a lunatic or idiot. However, the Income of a minor is now generally included in the
Income of parent. The assessment of lunatic or idiot or minor whose income is taxable in his own
hands is done through representative assessee.
2. HUF: A Hindu undivided family has not been defined under the tax laws. However as per the Hindu
law, it means a family which consists of all person lineally descended from a common ancestor
including their wives and unmarried daughter.
3. Company: A Company means an Indian company. Whether it is private or public.
Private Company: A private company means a company which has minimum two members having
minimum paid-up capital of Rs. One lacs. Such companies are restricted to issues his shares to
public.
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Public Company: A public company means a company which has minimum seven members having
minimum paid-up capital of Rs. Five lacs. Shares issued by these companies are fully transferable
and listed in stock exchange. Such companies are required to have at least three directors.
Firm: It means a partnership firm which has written contract i.e. partnership deed.
AOP (Association of Person): The Income tax act does not define what constitutes an association of
person which under section 2 (31) (V) of the Income tax act, 1961 is an entity or unit of assessment.
AOP means two or more persons who join for a common purpose with a view to earn an income. It
need not be on the basis of a contract. Therefore, if two or more persons join hands to carry on a
business but do not constitute a partnership, they may be assessed as an AOP.
BOI: Body of Individual means a conglomeration of individuals who carry on some activity with the
objective of earning some income. It would consist only of individuals. Entities like companies or
firms cannot be member of a BOI. Income tax shall not be payable by an assessee in respect of the
receipt of share of income by him from BOI and on which the tax has already been paid by such
BOI.
Local Authority: Local authority means Panchayat, Municipal Committee, District Board and
Cantonment Board.
Artificial Juridical Person: The entities which are not natural persons but are separate entitles in
the eyes of law.
EDIT CLIENT
1. Click on Edit client Option.
2. Select the particular client you want to edit.
3. Select the option to edit Client as Master or Assessment Year.
4. Make the changes in Client information and Update the information.
DELETE CLIENT
1. Click on Delete client button.
2. Select the client you want to Delete.
3. Select the Software from where you want to Delete the particular client.
CHANGE CODE
1. Click on Change Code Option.
2. Select the Client you want to Change the code.
3. Provide the New Code to that client.
4. Click on OK button to save the changes.
SEARCH CLIENT
1. Select the Search option criteria as Individual Search or Group wise search.
2. Provide Name, City, Phone, State, Area, mobile or Pin Code to search the particular client.
3. Click on Report button to take the print report of searched clients.
IMPORT
This option provides the facility to import the Client master data, if available in Excel Sheet format.
We have given our personalized Excel sheet format at: C\program files\KDK Softwares\KDK
Support\client Master.
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LABEL PRINT
To take the printout of Label, click on Label print option.
Select the client and to set the format click on Settings button.
Click on Name Formatting to Format the name setting.
Click on Address Formatting to Format the Address Settings.
These options are available to change the label settings.
A. Office Address
B. Residence Address
C. Change Cases
B. CLIENT SELECTION (SHORT KEY: F8)
MASTER  CLIENT SELECTION
1. It will display you the complete list of client’s
2. Select the particular client and Click on Select button.
C. ASSESSMENT YEAR (SHORT KEY: F9)
MATER MENU  ASSESSMENT YEAR (SHORT KEY: F9)
1. It will display you one pop up window from there you can change the Assessment year.
D. CONSULTANT INFORMATION (SHIFT+F1)
MATER MENU CONSULTANT INFORMATION (SHIFT+F1)
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Used to fill the Information about the CA firm.
Fill the Name of the Firm. (Proprietorship/Partnership)
PAN no. of Proprietorship/Partnership firm.
Fill Membership No. (CA institutes Membership No.)
Designation, Signing Person Name and Service Tax No.
Enter house name and house number.
Enter street, Area, City and State along with the PIN code No.
Enter Phone No., E mail and Remarks.
9. Click on Partners button to fill the information about Partners.
10. Enter Partner Name and Membership No.
11. Enter PAN No. of partner.
12. Check on Selected box.
13. Click on Back button to go back on previous screen.
14. Click on Save button to save the details.
15. To Delete: Select the particular consultant and click on Delete button.
E.
LETTER HEAD MASTER
 Go to Master and Click on Letter Head Master Option, as Shown below.
 Select the Template Name. You can change the letter head presentation by selecting different
template name.
Here you can also set line that it will appear after, before, both side or no line and you can also
set line gap.
 In step two you can set number of columns, alignment, font size and font style.
 Insert Data Field: If you do not want to enter data manually than you can Insert data from this
option for this you have to simply select a column and then click on insert data field, there you
will get many fields and you can select the fields which you wants to print on letter head. After
this click on update than print preview. It will automatically take the data from CA Firm Master
and Client Master.
Print Preview: By this option you can see the preview of letter head.
Default: You can undo the setting by click on default.
F.
ERI User Master
Master ERI User Master
 For creation of ERI user master it will be usable for accessing ERI Web services, available in
Online Tools Menu.
G.
Other master
 Master  Other master- Find all the details related to exempted incomes, other source incomes,
80c Deductions.
H.
Digital Signature
 Mater Menu Digital Signature- We can saves details of digital signature certificate.
TRANSACTION (Alt+T)
1. ADDITIONAL INFORMATION
A. Additional Detail is used to fill the details about the Bank Account Information.
B. It is mandatory field.
C. Fill the Bank details by using MICR/IFSC Code Search.
D.
E.
F.
G.
Select the Type of Account as: Saving or Current.
Fill the account number and Select that ECS is available or Not.
If Credit Card ID issued than give the detail about Credit card.
Give the information about TRP (Tax Return Preparer) as TRP ID No., Name of TRP and
Amount given to TRP.
H. Click on save button to save the details.
2. GENERAL INFORMATION
BALANCE SHEET
Here you have to create Balance Sheet according to fixed particulars given.
 Enter the amount in yellow colored fields in front of applicable particulars.
 Import from Final A/C: It will import the balance sheet from Final Account Menu Item.
 Import from Zen Balance Sheet: It will allow you to import the data from TransactionBalance
Sheet Trial Balance.
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Click on Import from Zen Balance sheet button.
It will display you the available balance sheet data in Trial balance.
Click on Next and Finish button to proceed for the import.
Click on save button to save the entries.
Delete: Click on delete button to delete the entry.
PROFIT AND LOSS
Here you have to create Profit and Loss according to fixed particulars given.
 Enter the amount in yellow colored fields in front of applicable particulars.
 Import from Final A/C: It will import the Profit and Loss from Final Account Menu Item.
 Import from Zen Balance Sheet: It will allow you to import the data from
TransactionBalance Sheet Trial Balance.
 Click on import from Zen Balance sheet button.
 It will display you the available Profit and Loss data in Trial Balance.
 Click on Next and Finish button to proceed for the import.
 Click on save button to save the entries.
 Delete: Click on delete button to delete the entry.
Other Information 1
 Select method of accounting.
 Select details of method of valuation of closing stock.
 Click on save button to save the entries.
Other Information 2
 Fill the amount in respective/applicable particulars.
 Click on Save button to save the entries.
 Delete: Click on Delete button to delete the entries.
Trading Concern
If Trading concern is applicable then fill the details of trading concern.
 Enter Item name.
 Select the Unit of measurement.
 Enter opening stock.
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Enter purchase cost.
Enter sales.
Enter closing stock.
Shortage/Excess amount will be displayed automatically.
Click on save button to save the entries.
 Select the raw and click on Delete button to delete the entries.
Raw Materials
 Enter Item name.
 Select the Unit of measurement.
 Enter opening stock.
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Enter Purchase.
Enter Consumption.
Enter Sale.
Enter Closing Stock.
Enter Yield Finance.
Enter % of Yield.
Shortage/Excess will be displayed automatically.
Click on Save button to save the details.
Click on Delete to delete the entries.
Finished Goods
 Enter the Item Name.
 Select the Unit.
 Enter opening stock.
 Enter Purchase.
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Enter Qty MFG.
Enter Sale.
Enter Closing stock.
Shortage/Excess will be auto displayed.
Click on save button to save the details.
Click on Delete to delete the entries.
Import
Import function is available to import general information data through excel sheet. Blank excel
sheet is available in Tool Menu.
Refer Company Information “Import From Excel Sheet”.
Export: To export general information data in excel sheet.
Foreign Assets: To enter details of Foreign Assets.
3. COMPANY INFORMATION
This utility will enable only in case of Companies (Private Ltd. /Public Ltd.)
Holding Detail
Here you have to enter the details about holding company.
Enter Name of company and Address.
Enter City, State and PIN code.
Enter PAN of company.
Subsidiary Detail
Here you have to enter the details of Subsidiary company if that company is
holding too.
Enter Name of company.
Enter PAN No. of company and Address.
Enter City, State and PIN code.
Business Reorganization
Enter the details of Business Reorganization if any.
Key Persons
Here you have to enter the details of Key persons within that particular company as Managing
Director/Directors.
 Enter Name of person along with the Designation, DIN and PAN No.
 Enter Address, City.
 Enter State and PIN code.
Beneficial Owners
Here you have to enter the details of Beneficial owners of Shareholders.
 Enter the Name and PAN no. of persons.
 Enter Address (City, State and PIN code).
 Enter the percentage of Shares owned.
Dividend Profit
Here you have to enter the details about “Dividend Distributed Profit”.
 Enter Date of Dividend distribution.
 Enter Interim Rate, Final Rate and Amount Paid.
 Enter Additional Tax, Surcharge and Education cess.
 Click on Save button to save the entries.
Dividend Tax
Here you have to enter the details about “Dividend Distributed Tax”.
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Enter Particular of dividend distribution tax.
Enter BSR code and Challan No.
Enter Date and Amount.
Click on save button to save the entries.
Company Nature
Here you have to enter the details of Company and Business.
 Mark a check on applicable field.
 Click on save button to save the details.
Import
This tool provides you the facility to import these entities into module from Previous year as well as
from Excel template too.
Import from Excel Sheet
 Select the import selection as: “Import From Previous Year” or “Import From Excel Sheet”.
If you are importing from Previous Year then check on particular entry to import.
 Click on Proceed button to go for import the data.
 Or click on Back button to exit from this screen.
If you are importing from Excel Sheet
First take blank excel sheet from Tool Menu there after enter data in excel template.
 Now browse for the saved excel file (in which you have maintained the data)
 Then Check on particular entity to Import.
 Click on Proceed button to go for import the data.
 Or click on Back button to exit from this screen.
4. FILING INFORMATION
Nature of Business
Here you have to provide the information about Business nature (Business code and description)
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Select the business code from the drop down menu.
Its business description will be displayed automatically.
Click on Save button to save the entries.
Select the raw and click on Delete button to delete the particular entry.
Filing Status
 Select the section under which return is being filled.
 Select whether it is your Original Or Revised return.
 In case of revised return, enter Original returns Receipt No. and Date of filing.
 Click on save button to save the details.
Representative Detail/Signatory Details
If the return is filled in capacity of a representative assessee or Signatory Changes then you have to
enter the details of representative assessee/Signatory Details.
 Enter Name, Address of representative assessee.
 Enter the PAN No. of representative assessee.
 Click on save button to save the details.
5. AUDITOR INFORMATION
If your Income tax return is under audit (liable to maintain accounts under section 44AA or 44AB)
Then you have to fill the Auditor information.
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Check on options as ‘Are you liable to maintained accounts as per section 44AA or 44AB.
Select the Auditor Firm from the menu.
Select Auditor Name. (Will come automatically from Consultant Master)
Put the Date of Audit report.
Select the Membership No.
Click on save button to save the entries.
6. E-PAYMENT OF CHALLAN
This facility is provided for the on line payment of Income tax challan payment. Fringe Benefit tax
challan payment and for Wealth tax challan payment.
 Go to e-payment of challan option.
 Select the type of payment you want to do.
 Select the assessment year from the list provided.
 Select whether it is Advance tax or self-assessment tax.
 Click on e-payment button.
 It will direct you to Income tax site for e-payment.
 All the required details will be fetched automatically from the client master otherwise fill all the
mandatory fields.
 Select the bank name in which you want to deposit the payment.
 Click on Proceed button to go further.
 Click on Clear form button to clear all the fields of Form.
 Now on second page it will give you one confirmation page and if all the data is rite than click on
Submit to the Bank button for the payment.
 After this you will be directed to that particular Bank’s Net Payment Gate Way facility.
 Enter User ID and Password to login into Bank’s Internet Banking Module.
 Provide the required information to make e-payment.
7. SALARY INCOME
Basic Salary: A certain fixed amount payable in cash to an employee on monthly basis is known as
basis salary.
Commission: It means an amount which is paid/payable by the employer to the employee in
addition to the salary, Commission may be fixed amount or fixed percentage of turnover or net profit
etc.
Bonus: Bonus is nothing but additional salary. Employer may distribute the amount of profit among
the employee. Such distribution of profit is known as bonus.
Provident Fund: Provident fund scheme is a welfare scheme for the benefit of the employees.
Under this scheme, certain sum is paid by employee as his contribution to the provident fund every
month.
Recognized Provident Fund: According to this act, in an organization where 20 or more employees
are working in under an obligation to get registered under the provident Fund Act, 1952 and start a
provident fund scheme for their employees of its establishment.
Unrecognized Provident Fund: A scheme of provident fund started by the employer and employees
in an establishment, whether approved by the Commissioner of Provident Fund or not but not
approved by Commissioner of Income Tax is called Unrecognized Provident Fund.
Perquisites
Perquisites: Perquisites are the benefits in addition to normal salary to which the employee has a
right by virtue of his employment.
Interest free loan or Loan at a concessional rate of interest: If the loan provided by the employer
to employee is free of interest then the value of such facility is charged to tax as per the rates
announced by S.B.I. on the first day of previous year.
Leave Travel Concession or LTC: It means amount received by the employee from his employer
for himself and for his family member to any place in India during the service or after retirement.
Terminal Benefit
Gratuity: Gratuity is a payment made by the employer to an employee in appreciation of the pat
services rendered by the employee.
Pension: Pension is a payment made by the employer after the retirement/death of the employee as a
reward for past service.
Encashment of Earned Leave: Employees are entitled to various type of leave while they are in
service. The leave may either be availed by them or in case these are not availed, these may either
lapse or these may be allowed to be encashed every year or these may accumulated and encashed on
retirement or death or termination.
Allowances
Allowance: Allowance is fixed monetary amount provided by employer to employee for performing
his duties.
Foreign Allowance: Allowance provided by Government (Central or State) to an Indian national for
rendering services outside India are known as foreign Allowance.
Traveling allowance: Allowances granted to meet the cost of travel on tour or on transfer of duty
including any sum paid in connection with transfer (Packing and transportation of personal effects)
Daily allowance: Any allowance, whether granted on tour or for the period of journey in connection
with tor or transfer to meet the ordinary daily charges incurred by an employee on account of
absence from his normal work of duty.
Conveyance allowance: Any allowance granted to meet the expenditure incurred on conveyance in
performance of duties.
Helper allowance: Any allowance to meet the expenditure on a helper where such helper is engaged
for the performance of official duties.
Research allowance: Any allowance granted for encouraging the academic research and other
professional pursuits.
Uniform allowance: Any allowance to meet the expenditure on the purchase or maintenance of
uniform for wear during the performance of duties of an office.
House Rent Allowance: This allowance is given by the employer to the employee to meet the
expenses in connection with rent of the accommodation.
Transport allowance: This allowance is granted to an employee to meet expenditure of journey
between residence and place of duty.
Allowance allowed transporting employees: This allowance is granted by the employer (engaged
in transport system) to the employee to meet the personal expenditure during duty performed in the
course of running of such transport from one place to another.
