TABLE OF CONTENTS
CAMDEBOO
MUNICIPALITY / MUNISIPALITEIT
(incorporating Aberdeen, Graaff-Reinet [seat] and Nieu-Bethesda)
TURNAROUND STRATEGY
2010/2011
_______________________________
_____________________________
DR. D. JAPHTA
M.G. LANGBOOI
MAYOR
MUNICIPAL MANAGER
PAGE
1.
Local Government as sphere of Government
2
2.
Aim of Local Government Turnaround Strategy (LGTAS)
2
3.
An (ideal municipality)
2
4.
Sectors for Service Delivery
3
5.
Phases of LGTAS
3
5.1
Deliberations and Assessment by Management Staff
3
5.2
Assessment by Provincial Task Team (O6 and 067/04/2010)
4
5.2.1
5.2.2
5.2.3
5.2.4
5.2.5
5.2.6
5.2.7
Local Economic Development
Section 57 Managers
IDP
ICT
Disaster Management
Basic Service Delivery
Spatial Planning
4
4
4
4
4
4
4
5.3
Management Meeting inputs/comments for Council (20/04/10 at 11h00)
4
5.4
Special meeting with Stakeholders inputs/comments (20/04/10 at 14h30)
and approval of Draft Turnaround Strategy Plan
5
5.4.1
5.4.2
5.4.3
5.4.4
5.4.5
5.4.6
5.4.7
Local Economic Development
Section 57 Managers
IDP
ICT
Disaster Management
Basic Service Delivery
Spatial Planning
5
5
5
6
6
6
6
6.
Municipal Capacity Assessment Tool, 2010
7
7.
Results of the Assessment
7
8.
Proposed 2010/2011 Turnaround Strategies
7
9.
Implementation and Assessment
7
10.
Reports to various relevant institutions
7
1
1. LOCAL GOVERNMENT AS SPHERE OF GOVERNMENT
4. SECTORS FOR SERVICE DELIVERY
Local Government is a key part of the reconstruction and development effort in our
Country. The aims of democratising our society and growing our economy inclusively can
only be realise through a responsive, accountable effective and efficient Local
Government System that is part of the development state.
Camdeboo Municipality was established by the promulgation of the Section 12 Notice
that legally dissolved the three former Transitional Local Councils of Aberdeen; GraaffReinet and Nieu-Bethesda. It is a Category B Municipality; a Plenary System with a Ward
Participatory System – consist of six wards that are fully functional. In each Ward there is
a Community Development Worker.
There are eleven Councillors; 8 ANC and 3 DA. Council has three Portfolio Committees
with assigned duties and responsibilities as well as several sub-committees that assist
Council in carrying out its Political Mandate.
There are three Directorates that managed and control six different departments. Both
Directorates and Departments have assigned and delegated duties.
2. AIM OF LOCAL GOVERNMENT TURNAROUND STRATEGY (LGTAS)
The Local Government Turnaround Strategy is aimed at counteracting those forces that
are undermining the Local Government System.
3. AN “IDEAL MUNICIPALITY”
Service Delivery must be accelerated in the following service delivery sectors in order to
meet the basic needs and to promote growth:
(a)
(b)
(c)
(d)
(e)
(f)
Water;
Sanitation;
Electricity;
Refuse removal;
Housing; and
Other services such as health, roads, sport and recreation, street trading, parks,
community halls; etc.
5. PHASES OF LGTAS
The following phases were undertaken in the process of developing a Turnaround
Strategy for our institution:
(a)
(b)
(c)
(d)
(e)
deliberations by Management Staff;
assessment by Provincial Task Team on 6/04/2010;
a special session with all the Stakeholders on 7/04/2010;
Management meeting for inputs/comments on 20/04/10 at 11h00;
special meeting with all the Stakeholders on 20/04/10 at 14h30: approval of the draft
Turnaround Strategy Plan.
5.1 DELIBERATIONS AND ASSESSMENT BY MANAGEMENT STAFF
The White Paper for Local Government (1998) sites that “Developmental Local
Government is Local Government committed to working with citizens and groups within
the community to find sustainable ways to meet their Social Economic and material needs
and improve the quality of their lives”.
