COUNTY OFFICES COMMITTEE
COUNTY BOARDROOM
TUESDAY, MAY 9, 2017
AGENDA
4:00 PM
1. Call to Order
2. Roll Call – Mike Hinrichsen (VC), Richard Hill, Jason Jording, Bryant Kempf, Donald Tolan
3. Approval of Minutes
a. April 11, 2017
4. Review of Executive Session Minutes
5. Public Input
6. Appointments
a. Appointment of Bryant Kempf to fill County Offices Committee seat vacated by John Delany’s
resignation
b. Appointment of Bryant Kempf to ad hoc hiring committee for County Coordinator vacated by John
Delany’s resignation
7. Unfinished Business
a. Posting audio of County meetings to website
b. Codification of County Ordinances
c. County Coordinator job ad update
8. Approval of claims
a. County Clerk
b. County Board Per Diem
9. New Business
a. None.
10. Budget
11. Other
12. Executive Session (if necessary)
13. Any action coming out of Executive Session
14. Adjournment
Minutes of the Woodford County Offices committee April 11, 2017
Chairman Delaney called the meeting to order at 4:00 PM on Tuesday, April 11, 2017 at the Woodford County Boardroom.
All committee members were present: Messrs. Delaney, Hinrichsen, Hill, Tolan and Jording.
Mr. Hill moved and Mr. Hinrichsen seconded the approval of the County Offices committee minutes for March 14, 2017.
There were several corrections and additions noted as follows: Minutes did not reflect that Mr. Jording made a motion to
appoint Mr. Delaney as the Open Meetings Act designee. Mr. Delaney did not ask for a second on Mr. Jording's motion.
Mr. Jording expressed his opinion regarding voting with only three committee members present. Mr. Jording also asked
that a spelling error be corrected and a double period be corrected. The motion to accept the corrected minutes was passed;
Mr. Hinrichsen abstained.
Public input: Mr. Mike Hutchinson representing "We Care" spoke to the committee about the need for three new vehicles to
replace two old one that are worn out. The need for replacement vehicles will be presented to the full Woodford County
Board at the next meeting on Tuesday, April 18, 2017.
Alycia Lingle spoke to the committee regarding a title grant concerning "We Care".
Two reappointments for 5 year terms to the Caterpillar Trail Public Water District were recommended for John D. Ezzell
and John Litherland. Each term expires May 1, 2022. Mr. Hinrichsen moved and Mr. Hill seconded to reappoint Mr. Ezzel
to a 5 year term. Motion passed unanimously. Mr. Tolan moved and Mr. Hinrichsen seconded to reappoint Mr. Litherland
to a 5 year term. Motion passed unanimously.
There was no unfinished business.
The County Clerk presented monthly claims for approval. After review of the claims and discussion, a roll call vote to
approve the claims was made with Messrs. Hinrichsen, Jording, Tolan and Hill all saying aye. Mr. Delaney abstained from
voting since he had submitted a claim included in the current month's batch of claims. Motion passed unanimously by
those voting.
The Treasurer presented four monthly county per diem claims for approval. After review of the claims and discussion Mr.
Hill moved and Mr. Jording seconded to approve them as presented. Motion passed with Messrs. Delaney and Hinrichsen
abstaining.
County Clerk Mrs. Debbie Harms spoke to the committee regarding three areas of concern with her office: Audio of county
board meetings, codification of the county ordinances, and the scanning and indexing of county records. She is working
with some outside firms to get price quotes and references so we can further proceed.
Coroner Tim Ruestman spoke to the committee to justify and verify the hours he worked during 2016. He has more than
enough hours to qualify for inclusion in the Illinois Municipal Retirement Fund. The consensus of the committee is to
accept his letter as adequate proof of his work for Woodford County.
Mr. Jording moved and Mr. Hinrichsen seconded to approve Resolution 2016/17 # 035 authorizing participation by elected
officials in the IMRF. The motion passed unanimously.
A long discussion followed the recommendation to advertise for and set the salary and hire a part time county board
secretary. Mr. Tolan moved and Mr. Hill seconded to advertise for a part time board secretary at an hourly wage of $13.72
per hour. Mr. Hill, Mr. Hinrichsen and Chairman Delaney voted "aye". Mr. Jording voted "nay". Motion passed. Mr.
Tolan was not present to vote, as he had to leave the meeting at 5:05 PM during the discussion.
There was discussion regarding the designation of an Open Meetings Act designee. It was agreed no action should be taken
at this time. Further action will depend on the qualifications of a future board secretary yet to be hired.
Options to provide Human Resources were also discussed. It was agreed to take no action at this time. Again, the future
hiring of a board secretary may have an impact on this position.
Ron Umdenstock of the VAC spoke to the committee for a brief time, mentioning his continuing interest in his office space
and any options available.
Chairman Glazier spoke to the committee regarding the accessing and dissemination of information received by board
members. He stressed the importance of all information being available to all concerned.
A motion to adjourn was made by Mr. Hinrichsen and seconded by Mr. Hill. The motion passed unanimously at 5:33 PM.
Office of the County Board
Woodford County, Illinois
April 25, 2017
The Honorable Stanley Glazier
Woodford County Board Chairman
Woodford County Courthouse
115 N. Main Street
Eureka, Illinois 61530
I hereby appoint Bryant Kempf to the County Offices Committee to fill the seat
vacated by John Delany’s resignation.
Please let me know if you have any further questions.
Sincerely,
Stanley Glazier
County Board Chairman
115 N. Main Street, Room #103 • Eureka, Illinois • 61530 • 309-467-7343 office • 309-467-7351 fax
www.woodford-county.org
Office of the County Board
Woodford County, Illinois
April 25, 2017
The Honorable Stanley Glazier
Woodford County Board Chairman
Woodford County Courthouse
115 N. Main Street
Eureka, Illinois 61530
Request the County Board appoint Bryant Kempf to the ad hoc hiring committee
for County Coordinator vacated by John Delany’s resignation.
Please let me know if you have any further questions.
Sincerely,
Stanley Glazier
County Board Chairman
115 N. Main Street, Room #103 • Eureka, Illinois • 61530 • 309-467-7343 office • 309-467-7351 fax
www.woodford-county.org