Government of Punjab
Department of Elections
(SCO No.29-30, Sector: 17-E, Chandigarh)
 0172-2704779, 2704701, 27248749  0172-2707970
Tender Document
No. ACT-02 of 2016-2017
For
Supply of Envelopes
for the Punjab Vidhan Sabha Elections 2017
Name of the Bidder
Address
Contact numbers of Bidder
Last Date of submission of Tender
28.10.2016 at 12.00 Noon
Date of opening of Tender
28.10.2016 at 03.00 PM
Venue for submission/Opening
Tender
of Office of the
Chief Electoral Officer, Punjab
SCO
No.
29-30,
Sector:
Chandigarh
17-E,
Cost of Tender Document
Rs. 1000/- by cash/Demand Draft in
favour of Deputy Chief Electoral Officer,
Punjab, payable at Chandigarh.
(No cheque will be entertained)
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OFFICE OF THE CHIEF ELECTORAL OFFICER, PUNJAB,
SCO NO.29-30, SECTOR 17-E, CHANDIGARH.
TENDER NOTICE
For the Supply of Envelopes
for the Punjab Vidhan Sabha Elections 2017
Sealed Tenders are invited from the Manufactures/Authorized Dealers for supply of
18 types of Envelopes for the use in Punjab Vidhan Sabha Elections 2017 to the
Election Tehsildar, Incharge Election Store Punjab, Baradari Gargen, Patiala on or
before 25.11.2016.
The TENDER DOCUMENT comprises of detailed terms and
conditions of the Tender can be purchased from the office of the Chief Electoral
Officer by depositing a sum of Rs 1000/- in cash or demand draft in favour of
Deputy Chief Electoral Officer, Punjab payable at Chandigarh. These Documents can
also
be
downloaded
www.ceopunjab.nic.in.
from
the
official
web
site
of
this
department
at
In that case, a demand draft of Rs. 1000/- in favour of
Deputy Chief Electoral Officer, Punjab along with earnest money amounting to Rs.
1.00 lakh in the shape of Demand Draft in favour Chief Electoral Officer, and Punjab
is to be deposited along with the Tender.
Tenders should reach in the office of the Chief Electoral Officer,
Punjab (CEO), SCO No. 29-30, Sector: 17-E, Chandigarh by 28.10.2016 (Friday) up
to 12.00 Noon and will be opened in the office of CEO on the same day at 3.00 PM
in the presence of Bidders, who wish to be present. The CEO reserves the right to
reject all or any of the Tender(s) received, and to annul the Tendering process
without assigning any reason. The CEO also reserves the right of negotiations with
L-1, if considered necessary.
Additional Chief Electoral Officer,
Punjab
Tender_Document_for_Election_Envelopes_2016_final-approved
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OFFICE OF THE CHIEF ELECTORAL OFFICER, PUNJAB,
CHANDIGARH
TENDER DOCUMENT
No.: ______of 2016-2017
TERMS AND CONDITIONS FOR THE SUPPLY OF ENVELOPES
FOR PUNJAB VIDHAN SABHA ELECTIONS 2017
(Refer: TENDER NOTICE published in newspapers dated 14th October, 2016)
Sealed Tenders are invited from the Manufactures/Authorized
Dealers for the supply 8 types of Envelopes for the purpose of Punjab
Vidhan Sabha Elections 2017 through a Tender notice published in the
national and regional newspapers.
A-ENVELOPES:The Department invites rates for 18 types of Envelopes, the itemwise detail of each item is annexed as Annexure-“A”. The Quality of
Envelopes offered must be as per relevant IS specifications,
amended upto date. The quality of supplied stock of Envelopes shall
be liable to be got inspected/tested by the Committee or Laboratory
as decided by the Competent Authority. And, if any level any stock
received is not found upto the mark, the supplies so received shall
be rejected. However, if the supplies received comprises minute
deviation then it may be accepted after imposing penalty as deemed
fit by the Competent Authority. In such a case decision of the Chief
Electoral Officer, Punjab, Chandigarh.
The Bidder must submit a big Envelope containing separate
envelopes for Technical Bids/Financial Bids for each type as above, as
applicable.
