How to Upload Artifacts to
MyLearningPlan.com
One of the key benefits of the Stronge evaluation system is that it allows educators to
have a significant voice in their own evaluation. In the past an employee’s evaluation was, in
essence, only based on two drop-in observations and the evaluator then based the evaluation
on what they did or did not see during those times. With this new system, an educator has the
ability to point out to their evaluator all the ways they are meeting the standards of a highly
effective employee by uploading artifacts for the various Standards.
Per the adopted policy for the 2013-2014 year, each evaluated employee can upload no
more than 18 artifacts, or pieces of evidence, that shows mastery of standards 1-6 (standard 7
is for the Student Learning Objective and those required artifacts are handled separately). How
many you actually upload, up to the 18 artifact cap, is entirely up to you as long as each
standard has at least one artifact associated with it. Also note that one artifact can be assigned
to multiple standards and at the end of this document is a listing of artifact ideas.
The following is a step-by-step example of a Test Results Analysis Form artifact that will
be added to Standard 4: Assessment of/for Learning:
Step 1
Log into www.mylearningplan.com using your school email address as your user name.
Step 2
Along the left hand side of the page, you will click the link that says “My Evaluations”.
Step 3
Click on the link for “Artifact Files”.
Step 4
Click on the “Add Artifact” button
Note, in this section you will also see the complete list of all of the artifacts you will be
uploading.
Step 5
In the “Upload File” dialog box that appears, enter a name for your artifact along with a brief
description in what it is.
Step 5
In the “Type” drop down menu, you must choose which one of 25 different types of artifacts
most closely relates to what you are trying to upload and you can choose multiple types. If you
do not find an exact match, please choose the one that it might relate to more.
Step 6
In the “Categories” section, you will choose which category best fits your artifact based on the
15 available choices. Again, you can choose multiple categories for that one artifact.
Step 7
For the “Alignment” section you must first “Choose a Rubric” which means that you will select
which of the 7 standards you want to associate this artifact with. At this point you can only
choose one standard but we will show you how to associate an artifact to multiple standards
further in this lesson.
Step 8
Next to the “Choose a Rubric” area in the “Alignment” section you will next click on the
“Choose a Criteria” and there should only be one option available to you to choose. Also note
that you cannot “Choose a Criteria” until you first “Choose a Rubric”.
Step 9
After you have chosen your criteria, you must then click on the “Add Criteria” button which will
then officially log that artifact to that standard and it will then be listed in the big, open box area
bellow the button.
At this time, if you would like to associate this exact same artifact to another standard, you can
do so by repeating Steps 7-9 and you will then see them all listed in this area. If you make a
mistake and do not want one of the standards you chose, simply click the “red x” after the
addition.
Step 10
Once you have associated your artifact to all the standards, the next step is to either actually
upload the artifact or to associate it with a website address (URL). If you are using a website,
click on the “Url” button and then copy and paste the entire web address in the space provided.
If you are wanting to upload a physical artifact like a picture, movie, audio file, document,
spreadsheet, etc, you will choose “File” and then click on the “up arrow” button and then
navigate the window to where the file is located on your computer.
Note that the file size restriction is 50 Megabytes. If you have a larger video file that you want
to use, it is recommended that you upload the file to a site like YouTube and then add the URL
address as your artifact (remember to first make your setting available to anybody with the
link).
Step 11
Once you have completed all of these steps, click on the “Save” button to officially submit the
artifact.
Once you hit “Save” you will then see your artifact appear in the “Artifact” section with all of
your other artifacts.
If you would then like to return the main LearningPlan page for MyLearningPlan (this is the
page you see when you first log on), just click the LearningPlan tab that is found towards the
upper right-hand corner of the browser page.
To see a video tutorial in how hot upload artifacts, first log into MyLearningPlan.com, then click
on the “Help” icon in the upper right-hand corner of the page. In the new web page that opened
up, along the left-hand menu section, first click on “MLPOASYS – Teacher/End User”, then
click on “Tutorials/Webinars” and finally you will see a link for “Webinar: Using the Artifact
Tool”.