1. Fill the Name of Employer.
2. Select the Type of Employer as Govt. Employer, Local Authority, Private, Public Sector
Undertaking and Semi Govt.
3. Fill the Office Address.
4. Fill city, State, Pin Code and Employment Period.
5. The date of employment should be within the financial year.
6. If in one financial year there are two employers than you have to enter separate information about
employer.
Select the Salary option as Basic or Gross.
In case of Gross Salary
You have to calculate exemption available for different allowance and enter the figures into
allowances. Perquisites, Terminal Benefit and other allowances will be disabled.
7. Select the Metro City option if you are residing in Metro City.
8. Fill the gross salary.
9. Click on Detail button to enter the detail of Allowances.
10. Select the allowance from description and fill in the exempt amount column with the figures
provided to you or calculated manually by you.
Available allowances in Under Section 10:
A. Academic Allowance u/s 10 (14) (i)
B. Allowance to member of armed force u/s 10 (14) (ii)
C. Allowance to transport employees u/s 10 (14) (ii)
D. Compensatory Allowance u/s 10 (14) (ii)
E. Hill Area Allowance
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In case of Basic Salary
Fill the basic amount of Salary.
Fill the Dearness Allowance.
Enter the Commission on Sale.
Enter the No. of Months.
Fill the Part of Salary.
Enter Bonus Amount.
For enter the Allowances click on Detail 1 button.
Allowances
A. House Rent Allowance
1. Enter amount received (As H.R.A.) with no. of months.
2. Enter the Rent Paid (Actual Rent Paid)
3. Enter exempt amount
4. It will calculate the Taxable amount by using Auto Calculate button.
B. Transport Allowance
1. Check whether blind or physically handicapped.
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Enter Amount (Allowance Received)
Enter No. of Months.
Enter exempt Amount of Allowance.
It will calculate the Taxable Amount automatically.
C. Education Allowance
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Enter the Amount received as allowance.
Enter the no. of child.
Enter the No. of Months.
Enter exempted Amount.
It will calculate the Taxable amount automatically.
D. Hostel Allowance
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Enter the Amount received as allowance.
Enter the no. of child.
Enter the No. of Months.
Enter exempted Amount.
It will calculate the Taxable amount automatically.
E. Allowance to Transport Employees
1. Enter Amount received.
2. Enter the No. of Months.
3. Enter exempt amount.
4. It will automatically calculate the Taxable income.
F. Other Allowances
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4.
Select the particular allowance from the Description.
Enter the Amount Received and Exempt Amount.
Click on save button to save the entered data.
You can Modify and Delete the particular entry by using Modify and Delete button.
These are the various allowances are available in description:
 Boarder Locality allowance
 City compensatory allowance
 Conveyance allowance
 Difficulty Area allowance
 Helper Allowance
 High Attitude Allowance
 Hill area allowance
 Medical allowance
 Remote locality allowance
 Traveling allowance
Perquisites, Terminal Benefits & other details can be entered by clicking on details button.
Click On save button to save details.
TDS Salary import: Salary details can be import if selected client salary details are available in
TDS Software as an employee.
Import Salary Info from other client: if same salary is applicable then you can import other
client entered salary details in selected client.
8. HOUSE PROPERTY INCOME
Annual value: The Annual value of any property shall be the sum for which the property might
reasonably be expected to be let from year to year. It may neither be the actual rent derived nor the
municipal valuation of the property.
Municipal value: This is value as determined by the municipal authorities for levying municipal taxes
on house property.
Fair rent: Fair rent is the rent which a similar property can fetch in the same or similar locality, if it is
let for a year.
Standard rent: Standard rent is fixed under the Rent Control Act. if the standard rent has been fixed for
any property under the Rent Control Act, the owner cannot be expected to get a rent higher than the
standard rent fixed under Rent Control Act.
Unrealized rent: The amount of rent which the owner cannot realize shall be equal to the amount of rent
payable but not paid by tenant of assessee and so proved to be lost and irrecoverable.
Municipal Tax: A municipal tax means the taxes which are imposed by municipal authority in respect
to the house.
Income from house property: The annual value of property of any building or lands appurtenant
thereto of which the assessee is the owner shall be subject to income-tax under the head ‘Income from
house property’
Vacancy period: Vacancy period means a period in which the house is neither occupied by owner nor
by the tenant.
Let-out house: Let-out house means a house which is occupied by the tenant instead of owner of the
house property.
Where to Fill House Property Income
1. Go to Transaction Menu I, Click on House Property Income (Ctrl+H)
2. Fill the applicable Income as Self Occupied Income as well as Let out income.
There are two types of house property income available here:
1. Self-Occupied Property
2. Let Out
How to Add Self Occupied Property
ä Fill the Description of House Property.
ä Fill the Date of Completion/Purchase of property.
ä Current Fin year interest
 In case of Loan put the Borrowing date.
 Fill current financial interest.
 Click on save button to save details.
How to Add Let Out Property
 Click on Let out Button.
 Fill the name of Tenant.
 Address, City, Pin of the Tenant.
 Put the PAN No. of Tenant.
 Fill the Built up Area of Land in Sq. M.
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Fill area of Land Appurtenant in Sq. M.
Put the annual value of the property. Click the button to enter the details of Annual Value.
Municipal/House Tax Paid.
Put the Arrear of Rent Received.
Fill the percentage of ownership.
If Pre-Construction is there than fill the date of Completion.
Fill the Gross Amount.
Click on save button to save the entries.
9. BUSINESS AND PROFESSION INCOME
Add/Modify Business
 Go to Business and Profession Income.
 Select Add/Modify business option.
 Click on Add button.
 Fill business name and particulars.
Select particular from Net profit as per P & L A/C, Surplus as per Income & Expenditure,
Net Loss as per P & L A/C and Deficit as per income & Expenditure.
 Go to Amount field, it will give you two options to import figure from General
info Profit & loss and from IT P & L.
 Select nature of business from Ordinary or Speculation or Specified.
Expenses
A. Business Name
Select the business for which you want to allow/disallow expenses/incomes.
B. Details of Allowable/Dis allowable expenditure
1. Depreciation Separately Considered: Depreciation charged in the books to arrive of profit has
to be added back to net profit.
2. Depreciation allowed as per IT Act: Depreciation calculated as per rates (of depreciation)
provided in income Tax act has to be deducted from Net Profit.
3. Donation: Donation taken in books of account has to be added back to net profit. (Separate
rebate available u/s 80 G)
4. Payment Exceeding Rs. 20000 (in cash): Where any single payment for any revenue
expenditure has been made in excess of Rs. 20000 in case has to be added back to net profit.
Income Tax Act disallows such expense.
5. Income Taxable under other head of Income: Any income which is taxable under other head
i.e. Salary, House property, Capital Gain, if taken into P & L to arrive at net profit has to be
deducted. Income chargeable under other head has to be calculated under that head only.
6. Expense related to other head of Income: Any expense incurred to earn income chargeable
under other heads is to be disallowed and added back to profit.
Following income
Profit from business u/s 44 AD
Profit from business u/s 44 AE
Profit from business u/s 44 AF
Profit from business u/s 44 B
Profit from business u/s 44 BB
Profit from business u/s 44 BBA
Profit from business u/s 44 BBB
Profit from business u/s 44 D
Profit from business u/s 44 DA
Profit from business under chapter XII-G
Profit from business under first schedule of IT Act
All these above stated income has to be deducted from Net Profit (If taken into P & L A/C).
1. Exempt Income: Any exempt income which is not chargeable to tax credited into P & L a/c has
to be deducted from net profit. eg. Agriculture Income, Dividend etc.
2. Share of Income form Firm: This is profit share of the partner. This income/Profit share has
already been taken in the heads of partnership firm. So cannot be taxed again. If the same has
been added to net profit, then it has to be deducted.
3. Share of Income from AOP/BOI: Already taxed in the head of AOP/BOI, So it has to be
deducted from Net Profit.
4. Deemed Income u/s 80 JA/80 HHD
5. Deduction u/s 33 AB/33ABA
6. Expenses related to exempt income: Expenditure which is incurred for earning will be
disallowed added back to profit.
7. Depreciation allowable u/s 32 (i) (i): Only in the case of assets of an undertaking engaged in
generation and distribution of power. (SLM)
8. Amount allowed u/s 43 B/Disallowed u/s 43 B: Certain expenditure are deductible only on
payment basis, which are otherwise deductible under the other provision of IT Act.
9. Deemed Income u/s 41: Recovery agent any deduction, Bad debts allowed clear sale of assets
used for scientific research etc.
10. Deemed Income u/s 35 ABB/72 A/80 HHD/80 IA: 35ABB-Expenditure on license to operate
telecommunication service.
11. Addition u/s 28-44DA/Deduction u/s 28-44DA
12. Income not included (Omitted) in P & L a/c.
13. Deduction Allowable u/s 32 (1) (iii): Terminal depreciation, only in case of assets of an
undertaking engaged in generation and distribution of power. (where sale value of assets in less
than W.D.V.) Terminal Depreciation- WDV-sale value.
14. Amount allowable/Dis allowable u/s 35 AC: Expenditure by way of payment of any sum to any
person approved by National Committee for……
15. Amount disallowable u/s 36: Insurance, Bonus, Interest, Employers contribution towards
provident fund, Gratuity fund, Employees contribution, Bad debts etc.
16. Amount disallowable u/s 37: Capital Nature, Personal use etc.
17. Expenses disallowable u/s 40: No TDS on certain payments made outside India, Direct Tax
(Income Tax and Wealth Tax), FBT, STT, Interest and Remuneration to partners in excess of
limit u/s 40 (B) etc.
18. Amount disallowable u/s 40 A: Excess payment of expenses to relatives, payment exceeding
20000 in cash etc.
19. Interest disallowable u/s 23 of the Micro, Small and Medium enterprise development Act, 2006.
20. Adjustment on account of change in valuation of stock.
Note:
Depreciation Chart
Depreciation (Cambridge learner’s dictionary): “-to lose value over a period of time.”
Depreciation is diminution in the value of assets due to its use or lapse of time or both.
Depreciation (Section 32 of Income Tax Act)
To avail depreciation, assessee must be owned by the assessee (wholly/partly) during the previous
year and must be used for business purpose.
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Depreciation is available on- Building, Machinery, Plant or furniture being tangible assets and knowhow, patents, copyrights, trademarks, License, franchises or any other business or commercial rights
of similar nature, being intangible asset.
Depreciation is allowed on tangible and intangible block of assets at such percentage on the written
down values as prescribed by the income tax act.
Block of assets: Section 2(ii) of IT Act:- Means group of assets falling within a class of assets
comprising tangible and intangible assets-in respect of which the same percentage of depreciation is
prescribed.
eg. Group of Asset: Table, Chair, Almirah, etc.
Class of Asset: Furniture.
eg. Group of Asset: Monitor, UPS, Keyboard, and Mouse etc.
Class of Assets: Plant and Machinery (Computer)
Written Down Value (Section 43 (6) of IT Act)
1. In the case of assets acquired in the previous year, the actual cost to the assessee.
2. In the case of assets acquired before the previous year, the actual cost to the assessee less all
depreciation actually allowed to him under this act.
3. To this value at (ii) above add cost of the assets acquired during the previous year.
4. Also, to this value at (ii), above deduct money received in respect of any asset falling in the same
block while is sold/discarded/demolished/destroyed during that previous year.
*When assets are put to use for the purpose of business and profession for a period of less than 180
days in the previous year, the depreciation in respect of such asset shall be restricted to 50% of the
amount calculated at the prescribed/rate.
Merely purchase of asset for business purpose doesn’t qualify for depreciation. Asset must be used
(put to use) during the previous year for business purpose.
No depreciation is admissible where written down value has been reduced to zero, thought the block
of asset does not cease to exist on the last day of previous year.
Eg. Written down value 1/4/2007 of building A & Building B-1,00,000/Add: cost of new building C-50,000/Total = 1,50,000/Less: Sale value of Building B = 1,60,000/(Building B sold for 160000)-Written down value- “Nil”
No depreciation is admissible where the block of asset ceases to exist (Block is sold out/empty) even
though the written down value of block is not zero.
Eg. Written down value 1/4/2007 of building A & Building B-1,00,000/Add: cost of new building C-50,000/Total = 1,50,000/Less: Sale price of Building A = 1,10,000/Written down value of Block (Sold out/empty) = 40,000/(No depreciation is admissible)
Steps to fill Depreciation Chart
Go to Transaction (Alt+T) and Click on Business and Profession income than go to Depreciation
Chart.
 Enter the S. No. (1, 2, 3….. ……..)
 Select the Block of Asset.
 Enter the Particular (Enter detail of Assets/Name of asset/Classification of Assets)
 Enter the Opening (enter written dawn value as on first of April of the previous year)
Rate% will be auto selected by the program.
ä Addition: Press F4 key (from keyboard) for details of addition of assets during the previous year.
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Press “Escape” to save and exit.
Press F4 key for details of assets sold/destroyed/damaged during the previous year
Description: It will be auto calculated/displayed.
Initial Depreciation
Closing written down value.
Capital Gain/Loss.
Capital “Nil”: Check if block Nil or else leave block.
Enter Transfer Expenses.
Adjust in Dep.>180 days.
Adjust in Dep.>180 days.
Where to Fill the Details of Depreciation?
Go to Transaction Menu Item and click on Business and Profession income.
Go to Depreciation Chart.
Select the block of Asset (Before creating Depreciation Chart you have to fill business name and
Amount).
Put Description of Asset held.
If you want to enter details of addition and deletion than go to Addition/Deletion and Press F4 key.
After making entries, press ESC key to save the date to come out from that particular window.
Whatever the entries you did here in depreciation chart, Final figure of depreciation will get
automatically deducted from profit as depreciation allowed as per IT Act.
Commission (Regarding commission of Agents)
Agent means person engaged in promotion of Life Insurance, business with an objective. If
commission earning on Life Insurance business solicited by him.
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Remuneration and Interest from Firm
Bonus, Remuneration (Salary), Interest to partner from partnership firm is treated as income in the
hands of partner. Click on Add button to enter the details
Fill Name of the Firm.
Enter the Profit or Loss in the Firm.
Enter the Remuneration.
Enter Expenses related to earning interest.
Fill interest.
Enter Disallowed in Firm.
If any Interest or Remuneration has not been allowed as deduction under section 40 b, then the
income under remuneration and interest shall be adjusted to the extent of the amount not so allowed
as deduction.
 Enter the PAN OF Firm.
 Enter the Capital Balance (As on the last date of Financial Year)
 Enter Profit Share Ratio.
Remuneration u/s 40 b (In case of Partnership Firm only)
Section 44 AD
Presumptive Income of the person engaged in civil construction.
 Enter the description of civil construction.
 Enter the turnover and profit.
 Click on save button to save the entries.
Section 44 AE
Presumptive income from operating/Leasing of goods carriage.
Tax payer owns not more than 10 goods carriages at any time during the previous year.
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Enter the number of vehicles.
Enter number of months.
Enter the profit amount.
If heavy vehicle than check this option.
Click on save button to save the entered data.
For NRI
Section 44 B
Taxation of shipping profits derived by non-residents.
Section 44 BB
Computation of income from business of providing services and facilities in connection with, or
supplying plant and machinery on hire, used or to be used in the exploration for and exploration of
mineral oil by a non-resident.
Section 44 BBA
Non-resident engaged in the business of operation of aircraft.
Section 44 BBB
Computation of Profit and gains of foreign companies engaged in the business of civil construction.