The Bidder will quote rates in INR (Words & Figures) in the
prescribed form attached as Annexure ‘B’ (Financial Bid) for Envelopes
mentioned in Annexure “A” to this Document. The details terms &
conditions for filing the Bid are as under:1.
The Bidder should have an Average Annual Turnover of Rs.
1.00 Crores in the last three financial years. In this regard, an original
certificate from a Chartered Accountant should be attached with the
Tender clearly stating the year-wise turnover.
2.
Tender Document can be purchased from the office of the
Chief Electoral Officer, Punjab, SCO 29-30, Sector 17-E, Chandigarh on
payment of Rs. 1000/- in cash or demand draft in the name of Deputy
Chief Electoral Officer, Punjab payable at Chandigarh which will be nonrefundable. These Documents can also be downloaded from the official
website of this Department at www.ceopunjab.nic.in in which case a
Tender_Document_for_Election_Envelopes_2016_final-approved
Page 3 of 35
demand draft of Rs. 1000/- has to be deposited along with the Tender as
Tender fee.
3.
The Tender is non-transferable and it will be valid only for the
year 2016-2017.
4.
The Bidder(s) for the items mentioned in Annexure “A” of
Section “A” shall submit the 2 sample of each envelop with Technical Bid
and in addition 5 samples of each type of paper in legal size along with
test report duly certified by any Government/NABL Lab must accompany
with the Technical Bid. Each paper sample and envelop sample must
bear quality of the offered stock, stamped and signature of the Bidder.
5.
All types of Envelopes mentioned in Annexure “A” are
uploaded on the Website www.ceopunjab.nic.in. Bidder has to see and
follow the colour, design,, print material and logo scheme of the Election
Commission of India of each envelop on respective envelop.
6.
Envelopes mentioned at Sr. No.(s) 4 to 17 of Annexure-A of
Tender Documents will be prepared as per following specification:“(High Strength Reinforce Net Bituminized Craft paper (RNB)
outside white paper & inside Kraft paper finished paper 140
GSM with High Strength fibre yearn 1.2 cm/3.0 cm in cross
position. 3.4 kg CM2 busting strength. Printing as per sample
4 or 5 colours, the Colour scheme of Envelopes is uploaded on
www.ceopunjab.nic.in website as mentioned in para 5 above)
7.
Grade-A quality paper should be used for preparing the
Envelopes.
8.
The Tenderer will be liable to supply the Envelopes and
Stationery items, as per supply order issued, on or before 25.11.2016 to
Election Tehsildar, Incharge Election Store Punjab, Baradari Graden,
Patiala as mentioned in Annexure 'A'. In the event of failure of supply of
Stationery items within the stipulated period of supply, the difference of
excess of cost thus incurred on alternative arrangements will be recovered
from the Bidder in a suitable manner, and may be deducted from his
pending bills, earnest money or security deposits whichever is available
with office.
9.
The defected/rejected/sub-standard supplies will be replaced
by the Bidder within 7 days at his cost and risk, in case of failure,
Department will be entitled to make risk purchases without any further
reference to Bidder.
10.
No advance payment will be made to Bidder/Supplier.
11.
No conditional Tender will be considered.
12.
The Tender will be automatically rejected if submitted
incomplete or informally.
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Page 4 of 35
13.
The Financial Bid of only those Tenderer(s) will be opened
who qualify technically and comply with the main Terms and Conditions.
14.
The Tender of the Bidder who have been black listed due to
any reason by Central Government or any State Government will not be
entertained. A self declaration on the non-judicial paper of required value
will be given by the Bidder that he/she or his/her company/firm has not
been blacklisted by any of the Central Government/ State Government.
The Tender of such Bidder will be rejected as and when it comes into the
notice of the Department. And, in case of time loss to the Department
owning to representation of wrong information by such a Bidder, the loss
occurred shall be recoverable from any pending/releasable payment,
earnest money and security deposits etc. of such Tenderer(s) as deemed
fit by the Competent Authority.
15.
No Tender will be accepted without Earnest Money. The
earnest money of Rs.1.00 Lakh. (Rupees One Lakh only) for each Section
of Tender will have to be submitted by the Bidder in the form of demand
draft in favour of the Chief Electoral Officer, Punjab payable at
Chandigarh.
16.
