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Importing Screen Captures Into a Word Document
To demonstrate screen captures, this procedure will describe how to access topographic maps from the
Map Library website; an image will be created, and then inserted into a Word document.
The Map Library website has topographic maps that can be screen captured and placed into a word
document.
Accessing topographic maps
Run Internet Explorer and access the Map Library website [ www.brocku.ca/maplibrary].
Under the Maps On-line heading select Local Topographic Maps.
The following page will appear:
Map Collection list
View map index for this project here
Tip: By clicking on
Location the list
will be arranged
alphabetically
Print
Buttons to enlarge, reduce, move & reset the map
Selecting a topographic map to view
To select a topographic map, there are 2 options:
1.
If you are unsure of what location and sheet you need select View map index for this project.
Once you select the link, the following screen will appear:
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Image 1:
Image 2:
Locate & put your cursor over the
area that you want the map for. Using
your mouse, select that square
A pop-up will appear & tell you the map
name & number for the area selected.
With the map name and number information, you can now return to the Topographic Maps of the
Golden Horseshoe page and follow option number 2.
2. If you know the name or number of the map, select it from the Map Collection list.
An image (and brief description) of the map will appear on the screen. Use the zoom tools at the bottom
of the map to change the view.
Screen capturing a topographic map
Select the Print button to view a larger image of the map.
A screen will appear with only the topographic map showing. You can enlarge the area by using the +
button, and reduce the area using the - button.
To capture the screen, push the Print Screen button on your keyboard (above the numbers key pad).
Make sure that your arrow (cursor) is not on the map otherwise you will capture it too!
Pasting the topographic map into Microsoft Word 2007
Open the Microsoft Word document in which you wish to place the image.
Navigate to the portion of the document that you wish the image to be placed. Right click and select the
Paste button--found in the Home tab. (You can also use Ctrl V to paste). The entire screen is inserted as
an image:
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The Picture Tools allow you to edit the image. To access the Picture Tools and Format tool bar, double
click on the image.
Picture Tools tab & Format tool bar
Crop tool
To isolate the part of the image required, select the Crop tool. Adjust the image by moving the crop
handles-- the navy squares on the edge of the image (note: the squares only show when the image is
selected for editing).
Crop handles
After you have cropped the image, you can change its size by re-selecting the image and grabbing the
navy squares at the corners and moving them.
The image can be centered on the page by selecting it, and going to the Home tab options that allow
you to align the image to the centre, left or right on the page.
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Home tab
Align buttons
Adding graphics to the topographic map in Microsoft Word 2007
You can add arrows, text boxes, and shapes to your map if you wish to highlight an area or explain a
feature. The image must be selected in order to write or draw on-top of it. Click once on the image and
then select the Insert tab.
Insert tab
Shapes button
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Select the Shapes button and a window of different shapes will appear. Select the shape that you wish
to add to the image. By returning to the image you will be able to draw the shape.
Location
of Study
This example
utilized the oval,
arrow, and text
box buttons in the
Shapes window.
You can adjust
the appearance
of text by
selecting the
Home tab. It
provides text
options.
The shape may be edited after it is drawn by selecting the various buttons of the Drawing Tools Format
bar that will appear once a graphic has been drawn (and is selected).
Drawing Tools tab & Format bar
Buttons used to change features!
In the example shown above, under the Shape Fill option no fill was selected, under the Shape Outline
option the colour yellow was chosen and the weight (line thickness) was increased.