10. INCOME FROM CAPITAL GAIN
Capital Assets: The expression ‘capital asset’ means property of any kind held by an assessee,
whether or not connected with his business or profession.
It includes movable assets, immovable assets, and tangible/intangible assets.
Capital Gain/Loss: Any profit/loss arising from the transfer of a capital asset during a previous year
chargeable to tax is known as Capital Gain If it is not eligible for exemption under section 54.
Long Term/Short Term Capital Gain: Short term capital asset means a capital asset held by an
assessee for not more than 36 months immediately prior to its date of transfer.
If a capital asset is held by a assessee for more than 36 months then it is known as long term capital
gain.
For :Equity or Preference Shares in a company
Securities (Debentures)
The period will be of 12 months.
Cost Inflation Index: Cost inflation index for any year means such index as the central government
may, having regard to seventy-five percent of average rise in the consumer price index for urban
non-manual employees of the immediately preceding previous year.
Capital Gain: Any profit or gain arising from the sale or transfer of a capital asset.
Section 54: Capital gains arising from the transfer of residential house property.
Section 54B: Capital gains arising from the transfer of land used for agricultural purpose.
Section 54D: Capital gains on compulsory acquisition of land and building, forming part of
industrial undertaking
Section 54EC: Capital gain not to be charged on investment in certain bonds.
Section 54ED: Capital gain on transfer of certain listed securities/units not to be charged to tax in
certain cases.
Section 54F: Capital gains on transfer of a long-term capital asset other than a house property.
Short-term Capital Gain: Any profit or gain arising from the sale or transfer of short term capital
asset.
Long-term Capital Gain: Any profit or gain arising from the sale or transfer of long term capital
asset.
Cost Inflation index: “Cost inflation index” for any year means such index as the Central
Government may, having regard to seventy-five per cent of the average rise in the consumer price
index for urban non-manual employees for the immediately preceding previous year to such previous
year, by notification in the Official Gazette, specify in this behalf.
How to feed details about Capital Gain?
1. Go to transaction and click on capital gain. (Ctrl+G)
2. Click on enter data option.
3. Select the type of capital asset
As:
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Debentures
Depreciable asset
Other assets
Shares
Stump sale
Listed securities other than equity shares
In case of Debentures
Click on Add button. And select type of asset.
Enter description of debenture issuing company or body.
Enter the date of sale of debenture. (DD/MM/YY format)
Enter the date of purchase.
Enter sale consideration amount.
 Enter transfer expenses related to transfer/sale.
 Enter purchase cost of debenture.
- Enter the details about exemption by clicking on exemption detail button.
- Click on save button to save the entered details.
 If you want to modify any change in the entry than click on view summary button.
 Double click on the saved entry, make the changes and click on update button.
 To delete any entry, click on delete button.
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In case of listed securities other than equity shares (LTCG)
Click on add button. And select type of asset.
Enter description of security issuing company or body.
Enter the date of sale of security. (DD/MM/YY format)
Enter the date of purchase.
Enter amount realized on sale.
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Enter transfer expenses related to transfer/sale.
Enter purchase cost.
After this it will automatically calculate the capital gain.
Enter the details about exemption U/S 54 by clicking on exemption detail button.
Click on save button to save the entered details.
If you want to modify any change in the entry than click on view summary button.
 Double slick on the saved entry, make the changes and click on update button.
 To delete any entry, click on delete button.
In case of listed securities other than equity shares (STCG)
 Click on add button. And select type of asset.
 Enter description of security issuing company or body.
 Enter the date of sale of security. (DD/MM/YY format) (For short term capital gain it should be
within one year from the date of purchase)
 Enter the date of purchase.
 Enter amount realized on sale.
 Enter transfer expenses related to transfer/sale.
 Enter purchase cost.
 Enter the loss to be ignored u/s 94 (7)/(8).
 After this it will automatically calculate the capital gain.
 Enter the details about exemption U/S 54 by clicking on exemption detail button.
 Click on save button to save the entered details.
 If you want to modify any change in the entry than click on view summary button.
 Double click on the saved entry, make the changes and click on update button.
 To delete any entry, click on delete button.
In case of depreciable assets
 Click on add button. And select type of asset as depreciable asset.
 Enter description/name of depreciable asset.
 Enter the date of sale of depreciable asset.
 Enter amount realized on sale.
 Enter transfer expenses related to transfer/sale.
 Enter WDV at beginning (Written down value at the beginning of the previous year)
 Enter the loss to be ignored u/s 94 (7)/(8).
 Click on save button to save the entered details.
 If you want to modify any change in the entry than click on view summary button.
 Double click on the saved entry, make the changes and click on update button.
 To delete any entry, click on delete button.
In case of shares (long term gain)
 Click on add button. And select type of asset as shares.
 Enter description of shares.
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Enter the date of sale. (DD/MM/YY) (More than one year from the date of purchase)
Check if STT is paid. (see note)
Enter the date of purchase.
Enter amount realized on sale.
Enter transfer expenses related to transfer/sale of shares.
Check if indexation is allowed.
Enter purchase cost of shares.
After this it will automatically calculate the capital gain.
Enter the details about exemption U/S 54 by clicking on exemption detail button.
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Click on save button to save the entered details
If you want to modify any change in the entry than click on view summary button.
Double click on the saved entry. Make the change and click on update button.
To delete any entry, click on delete button.
Utility of import button
This import button provides the facility to import the data regarding shares if it is already entered in
excel sheet format (KDK’s personalized excel format.)
Location of that excel sheet is – C:\program files\K.D.K. Software\Spectrum\Zen IT\Excel
sheet\ITXLSheet_2014
In this excel sheet various separate sheets are also give, go to shares sheet and enter the data
according to the format specified.
 Now save this excel sheet at desired location.
 Go to the software and click on import button, browse for the saved excel sheet.
 Select that excel sheet and click on open button.
 There after a confirmation message will come, it will import the data from excel sheet to
software in various fields as available in excel sheet.
NOTE: if you are having capital gain from shares/mutual funds which is exempt u/s 10 (38)
than Select shares in type of capital assets.
 Fill all the required data.
 Make sure that STT paid has been checked. Otherwise it will be taxable.
 If you don’t want indexation in that particular case then uncheck allow indexation option.
NOTE: Date of sale and date of purchase is not compulsory. If you don’t want to enter it than you
can simply select type of capital gain (long term/short term) and then enter all the required fields.
In case of shares (short term gain)
 Click on add button. And select type of asset as shares.
 Enter description of shares.
 Enter the date of sale. (DD/MM/YY) (within one year from the date of purchase)
 Check if STT is paid. (see note)
 Enter the date of purchase.
 Enter amount realized on sale.
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Enter transfer expenses related to transfer/sale of shares.
Enter purchase cost of shares.
Enter loss to be ignored u/s 94 (7)/94 (8).
After this it will automatically calculate the capital gain.
If you want to modify any change in the entry than click on view summary button
Double click on the saved entry. Make the changes and click on update button.
To delete any entry, click on delete button.
In case of slump sale (50B of I.T. Act)
Slump sale: Slump sale means the transfer of one or more undertakings as a result of the sale for a
lump sum consideration without value being assigned to the individual assets and liabilities in such
sales.
i.e. – Assessee owns an undertaking.
- Transfer the undertaking by way of sale,
- The transfer is for lump sum consideration.
In relation to capital assets being an undertaking/division transferred by way of such sale, the ‘Net
Worth’ of the undertaking or the division, as the case may be, shall be deemed to be the cost of
acquisition and the cost improvement and no effect of indexation will be given.
Net Worth
Aggregate value of total assets of the undertaking or division as reduced by the value of liabilities of
such undertaking or division as appearing in its books of account.
 Click on add button. And select type of asset as slump sale.
 Enter description of undertaking or division sold for lump sum.
 Enter the date of sale. (DD/MM/YY)
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Enter the date of purchase (Date when undertaking started doing business)
Enter sale consideration amount.
Enter transfer expenses related to transfer/sale of undertaking.
After this it will automatically calculate the capital gain.
If you want to modify any change in the entry than click on view summary button.
Double click on the saved entry, make the changes and click on update button.
To delete any entry, click on delete button.
In case of other assets
 Select type of asset as other asset.
 Click on add button to enter the data regarding other assets.
 Enter the description of other assets (write the details of assets)
 Select the nature of asset as Residential house
 Urban agriculture land
 Land/building/any right in land or building
 Any capital asset
 Certain listed securities/units.
Amount of exemption: Enter details by clicking on Exemption details button.
11. OTHER SOURCES OF INCOME (Ctrl+O)
General Details
Here you have to put the income regarding family pension and dividend of cooperative society.
 Enter the family pension amount.
 It will automatically show you the taxable amount.
 Enter dividend from co-operative society.
 Click on save button to save the details.
SB Interest
 Here you have to put the particulars of SB Account and Amount.
 Enter the particular and put the figures.
 Click on save button to save the entries.
FDR Interest
 Here you have to put the particulars of FDR Interest details.
 Enter the particular and put the figures.
 Click on save button to save the entries.
Other Interest
Here you have to put the particulars of other interest details.
 Enter the particular and put the figures.
 Click on save button to save the entries.
Exempt income
 Select the particular from the menu as dividend or interest (type your own particular)
 Enter the section to describe that particular income.
 Enter the amount.
 Click on save button to save the details.
KVP Detail
Here you have to enter the details about KVP investment details.
KVP Chart
Click on KVP chart button to see the KVP interest details up to 8 years.
 Enter date of purchase of KVP certificate.
 Enter the amount of KVP.
 No. of years and interest will be calculated automatically.
 Enter KVP issued by and KVP No.
 Click on save button to save the details.
NSC Detail
Here you have to enter the details about NSC investment details.
NSC Chart
Click on NSC chart button to see the KVP interest details up to 6 years.
 Enter date of purchase of NSC certificate.
 Enter the amount of NSC.
 No. of years and interest will be calculated automatically.
 Enter KVP issued by and NSC No.
 Click on save button to save the details.
Lottery income
Here you have to enter the details of amount obtained from lottery.
 Enter the particulars of income.
 Enter the amount and click on save button to save the entries.
Other income details
 Select the particular from the given drop down menu.
 Enter the income amount.
 Go to expense field and click on expenses detail button.
 Enter the expenses detail for the entered other income detail.
These are the various income heads for which you have to enter the details:
Agriculture income
 Enter the particular for agricultural income.
 Enter the amount of agricultural income.
 Enter the amount of expenses.
 Click on save button to save the entries.
Income from race horses
 Enter the particular for income from owning and maintenance of race horses.
 Enter the amount of income.
 Enter the amount of expenses.
 Click on save button to save the entries.
Anonymous Donation: Enter Anonymous Donation if any in case of trust assessee
Other Donation: Enter other Donation if any in case of trust assessee
Other Sources Summary
Here you can see the detailed income entered into other sources of income.
All available income and total income from other sources will be displayed here.
12. GENERAL INFORMATION (TRUST)
Fill all the information pertaining to activities of Trust under general information.
Page-1
Fill in relevant information.
Page-2
Fill the applicable information in relevant field.
Whether the Trust is registered u/s 12A if ‘yes’ than fill registration no. and registration date.
Page-3
Details of investment/deposit made u/s 11 (5)
Investment held during the previous years in concern in which persons referred to in section 13(3)
have a substantial interest.
Other investments as on the last day of the previous years.
Page-4
A) Name of author/founder and address.
B) Name of the person who were trustee/manager during the previous year.
C) Name of the person who have made substantial contribution to the trust/institution in terms of
section 13/ (3) (b).
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1. Name of the relative of author/founder/trustee/manager and substantial contributor and where
any such contributor is Hindu undivided family, also the names of the members of their family.
2. Address of the branches of business.
3. If claiming exemption u/s 10.
Page- 6
Other details related to Trust Assessee.
Foreign Assets: In case Trust is holding any assets in Foreign then enter the details by Clicking on
Foreign Assets button.
13. CLUBBING
The law makers at the time of framing skeleton of the income tax act had correctly taken into
consideration all such instances where an assessee who is legally liable to pay tax on a genuine income
might clearly escape hands of law by claiming that such income was never earned by him but was earned
by a third party say his relatives etc. in simple words there are various ways in which an assessee can try
to escape his legal income through various tactics which has been duly taken care of by lawmakers by
introducing this sub head of income known as ‘Clubbing of income’.
How to enter the details of Clubbing
1. First go to clubbing option.
2. Enter the name of person to whom you want to club the income.
3. Select the Description as Minor, Spouse, Son’s Wife, AOP and HUF.
4. Select the relationship.
If Minor is selected than
 Select son/daughter as relationship.
If Spouse is selected than
 Select Husband/Wife
If Son’s Wife is selected than
 Select Daughter in Law
If AOP is selected than
 Select Member
If HUF is selected than
 Select Member
5. Fill the PAN No. (for which you have selected in description)
6. Enter the date of birth.
7. Click on detail button to select the respective income.
(Its detail has to be first filled in respective transaction)
8. Now click on save button to save the entries.
9. List option provides the facility to display the Clubbed income.
10. To delete: Select the particular entry and click on delete button to delete.
14. MAT (MINIMUM ALTERNATE TAX – 115 JB) & E-FILING OF FORM 29B MAT
REPORT
Applicable in case of Companies onlyNet profit as per profit and loss a/c (schedule VI): It will auto import the data from profit and loss
account. (As created in Transaction General Info  Profit & Loss Account)
Enter the addition detail:
Addition
1. Income tax paid or payable or its provision (other than FBT)
2. Reserve (Except reserve u/s 33 AC)
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Provision for ascertained liability.
Provision for losses of subsidiary company.
Dividend paid or proposed.
Expenditure in relation to exempt income.
Depreciation attributable to revaluation of assets.
Others
Amount to be deducted from net profit
1. Amount withdrawn from reserves/provisions, if credited to P & L A/C.
2. Income exempt from tax u/s 10, 11, 12 excluding 10(38)
3. Amount withdrawn from revaluation reserves to the extent it does not exceed the amount of
depreciation attributable to revaluation reserve.
4. Amount of loss brought forward or unabsorbed depreciation, whichever is less, as per books of
accounts.
5. Profit of sick industrial units.
6. Other amount if any.
Note: If you want to add/deduct any amount then click on amount column and press F4 key to enter
amount in detail.
MAT Credit
The extra tax which company has to pay because of MAT will be available for tax credit u/s 115
JAA. Tax credit can be set off against future tax liability of the company only in the year in which
normal tax is more than 18.5 % of book profit.
E-filing of MAT Report Form 29B: Click on e-filing button to create Form 29B MAT Report XML
file for uploading on through software on www.incometaxindiaefiling .gov.in
15. LIST OF MEMBERS :
Applicable in case of AOP status
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2.
3.
4.
5.
AOP (Association of Person)
There are certain conditions to be fulfilled for getting assessed as Firm:A firm must be evidenced by an instrument. I.e. partnership deed.
Individual share of partners must be specified in instrument.
Certified copy of the instrument should be submitted along with the first IT return of the firm.
Revised deed should be submitted whenever there is change in the constitution of the firm or profit
sharing ratio.
There should not be any failure as is mentioned in section 144.
On lapse of any of these above parameters, the assessing officer/IT officer may treat the firm as AOP
and assess it as AOP.
In the case of AOP/BOI, income will be determined as under1. If any salary, bonus, commission or remuneration is paid by the AOP to its member, it will not be
deductible.
2. Any interest paid by AOP/BOI to its member is not deductible.
3. Total income of AOP/BOI is taxable, either at the rates applicable to an individual or at the
maximum marginal rate or at a rate higher than maximum marginal rate.
List of Members
Here you have to enter the details of members in AOP.
Share of person/member is indeterminate.