The selected Tenderer will have to deposit 10% of the total
amount as security deposit in the shape of Fixed Deposit Receipt (FDR)
with validity date 31.03.2017 in favour of Chief Electoral Officer, Punjab,
Chandigarh within 7 working days of date of issue of Letter of Indent
(LOI). The validity date of security deposit can also be extended if
required by this Department.
17.
No additional interest will be payable on the earnest money
and security deposit of the Firm. All efforts shall be made to make the
payments at the earliest possible to the successful supplier(s), however, in
case of any delay in payment(s), no any interest, whatsoever, shall be
payable to the Tenderer(s) under this contract.
18.
The Tenderer must provide photo copy of company/firm’s
PAN/TAN no. and Bank Account Number including IFSC code along with
its branch address in the Tender Document itself.
19.
The rates are to be quoted in INR in figures as well as in
words in financial bid forms (Annexure 'B’). In the case of an ambiguity in
figures, the amount written in words will be treated as final. All the
cuttings/over writings should be attested by the Bidder. The rates quoted
should be FOR destination.
20.
The Tenders will be addressed to the Additional Chief
Electoral Officer, Punjab, Chandigarh. Last date for receiving the
filled/complete Tenders will be 28.10.2016 at 12.00 noon, which will be
opened on the same day at 3.00 PM in the office of the Chief Electoral
Officer, Punjab, SCO No. 29-30, Sector:17-E,
Chandigarh, in the
presence of Tenderer (s) or their authorized representative, who wish to be
present. The sealed cover Tender must be super scribed with the following
Tender_Document_for_Election_Envelopes_2016_final-approved
Page 5 of 35
words “TENDER FOR SUPPLY OF ENVELOPES UNDER FROM ITEM
NO.
TO
OF ANNEXURE “A” FOR PUNJAB VIDHAN SABHA
ELECTIONS 2017” and under this having two envelopes. Envelope 'A'
(Technical Bid) will contain all the Documents except Annexure 'B'
(Financial Bid). The Annexure 'B' containing financial bid form only will be
placed in Envelope ‘B’ and these two envelopes will further be placed in
another sealed cover as elucidated above. Only those Bidders' Envelope
“B” (Financial Bid) will be opened who as per Envelope 'A' (Technical Bid)
are otherwise found eligible.
21.
The 90% payment will be made after getting 100% supplies
and inspection report of the Committee constituted for verifying the
supplies as per order & specification and 10% payment will be made
within 30 days in case no defected/rejected/sub-standard supplies is
reported by the Committee.
22.
All the payments will be made online, Bidder has to submit
the full details of Company’s bank account with Bank name, address, IFS
Code, supported by cancelled cheque.
23.
The payment of bills will be made after deducting the Tax at
source and other statutory taxes as applicable under the Central and
State Government Acts/Rules.
24.
All the material should reach in the office of Election
Tehsildar, Incharge Election Store Punjab, Bardari Garden, Patiala on or
before 25.11.2016, in case of failure, 2% penalty per consignment per
month or part of month will be charges from the supplier.
25.
In case of any dispute the Tenderer will be bound by the
decision of the Chief Electoral Officer Punjab, Sole Arbitrator, and further
dispute if any will be settled in the Civil Court, having jurisdiction at
Chandigarh.
26.
The Bidder must sign all the pages of this Tender Document
and return the same with the Tender to be submitted so as to confirm
that he agrees to all the terms and conditions of the Document;
27.
In case the Bidder requires any clarification; he may contact
Sh. Sukhdev Lal, Deputy Chief Electoral Officer, Punjab on telephone no.
0172-2728749; 2704701 & on mobile no. 97791-15407.
28.
Chief Electoral Officer, Punjab reserves the right to reject all
or any of the Tender(s) received, and to annul the Tendering process
without assigning any reason. CEO also reserves the right of negotiations
with L-1, if considered necessary.
Additional Chief Electoral Officer,
Punjab
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ANNEXURE ‘A’
Punjab Vidhan Sabha Elections 2017
(List of Envelopes)
Sr
No.
Particulars of Envelopes
Material to be procured & print
English
Colour of
envelope
Size of envelope
4.
5.
1.
2.
3.