An ideal municipality would:
(a) provide democratic and accountable Government for local communities;
(b) be responsive to the needs of the local community;
(c) ensure the provision of services to communities and a sustainable manner;
(d) promote Social and Economic Development;
(e) promote a safe and healthy environment;
(f) encourage the involvement of communities and community organisations in the
matters of Local Government;
(g) facilitate a culture of public service and accountability amongst its staff; and
(h) assign clear responsibilities for the management and co-ordination of these
administrative units and mechanisms.
2
Management discussed and gave some inputs on the following:
-
Local Economic Development which was scored at 3.07;
Section 57 Managers which was scored at a rating of 3.08;
Integrated Development Plan which was scored at a rating of 4.75;
Information Communication Technology which was obtained a rating of 3.6;
Disaster Management with a rating of 3.86;
Basic Service Delivery with a rating of 4.3;
Spatial Planning with a rating of 3.0;
other outcomes: Organisational Transformation and 3.2 Financial Management
and 4.1 and Good Governance and Public Participation and 4.04;
and the overall average of 3.35.
3
5.2 ASSESSMENT BY PROVINCIAL TASK TEAM (O6 AND 067/04/2010)
5.2.1
5.4 Special meeting with Stakeholders inputs/comments (20/04/10 at
14h30) and approval of Draft Turnaround Strategy Plan
Local Economic Development:
The following inputs and strategies were accepted and approved – to be
incorporated in the final Implementation Plan of the Turnaround Strategy:
- lack of LED Personnel;
- No MIG allocation to LED;
- lack of Marketing Plan.
5.4.1 Local Economic Development
5.2.2
- R437,000 has been received from DLGTA and the District Municipality
for to setup a fully flash LED Unit as well as to appoint a suitable person
as an LED Officer. The LED Officer will assume duties on 1st June 2010.
- the LED Officer must develop a Marketing Plan that will be based on the
approved Local Economic Development Strategy Plan – deadline date 30
September 2010.
Section 57 Managers
- no quarterly Performance Reviews;
- lack of structured Career Development;
- lack of Job Satisfaction.
5.2.3
IDP
- No substantive information from Sector Departments;
- failure to honour Financial promises by Sector Departments;
5.2.4
5.4.2 Section 57 Managers
- an amount of R350,000 has been allocated to our institution by the
District Municipality to develop an Automated Programme that will
serve as a Performance Evaluation Tool;
- the Service Provider will be appointed in May 2010 with the Terms of
Reference;
- as soon as the whole process has been completed, quarterly reviews will
be conducted – deadline date end of June 2010;
- structured career development – the Director Corporate Services as well
as the Personnel Officer have been requested to review the document
that was developed by the appointed Service Provider – to be approved
by Council by the end of September 2010;
- lack of job satisfaction – management staff carries no knowledge about
this issue because all the Section 57 Managers have signed the
Performance Agreements and these have already been submitted to
DLGTA;
- the challenges that are there will be discussed from time to time by
Management and recommendations will be submitted to Council for
consideration.
ICT
- lots of problems mentioned;
- limited availability of Service Provider;
- too much dependence on Service Provider;
5.2.5
Disaster Management
- lack of educated funding for equipment and fire engines;
- inadequate staff (no Chief Fire Officer).
5.2.6
Basic Service Delivery
- ageing infrastructure;
- unsustainable water supply;
- lack of water quality monitoring.
5.2.7
Spatial Planning
- no qualified Town Planner;
- lack of review and adoption of SDF;
- lack of electronic Town Planning Zoning Scheme.
5.4.3 IDP
Discussions and development of draft Turnaround Strategies to be presented to
Council and the Stakeholders in the form of inputs that must be incorporated in the
Turnaround Strategy Implementation Plan.
- the District Municipality has already been requested to assist with its
scrutinization and to ascertain the credibility of the document – on 26
April 2010;
- also to assist in the process of developing the SDBIP – to be approved on
27 May 2010;
- the Mayor has been requested to raise the serious issue of the Sector
Departments – meaningful and constructive contributions in our IDP
processes – local IGR Forum meetings that are scheduled on a quarterly
basis.
4
5
5.3 Management Meeting inputs/comments for Council (20/04/10 at
11h00)
5.4.4 ICT
- serious consideration to be given regarding the training of an internal
person to assist the Service Provider;
- appointment of a qualified person – to be considered in the 2011/2012
Budget;
- that financial assistance be requested from DLGTA for to finance the
position of an ICT employee for a period of three years – an application
to be submitted by our Budget and Treasury Department before the end
of September 2010.