(If so then AOP will be taxed at MMR)
Check whether any change in membership in previous year.
Fill all the details of members.
16. TRUST REGISTERED U/S 12
Trust
Tax Exemption
Income of a charitable trust is exempt according to the provisions of section 11, 12 and 13. The trust
should be one established in accordance with law and its object should fall within the definition of
the term “Charitable Purpose”.
Enter details by clicking on Particular button.
17. SET OFF AND CARRY FORWARD OF LOSSES
The process of setting off of losses and their carry forward may be covered as1. Inter-source adjustment under the same head of income.
2. Inter-head adjustment in the same assessment year if a loss cannot be set off under step 1.
3. Carry forward of losses if a loss cannot be set off under step 1 and step 2.
Inter source adjustment (section 70)
If the net result of any assessment year, in respect of any source under any head of income, is a loss, the
assessee is entitled to have the amount of such loss set off against his income from any other source
under the same head of income for the same assessment year.
Provision illustrated
Suppose X has two businesses- Business A and Business B. While business A returns an income of Rs. 5
lac, business B results in a loss of Rs. 1 lac, in this case, loss of Rs. 1lac from business B can be set off
against income of Rs. 5 lac from business A. It may be noted that X does not have any option to set off
the loss of business B.
Exceptions
A) Loss from speculative businesses.
B) Loss from the activity of owning and maintaining race horses.
C) Long term capital loss.
Inter head adjustment (section 71)
Where the net result of computation made for any assessment year in respect of any head of income is a
loss, the same can be set off against the income from other heads.
Provision illustrated
Suppose X has two non-speculative business-Business A and Business B.
Besides he has income from house property. The result of the three sources of income is given below:
Business A
Business B
Income from house property
Total
Business Income Rs.
(-) 2,00,000
1,00,000
Property Income Rs.
(-) 1,00,000
3,00,000
3,00,000
In this case, business loss of Rs. 1,00,000 can be adjusted against property Income Rs. 3,00,000.
Consequently, the property income is reduced to Rs. 1,00,000. It may be noted that X does not have
any option to set off the business loss against property income.
Exceptions
A) Loss from speculative businesses.
B) Loss from the activity of owning and maintaining race horses.
C) Long term capital loss.
D) Loss under business & profession cannot not set off from income from salaries.
Carry forward of losses
If a loss cannot be set off either under the same head or under the different heads because of absence or
inadequacy of the income of the same year, it may be carried forward and set off against the income of
the subsequent year.
The following losses can be carried forward:
1. Loss under the head “Income from house property”.
2. Loss under the head “Profit and gains of business & profession”
3. Loss under the head “Capital gains”
4. Loss from activity of owning and maintaining race horses.
Steps to enter the set off and carry forward details
 Enter the date of filing the Return.
 Select that return is filed within the due date or not.
 Enter the amount of loss from House property.
 Enter the amount of loss from Business weather it is Ordinary or speculated.
 Enter unabsorbed depreciation amount.
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Enter the capital loss (short term or long term)
Enter the owning and maintenance of race horses.
Click on save & exit button to save the entered details.
If you want to delete data then click on Clear button.
18. DEDUCTION (Ctrl+D)
The Income Tax Act provides that on determination of the gross total income of an assessee after
considering income from all the heads, certain deductions therefrom may be allowed. These
deductions detailed in chapter VIA of the Income Tax Act must be distinguished from the
exemptions provides in Section 10 of the Act. While the former are to be reduced from the gross
total income, the latter do not form part of the income at all.
Enter details of Chapter VI-A deduction in particular applicable deduction.
19. TAX DETAIL
Whiling filing the income tax return, we have to give the information about these type of three taxes
paid by an assessee.
1. TDS
2. Advance Tax
3. Self-Assessment Tax
How to fill the details about TDS
 Click on button to enter the detail of TDS.
 Select the applicable section from the list.
 Particular will be displayed automatically.
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Enter deductor/employer name.
Enter TAN No. of deductor.
Enter address, city, PIN code and state of deductor.
Enter TDS amount detail and tax payable.
Enter date of payment, amount paid/credited.
Click on save button to save the entries.
To delete: select the particular row and click on “Delete Row” button to delete the
entry.
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26AS online- Use this option to download 26 AS data in Tax details.
26AS ERI: Use this option to download 26 AS data in Tax details by using ERI login.
Import 26AS (Text): If you have already downloaded 26AS data in text format then use this option
to import text data in Tax details.
Import Adv. Tax-This option can be use if you want to Import advance tax details challan from
TransactionAdvance tax calculator  Challan.
Import from TDS: This option is available to import data directly from e-TDS software, if you have
entered deductee entry for selected assessee in TDS software then you can import TDS data by using
this option.
Error Row
After entering all the data in TDS details, if there is any error in any particular row than click on
“Error Row” button, it will display you the row in which any error exists.
Again click on “All row” to display all the rows.
How to fill the details about advance tax
 Click on button to enter the details of advance tax.
 Enter the date on which advance tax is deposited.
 Enter the amount of advance tax.
To add BSR code.
o Click on add BSR code button to enter the details of bank.
o Click on add button and select state, city, bank name and branch name.
 Click on find button, it will automatically find the BSR code of that bank.
 Click on save button to that detail.
 Click on exit button to exit from that screen.
 Select the bank name from advance tax detail screen; it will automatically pick the branch name and
BSR code.
 Fill the challan no. of advance tax challan.
 Click on save button to save the details.
 To delete: select the particular row and click on “Delete Row” button to delete the entry.
Challan Verification: Use this option to verify enter advance tax challan details
How to fill the details about self-assessment tax
Click on button to enter the detail of self-assessment tax.
Enter the date on which self-assessment tax is deposited.
Enter the amount of self-assessment tax.
Click on add BSR code button to enter the details of Bank.
Click on add button and select state, city, bank name and branch name.
Click on find button, it will automatically find the BSR code of that bank.
Click on save button to that detail.
Click on exit button to exit from that screen.
Select the bank name from self-assessment tax screen, it will automatically pick the branch name and
BSR code.
 Fill the challan no. of advance tax challan.
 Click on save & exit button to save the details.
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Import TDS from Excel Sheet
This import button provides the facility to import the data regarding TDS Detail, if it is already
entered in excel sheet format (KDK’s personalized excel format)
Location of that excel sheet is- Tools Menu Excel template
In this excel sheet various separate sheets are also give, go to TDS sheet and enter the data according to
the format specified.
 Now save this excel sheet at desired location and enter data.
 Go to tax detail and click on import button, browse for the saved excel sheet.
 Select that excel sheet and click on open button.
 It will import the data from excel sheet to software
Export TDS
This option provides the facility to export all the details, which you have entered in TDS details.
 Click on export button.
 Give the file name and location to export the excel file.
 It will generate one filled excel sheet format at your desired location.
20. REBATE AND RELIEF (Ctrl+R)
A. Relief u/s 86 (share of member of AOP/BOI)
1. When AOP/BOI is taxable at max. Marginal rate- The share of member from such AOP shall not be
included in his total income at all.
2. When AOP/BOI is taxable at normal rate and tax is payable- The share of member there in shall be
included in his total income, but a rebate shall be given on the same u/s 86.
3. When AOP/BOI is taxable at normal rate and no tax is chargeable.
The share of a member there in shall be fully chargeable to tax as part of his total income and no
rebate shall be given there on.
B. Relief u/s 89
If an individual receives any portion of his salary in arrear or in advance due to which his total
income is assessed at a rate higher than that at which he would otherwise have been assessed, he can
claim relief in terms of section 89.
C. Relief u/s 90/90
Section 90
Foreign income of a person generally becomes liable to tax in in two countries- The country in which
the income is earned and the country in which the person is resident. Section 90 provides relief from
such double taxation (DTR-Double Taxation Relief) The Govt. of India has entered into
comprehensive agreement for avoidance of double taxation with countries.
Section 91
Section 91 provides for the grant of unilateral relief in the case of resident taxpayers on income
which has suffered tax in India as well as in the country with which there is no double taxation
avoidance agreement.
21. ADVANCE TAX CALCULATOR
Advance tax
When the amount of tax payable is estimated Rs. 10000 or more, in any financial year, the assessee
has to make payment of tax in advance in that financial year.
Steps to calculate advance tax
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Select the year for which advance tax has to be calculate.
Fill the income and losses details.
Fill the deductions under chapter VI-A.
Fill the details about rebates and reliefs.
Click on calculate button.
It will automatically generate advance tax along with education cess.
All the three/four advance tax installments will be calculated automatically.
Now to generate challan ITNS-280, go to challan option in vertical bar.
Select office address or house address.
Select the mode of payment as cash or cheque.
In case of cheque provide cheque no., cheque date and bank name.
Select installment no., amount and date of submission.
Click on save and print button to take the printout of challan.
22. RETRUN FILING STATUS
Here user can manage return filing status and also they can update e-file status, ITR V status,
processing status and Assessee refund status.
Status will be updated for those clients whose return filed through software.
23. MANUAL INTEREST
This option is available to enter section 234A, B & C interest penalty amount if calculated manually.
Select here manual instead of auto and enter amount.
Save the details before exit.
24. NOTES:
If you want to show any notes on computation report then enter details in respective income.
25. BLANK CHALLAN :
This option will generate blank challan 280 with assessee master information.
To print challan select client name and click on print button.
FINAL ACCOUNTS
Create business
Here we have to create a business whose accounts are to be prepared. There can be more
than one business.
Check on ‘Multiple profit & loss and profit & loss appropriation a/c’ to create multiple
P&L a/c and P&L appropriation a/c in case of more than one business otherwise a
consolidated (combined) P&L a/c and P&L appropriation a/c will be created for all the
business check on “Multiple capital account and balance sheet” to create multiple capital
a/c and balance sheet in case of more than one business otherwise a consolidated
(combined) capital a/c and balance sheet will be created for all the business.
Edit: to edit the name of the business created.
Create account
Here you find the list of accounts which are provided or created by the user in the
software under different heads of final accounts.
We can create, edit and update the accounts as per the requirement of business.
Note: only the accounts which are self-created by the user can be edited or
updated.
Click on create/update account to create a new account or modify any account.
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To create a new account
Enter name of account.
Account type.
Enter the group.
Select either Dr./Cr.
Select “Client” to add the new account to the particular client or select “Master” to add the new
client to the Master.
 Click on save to save the entered data.
 Click on delete to delete.
To modify any account
 Select the account from the list below to modify by double click.
 Make the changes and click on save to save the changes.
 Click on delete to delete.
Trading A/c
Enter the data of trading a/c by selecting from drop down list.
It will auto calculate the balancing figure as gross profit or gross loss as the case may be. The same
amount will be carried forward to profit & loss a/c.
Save
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To save the data entered.
Delete
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select the row which you want to delete and click on delete.
Profit & loss a/c
Enter the data of profit & loss a/c by selecting from drop down list.
It will auto calculate the balancing figure as net profit or net loss as the case may be. The same
amount will be carried forward to profit & loss appropriation a/c.
Save :
To save the data entered.
Delete :
select the row which you want to delete and click on delete.
Profit & loss appropriation a/c
Enter the data or profit & loss appropriation a/c by selecting from drop down list.
It will auto calculate the balancing figure as net profit transferred to capital a/c or net loss transferred
to capital a/c as the case may be. The same amount will be carried forward to capital a/c in case of
other than company and in case of company it is transferred to reserve & surplus.
Save :
To save the data entered.
Delete :
select the row which you want to delete and click on delete.
Capital a/c
Enter the data of capital a/c by selecting from drop down list.
It will auto calculate the balancing figure as closing balance. The same amount will be carried
forward to balance sheet.
Save :
To save the data entered.
Delete :
select the row which you want to delete and click on delete.
Receipts & payments a/c
Enter the data of receipts & payments a/c by selecting from drop down list.
It will auto calculate the balancing figure as closing balance.
Save :
To save the data entered.
Delete :
select the row which you want to delete and click on delete.
Personal Capital a/c
Enter the data of personal capital a/c by selecting from drop down list.
It will auto calculate the balancing figure as closing balance.
Save :
To save the data entered.
Delete :
select the row which you want to delete and click on delete.
Statement of affairs
Enter the data of statement of affairs by selecting from drop down list.
Save :
To save the data entered.
Delete :
select the row which you want to delete and click on delete.
Reports
From here you can generate and take print out of the reports as per requirement.
Click on “select all” to generate the report for all the heads or you can click on the desired reports.
To generate trading a/c, profit & loss a/c, profit & loss appropriation a/c, balance sheet of a business
select the desired business from the list on right hand.
Click on “Print all a/c on separate pages” to print all the a/c on separate pages.
Click on “Consolidated business print” to generate a consolidated (combined) report for all the
business.
Click on report to generate the report. The report will be generating in “kdk word” format.
FORMS
This option provides the facility to e file the respective income tax return form (ITR Form)-After the
computation you can generate the challan (ITNS 280), and then you can go for return submission
(upload return on income tax site)
1. COMPUTATION (F 11)
 Click on computation to generate the computation of total income for that particular financial year.
It will calculate total income from all heads, total deductions, rebate & relief.
Net taxable income as well as payable tax will be calculated too.
 It will ask you the date and place to be filled (normally takes the current system date).
 Click on print button to take the print out of computation.
Acknowledgment: Click on acknowledgment to generate the report of acknowledgment.
Sch H P: If you are having more than one house property income, you have to generate
Sch H P to provide details of related house property.
Annexure: option to generate annexure.
Print form: Here you will find all the applicable ITR forms to generate the print out.
E Filing
This option provides the facility to generate a file of all applicable ITR forms.
 Click on particular ITR form to generate XML file.
 The processing of file generation will be displayed at the left bottom of
status bar.
 Successful file generation message will be displayed and file will generate
at default location.
(Location will be-C:\kdk data\Zen It\Ass. Year\client code\E file)
Click on OK button.
To check any error or warning click on Error details button.
You will get the complete line no., column no., and description of errors.
Double click on particular error row: It will direct you to the particular place of error in XML file or
click on XML file option to view the XML file of your return. (error line will be displayed in red
color)
HTML File: click on HTML file option to view the HTML presentation of return.
Copy HTML File: used to copy any XML file from any other location to module.
Find: to find the desired text/figure into the XML file so generated.
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Upload XML
 Now click on upload file button, it will open the department site.
 You will find e-return window provided by the department.
 In this window client’s information will come automatically from the client
master.
Provide the password in respective field.
Click on submit button.
It will automatically open the main window for submitting the return.
If there is no any error in your return than your return will be submit directly.
Now you can download your acknowledgment ITR-V file in .pdf format.
In case of new user
If client is not registered at income tax website then click on new user button.
 It will open the site automatically.
 All the required fields will come automatically on the registration window and client will be
registered.
 Now login and upload your return.
If client is already registered but you have forgot the password, then click on forgot password button
 It will provide you the window to reset password.
 You need to provide the new password in the same window provided for e-return filing.
 Now login and upload your return.
Fog the proper upload of Income Tax return these points has to be taken care.
 E-mail address is to be filled.
 Password should be correct.
 If your password is incorrect than it will give your error message.
2. SUMMARY OF COMPUTATION
This option is available to see client computation summary with previous year data if any.
3. CHALLAN (ITNS 280)
 Click on challan button to get the challan.
 Select the address option from office address or house address.
 Select type of tax.
 It will automatically pick all the entries related to tax amount in respective fields.
 Select mode of payment from cheque or cash.
 In case of cheque enter cheque no., cheque date and bank name.
 Click on save and print challan button to take the printout of challan.
4. DUE DATES
Due dates means the last date up to which any assessee can submit his/her income tax return.