1
Envelopes containing the
postal ballot paper (Form
13-B)
300000
White
12 cms x 9.5 cms
80 GSM offset paper
2
Envelopes addressed to
Returning Officers form 13C
300000
White
14 cms x 10.5 cms
80 GSM offset paper
3
Envelopes to be sent to the
electors i.e. outer cover.
300000
White
16 cms x 11.5 cms
80 GSM offset paper
4
Envelop for Booklet-I
27100
Ref. para
5 of TD,
As
per
colour
mentioned
in Colour
scheme
Envelop size 26 CMS
Width x 36 CMS
Length on RNB paper
as mentioned in para
6 of Tender Document.
5
STATUTORY
(Envelope-II)
27100
Ref. para
5 of TD,
As
per
colour
mentioned
in Colour
scheme
Envelop size 35 CMS
Width x 45 CMS
Length on RNB paper
as mentioned in para
6 of Tender Document.
27100
Ref. para
5 of TD,
as
per
colour
mentioned
in Colour
scheme
Envelop size 26 CMS
Width x 36 CMS
Length on RNB paper
as mentioned in para
6 of Tender Document.
COVER
Marked copy of electoral
rolls and Working copy of
Electoral Roll.
Register of voters (Form-17
A)
Used
Tendered
ballot
papers in sealed envelope
Unused
papers.
Tendered
ballot
List of used Tendered
votes in Form-17B.
6
Envelop for Booklet –III
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7
Envelop for Booklet -IV
400
Khaki
Envelop size 35 CMS
Width x 45 CMS
Length on RNB paper
as mentioned in para
6 of Tender Document.
8
Cover containing the used,
unused, damaged green
paper
seals/special
tags/strip seals.
27100
Khaki
Envelop size 15 CMS
Width x 42 CMS
Length on RNB paper
as mentioned in para
6 of Tender Document.
9
Cover for Metal Seal,
Distinguishing
Mark
Rubber Stamp, Arrow Mark
Rubber Stamps
27100
Khaki
Envelop size 15 CMS
Width x 42 CMS
Length on RNB paper
as mentioned in para
6 of Tender Document.
10
Envelope for postal Ballot
papers received late.
2600
Khaki
Envelop size 35 CMS
Width x 45 CMS
Length on RNB paper
as mentioned in para
6 of Tender Document.
11
Envelope
Declarations
found not in order.
2600
Ref. para
5 of TD,
As
per
colour
mentioned
in Colour
scheme
Envelop size 35 CMS
Width x 45 CMS
Length on RNB paper
as mentioned in para
6 of Tender Document.
12
Envelope
declarations
found in order.
2600
Ref. para
5 of TD,
As
per
colour
mentioned
in Colour
scheme
Envelop size 35 CMS
Width x 45 CMS
Length on RNB paper
as mentioned in para
6 of Tender Document.
13
Envelope
Postal
Ballot
Papers-Valid Votes.
2600
Khaki
Envelop size 35 CMS
Width x 45 CMS
Length on RNB paper
as mentioned in para
6 of Tender Document.
14
Envelope
Postal
Ballot
Papers-Invalid Votes.
2600
Khaki
Envelop size 35 CMS
Width x 45 CMS
Length on RNB paper
as mentioned in para
6 of Tender Document.
15
Cover for Accounts of votes
recorded (Form-17 C)+ One
copy of Presiding Officer's
diary.
27100
Khaki
Envelop size 15 CMS
Width x 42 CMS
Length on RNB paper
as mentioned in para
6 of Tender Document.
Tender_Document_for_Election_Envelopes_2016_final-approved
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16
STATUTORY
COVER
Sealed Cover Containing
Used and Unused Voter's
Slips
27100
Khaki
Envelop size 35 CMS
Width x 45 CMS
Length on RNB paper
as mentioned in para
6 of Tender Document.
17
Plain envelop SE-5/6/7/8
and other Documents.
27100
Khaki
Envelop size 35 CMS
Width x 45 CMS
Length on RNB paper
as mentioned in para
6 of Tender Document.
