Parliamentary Procedure
Goals of Meeting:
- Exchange includes the communication of ideas and information.
- Resolve is when people meet and solve problems.
- Achieve is when projects or ideas are discussed to make a goal.
- Share is when ideas are given through out the group.
- Define is when members are given description on their tasks to
solve a problem.
Communication strategies for listening:
- Give attention to speaker.
- Be polite, be respectful to all group
members when they are speaking.
- Respect different views and be open
minded.
- Consider new ideas and all possible
solutions.
Importance of Parlimentary Procedure:
- To adapt to needs of group you have to
be flexible.
- everyone i s equal, majoiry rules; this is
what it means to be demcratic
- Protection of Rights means everyone is
treated the same
- Imparitial hearing is when everyone has
their own voice
General Motions
Main Motions- The introduction
Subsidary Motion- Changes main motion
Privileged Motion- Urgent matters 1st
Incidental Motion- Any Questions?
Communication strategies for self:
- Explain ideas in a clear manner, and
speak loudly and clearly.
- Summarize the main subjects in your
explanation or idea.
- Speak to everyone in the room clearly
and with respect. Make eye contact with
them.
Officer Posistions
The President calls for group dicussion
The Vice Pesident takes the place of
the president if he/she is absent
The Secretary records key points of
the meeting, they also keep track of
the time
The Treasurer keeps track of the
budget
Steps in Motions
1. Obtian floor- address Chairman/chairwoman, give name
2. Make motion- Say “ I make a motion that
we...”
3.Wait- Wait for someone to second the
motion. IF their is no second, the motion is
dead
4.The Chair person states the motion again
5. Add to Motion- Members dicuss the
motion
6. Decide the Vote- if there are no more
Communication Strategies whe
Others speak Common Goals of Meetings
Exchange -Interchange of information
~Attention: Careful listening prevents missing importa
Resolve - Solution of problems
~Be Polite: Never disrupt with inappropriate remarks or act
~Respect different views: Respect differnet views
~Consider new ideas: Use suggestions to refine ideas
Achieve - Plan and reach goals
Share - Compliments and concerns of
project
Define - Explains and states issues
Four General Motions
Main Motions- Introduce subjects to
the group
Subsidiary Motions- Alters main
motions, must be voted on
Officer
Positions
President - Conducts meetings Acts as president
in their absence
Vice-President-
Maintains and updates
documents Secretary-
Privileged Motions- Concerns topics
of extreme urgency
TreasurerIncidental Motions- Questions or mo-
tions that arise out of prior motions
matters Deals with financial
Parliamentary Procedure
Common goals of a
meeting are usually to
exchange ideas and
share opinions, discussing
situations and how to
solve them, as well as
achieving certain goals
within the group.
Every speaker needs to
be given attention
when it’s their turn.
Don’t interrupt them,
unless you’d like to be
interrupted too. You
also need to respect
their opinions, even if
you might not agree
with them.
4 General Motions:
-Main Motion: Introduces
subjects
-Subsidary Motion: Must be
voted to become a main
motion.
-Privileged Motions: Conern
special or important matters.
-Incidental Motions: Questions of Procedures
Officer Positions:
-President: In charge of
keeping the meetings together -Vice President: In charge
of the meeting when the
president isn’t there.
-Secretary: Keeps track of
time, books, and records.
-Treasurer: Keeps track of
funds and financial issues.
Clearly and thoroughly
explain your idea/opinion when given the
chance to share, but
don’t ramble on. Get
straight to the point. But
also speak directly, don’t
mumble.
Parliamentary Procedure can be changed
to fit a group’s needs.
It allows everyone to
share their idea/opinion.
Parliamentary Procedure
To exchange info and tell others ideas that can be helpful.
Always pay attention to othrs so you don’t miss out on
important info.
To share our ideas and to see if it can solve the problem or be
able to help with projects and assignments.
Try to summarize your info so it don’t get complez and confuse others.
The goal of a meeting is to achieve your goal in a project or to
at least get closer to your goal
Make sure everything is fair and allows everyone to speak
their opinon.
Main goal of a meeting is to introduce subjects and talk about
how to reach a goal to finish it.
Info
Info info blah blah bl
adjfoaefmaefpefkafda
ado;faodfja;odfafd;af
adnslemnfkddl;’afka
Junk junkdfoaf;nefad
y u reading this mlajf
oddjaremjfad[fadfkad
Dat eyesiight is goodl
a;djfa;fdkfdpafda;f;ad
Parlimentary Procedure
Common goals of a meeting
Exchange- Give and recieve
ideas.
Reslove- Clear up any misunderstandings.
Achieve- Attain a result you
would like to see.
Share-Give opinions and comments on the project.
Define- Explain the issue.
Communication
when you
speak.
Explain your
ideas in a good
manner.
Summarize-say
only the main
points .
Communication when
others speak.
Attention- listen to what
others
have to say.
Be
polite-respect
the
speaker.
Respect diffrent
views-take in other
people point of view.
Importace of parliamen try procedure of the
office possitions
Flexible- can meet the
needs of anyone
Democratic-has to be
the peoples choice
protection of
Rights-wont violate the
rights of the people
The four general motions and the steps to presenting them
Main motion-Bring business before the assembly.
Subsidary motion-Deal with directly the main motion prior to the main
motion.
rCommunication strategies when others speak
Communication strategies when you speak
Alert- staying awake, and not steeping during lexture .
Hand gestures- when you use hand gestures it people
attention and kind of keeps their eyes on you
Respect- Not talking when the speaker is talking
Open Mind - Being open to the speakers ideas on a topic
subject
Note taking- writing down important information from
the speaker
Common Goals Of Meetings
Resolve - solve problems that have come up since the
last meeting or something that has been a problem
Explore New Ideas- finding new and exciting ways
expand your company or buisness
Attendence - Everyone being on time for the meeting
Execute - Execute plans to reach goals within the organization or project
Importance of Parliamentay Procedure and the Officer
Positions
- To maintain order and peace amongst all members of the meeting.
- Make sure everyones ideas and rights are heard
and respected
-A way to keep the audience and member s
engaged throughout the meeting.
Clear language - Do not mumble your words
Presentation- adding visual imahzz