IT due date
In income tax two types of due dates are therea. Income tax date
If due date is extended than you can enter the extend date along with the Notification No.
b. Advance tax date
If due date is extended then you enter put the extended date along with the Notification No.
5. Form 10B/10BB/10G/10A
These forms are audit report forms, available for trust client.
Along with 10B & 10BB e-filing.
WEALTH TAX
The Wealth Tax Act 1957 is applicable on whole of India from 1st April, 1957. Wealth tax is
chargeable only on three categories of persons Individual, HUF and Company. Wealth tax is
chargeable 1% of Net wealth. Wealth tax will not be applicable till wealth valued Rs. 30, 00,000/which means if Net wealth is equal or below than Rs. Thirty lacs then no wealth tax is applicable.
For this purpose wealth will be calculated as on valuation date i.e. 31st March of relevant previous
year.
1. Personal information
 Enter the date of valuation.
 Select whether it is original return or revised return.
 If return is revised than enter the receipt no. and date of filing original return.
 Select the section as 14/15/16/17:
Section 14: Regular return within due date.
Section 15: Late return/revised return (revision of return can only be done of original return only, not
of late return.)
Section 16/17: Return in response to notice by wealth tax officer.
 Select that are you assessed to income tax as ‘Yes’ or ‘No’.
 Select that is there any change in the address as ‘Yes’ or ‘No’.
 If ‘Yes’ than select address of office or residence.
 Select that is this your first return as ‘Yes’ or ‘No’.
 Select State Old Ward/Circle/Special Range, if ‘Yes’.
 Enter the Ward.
 Click on save button to save details.
2. Assets Held
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Select assets. Select the assets from the list provided.
Enter the description of asset held.
Enter the value of asset as per schedule III.
Schedule-III: Rules for determining the value of assets.
Debt owned against the property- Enter the amount of debt owed against the property
Enter address of asset.
Click on save button to save the entered data.
To make the modifications in any particular entry, double click on the desired asset from the table.
Do the changes and click on update button.
If you want to delete any entry than double click on desired asset and click on delete button.
3. Deemed Assets details
How to Enter the data in Deemed Assets
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Enter the name of other person.
Select relationship from the list.
Enter the aggregate value of all assets.
Enter the debt owned in relation to such asset.
It will automatically calculate the net valuation of the asset.
Click on save button to save the entered details.
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To make the modifications in any particular entry, double click on the desired asset from the table.
Do the changes and click on update button.
If you want to delete any entry than double click on desired asset and click on delete button.
After on confirmation the desired asset will be deleted from the list.
4. Interest in firm/AOP
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Enter the name of the firm.
Enter address of the firm.
Enter assessee’s profit sharing ratio (in %).
Enter value of assessee’s interest in the firm.
Enter debt owned in relation to such interest.
It will automatically calculate the net valuation of the asset.
 To make the modifications in any particular entry, double click on the desired asset from the table.
 Do the changes and click on update button.
 If you want to delete any entry than double click on desired asset and click on delete button.
5. Assets claimed exempted
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Enter the description of asset.
Enter the value of asset.
Enter debt owed in relation to such asset.
It will be automatically calculate net valuation of the asset.
Enter the reason for the claim.
Click on save button to save the entries.
6. Other property details
 Provide other property details here if any.
 Click on save button to save the details
7. Challan
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Enter the date of credit. (date on which the challan of wealth tax credited by bank)
Enter the name of the bank and branch.
Enter the branch code of the bank.
Enter the amount of tax, other and interest and it will automatically calculate the total of all.
Enter the mode of payment as cash, cheque or debt to a/c.
Enter the cheque no., cheque date and drawn on bank.
Click on save button to save the entered data.
8. Wealth tax return form BB
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Enter the name of signing person.
Enter the father’s name of signing person.
Click on report button to print return form BB.
Click on e-filing button to generate e-file to upload on income tax website.
9. Computation of Wealth Tax: To generate wealth tax computation along with tax liability
calculation.
REPORTS
Form the reports menu item you can generate various reports viz. ITR Forms, MIS, ITNS Challan,
Form 49A etc.
1. Blank reports
Here we have given all the blank and standard format of various forms.
2. MIS
MIS is known as management of information system. From this option you can get the
following details1. Tax deposited list.
2. Assessees register.
3. Return to be prepared.
4. Pending returns.
5. Filed return.
6. PAN Search.
7. Birthday list.
8. NSC details.
9. KVP details.
10. Investments.
11. Advance tax estimation.
12. Due date of return.
13. Advance tax register.
14. Refund cases etc.
Tax deposited list
It provides detail of advance tax, T.D.S., self-assessment tax deposited by all the assessee.
(i.e. data entered for every assessee under transaction- Tax detail (Ctrl+T) will be displayed here.)
Assessee register
To get hard/soft copy of assessee register, which is stored in spectrum
Return to be prepared
To get hard/soft copy of assessee, whose return has not been filed yet
Filed returns
It will provide you the facility to generate the filed returns status.
PAN Search
It provides the facility to search PAN No’s of all the clients, which are stored in the software.
Birth day list
It provides the facility to search the Birthday of any particular client from the clients master data.
NSC
It will generate the complete list of NSC available in other source income.
KVP
It will generate the complete list of KVP available in other source income.
Investments
This facility provides the facility to generate reports of all the investments entered in software.
Advance tax estimation
It will display you the advance tax estimation report.
Due date of return
It will generate the report for the due dates of all the returns.
Advance tax register
It will generate the report of all the advance tax deposited from all the clients.
Refund cases
It will display you the complete list of clients in which refund is applicable.
3. Form 49A
Fill the required information in the respective fields.
Click on report button to generate filled from 49A for PAN application.
Click on apply online button to submit online application.
4. Form 49A (Correction)
Fill the required information in the respective fields.
Click on report button to generate filled form 49A (correction) for the correction in PAN card
data.
Click on apply online button to submit online application.
5. Statement (CG)
Click on statement (CG) option to take the print of statement of capital gain.
6. NSC/KVP reports
Click on NSC/KVP reports option to take the print of NSC/KVP data.
7. Power of Attorney : This option id available to prepare power of attorney
TOOLS
1. XML Import
XML import function is available to import ITR XML files up to Assessment Year 2014-15
2. Tax Calculator
This function can be use for calculating tax liability of assessee.
In this option, no need to create client master.
3. Excel Template
Blank excel sheet template is available here to import ITR and 3CD annexure data.
4. Set Off Sequence.
By using this option you can change sequence of income to set off B/F losses.
5. Show annual tax statement 26AS.
If you have already downloaded 26AS text file then by using this option you can view 26AS entries.
6. Open intimation under section 143(1)
If you have already downloaded intimation under section 143(1) then by using this option you can
open downloaded intimation
7. Remove PDF password
This option is available to remove password if pdf is locked with any password.
Click on remove pdf password option, browse pdf file and provide password thereafter software will
create unlock file at original file save location.
8. Show ITR V
To view ITR V if already downloaded.
9. Income Tax options
This tool is used to make the changes in the format of various input and output procedures and
presentations.
 Mark check on the option as you desire.
 You can locate the path of XML file (e-filing). Default path will be C:\kdk data\Zen IT….
 You can select the option as “Print both address in computation”.
 You can select the template as desired into letter head.
10. Assessment Proceeding
To manage clients assessment proceedings.
Here you manage client’s assessment proceeding received U/S 154, notices, CIT (A), ITAT etc.
11. Database Utility
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Custom backup
This option provides the facility to take the backup of all the clients/selected client on individual
basis of modules.
Click on “Select all” button if you want to take the backup of all the clients.
Otherwise mark a check to the clients whose data backup you want to take.
Selected clients name will come to the right side of screen (in selected client list)
Click on done button to proceed for the backup.
Give the file name and location to save the backup file.
Custom restore
It is used to restore the custom backup of any individual software.
Recover backup schedule
It is used to set the regular backup path of Zen IT modules.
Set backup schedule
This facility is used to set backup reminder time and auto backup facility.
Repair database
To repair the database of software automatically.
Optimization database
To optimize database.
12. KDK Tool
a) Configure system 32- This utility is used to configure the available .dll and .ocx files within the
system. You can register, unregister, delete and copy such .dll/.ocx files automatically. After
selection any particular file it will display the internal name, type, version, created date, size and
system path of that file.
b) Global system path- It will display you the various locations as system path, window path, common
files path, cookies path, history path, program files path etc.
c) Configure Mysql- This option provides the facility to stop and to start Mysql service within the
system. (status of Mysql service)
d) Pinging PC’s- To check weather two PC’s are connected to each other or no. enter 2nd. PC’s IP
address/computer name and click on ping button, if these two PC’s are connected to each other than
it will display the ping result.
e) IP status- Enter the computer name/IP address of any machine, it will automatically display the IP
status of that machine.
f) Messenger- Used to send any message from one machine to another which is connected via LAN
using computer name or IP address.
g) On line PC’s- This utility
will display all the PC’s which are connected to this machine via LAN. Put the IP address of this
machine and it will automatically display the list of all connected PC’s.
h) KDK product- This will display you the complete list of KDK’s products along with versions and
size on disk.
13. KDK Word
This is KDK Word editor. All the reports and forms are designed in this personalized word editor.
This word editor having the similar features as available in MS Word editor. You can convert any
report from KDK word to MS word.
14. Converter
This utility provides the facility of conversion between various units of measurements.
15. Calculator
This utility is to calculate various critical calculations.
16. BSR Code
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This tool is used to find the BSR code of any bank and its branch.
Click on add button to enter the details.
Select state and city from the list.
Select the bank name and branch.
Click on find button to find the BSR code of any bank and its branch.
Click on save button to save the details.
17. MICR Code/IFSC Code
This utility is provided to search MICR/IFSC code.
ONLINE TOOL
1. UPLOAD XML: To use income tax online tax online activities.
2. UPLOAD XML (OTHER THAN ITR): To use CA income tax online tax online activities.
3. KNOW YOUR TAN: To check deductor TAN.
4. KNOW YOUR PAN: To check assessee PAN.
5. RECTIFICATION : To upload ITR in response of intimation U/S 143(1)
6. AUTO UPDATE MAIL BOX :
This option is available to download mail sent from department with subject (ITR V received,
Intimation U/S 143(1) & ITR V not received) and user can view these mails any time without
entering password.
7. COMPARISION OF 26AS
This option is available to compare 26AS data through 26AS text file.
8. ERI WEB SERVICES :
This option is avaiable to use ERI Login services from software.
Following service can be use by software.
1. Tax Credit Mismatch
2. Outstanding Tax Demand
3. Retrieve Rectification
4. Retrieve TAN Informration
5. Bulk ITR Filing
QUICK ASSESS
By using this option and selecting respective ITR, Software will open related options only which
require to prepare ITR.
TOOL BAR
1. Salary
This is the shortcut of salary income.
Refer Transaction Salary Income
2. House property income
This is the shortcut of house property income.
Refer Transaction  House property income
3. Business income
This is the shortcut of house business income.
Refer Transaction  Business income
4. Capital gain
This is the shortcut of capital gain income.
Refer Transaction Capital gain Income
5. Other source income
This is the shortcut of other source income.
Refer Transaction Other source income
6. Clubbing
This is the shortcut of clubbing.
Refer TransactionClubbing
7. Set-off
This is the shortcut of set-off & BF.
Refer TransactionSet-off & BF
8. Deductions
This is the shortcut of deductions.
Refer TransactionDeduction
9. Tax details
This is the shortcut of tax detail.
Refer Transaction Tax detail
10. Rebate & relief
This is the shortcut of rebate and relief.
Refer TransactionRebate and relief
11. Computation
This is the shortcut of computation.
Refer FormsComputation
12. Final account
This is the shortcut of final accounts.
Refer Final Account
13. E-Payment of Challan
This is the shortcut of e-payment of challan.
Refer TransactionE-payment of challan
14. Company information (General information)
This is the shortcut of company information.
Refer TransactionCompany information
15. General information
This is the shortcut of General information.
Refer TransactionGeneral Information
16. MIS Reports
This is the shortcut of MIS Report.
Refer Reports MIS Reports
BALANCE SHEET
IMPORTANT TERMS AND DEFINITIONS
Balance Sheet
A statement of the financial position of an enterprise as at a given date, which exhibits its assets, liabilities,
capital, reserves and other account balances at their respective book values. A summary of all the accounts
of a business. Usually prepared at the end of each financial year.
Inventory/Stock
Inventories/stocks are goods held for sale in the ordinary course of business or in the process of production
for such sale or supplies to be consumed in the production process or in the rendering of services.
Opening Stock/Inventory
Stock of goods present on first day of April or the date when are accounts are started afresh.
Closing Stock/Inventory
Stock of goods present on last day of March or the date when accounts are closed.
Audit
The independent examination of, and expression of an opinion on, the financial statements of an enterprise
by an appointed auditor in pursuance of that appointment and in compliance with any relevant statutory
obligation. The proves of checking every entry in a set of books to make sure they agree with the original
paperwork (eg. checking a journal’s entries against the original purchase and sales invoices).
Depreciation
A measure of the wearing out, consumption or other loss of value whether arising from use, passage of time
or obsolescence through technology and market changes. Depreciation should be allocated to accounting
period so as charge a fair proportion to each accounting period during the expected useful life of the asset.
Depreciation Chart: A detailed statement of depreciation charged during the year or period.
Profit and Loss (P&L) Account
A financial statement which measure and reports the profit earned over a period of time. An account made
up of revenue and expense accounts which shows the current profit or loss of a business (i.e. whether a
business has earned more than that it has spent in the current year).
Income and Expenditure Account
The equivalent to Profit and Loss (P&L) Accounts in non-profit organizations such as clubs, societies and
charities.
Reconciling
The procedure of checking entries made in a business’s books with those on a statement sent by a third
person (eg. Bank Reconciliation: checking a bank statement against your own records).
Trial Balance
A statement showing all the accounts used in a business and their balances.
Trading Account
An account which shows the gross profit of a manufacturing or retail business.
Work in Progress
The value of partly finished (i.e. partly manufactured) goods.
P&L Appropriation Account
An account in the ledger which shows how the net profits of a business (usually a partnership, limited
company or corporation) have been used.
Deferred Tax
Deferred Tax is the impact of difference between Tax calculated as per Book Profit and as per Total Income.
Tax Audit
An audit of accounts u/s 44AB of Income Tax Act.
Company Audit
Audit required by Companies Act.
Working Capital
“Working Capital” means operating capital. It is the part of the total capital which requires for running the
day to day operations of the business. Importance of Working capital for a company is same as importance
of blood in human body. Wording capital has two concepts Gross concept and Net concept. As per the Gross
concept working capital is total of current asset and as per the Net concept it is net of current liability.
Working capital is the capital in force in day today running. That is current assets less current liability. For
any healthy enterprise, it should always be in positive.
MASTER
CLIENT MASTER (Ctrl+M)
Client is important entity for every professional. Activities related to
managing client information are imperative. Effective management of
client information will make increment in client satisfaction and Profit.
Zen software solution is providing you a better way ‘Client Master’ that
will help to effectively manage client basic information. The client
master organizes the client general information and other acquaintances
information as well as addresses, contact no., mail & web addresses.
A) NEW CLIENT
Key Feature
*You have to create client master only once and it will be used in some modules
of Spectrum.
There are the various fields in client master where you have to enter the detailsClient code
Client code is unique identification code. It fulfills your digital requirements, while
you are searching any specific client. Unique code system in software
prevent to assign same code when you are creating a client, when you are entering client code a list appears
having the words you entered, the unique identification system helps you to manage your client
systematically while you are having thousands of client. The client code may be alphabetic, numeric or
alphanumeric as you require.