18
Envelop for Used Tendered
Ballot Papers
27100
Khaki
Envelop size 30 CMS
Width x 24 CMS
Length on 130 GSM
Kraft paper
NOTE:- Envelopes mentioned at Sr. No.(s) 4 to 17 of Annexure-A of Tender
Documents will be prepared as per following specification:-
“(High Strength Reinforce Net Bituminized Craft paper (RNB) outside with
paper & inside Kraft paper finished paper 140 GSM white High Strength
fibre yearn 1.2 cm/3.0 cm in cross position. 3.4 kg CM2 busting strength.
Printing as per sample 4 or 5 colours, the Colour scheme of Envelopes is
uploaded on www.ceopunjab.nic.in website as mentioned in para 5 above)
Tender_Document_for_Election_Envelopes_2016_final-approved
Page 9 of 35
TECHNICAL BID
(To be submitted in Envelope-“A”)
Sr.
No
1.
Particulars
Particulars to be filled by the
Bidder
Name of the firm and Registration
No:
2.
Correspondence Address
3.
Telephone/Mobile
No. with STD
code/Email ID wherever applicable
4.
Registered office location
(Please
enclose
of
municipal
certificate/electricity bill/telephone
bill in the name of company)
5.
PAN/TAN details
6.
Bank Account No. and name of the
Bank Branch
7.
Number and date of receipt vide
which Tender form was purchased.
(Attach copy of receipt)
8.
Bank Draft No. and Date for Rs.
1000/- towards Tender fee in case
downloaded from official website
9.
Proof of annual turnover duly
certified by chartered Accountant
firm for 2013-14, 2014-15 and
2015-16
10.
EMD details (DD No., dated and
name of the issuing bank)
12
Attach self declaration on Rs. 5/stamp paper by the Bidder that he
or his firm has not been black listed
by any Central/ State Government.
13
Experience ( attached proof), as well
as Documentary evidence if any, in
support of handling single contract
worth Rs. 50 lakhs & above during
the last 3 years.
Signature of the Tenderer/
Bidder with Stamp
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ANNEXURE “B”
FINANCIAL BID FOR ENVELOPES
(To be submitted in Envelope-“B”)
Sr
No.
Particulars of Envelopes
1
Material Qty. to be procured/print and rate
English
Colour of
envelope
Envelopes containing the
postal ballot paper (Form
13-B)( As per sample)
300000
White
2
Envelopes addressed to
Returning Officers form
13-C (As per sample)
300000
White
3
Envelopes to be sent to
the electors i.e. outer
cover. (As per sample)
300000
White
4
Envelop
for
Booklet
–I
27100
Ref. para
5 of TD,
As
per
colour
mentione
d
in
Colour
scheme
27100
Ref. para
5 of TD,
As
per
colour
mentione
d
in
Colour
scheme
27100
Ref. para
5 of TD,
As
per
Envelop
Size 26 CMS Width x
36 CMS Length on RNB
paper as mentioned in
para
6
of
Tender
Document.
5
STATUTORY
COVER
(Envelope-II)
Envelop size 35 CMS
Width x 45 CMS Length
on RNB paper as
mentioned in para 6 of
Tender Document.
Marked copy of electoral
rolls and Working copy of
Electoral Roll.
Rate in INR per
envelope in
Figures/Words
before VAT
Rate of VAT &
other taxes extra
if applicable
Register of voters (Form17 A)
Used
Tendered
ballot
papers in sealed envelope
Unused Tendered ballot
papers.
List of used Tendered
votes in Form-17B.
6
Envelop for Booklet –III
Envelop
Envelop
size 26 CMS
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Width x 36 CMS Length
on RNB paper as
mentioned in para 6 of
Tender Document.
7
Envelop for Booklet –IV
colour
mentione
d
in
Colour
scheme
400
Khaki
27100
Khaki
27100
Khaki
2600
Khaki
2600
Ref. para
5 of TD,
As
per
colour
mentione
d
in
Colour
scheme
Envelop
Envelop size 35 CMS
Width x 45 CMS Length
on RNB paper as
mentioned in para 6 of
Tender Document.
8
Cover
containing
the
used, unused, damaged
green paper seals/special
tags/strip seals.
Envelop size 15 CMS
Width x 42 CMS Length
on RNB paper as
mentioned in para 6 of
Tender Document.
9
Cover for Metal Seal,
Distinguishing
Mark
Rubber Stamp, Arrow
Mark Rubber Stamps.