TEPES Documentation Log
Once you have your artifacts uploaded, you then to need to complete the TEPES
Documentation Log. Here you will summarize your artifacts for their particular Standards that
you associated them. Also, if you need to edit and/or delete any artifacts that you no longer
want you can do that on the Documentation Log as well.
There are two ways to access your Documentation Log. If you are still in the Artifact
Files section that was described above, you will need to click on the picture of a magnifying
glass that is to the right of the artifact and this will open up a new tab in your browser for the
Documentation Log.
If you are on the main page of MyLearningPlan, you will scroll down the page to the Action
Required section and then click on the blue link for TEPES Documentation Log.
In this new screen you first see all of your artifacts in the Artifacts section towards the top of
the document. From here you can view the artifact or if you wish to edit the artifact you will
click on the pencil icon and if you simply want to delete it, then click on the red circle with a
dash through it.
When you were uploading your artifact you were required to associate it with one or more of
the 7 Standards. If you scroll down through the Documentation Log you will see a listing of all 7
Standards and below each one will be a listing of the artifacts that you associated with those
Standards. Remember that you are required to have at least one artifact associated with
Standards 1-6 with no more than 18 artifacts total for those 6 Standards. As you go through
the list of Standards, if you see that you are missing some artifacts you can simply go back
towards the top of the Documentation Log and click the Add an Artifact button.
Once you have all of your artifacts loaded and associated with the Standards, the last step will
be to go to each standard and do a brief summary of how those particular artifacts help to
demonstrate your mastery of that Standard.
As you are working on your summaries, it is recommended that you periodically click on the
“Save” button at the very bottom of the screen to make sure you do not lose any of your work.
If at some point you would like your evaluator to give you some feedback in what you have
done, then you will click the “Save & Notify” button where you will chose your evaluator and
add a brief note.
When you are done reflecting on all 7 Standards, including any artifacts that you and your
evaluator agreed upon for your Student Learning Objective goal in Standard 7, then you will
click on the “Submit” button.
[Note, if you click on the “Submit” button before you have completed everything or want to
make changes after you have submitted the document, you will need to contact your evaluator
and ask them to send the form back to you.]
Artifact Examples
The following are EXAMPLES of types of artifacts for the various Standards – this list is not
inclusive of all types of evidence and is only meant to give you some ideas:
Standards
1. Professional
Knowledge
Examples of Evidence





Transcripts of coursework
Professional Development certificates
Annotated list of instructional activities
Lesson/intervention plan
Journals/notes that represent reflective thinking and
professional growth
 Samples of innovative approaches developed by teacher
2. Instructional
Planning
 Differentiation in lesson planning and practice
 Analysis of classroom assessment
 Data driven curriculum revision work
Examples:
- Sample lesson or unit plan
- Course syllabus
- Intervention plan
- Substitute lesson plan
- Annotated learning objectives
3. Instructional
Delivery
 Annotated photographs of class activities
 Handouts or sample work
 Video/audio samples of instructional units
4. Assessment of/for
Learning




Samples of baseline and periodic assessments given
Samples of both formative and summative assessment
Graphs or tables of student results
Records within electronic curriculum mapping tool
Examples:
- Brief report describing your record keeping system and how it is used to monitor
student progress
- Copy of scoring rubrics
- Photographs or photocopies of student work with written comments
- Samples of educational reports, progress reports or letters prepared for parents or
students
- Copy of disaggregated analysis of student achievement scores on standardized test
- Copy of students’ journals of self-reflection and self-monitoring
5. Learning Environment
 Student survey summary information
 List of classroom rules with brief explanation of the procedures used to develop and
reinforce them
 Schedule of daily classroom routines
 Explanation of behavior management philosophy and procedures
6. Professionalism
Record of participation in extracurricular activities and events
Record of professional development taken or given
 Examples of collaborative work with peers
 Evidence of communication with students, families, colleagues and community
Examples:
- Copy of classroom newsletter or other parent information documents
- Sample copy of interim reports
7. Student Progress
 Student Learning Objective document – Revised at midterm and end of year