Status
The client may have its status like proprietor or partnership firm or private limited concern. Select the
relevant Status from the list.
Residential Status
The client may be Resident, Non-resident, and Resident but not Ordinary resident. Make Selection from the
list, as you require.
Group (If list not appears, click on Create group option) Group is related to a particular business group or
public limited concern. The group management feature allows you to group your client collectively.
You may create new group information, alter group information and delete a group.
The group you have created appears in a list, select a group from the list to add client.
PAN No.: Enter Permanent Account Number. It is a distinct ten character alphanumeric account number
issued by Income Tax Department.
Prefix: This appears as salutation for you client. Select the word you require.
First Name: Enter the First name of your client. It is mandatory field.
Middle Name: Enter the middle name of client person, if any.
Last Name: Enter the last name of client, if any.
Spouse Name: Enter name of spouse with selection of prefix.
Karta Name: (In case of HUF Client status only) Enter Karta name.
Signing Person: Enter the name of authorized person, who can make signature on documents etc.
Father Name: Enter father’s name of client with selection of prefix.
Designation of Signing Person: Enter the title of post for authorized person.
Date of Birth: Enter date of birth in case of individual.
Incorporation Date: If your client is private limited, public limited or partnership concern etc. enter the
incorporation date.
Registration No.: Enter the registration no. of client.
City: Enter the name of city, where client is located.
Range: Enter the Range code. Or Import it by using get Jurisdiction Online Button.
Disability: Select the disability (Severe or Normal disability) for individual type client, if any. (U/s 80 U).
Reg. No. /GN: Enter registration/ GN No., if any.
Aadhaar & Passport No.: Enter Aadhaar or Passport if any.
Select Office Address to enter the office address.
Select Residence Address to enter the residence address.
If Residence address is same as office address than check the option.
(Copy Office address)
If you have entered information required for your client, click on save button.
B) Edit Client
 Click on Edit client Option.
 Select the particular client you want to edit.
 Select the option to edit Client as Master or Assessment Year.
 Make the changes in Client Information and Update the information.
C)
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Delete Client
Click on Delete client button.
Select the client you want to delete.
Select the Software from where you want to delete the particular client.
D) Change Code
 Click on Change Code Option.
 Select the Client you want to Change the code.
 Provide the New Code to that client.
 Click on OK button to save the changes.
E) Search Client
 Select the Search option criteria as individual search or Group wise search.
 Provide Name, City, Phone, State, and Area, Mobile or Pin Code to search the particular client.
 Click on Report button to take the print report of searched clients.
F) Import
 This option provides the facility to import the Client master data, if available in Excel Sheet format.
 We have given our personalized Excel sheet format at: C:\program files\KDK Softwares\KDK
Support\client Master.
G)
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Label Print
To take the printout of Label, click on Label print option.
Select the client and to set the format click on Setting button.
Click on Name Formatting to Format the name setting.
Click on Address Formatting to Format the Address Settings.
These options are available to change the label settingsOffice Address
Residence Address
Change Cases
SELECT CLIENT
To select client for data entry or client for which you want to create final accounts.
 Press/Click select client option.
 Double click on the client you want to select/activate.
 Client and Financial year will be displayed on the status bar.
 Enter/Select the Group name if you want to search the client group wise.
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ASSESSMENT YEAR
To change the financial year in which you want to work.
 Select the Financial year from the drop down menu for which you want to do transaction.
 Click on OK button to fix the financial year.
 Check on “Show this form at Start Up”, if you want to see this screen on starting of balance sheet
module.
GROUP MASTER
This option provides you facility to create, modify or delete “Group” or “Sub group” of accounts Group
represents similar class of accounts. Few groups of accounts are already created in the software.
You can add new group of accounts by using this facility. Most of the “Tally Software” groups are matched
with. E.g. Fixed Asset (group)—Vehicle account, Car accounts, Land accounts.
To Add New Groups:
 Click on Add button.
 Enter the Group Name.
 Select Group Under.
 Click on Save button to save the details.
Modify:
 Select the Row you want to modify.
 Press Edit button. (you can edit only those groups which are created by you, the default groups
already existing in the software)
 Make the changes.
Click on save button to save the changes.
Delete:
 Select the Row you want to delete.
 Press Delete to delete the particular group.
 Click on Print to take the report/list of the group master.
 Click on Exit button to exit from this screen.
TRADING MASTER
(This module creates Final Account i.e. Balance Sheet, Profit and Loss, Trading capital account etc. with the
help of only one input i.e. Trial Balance.)
In case you want to prepare more than one trading account, you have to create them using this facility. Just
give a name to trading account and press Save button.
To Delete
 Select the trading account you want to delete.
 Press Delete to delete from the list.
 Click on Exit button to exit from this screen.
ACCOUNT MASTER
To create account or ledger.
It is useful when trial balance data is punched or entered manually into this software.
 Select the group name from the list.
 Enter the account name (enter the name of account you want to create)
 Click on save button to save the data.
Modify:
 Select the particular entry and press modify.
 Make the changes and click on save button.
Delete:
 Select the particular entry.
 Click on Delete button to delete the entry.
FORMAT COMBO GROUP MASTER (Available only in case of Company Status client)
 It will use at the time of schedule formats creation. Use can create group under the parent group.
 For create group master:
 Click on add button.
 Enter group name and remark if any.
 Click on save button to save details.
NOTES TO ACCOUNT COMBO GROUP MASTER (Available only in case of Company Status
client)
 It will use at the time of Notes on accounts creation. Use can create group under the parent notes to
account.
 For create group master:
 Click on add button.
 Enter group name and remark if any.
 Click on save button to save details.
LETTER HEAD MASTER
 Go to Master and Click on Letter Head Master Option.
 In Letter Head Master Screen You can save different templates for CA firm and Client.
 To Create Template Click Add Button as shown in
After Clicking on Add Button Follow Steps for Formatting as given hereunder.
 After Click on (…) Button, a Window will appear where desired type of font, size and style can be
chosen. See Screen hereunder.
 Text can be aligned at Left, Right or Center as required.
 A Line can be drawn between Three Headings, For Clicking on any One Option Button Line Before,
Line After and No Line.
 Line Gap can be set between Headings, Enter the value between 1-15 for spacing.
 Click-on insert data field and select what you want to be printed in respective cell.
 Preview can be seen after clicking “Preview” button. These setting can be saved on Clicking of Save
Button.
 After Save Click Set Template.
 Select Saved Setting On Balance Sheet Reports and Audit Reports etc.
CONSULTANT INFORMATION
 Click on Add New Button to enter the details regarding CA Firm.
 Enter Registration No. and PAN of Firm.
 Enter CA Firm Name.
 Enter membership No. and Member Name.
 Select Designation as Proprietor or Partner.
 Enter Address.
 Mark check on signatory Field.
 Fill the details of Primary Place (Address Details).
 Enter Remarks, if any.
 Click on Save Button to save the enter details (As given in embedded Tool bar).
Delete Form
 Click on Select button to select the particular CA Firm (from embedded Toolbar).
 Click on Delete firm button to delete that selected firm.
Online Reg.
If you want to create CA Login on www.incometaxindiaefiling.gov.in for audit report uploading
purpose then use online registration option.
TRANSACTION BALANCE SHEET
1. TRIAL BALANCE
You can create the trial balance in the following two ways.
A) Manual Entry of Trial Balance.
B) Import Trial Balance.
Import facilities are available from
 Import from Excel (Zen Balance Sheet Excel Format)
 Import from Tally.
 Import from Busy.
A) Manual Entry of Trial Balance
Account Name
Write account name or select from the list (to create list-refer “Master”—“Account Master”)
Group
Select the group from the list.
Amount (Debit)
Write the amount in this column, if the closing balance of account is Debit balance.
Amount (credit)
Write the amount in this column, if the closing balance of account is Credit balance.
Check on “Fill account name from last year”, if you want to import name account as that were in last
financial year.
See Note: To see the precaution related to trial balance data entry.
Show previous year trial balance: To see last financial year trial balance.
B)
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Import Trial Balance
Import from Excel (“Zen Balance Sheet” Excel Format)
Go to Transaction- Trial Balance.
Click on Export button.
Give the file name along with the path.
Make the entries of Trial Balance in exported Excel sheet.
Now you can import this Excel file into the module.
Go to the software and click on “Import Trial Balance”.
Select the option as Excel.
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Browse for the Trial balance File. (Select the file from its saved location)
Click on Next button.
Press next again.
Match the group within the existing groups. (In case group name in the imported file does not
match with existing group).
 Click on Finish button to finish the processing.
2) Import from Tally
 We can import trial balance from all available version of Tally software.
 We have to Export either one file or sometimes two files depending upon the version of tally.
Software Support two types of format:
SDF (Fixed Width)
XML Format
In Tally 4.5 File required:
Trial Balance File
In Tally 5.4 to 9.0:
Trial Balance File
List of accounts
XML format for exporting is available in Tally 7.2, 8.1 & 9.0 & Tally Direct Feature
Export Data from Tally 7.2
A. Select company
B. Select financial year (Period)
C. Gateway of Tally (Display)
D. Go to Trial Balance
i)
Press F5 (Ledger wise display)
ii) Press Alt. +E (For Export). No.
iii)
iv)
Select format
Select output file name with path
Export Now
ESC Now
E. Go to List of accounts
i)
Press Alt+E for Export
ii) Select Format
iii) Select Output file name
Now Export.
Tally 4.5
 Select company
 Select Period. (Financial Year)
 Gateway of Tally>Display>Trial Balance.
 Press Alt+F1 key for detailed display.
 Press Alt+P button.
 Press F7 key to set output method as ‘export to file’
 Press F8 key to set output file name with destination path.
 Press F9 key to set file format as .sdf.
 Press “Enter” key to export file.
Note: While exporting from the tally software, we have to confirm that the trial balance should be
ledger wise not the group wise. Otherwise software will generate the wrong report.
After exporting these files from Tally, now we have to import these files into Zen Balance sheet
module.
 Go to “Import Trial Balance” option.
 Select Tally format from Import selection menu.
 Browse for the List of Accounts file from saved location.
 Browse for the Trial Balance File from saved location.
 Click on Next button.
 Again click on Next button. (It will display of unmatched group. In case of any mistake, match
the groups with the existing group or you can add a new group too.)
 Click on Finish button.
3) Import from BUSY
We have to export these files from BUSY software in Excel Format.
a) Group Master File- Go to “Administration”>> “Master”>> “Account Group”>> “List” Screen>>
“Export in Excel”.
b) List of account File- Go to “Administration”>> “Master”>> “Account”>> “List” Screen>>
“Alphabetical View”>> “All account” (Export in Excel)
c) Trial Balance File- “Display”>> “Trial Balance”>> “Closing Trial”>> Alphabetical>>
“Detailed”>> “All Accounts” (Export in Excel)
 Go to Import Trial Balance menu.
 Select import option as Excel Busy 3.0/3.4
 Browse for Group Master File at saved location.
 Browse for the List of account and Trial Balance file.
 We have given guide for the steps to export data from Busy.
 Click on Next button.
 Click on Finish button.
B. Export data in Excel Sheet
C. Delete Trial Balance
 It is used to delete the whole trial balance file.
D. Merge Trial Balance
Normally used for consolidation of final accounts where in case trial balance of more than one
division, department, branch, unit is to be merged together to prepare consolidated final accounts
means combined balance sheet and profit & loss.
 Create clients and enter trial balance separately.
 Press F8 (select client) and select client in which you want to merge the trial balance.
 Go to “Transaction”>> “Trial Balance”>> “Merge Trial Balance”
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Select the client whose data you want to merge.
Select financial year to merge data.
Click on Merge Trial option to merge the data.
It will ask for the overwrite.
If you click on “YES”- will delete the original data and will transfer the trial balance data of
client selected at step 4.
 If you click on “NO”, will keep the original data and will transfer the trial balance data of
selected client and merge them together.
E. Journal Entry
You can make journal entries and give their effect into trial balance.
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Enter Voucher No. (Auto numbering)
Voucher Date: Enter the voucher date.
Narration: Enter the narration of journal entry.
Account Name: Select the account name or simply write the new account name.
Select the Group.
Existing Balance: will reflect the existing balance in trial balance of account name selected at
previous step.
 Debit amount/credit amount: write the amount of account in Debit/Credit column.
Software will not accept single entry; you have to make double entry as per accounting principle.
(You have to match debit amount with credit amount)
Example:
 Save: Click on save button to save the data.
 Search: To search the desired entry. You can Delete, Edit and take the print out of data from this
location.
 New: Click on New button to enter the new entry.
 Previous: Click on previous to go for the previous entry.
F. Opening Stock
To generate break up of opening stock figures.
 Enter the breakup of opening stock in “FORMAT” table (if break up figure are available)
 Select the nature from the drop down.
 Enter the Description (give the item name)
 Enter the Quality if any (QTY)
 Enter the Rate if available.
 Enter the amount. (it will be auto calculate if quantity and rate is already entered.)
 Click on save button to save the data.
 To Delete: Select the particular Row and press delete button.
(**The break up figures of opening stock, should match with trial balance.)
F. Closing Stock
To enter the data and value of closing stock into the trial account.
 Select the nature of closing stock.
 Enter the Description.
 Enter the Quantity in units if available.
 Enter the Rate if available.
 Amount: It will auto generates by filing quantity and rate. If not available than put the amount.
 Click on save button to save the data.
 To Delete: Select the row and press Delete button to delete the data.
Group Wise
To get group wise account details.
Expand/Collapse
To get details of accounts under the groups.
Click on Print to get the report.
 Export: you can export the whole details into Excel sheet format.
 Close: Click on Close button to exit from the screen.
Account Wise
To generate account wise details of Trial balance.
Summary
It is used to see the summarized trial balance.
To return press Trial Entry.
Refresh
To refresh the page.
Click on Exit button to exit from the screen.
2. IMPORT FROM QUICK BOOKS
The main function of this option is to import Trial Balance from Quick Books Online, using this
option you can quickly prepare financial statement with revised schedule VI reports.
This option allows you to import Trial balance data directly from Quick Books. Under this function,
we provided you two options for import data from QBO
1. Direct Connectivity with Quick Books
2. Export Data from Quick Books then import in Zen IT Auditor Software.
Use “Click Here” option to open help file of Import Trial Balance data from Quick Books.
3. TRANSFER ACCOUNTS
To transfer one account to another group of account.
Eg.
 Debtors having credit balance-can be transferred to group Sundry Creditor.
 Creditors having debit balance- can be transferred to group Sundry Debtors.
This option helps in transferring account(s) to another selected group.
Suppose in Trial balance you entered any account in wrong group and now you want to correct that entry
than Transfer Account Provides that kind of facility.
1. Go to Transaction Menu Item and select Transfer accounts option.
2. In Left pane
Select the group name from drop down menu. (It automatically displays accounts under selected group.)
Select account that you want to transfer to any other group.
Click on>> button.
3. In Right Pane
 Selected account will be brought to the right pane.
 Select the Group from transfer to group option.
 Click on “Transfer Account option.
4. TRANSFER TRADING ACCOUNT
Useful in case of multi trading account (where client deals in more than one commodity and maintains
details of opening stock, purchase, sale, closing stock, direct expenses of each commodity)
We can transfer the amount of opening stock, purchase, direct expense, sales into the desired trading
account.
Also we can transfer the ledger accounts of one trading account into another trading account (if wrongly
entered into trading account)
1. Go to Transaction Menu Item and select Transfer Trading Account option.
2. In Left Pane
 Select the Trading Account from the drop down menu (In which you want to make some transfer)
 Select account that you want to transfer.
 Click on>> button.
3.