Envelop
Envelop size 15 CMS
Width x 42 CMS Length
on RNB paper as
mentioned in para 6 of
Tender Document.
10
Envelope for postal Ballot
papers
received
late.
Envelop
Envelop size 35 CMS
Width x 45 CMS Length
on RNB paper as
mentioned in para 6 of
Tender Document.
11
Envelope
Declarations
found not in order.
Envelop size 35 CMS
Width x 45 CMS Length
on RNB paper as
mentioned in para 6 of
Tender Document.
Tender_Document_for_Election_Envelopes_2016_final-approved
Page 12 of 35
12
Envelope
declarations
found in order.
2600
Ref. para
5 of TD,
As
per
colour
mentione
d
in
Colour
scheme
2600
Khaki
2600
Khaki
27100
Khaki
27100
Khaki
27100
Khaki
Envelop size 35 CMS
Width x 45 CMS Length
on RNB paper as
mentioned in para 6 of
Tender Document.
13
Envelope Postal Ballot
Papers-Valid
Votes.
Envelop
Envelop size 35 CMS
Width x 45 CMS Length
on RNB paper as
mentioned in para 6 of
Tender Document.
14
Envelope Postal Ballot
Papers-Invalid Votes.
Envelop size 35 CMS
Width x 45 CMS Length
on RNB paper as
mentioned in para 6 of
Tender Document.
15
Cover for Accounts of
votes recorded (Form-17
C)+ One copy of Presiding
Officer's diary.
Envelop size 15 CMS
Width x 42 CMS Length
on RNB paper as
mentioned in para 6 of
Tender Document.
16
STATUTORY
COVER
Sealed Cover Containing
Used and Unused Voter's
Slips
Envelop size 35 CMS
Width x 45 CMS Length
on RNB paper as
mentioned in para 6 of
Tender Document.
17
Plain
envelop
SE5/6/7/8
and
other
Documents.
Envelop
Envelop size 35 CMS
Width x 45 CMS Length
on RNB paper as
mentioned in para 6 of
Tender Document.
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Page 13 of 35
18
Envelope
Tendered
for
Ballot
Used
Papers
27100
Khaki
Envelop size 30 CMS
Width x 24 CMS Length
on 130 GSM Kraft
paper
NOTE:It is certified that the rates quoted above Envelopes mentioned at Sr. No.(s) 4
17 of Annexure-A of Tender Documents are as per following quality, specification and as
per colour scheme as also mentioned in para 5, 6 & 7 of tender document:“(High Strength Reinforce Net Bituminized Craft paper (RNB) outside with
paper & inside Kraft paper finished paper140 GSM white High Strength
fibre yearn 1.2 cm/3.0 cm in cross position. 3.4 kg CM2 busting strength.
Printing as per sample 4 or 5 colours, the Colour scheme of Envelopes is
uploaded on www.ceopunjab.nic.in website as mentioned in para 5 above)
Signature of the Tenderer/
Bidder along with Stamp
Tender_Document_for_Election_Envelopes_2016_final-approved
Page 14 of 35
Speed Post/e-mail/FAX
dPqr mu`K cox APsr, pMjwb
OFFICE OF THE
CHIEF ELECTORAL OFFICER, PUNJAB
SCO No.29-30, Sector: 17-E, Chandigarh
 0172-2704779, 2704701, 2724037  0172-2707970
Email:- [email protected], [email protected]
No.Elec-2016/ACT-
Dated
2016
To
M/s _______________________,
________________________,
______________
Contact No.
E-mail id:
Subject:
Purchase order for supply of ENVELOPES Items no.(s) under
Annexure “A” from _______ to ___________ for the use in Punjab
Vidhan Sabha Elections 2017.
Please refer to your Bid Ref. no.:
_________ on the subject cited above.
______
dated _______ and
This office has received your security amounting to Rs. ____________
in the shape of Fixed Deposit Receipt (FDR) no._________ dated________ issued by
(Name of Bank & Address) in favour of Chief Electoral Officer, Punjab,
Chandigarh vide your letter dated _________________.
