Position description
Title
Finance Trainee
Manual
Section
Reference
HR
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02
Pages
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of
Date
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20.03.17
Attachments
Person Specification
Background
CBB is a not for profit social enterprise that provides business services, consulting and salary packaging to
not for profits on a fee for service model. Our financial and accounting service works with not for profits to
help them achieve financial sustainability through the provision of effective financial management and
reporting that supports long term planning and decision making. We provide an outsourced finance function
via our Virtual Finance Team, giving not for profits assurance that their finances are being effectively
managed and allowing them to focus on achieving their social objectives.
CBB has a strategic objective to grow our consulting services in order that we may reach and support a
higher number of not for profits to build financial sustainability and achieve their social objectives.
Position purpose
Our financial and accounting service provides social enterprises and not for profits with access to high
quality, contemporary and cost effective financial management services. The Finance Trainee will work as
part of our Virtual Finance Team and will be responsible for providing fee for service financial administration
and accounting support to a number of CBB clients. The role provides an opportunity for a student or recent
graduate to gain broad experience working with a range of clients across different aspects of financial
administration and management. Day to day responsibilities will focus on data entry, payroll and
bookkeeping tasks, with the opportunity to experience more complex functions such as presentation of
financial reports, compliance and acquittals. The role includes client management.
Reporting/working relationships
The Finance Trainee reports to the Senior Finance Consultant and works closely with peers and colleagues
within Consulting and Business Services. This position liaises with external clients and with relationship
managers within other areas of CBB.
Values
CBB’s values of respect, integrity, service and empowerment define how we work with our clients and each
other.
Contract term
This is an initial 24 month contract and is offered as 0.8 or full time.
Renewal is dependent on CBB securing sufficient repeat or new client service contracts.
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Essential position results
The key functions of the Finance Trainee are:
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Delivery and project management of finance and accounting services, including:
o Project management of client activity, including managing customer service, quality, scope and
costs
o Managing financial transactions for clients
o Data entry, reconciliations and bookkeeping for clients
o Client payroll administration, including assisting clients on related issues such as superannuation,
tax and salary packaging; and PAYG statements
o Preparing pre-audit financial statements and supporting client organisations to prepare for audit
o Mentoring of staff within client organisations
o Any other finance projects as required by clients and/or CBB
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The trainee will also gain experience working in the following areas, with the support of a
mentor
Managing ledgers and monthly reports
Preparing and submitting BAS statements, funding acquittals, FBT and other returns required by
regulators and funders
Preparing budgets and variance reports and analysis for client organisations
Presenting financial reports to client organisations and assisting clients in interpreting reports
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Client relationship management, including but not limited to:
o Proactive communication with client organisations, and timely resolution of queries
o Ongoing relationship management
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Contributing to the continuous improvement of services to meet client needs, including,
o Regular review of client requirements to inform changes to our service offering
o Obtaining client feedback in order to support analysis of our added value and impact
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Administration and management
o Managing client work within budgets to ensure CBB profitability
o Supporting a positive and productive team environment, including engagement in team and
corporate activities
o Record keeping to support project management, quality improvement and billing and invoicing
o Preparing monthly invoicing
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Key performance indicators
Detailed key performance indicators will be agreed on an annual basis, and will cover, as a minimum:
 Managing client work in order to achieve profitability
WHS
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Maintains healthy and safe workplace practices by ensuring the work area is free from hazards, office
equipment is maintained in a safe working order and adhering to occupational health and safety policies
and procedures.
Cultural diversity and equal opportunity
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Maintains a culturally aware and sensitive profile with the client base of CBB by adhering to the CBB
values and contributing to staff development, knowledge and understanding of cultural diversity.
Special conditions
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Full time – 38 hours per week or 0.8 FTE (30.4 hours per week)
Must have own vehicle and a current driver’s licence
Vehicle cost reimbursement will be provided
Must be prepared to work outside normal business hours (time off in lieu is available)
This role includes a requirement to work at clients’ premises, including regular travel to remote areas.
The postholder must be prepared to undertake interstate and intrastate travel, including to rural and
remote locations
Appointee will be required to provide satisfactory police check prior to final confirmation of
appointment.
Must have the legal right to work in Australia
Position description review
This position description is to be reviewed on or before March 2019
SIGNED .......................................
Employee
DATE....../....../......
SIGNED .......................................
DATE....../....../......
General Manager, Consulting and Business Services
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Person specification
Title
Finance Trainee
Personal skills and abilities
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Personal and professional values which are congruent with the values of CBB
Excellent interpersonal skills, with the ability to quickly build rapport and establish effective working
relationships with client representatives and colleagues within CBB
Excellent verbal communication skills, including explaining financial matters to non-financial people
Professionalism and personal style in keeping with CBB culture and the NFP sector
A strong work ethic, with a drive to achieve results and the energy and resilience to manage periods of
heavy workload
Commitment to continuous improvement of service and self, including to continuously learn and stay
up-to-date with best practice
Strong analytical and problem solving skills, with a drive to identify solutions and opportunities for
improvement
Knowledge and experience - essential
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A strong understanding of financial management practices, standards and procedures with practical,
hands on experience in all areas of accounting and financial management
An understanding of relevant policy, regulation and compliance issues in relation to financial
governance and management of not for profit organisations
Practical experience of using contemporary financial/accounting systems, software and practices to
support business administration and management, including MYOB, Xero and Reckon
Experience in accurate and timely payroll administration, including an understanding of payroll related
issues affecting the not for profit sector
Demonstrated success in managing multiple, simultaneous projects to scope, cost and time
Good understanding of the not for profit and social enterprise sectors
Educational qualifications
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Recent – or working towards – a relevant accounting qualification which allows membership to a
recognised professional association
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