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In Right Pane
Selected account will be brought to the right pane.
Select the Trading Account in which you want to Transfer.
Click on Transfer Account option.
Select Trading option, if you want to transfer ledger accounts of one trading account into another
trading account.
 Select Group option, if you want to transfer ledger account into trading account.
5. SCHEDULES
Where in case group contains huge number of accounts, schedules are made to minimize the size of
final accounts. If schedules are not prepared, all the accounts will get reflected into the final accounts
and will make it lengthy. Select the group for which you want to make a schedule.
 Schedule number will be generated automatically.
 Press Print button to get report of schedules.
Print Depreciation
Prepare depreciation chart first.
Go to Transaction>> Formats>> Fixed Assets.
In case of Company
In case where the client is company, depreciation chart as per requirement of Companies Act will
appear.
Select the depreciation Method ad WDV or Straight line.
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Asset Type: Select asset type as Tangible asset or Intangible asset.
Particular: Enter particular of asset
Cost: Enter cost.
Accumulated Depreciation.
Rate: Enter the rates of depreciation as given in Companies Act.
Addition/Deduction: Enter the value of assets purchased/sold.
Get Previous Year
To brought forward closing figures of last year (fixed asset) into cost and accumulated depreciation
or WDV (opening) as the case may be.
Print Depreciation Chart
To generate the depreciation chart.
Print Details
To create the details of addition and deduction entered into depreciation chart. (Press F4 to enter into
details table while entering figure into addition/deduction.)
Click on Save to save the details.
6. LIST
Where in case there are many sub-groups under a group and these sub-groups contain large number
of ledger accounts.
In such a case group will be given schedule No. and list will be prepared for “sub-group”.
 Select ‘Check’ on sub group.
 List number will be generated automatically.
 Click on Print button to generate report.
7. FORMATS
For better presentation of schedule group.
Share Capital/Capital account
To create detailed capital account in case of client other than company, and to fill details of share
capital in case of company.
Reserves and Surplus
To make details as regard to opening, addition and usage of reserve during the year.
Secured Loan
To create details regarding type of loan, security pledged, financial institution from which loan
taken.
Unsecured Loan
To create details of type of loan, financial institution or lendor from whom the loan borrowed,
amount and nature of loan.
Provisions
To give details of nature of provision, short description and amount.
Fixed Asset: to give details of assets depreciation.
Sundry debtor
Details regarding more than six months and other.
Sundry Creditors
Select nature for trading goods, capital goods and expenses.
Put brief description and amount.
Loan and Advances
Details regarding subsidiary companies and other.
Bank Balance
To give details regarding cash in hand, DD, Cheque in hand, bank balances etc.
Investment
To create details of investments in various scheme and investments.
According to Company Act 2013 Changes in Software
Especially we have changes New Schedule reports amendments in IT Auditor software. Which one
applicable on Private/Public Limited Company Status from Financial Year 2011-2012 onwards.
How to work with new changes in software?
In Transaction Menu Balance Sheet Trial Balance
Now Trial Balance Input Data format is changed with new features. Here user can add/Edit/Delete
separately ledger accounts by clicking on add/Edit/Delete button.
Add: Click on Add button for enters “Trial balance ledger account Data.
Edit: After Adding Trial Balance if there is any change in Account Name, Group Name and Amount
by clicking on edit Button.
Delete: Delete button will use if use wants to delete any ledger account name from entered trial
balance and Print button is there if user wants to print entire Trial Balance Data in MS Word.
Import Trial Balance: This Option we can use if data entered in excel format, which one provided
in Download Button. In import Form Trial, select here Excel format. Browse your excel sheet by
using Browse button. Click on Import Button.
Comparison Per. Year: Too see Comparison between Previous Year Trial Balance and Current
Year TB.
Delete Trial Balance: Delete All Trial Balance Data.
Excel Export: Export Data in Pre-designed Excel Template.
Journal Entries: If there is any adjustment in ledger A/C balance then user can do journal entry
with the same ledger account which on already entered in Trial Balance. After journal entry, net
adjusted amount will show in Trial Balance window “Adjusted Amt. (Dr.) or (Cr.)
Group Wise: To view Group Wise Trial Balance.
Summary: Summary option will show you Net Profit/Loss, GP Ratio, NP Ratio etc.
Exit: Exit from trial balance window.
Schedule Preparation Changes
New Schedule VI changes applicable only in case selected client status is Pvt. /Public limited
company
For Schedule preparation go to;
Transaction Balance Sheet Schedule
In this window Group name will auto come from entered data in Trial Balance. User can give
schedule number by select schedule option.
Here if user wants to give any note on Particular Schedule then click on add notes option add button
and enter particular note on schedule.
After Selection of Schedule, Now if you want to print then click on print button. Print button will
work after Schedule Data lock so click on Lock Schedule.
Format: To provide any additional details for Selected Schedule Group, go to Transaction
Balance Sheet  Formats.
In this window Group name will appear at left side, click on particular group name to provide details
and click on save button to save details.
To prepare Depreciation chart as per Company Act 2013, use “Fixed Asset Chart” option available
on above screen.
8.
DEFERRED TAX
This provides option to put details of Deferred Tax Assets and Deferred Tax liability.
Put all the details in the columns provided as Click on Transaction menu.
 Select Deferred Tax option.
 Opening Balance.
 Opening Tax Rate.
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Closing Tax Rate.
Provision (Company Law)
Provision (Income Tax Law)
WDV (Company Law)
WDV (Income Tax Law)
9.
DIRECTOR/SIGNATORY
Add the details of director/signatory of the company and check on box for the person who will sign
the report.
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Enter the Name of signing person.
Select the status from the list.
Check on box.
Click on Import button to import the details from some other client.
Select the director/signatory and click on Delete button to delete particular entry.
Click on Exit button to exit from this screen.
10.
BANK RECONCILIATION STATEMENT
To reconcile or to match balances of bank as per books of accounts with the actual bank balance (i.e.
as per bank statement)
 Click on New button.
 Put Name of Bank.
 Put A/c No. and A/c type as saving or current.
 Select and fill Balance Inquiry from drop down. (as per Cash book or Bank statement)
 Select Nature and Remarks. (Add/Less)
 Click on Amount block and press F4 for detail.
 Save the entries and take the printout.
Preview
Click on Preview to generate the Detailed Bank Reconciliation statement.
Preview Bank
It is used to generate the statement of bank reconciliation according to bank’s statement.
Preview All
It is used to generate the statement of bank reconciliation according to bank’s statement as well as
Cash book.
Refresh
To refresh the data.
New
To enter the New Statement in Bank Reconciliation.
Save
Click on Save to save the entries.
Delete
Select the particular entry and click on delete button to delete the saved entry.
11.
CASH FLOW
This option is used to generate cash flow statement. You can export this statement into Excel Sheet.
12.
FUND FLOW
This option is used to generate fund flow statement.
13.
CLOSING STOCK
Used to enter closing stock. Refer: Transaction>> Trial Balance>> Closing Stock.
14. NOTES ON ACCOUNTS (PART OF AUDIT REPORT)
It is generally prepared by CA or Tax Auditor.
 Select the row and enter details of notes and click on save button to save the entries.
Payment to Director: Enter Name, Allowances, Value of perquisites, Retirement benefits. (In case
of companies).
Payment to Auditor: Enter details of payment to auditor for taxation matter, company law matter,
management services and for others.
Details regarding goods manufactured: Description of goods, licensed capacity, installed capacity,
actual production.
Import value during the financial year: Enter the description about Raw Material, Capital goods,
Royalty and Professional fee.
Value of Raw material consumption: Enter description, Imported, Indigenous and total amount.
Dividend paid in foreign currencies: Enter description and amount.
Earning in Foreign exchange: Enter description and amount.
Shares held by holding company: Enter the description.
15. SIGNIFICANT ACCOUNTING POLICIES (PART OF AUDIT REPORT)
Select the significant accounting policies by mouse. A table containing list of accounting policies
will generate. Select the suggestive policy from the table by double click of mouse, Press Save
button to save the details.
Or you can create/add your own description in the table given so generated.
 Select Policies or Suggestions to put the details.
 Select suggestion>> and press New>>> Write your suggestion in the box and press Save button.
Import: To import the accounting policies of other client.
AUDIT
There are two types of Audit reports1. Audit under Companies Act
2. Tax Audit under Income tax Act (Under section 44 AB)
1. COMPANY AUDIT
A. Notice (As per Companies act)
To generate Notice of annual general meeting (AGM) for the discussion on Final accounts and for
appointment of auditors.
B. Directors
To generate Director’s report to shareholder. You can make desired alteration and
addition in the report.
C. Company Auditor
To generate auditor’s report (Useful for auditors only)
D.
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CARO REPORT
Select question by mouse, the suggestive answers will be displayed at the bottom.
Double click on suggestive answer from the table so displayed.
To add: Click on Add button and enter the answer.
Click on Update button to save the new answer.
Click on CARO to generate the report.
Click on Import to import the answers from other client.
2. TAX AUDIT
Tax audit is applicable if you Turnover exceed Rs. 1 Crore in a year of if you are specified
professional then exceeds from Rs. 25.00 lacs in a year. Following reports can be generated from the
software.
1. Form No. 3CB/Form No. 3CA
2. Form No. 3CD
3. Annexure to Form No.3CD
4. Annexure 1- Financial Parameters
A. Form 3CA/3CB
 3CA: Generates tax auditor’s report u/s 44 AB. (In case where accounts have been audited under
any other law.)
 3CB: For others.
In the first screen you can enter the No. of Branches and any observation and comments by
auditor. After filing it you can generate the Form No. 3CB.
B. Form 3 CD (New)
Generates statement of particulars required to be furnished under section 44 AB of the Income tax
act, 1961. (Useful for auditor)
 In this you have to make the answer of the question against it.
 From the import button you can import the tax audit data from the last year as well as from the
other client.
 In the left of screen there is link for the Annexure, if you want to prepare the annexure you just
click on the annexure appearing in the left side of the screen and it will open the relevant
annexure.
C. Annexure 1
To be annexed with tax audit report showing comparative details of financial figures of current and
preceding year.
This is annexure for the financial parameters.
In this data will be imported automatically from the trial balance. If you want to enter the data
manually then you have to remove the check from the Update current year OR Update previous year.
After entering the data you can click on the save button.
D. Annexure of Form 3 CD
To create annexure for clauses of form 3 CD where the data to be entered in 3 CD is in volume.
 Select heading and do check mark on annexure on the 3CD applicable question topic for entering
the details.
 Print preview: click to see the print preview of Annexure.
Auditor Information: To show auditor details in Audit Report, Go to Transaction Auditor
Information.
Enter here auditor details.
A. Financial Statement and Audit Report
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Balance sheet and P & L A/C: Select the format of report as vertical or horizontal.
Date of Balance sheet: Enter the date of balance sheet.
Tax audit applicable: Select tax audit applicability as ‘Yes’ or ‘No’.
Select the Place of audit.
B. Tax Audit Information
 Firm name of Tax Auditor: Select the firm name of tax auditor. (will pick the data from CA
master)
 Date of tax audit report: Enter the date of tax audit.
 Name of Chartered Accounts: Select the name of chartered accounts who will sign on the report.
 Place of audit: Enter the place of audit.
C. Company Report(In case of Company Client)
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Firm name of company auditor: Select the firm name of company auditor.
Name of Chartered accounts: Select the name of chartered accountant.
Enter the date, time of AGM and Number of AGM.
Select the place of AGM as Registered office or other place.
Cash Flow Statement: Select ‘Yes’ or ‘No’.
Caro applicable: Select CARO applicability.
Enter date of Audit report.
Click on save button to save the details.
APPLICABILITY- TAX AUDIT
To make a check on client liable for tax audit u/s 44 AB of Income Tax Act.
Put a check on client’s name and click on save button to save this option.
AUDIT WORKING DOCUMENTS
Audit Working Document management is the process of handling documents in such a way that
information can be created, shared, organized and stored efficiently and appropriately.
You can manage here all Audit working documents checklist, which one received or to be received
form clients.
In this option, we have provided a list of document required for Tax Audit, Company Audit, CARO
and other required documents. File upload option is also there.
Checklist for Tax Audit/Company Audit/CARO & Other Documents.
When the client approaches us for audit work, we have a ready check list of documents that have to
take from the audit or non-audit client.
Here we can also mark a status as pending, partially received and completed.
Auditor Appointment Letter: To prepare auditor appointment letter use this option, enter details
and click on OK button to generate auditor appointment letter.
Audit MIS Report
Here you can get the report for audit working papers received and pending.
 Select the document name as: Checklist for Tax Audit, Company Audit, CARO or Any other
details.
 Select the document status as: Pending Documents, Partially Received Documents or Complete
Received Document.
 Click on search button to search the details.
 Click on print to generate report.
 Click on Exit to exit from the window.
REPORT Balance Sheet Reports
1. Trading A/C
It will display you the Trading account for the year ended on “particular financial year”.
Preview: To take the print preview of trading account.
Export: To export the trading account entries into Excel format.
Format: This facility provides the features you want to be print into report.
Check/Select the desired option and you can get the output of these options into the report so
generated.
2. Profit and Loss
Income & Expenditure A/c: It will generate the income and expenditure report up to year end.
You can also generate P & L reports into Vertical, Horizontal as well as in Vertical schedule VI
formats.
P & L Appropriation Account
An account in the ledger which shows how the net profits of a business (usually a partnership,
limited company or corporation) have been used.
3. Balance Sheet
You can generate Balance sheet into Vertical Schedule VI and Horizontal Schedule VI formats.
Balance Sheet Abstract: shows complete abstract of Balance Sheet and company’s general business
profile.
4. Other Reports
It multi-trading A/c exits then it will allow you to generate separate trading accounts.
Multiple Trading Accounts
 It will display you all available/so crated trading masters.
 Select the trading master, for which you want to generate the report.
 Click on Show button, to generate the preview.
 Click on trading button to get the option to select particular trading master.
Trading and Profit & Loss
To generate both the trading and P & L reports together.
Preview All
Here you are having the option to generate all the reports collectively.
 Select type of report As: Financial Report, Tax Audit report or Company Audit report.
 Check on particular report option and click on preview to generate the checked report.
5. Certificates
From this location you can generate the following certificates Closing Stock: Certificate for closing stock.
 Regarding Payment to relatives.
 U/S 40 A (3)
 U/S 269 SS and U/S 269 T.
6. Form 10 BB
Audit report under section 10 (23C) of the Income-tax Act, 1961, in the case of any fund, trust,
institution, any university, other educational institution, any hospital or other medical institution
referred to in sub-clause (iv), sub-clause (v) or sub-clause (vi) or sub-clause (via) of section 10
(23C).
7. Form 10 B
Audit report under section 12 A (b) of the Income-tax Act, 1961 in the case of charitable or religious
trusts or institutions.
8. User Reports
Here we have provided the option to create your own formats of Reports; you can make the changes
or modifications in the existing formats for forever.
Form 3 CA, 3 CB, 3 CD, Form 10 BB, Form 10 B, Notice, Directors, Caro and User defined reports
are available here for the permanent modifications and changes.
All the above specified reports are Audit reports which has to be filled by the Auditor during Audit
so, we have shifted all these reports into User Report option because user has to enter the data in
these reports according to himself during Audit.
9. General Notes
It provides the blank KDK Word editor to write the notes.
10. Trial Balance (Group)
It will display you the complete grouped trial balance. You can expand/collapse and export this into
excel sheet.
11. Notes on Accounts
It will generate the preview of notes on accounts as you created into Transaction-“Notes on
Accounts”
12. Significant Accounting Policies
It will generate the preview of “significant accounting policies” as you created into Transaction“significant accounting policies”.