We are pleased to inform that you are the lowest Bidder for the
supply of Stationery items mentioned in Annexure “A” of Tender Document at Sr.
no.(s)_______________have been approved as L1. Accordingly, the supply order is
hereby placed on you with following terms & conditions:1.
You are requested to supply following Stationery items in following
quantity as per the specification of the Tender Document:a) ___________
b) ___________
c) ___________
d) ___________
2.
All the material should reach in the office of Election Tehsildar,
Incharge Election Store Punjab, Bardari Garden, Patiala on or before
25.11.2016, in case of failure, 2% penalty per consignment per month
or part of month will be charges from the supplier.
3.
Mode of Payment :- The Bill/Invoice will be raised in the name of
Chief Electoral Officer, Punjab,
SCO No. 29-30, Sector 17-E,
Tender_Document_for_Election_Envelopes_2016_final-approved
Page 15 of 35
Chandigarh. As agreed, 90% payment will be made after getting 100%
supplies and inspection report of the Committee constituted for
verifying the supplies as per order and specification and 10% payment
will be made with 30 days in case no defected/rejected/sub-standard
supplies is reported by the Committee.
4.
The defected/rejected supplies will be replaced by you within 7 days
at his cost and risk.
5.
The payment of bills will be made after deducting the Tax at source
and other statutory taxes as applicable under the Central and State
Government Acts/Rules.
6.
In case of any dispute you will be bound by the decision of the Chief
Electoral Officer, Punjab, Chandigarh and further dispute if any will be
settled in the Civil Court, having jurisdiction at Chandigarh;
7.
The Fixed Receipt (FDR) maturity date can be extended, if required;
8.
No interest on earnest money and security deposit will be paid.
9.
The conditions mentioned in Tender Document will be applicable
mutatis mutandis.
Addl. Chief Electoral Officer,
Punjab
***
Endst No. Elec-2016/ACT-
Dated Chd.,
2016
A copy of the letter is forwarded for information and immediate necessary
action to:1.
The District Election Officer-cum-Deputy Commissioner, Patiala
2.
The Election Tehsildar, Incharge Election Store Punjab, Bardari Garden,
Patiala.
3.
The Superintendent Budget and General Branch.
Addl. Chief Electoral Officer,
Punjab
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SAMPLE
ENVELOPES
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Envelope Sample Annexure A Sr. No. 1
Envelopes containing the Postal ballot paper (Form 13-B)
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Envelope Sample Annexure A Sr. No. 2
Envelopes addressed to Retuning Officer Form 13-C
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Envelope Sample Annexure A Sr. No. 3
Envelopes to be sent to the electors i.e. outer cover
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Envelope Sample Annexure A Sr. No. 4
Envelope of Booklet-I
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Envelope Sample Annexure A Sr. No. 5
Statutory Cover (Envelope II)
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Envelope Sample Annexure A Sr. No. 6
Envelope of Booklet-III
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Envelope Sample Annexure A Sr. No. 7
Envelope of Booklet-IV
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Envelope Sample Annexure A Sr. No. 8
Cover containing the used, unused, damaged green paper
seals/special tags/strip seals.
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Envelope Sample Annexure A Sr. No. 9
Cover for Metal Seal, Distinguishing Mark Rubber Stamp,
Arrow Mark Rubber Stamps
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Envelope Sample Annexure A Sr. No. 10
Envelope for postal Ballot papers received late.
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Envelope Sample Annexure A Sr. No. 11
Envelope Declarations found not in order.
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Envelope Sample Annexure A Sr. No. 12
Envelope declarations found in order.
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Envelope Sample Annexure A Sr. No. 13
Envelope Postal Ballot Papers-Valid Votes.
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Envelope Sample Annexure A Sr. No. 14
Envelope Postal Ballot Papers-Invalid Votes.
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Envelope Sample Annexure A Sr. No. 15
Cover for Accounts of votes recorded (Form-17 C)+ One copy
of Presiding Officer's diary.
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Envelope Sample Annexure A Sr. No. 16
STATUTORY COVER
Sealed Cover Containing Used and Unused Voter's Slips
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Envelope Sample Annexure A Sr. No. 17
Plain envelop SE-5/6/7/8 and other Documents.
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Envelope Sample Annexure A Sr. No. 18
Envelop for Used Tendered Ballot Papers
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