Yorkshire Resident Area Panel (RAP) Meeting
Monday 11 January 2016 at 17 Swanfield Road Community Centre, Marfleet, Hull.
Attendees: Robert Cundy (RC), Linda Fallon (LF), Carol Ward (CW), Chris Nestor (CN), Ray Butler (RB),
Don Stewart (DS), Vicky Laud (VL), Darron Laud (DL). Micheal Waud (MW)
Affinity Sutton: Daniel Duggan (DD), Thurza Cheshire (TC), Amanda Nicholson (AN), Katie Surguy (KS).
Minutes by: Daniel Duggan – Resident Involvement Officer - North
Item
1
Subject
Welcome, Apologies and Updates
1.1
CN agreed to chair the meeting due to Craig
Brannigan (Chairman) unable to attend this
meeting.
1.2
CN informed the group about the sad passing of
Mike Newdick – a heavily involved resident for over
25 years. A minutes silence was held in Mike’s
memory.
1.3
Apologies from:
Molly Lillie
John Potter
Christine Cockrem
Jean Leach
Christine Trudgill
Mary Miller
Ellen Holtom
June Higginson
Craig Brannigan
Sue Newdick.
1.4
CN went through the RAP checklist.
1
Action
2
Minutes of Last Meeting and Matters Arising
2.1
AN said that she hadn’t received any feedback or
issues from RAP members for her to forward on to
Ian Young.
2.2
LF said there are still issues regarding the fences
at Leeds which keep falling down.

AN will speak to NHO to discuss this with owner of
fence and see if it can be repaired properly.
2.3
AN informed members that after some investigation
there didn’t appear to be any issues with wheelie
bins. AN has taken legal advice and is limited with
actions that can be taken when bins left outside.

AN to monitor this and keep RAP informed.
2.4
Greenfingers have attended Leeds Neighbourhood
Management Forum (NMF). CW said that they
were trying but opinions on their performance
varied. KPIs have been set for Greenfingers.
2.5
AN still needs to meet with Humberside Police, this
has been challenging due to restructures.

AN to speak to RB to get Police information.
2.6
The estate improvement budget is available and
AN asked residents to inform her/NHO’s of ideas
on what to spend this on.

ALL to feedback ideas.
2.7
DD informed group that the neighbourhood voice
method of involvement will be rolling out in the Hull
area.

ALL to let DD know if interested.
2.8
Issues were raised over bin collection days at Hull
Central (Turner & Owbridge Courts).

AN/NHO’s to speak to Council regarding this.
2
3
Yorkshire Action Plan Progress Update
3.1
AN gave update on Yorkshire action plan

DD to send presentation out with minutes.
3.2
AN gave information on how the tenancy audits as
the Yorkshire local offer had gone.

ALL to call the contact centre if they wish to make
an appointment for a tenancy audit to be carried out.
3.3
For the remainder of audits we will try to
targetvulnerable tenants.

Yorkshire Housing Team to action as necessary.
3.4
Issues raised regarding cars being broken into at
Salthouse Lane and also with people walking down
cut throughs and causing anti-social behaviour
(ASB). AN said that gates were due to be installed
at this problem area in April 2016 which should
resolve these issues.

AN to action as necessary.
3.5
A focus group for voids and lettings commissioned
by the regional scrutiny board (RSB) was due to
take place in Hull the day after this RAP. TC invited
residents from Hull to attend.
3.6
Hull Marfleet & Bradford estates have no green
inspectors. DD to look at how this can be
addressed so that we have them on the estates.
Where there are green inspectors in the Yorkshire
region, the feedback is rated as acceptable or
good.

DD to action as necessary.
3.7
Members should report untidy gardens on their

ALL to action as necessary.
3
estates so that action can be taken.
3.8
AN gave update regarding tree survey. The survey
will only be on trees that belong to Affinity Sutton
communal outside areas not in residents’ gardens.
3.9
TC said that she is meeting with the community
ambassadors in January and will feedback to RAP.
4
Lunch
5
Updates
5.1
Service Task Teams (STT): DD to send update
out with minutes.
5.2
Neighbourhood Management Forums (NMF):
Sutton Park NMF needs to book in meeting dates.
5.3
The front door at Leeds still needs painting. AN to
speak to GH regarding this.
5.4
TC gave feedback from the Resident Engagement
Day (RED) which took place in Leeds for the North
& Midlands.
6
6.1
4




AN to look into tree at Alfred Schofield House, it is
overhanging and the fruits that fall from it cause a
slip hazard.
TC to action as necessary.
 DD to action as necessary.
 Sutton Park NMF to action.
 AN to action as necessary.
Regional Scrutiny Board (RSB) Update
TC explained that we need to recruit a new RSB
member for the Yorkshire area. It was decided that

TC to keep RAP informed on progress.
it would need to be promoted to the wider Yorkshire
area.
6.2
CN gave an update from the RSB North. The board
have commissioned focus groups across the North
to gather feedback from residents on long term
voids. A number of RSB members spent time with
the voids & lettings team at Holmes Chapel.
Recommendations made so far by the board from
the information gathered is that the application
process needs to be reviewed and the
improvement of the void inspection process system
along with improving the quality of information
online.
More of these focus groups are due to take place
over the coming weeks. In total 23 outcomes have
been achieved from these focus groups.

ALL to let TC know if interested.

ALL to action as necessary.
TC said that we are looking to recruit local lettings
champions.
The next area of scrutiny to be looked at is trees,
gardens and communal areas. If anyone has any
issues please let CN know so that he can take it to
the board.
Keith Exford attended a RSB meeting in November.
He updated the board on legislation.
7
7.1
5
Resident Involvement (RI) Update
TC gave update from the resident involvement
team.
7.2
7.3
TC sadly informed the group of two very involved
residents, Mike Newdick from Hull and Collin Wood
from Stafford had passed away.
Craig Brannigan – Yorkshire RAP Chair has been
employed full time so we may need to recruit a new
Chair for this RAP.
7.4
RI have started consulting with residents regarding
the new strategy for 2016-19 which starts in April.
We are looking at working in a more digital way
along with new and improved ways to be involved.
7.5
ALL to send resident expenses to Mia Russell at
More London Place.
7.6
Jodi Ezekiel has returned from maternity leave.
7.7
TC asked that ALL residents inform the team if
they cannot attend any meetings or training etc as
we have had a large number of residents not turn
up for activities which isn’t cost or time effective.
7.8
7.9
6
Community grants are available for residents to
apply. This is up to £5000. It can be applied for by
visiting this website:
http://www.groundwork.org.uk/affinity-sutton or if
not online by calling 0300 100 0303 and asking to
speak to your local community investment officer.
The Out & About Lesbian, Gay, Bisexual,
Transgender (LGBT) resident task team have been
working on a communications plan and recruiting
new members.

ALL to let DD/TC know if interested.

ALL to action as necessary.

ALL to action as necessary.

ALL to action as necessary.
7.10
Pictorial minutes were taken at the residents
engagement day and residents are encouraged to
look at these on the Affinity Sutton website.

8
8.1
Need to Reach (NTR) Update
TCB gave an update for the Yorkshire region.
All targets have been exceeded in the region.
9
9.1
7
Next Meeting
Monday 11 April 2016 at Bradford Community
Centre.
ALL to action as necessary.