13. Blank Forms
a. 3 CA
Audit report under section 44 AB of the Income-tax Act 1961, in a case where the accounts of the
business or profession of a person have been audited under any other law
b. 3 CB
Audit report under section 44 AB of the Income-tax Act, 1961, in the case of a person referred to in
clause (b) of sub-rule (1) of the rule 6G.
c. 3 CD (New)
Statement of particulars required to be furnished under section 44 AB of the Income-tax Act, 1961.
d. 3 CD Annexure
It will display you the Annexure required along with Form 3 CD, (As you put into the Tax Audit
Case).
e. 3 CE
Audit Report under sub-section (2) of section 44 DA of the Income-tax Act, 1961.
f. 10 B
Audit Report under section 12 A (b) of the Income-tax Act, 1961 in the case of charitable or
religious trusts or institutions
g. CARO
Annexure to the auditor’s report.
h. Notes on Accounts
Standard notes are given for accounts.
i. Company Audit Report
It will generate the Company Audit Report.
j. Certificates
For Closing Stock, Regarding payment, u/s 40 A (3) and u/s 269 SS, u/s 269 T.
14. MIS Reports
Here you can get the report for pending or prepared audit reports.
 Select the status As: Pending Tax Audit, Pending company audit, tax audit done, company audit
done or to be prepared.
 Select the financial year.
 Select the CA Firm and CA member from the drop down menu.
 Click on Search button to search the details.
 Click on Print to generate the report.
 Click on Exit to exit from the window.
TOOLS
BALANCE SHEET OPTIONS
1. Report Titles
Here we have given default report titles, if you want to change any report title, double click on the
field and type new title.
 Check on Date.
 Click on save button to save the changes.
2. Report Templates
To set the template on particular report, click on template fiend and select the desired template.
3. Form Options
Here we have given the option to set on the forms.
Make a check on the options, which you want to enable on the forms.
4. Print Options
Set the print option (Mark a check), which you want to get on the report.
5. Import Data
To import previous year data for Trial balance, include sundry debtors/creditors and depreciation
chart etc.
Mark a check and click on “Import” to import the data.
ZEN REMINDER PAD: This option provides the facility remind message
DATABASE UTILITIES
Custom Backup
This option provides the facility to take the backup of all the clients/selected client on individual
basis of modules.
 Click on “Select All” button if you want to take the backup of all the clients.
 Otherwise Mark a check to the clients whose data backup you want to take.
 Selected clients name will come to the right side of screen (In selected Client List)
 Click on done button to proceed for the backup.
 Give the file name and location to save the backup file.
Custom Restore
It is used to restore the custom backup of any individual software.
Recover Backup schedule
It is used to set the regular backup path of Zen Bal modules.
Set Backup Schedule
This facility is used to set backup reminder time and auto backup facility.
Repair database
To repair the database of software automatically.
Optimization database
To optimize database.
Repair Data
This option is used to repair the complete database of Balance Sheet software.
ROUND OF TRIAL BALANCE
This option is used to round of Trial Balance
KDK TOOLS (CTRL+F1)
a) Configure system32- This utility is used to configure the available .dll and .ocx files within the
system. You can Register, Unregister, Delete and Copy such .dll/.ocx files automatically. After
selection any particular file it will display the Internal name, Type, Version, Created date, Size
and system path of that file.
b) Global System Path- It will display you the various locations as System Path, Windows path,
Common files path, cookies path, history path, program files path etc.
c) Configure Mysql- This option provides the facility to Stop and to Start Mysql service within the
system. (Status of Mysql Service)
d) Pinging PC’s- To check weather two PC’s are connected to each other or not. Enter 2nd. PC’s IP
address/Computer name and click on ping button, if these two PC’s are connected to each other
than it will display the ping result.
e) IP Status- Enter the computer name/IP Address of any machine, it will automatically display the
IP status of that machine.
f) Messenger- Used to send any message from one machine to another which is connected via LAN
using computer name or IP address.
g) On line PC’s- This utility will display all the PC’s which are connected to this machine via LAN,
Put the IP address of this machine and it will automatically display the list of all connected PC’s.
h) KDK product- This will display you the complete list of KDK’s products along with Versions
and Size on disk.
i) Run option available to go to particular location directly.
KDK WORD
This is KDK Word editor. All the reports and Forms are designed in this personalized word editor.
This word editor having the similar features as available in MS Word editor. You can convert any
report from KDK word to MS Word.
CALCULATOR: This utility is to calculate various critical calculations.
BALANCE SHEET TOOL BAR ITEMS
1. Trial Balance
This option provides the facility to go to create trial balance.
Go to “Transaction”—“Trial Balance” for details.
2. Trading Account
This option provides the shortcut for generating report of Trading Account.
Go to “Reports”—“Trading A/C” for the details.
3. Profit and Loss (Horizontal)
This option provides the facility to generate profit and loss account (in horizontal format)
Go to “Reports”—“Profit & Loss”—“Horizontal”.
4. Profit and Loss (Vertical VI)
This option provides the facility to generate profit and loss account (in vertical VI format)
Go to “Reports”—“Profit & Loss”—“Vertical Schedule VI”.
5. Balance Sheet (Horizontal)
This option provides the facility to generate Balance Sheet (in Horizontal format)
Go to “Reports”—“Balance Sheet”—“Horizontal”.
6. Balance Sheet (Vertical)
This option provides the facility to generate Balance Sheet (in Vertical format)
Go to “Reports”—“Balance Sheet”—“Vertical”.
BILLING SYSTEM
Billing software is an invoicing software solutions .It will help you prepare invoices, receipt and billing
reports. You can easily manage your invoices, clients and payments. Just a few clicks and your invoices are
ready to print or email.
MASTER
A. CLIENT MASTER
Here you have to create client master data for whom you want to generate invoice
and receipts.
Client Master New
 Enter client details as code no., status, PAN no. and Name
 Enter name of office, flat no, building name and street.
 Enter area, city and PIN code.
 Enter state, STD code and phone number.
 Enter residence address.
 Enter flat no, building name and street.
 Enter area, city and PIN code.
 Enter state, STD code and phone number.
 Enter opening balance and click on save button to save the data.
 Click on back button to escape from this screen.
Client Master Modify
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Search the client from ID and name.
Select the client which you want to modify.
Click on modify button to make the changes.
Click on update button to save the changes.
Client Master Delete
 Search the client from ID and name.
 Select the client which you want to delete.
 Click on delete button to delete the particular entry.
Import from other client
You can import the client from- “Client Master”, “Deductor” and from “Filler”.
 Select the type of option you want to import from.
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Mark a check on desired client.
Click on import button to proceed for import.
B. CONSULTANT MASTER
Here you have to enter the details about consultant (CA Firm).Person who is issuing of Invoice and
receipts.
Consultant Master New
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Fill the consultant details as consultant ID (unique identification) and name of consultant.
Enter flat no., building name, street and area.
Enter city, state and PIN code.
Enter PAN no. of consultant firm.
Enter STD, phone and e mail ids.
Enter signatory details as signing person name and designation.
Enter the period from- to.
Mark a check on default option.
Click on save button to save the details.
Consultant Master Modify
 Select the consultant name and click on modify button.
 Make the changes and click on update button to save the changes.
Consultant Master Delete
 Select the consultant name and click on delete button.
C. DESCRIPTION MASTER
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Enter the provided services description.
Enter the fee as paid/charged.
Check if fee is taxable.
Enter date (applicable from-to)
Mark a check on default button.
Click on save button to save the details.
To delete: Select the entry and click on delete button to delete the entry.
D. SERVICE TAX MASTER
Here we have given default rates of service tax, Edu. Cess and hi. Edu. Cess along with the applicable
date.
 You can add more details here.
 To delete: select the row and click on delete button to delete the particular entry.
 By clicking default button you can get the default list of service tax.
E. OPTION
This function is used to make the changes in the format of various reports like Invoice, receipt etc.
F. TERMS & CONDITIONS
This is the utility to print terms and conditions into the invoice.
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Enter description of terms and conditions.
Enter period applicable from-to.
Click on save button to save the details.
To delete: select the description and click on delete button.
G. LETTER HEAD MASTER: To set letter head format while printing various reports.
TRANSACTION
A. SELECT CONSULTANT (F8)
 It is used to select/activate particular consultant in the module to
work on.
 Search the consultant by entering consultant name.
 Double click on selected consultant to activate the consultant at
status bar.
B. FINANCIAL YEAR
 Select the financial year from the drop down menu.
 Click on select button to select particular financial year.
C. INVOICE
This option provides the facility to generate invoice.
 Bill no. - It will be generated automatically. For manual numbering go to masteroption, do settings
here.
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Enter bill date and due date (will display the current system date).
Click on client name to use the existing client code and name.
Enter bill details.
Enter description and detailed narration.
Select whether it is taxable or not.
Enter the bill amount.
It will automatically calculate the total payable amount (with service tax, Edu. Cess and hi. Edu.
Cess)
Click on save button to save the details.
Click on print to generate the print out.
To delete: select the particular record and click on delete button.
Search
 Click on search button to search particular bill entry.
 Select search by-period/invoice.
 Enter date from-to.
 Click on display to see the complete details.
D. RECEIPT
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Click on new button to enter the details.
Receipt no. will be generated automatically.
Enter receipt date.
Enter client ID/name (will provide list to select the particular client)
Enter amount received, TDS amount.
Select mode of payment.
In case of Cheque payment enter Cheque. No., bank name etc.
Enter bifurcation of amount received.
Enter bill number, taxable amount (including service tax)
Enter exempt amount.
Enter taxable amount (excluding service tax)
Click on save button to save the details.
Click on print to generate the print out.
Search
 Click on search button to search particular bill entry.
 Select search by-period/invoice.
 Enter date from-to.
 Click on display to see the complete details.
REPORTS
A. Invoice summary
This option provides the facility to generate summary of all the available invoices.
 Select search by-period/invoice.
 Enter date from-to.
 Click on display to see the complete details.
B. Receipt summary
This option provides the facility to generate summary of all the available receipts.
 Select search by-period/receipt.
 Enter date from-to.
 Click on display to see the complete details.
C.
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Party wise ledger
Enter date from-To to get the list of details falling under this time interval.
Select the client by click on client name text box.
Click on display to generate the record.
Click on print to generate the print out of summary.
D.
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Amount billed (gross)
Select the period from the drop down (select the financial year)
Click on display to generate the records.
Click on print button to generate the print out.
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Amount receipt (gross)
Select the period from the drop down (select the financial year)
Click on display to generate the records.
Click on print button to generate the print out.
F. Other Reports
1. Service Tax Report
2. TDS Report
3. Category Wise Report
4. Outstanding Summary Report etc.
TOOL BAR
1. Select consultant
This is the short cut to select the consultant firm at the status bar to work on.
Refer: “Transaction”- “Select Consultant F8” for details.
2. Invoice
This is the short cut to generate the invoice.
Refer: “Transaction”- “Invoice” for details.
3. Receipt
This is the short cut to generate the receipts.
Refer: “Transaction”- “Receipt” for details.
4. Description master
This option provides the facility to create description master.
Refer: “Master”- “Description Master” for details.
5. Create Client
This is the short cut to create client master data.
Refer: “Master”- “Client Master” for details.
6. Create consultant
This is the short cut to create consultant data.
Refer: “Master”- “Consultant Master” for details.
UTILITIES & OTHER TOOLS
UTILITY
1. KDK Word Editor
Here we have given our customized word editor, which consists similar features of MS Word along with
some especial entities. You can use this word editor to write any report or notes.
2. Database Utility
Complete Backup
It is used to take the complete backup of data for all the modules available in
Spectrum software.
Click on Complete backup option.
Give the file name and path to save backup file (Zip File format).
Complete Restore
It is used to restore the complete backup of data.
 Browse for the save Zip file of backup data.
 It will restore the data in software.
Custom Backup
This option provides the facility to take the backup of all the clients/selected client on individual
basis of modules.
 Check on particular software to take the backup).
 Select client detail (All clients/selected).
 If all clients option is selected then click on done button to proceed for backup.
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Give the file name and location to save the Zip file.
If selected client option is selected then click on open client (Current client list)
Mark a check on client name (whose backup you want to take)
Selected client will come at right side of screen (Selected client list)
 Click on done button to proceed for the backup.
 Give the file name and location to save the backup file.
Custom Restore
It is used to restore the custom backup of any individual software.
Recover Backup schedule
It is used to set the regular backup path of individual modules.
Set Backup Schedule
This facility is used to set backup reminder time and auto backup facility.
Repair Database
To repair the database of software automatically.
Optimization database
To optimize database.
3.
Unit Converter
This utility is for conversion between various units.
 Select Input from input list.
 Put the input figure in Input Text box, it will automatically give you the output in desired unit.
4.
Calculator
This is the scientific calculator to calculate complex calculations.
5.
Security Settings
This option provides the settings to create new user or to assign various access rights within the
software.
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Click on User profile (to create user)
Enter user name, password and click on create button.
Again click on user profile to assign the rights.
Enter the user name and password to whom you want to assign the rights.
Mark a check to allow access to particular software and facilities.
Click on save button to activate the user account.
If you want to activate this user account at the beginning of software then check on “Prompt login
window at start of spectrum”.
6. Search Information
Here we have given Searching facilities for PIN Codes, STD Codes, ISD Codes, TIN FC Centers and
Distance chart between various cities.
7. Client Summary
This utility provides you the facility to know total number of clients created into various individual
software. (For End users only)
TOOL BOX
These are the extra utilities provided in the software in respect of technicality of the software.
a) Configure system32- This utility is used to configure the available .dll and .ocx files within the
system. You can Register, Unregister, Delete and Copy such .dll/.ocx files automatically. After
selection any particular file it will display the Internal name, Type, Version, Created date, Size and
system path of that file.
b) Global System Path- It will display you the various locations as System Path, Windows path,
Common files path, cookies path, history path, program files path etc.
c) Configure Mysql- This option provides the facility to Stop and to Start Mysql service within the
system. (Status of Mysql Service)
d) Pinging PC’s- To check whether two PC’s are connected to each other or not. Enter 2nd PC’s IP
address/Computer name and click on ping button, If these two PC’s are connected to each other then
it will display the ping result.
e) IP Status- Enter the computer name/IP Address of any machine, it will automatically display the IP
status of that machine.
f) Messenger- Used to send any message from one machine to another which is connected via LAN
using computer name or IP address.
g) On line PC’s- This utility will display all the PC’s which are connected to this machine via LAN.
Put the IP address of this machine and it will automatically display the list of all connected PC’s.
h) KDK Product- This will display you the complete list of KDK’s products along with Version and
Size on disk.
DOCUMENTS MANAGER
This is a separate tool to keep records of various documents and files.
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Click on “New” Tab to provide Input for any record.
Enter the unique code for client.
Enter the Client name/Import from the existing master data (Client Master, Deductor, Filler)
Select Doc. Type (Document type) from the menu or click <<New>> to add new document type.
Select the subject of document/record or click <<New>> to add new subject.
Select the Financial year.
Enter the date and Doc. Title.
Put the remarks if any.
Submitted Doc.: If you want to attach any document then browse for the document.
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Enter Doc. Note, if any.
Click on Add button to save the details.
Click on save button to save the document record.
To Print: Select the record and click on Print button.
Select the client and click on Open to open the saved record.
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Click on “Edit” tab to edit any particular record.
Select the client by code and name.
Click on Edit button and make the changes and click on Update button to save the changes.
To Delete: Select the client and click on Delete button.
To search: To search any particular record enters Code, Name, and Subject, Financial Year or date to
find the record.