5.4.5 Disaster Management
- that the Protection Services Department be divided into two sections
during the review of our Organisational Structure – deadline date end of
September 2010;
- that it be noted that the present equipment at the department is
sufficient but that the aging equipments be replace with the assistance
of the District Municipality – the Manager Protection Services must
submit a report together with a request for financial assistance to the
District Municipality and DLGTA by the end of August 2010.
5.4.6 Basic Service Delivery
- that a need has been identified for the appointment of a suitable Service
Provider that will assist our institution in developing master plans
regarding our aging infrastructure – funding to be sourced from our
reserves – to be completed within the next six months;
- that it be noted that the availability of water supply is being discussed at
all levels of Government – there is an urgent need for to access water
from the Gariep Dam;
- suitable laboratory are needed for to test the quality of water at regular
intervals – funds to be sourced from internal funds – deadline date end
of September 2010.
5.4.7 Spatial Planning
- that it be noted that the post for a suitable town planner has been
advertised on numerous occasions but no suitable candidates could be
found;
- Urban Dynamics Town Planners (Port Elizabeth) are presently
contracted by Council to assist in all Town Planning issues;
- that the DBSA be requested to assist our institution with a Town Planner
until a suitable candidate has been appointed – deadline date end of
December 2010;
- the present SDF must be reviewed – still awaiting a response from
DLGTA as promised last year that funds will be made available –
deadline date end of September 2010;
6
- that it be noted that an electronic Town Planning Zoning Scheme is in
place but the GIS must still be developed – assistance to be requested
from DLGTA to finance the development of the GIS – the application to
be submitted by the Infrastructure and Technical Services department
before the end of May 2010.
6. MUNICIPAL CAPACITY ASSESSMENT TOOL, 2010
That it be noted that this tool is going to utilised by the Management Staff on a regular
basis to fast-track the improvements made regarding the challenges that were identified
by the Provincial Task Team.
7. RESULTS OF THE ASSESSMENT
An overall average of 3.35 was obtained during the recent assessment – in undertaking is
been made that the average will definitely improve during the next assessment because
most of the challenges identified would have been addressed by the end of December
2010.
8. PROPOSED 2010/2011 TURNAROUND STRATEGIES
The abovementioned Turnaround Strategies will be implemented as accepted and
approved by Council.
9. IMPLEMENTATION AND ASSESSMENT
All the relevant Directorates and Departments will be assigned with various tasks that are
contained in this Turnaround document and to submit progress reports regarding the
challenges that have been identified.
10. REPORTS TO VARIOUS RELEVANT INSTITUTIONS
Monthly; quarterly Midyear and Annual Reports must be developed and submitted to
Council via the Municipal Managers office regarding achievements that have been made
pertaining to all the challenges that have been identified.
7
1. LOCAL ECONOMIC DEVELOPMENT
TURNAROUND STRATEGY IMPLEMENTATION PLAN FOR 2010/2011
ISSUES
1.1
Lack of LED
Personnel.
The Ten Point Plan for Local Government
1.
Improve the quantity and quality of municipal services to the
people in the areas of access to water, sanitation, electricity, waste
management, roads and disaster management.
2.
Enhance the municipal contribution to job creation and sustainable
livelihoods through Local Economic Development.
3.
Ensure the development and adoption of reliable and credible
Integrated Development Plans (IDPs).
4.
Deepen democracy through a refined Ward Committee model.
5.
Build and strengthen the administrative,
financial capabilities of municipalities.
institutional
and
Create a single window of coordination for support, monitoring
and intervention in municipalities.
7.
Uproot fraud, corruption, nepotism and
maladministration affecting local government.
8.
Develop a coherent and cohesive system of Governance and a
more equitable Intergovernmental Fiscal System.
9.
Develop and strengthen a politically and administratively stable
system of municipalities.
forms
1.3
Lack of
Marketing
Plan.
AMOUNT
LED Officer will be appointed by R437,000
the end of May 2010.
received from
Cacadu District
Municipality &
DLGTA.
The PMU Manager will cater for Budget
LED in all future budget allocation as
allocations.
per project.
The LED Officer must develop a R50,000
Marketing Plan.
IMPLEMENTERS
DEADLINE
Municipal Manager
01/06/2010
PMU
Manager, Ongoing
Manager Technical
Services; Director
Infrastructure
Services
and
Municipal Manager
LED Officer and 30/09/2010
Municipal Manager
2. SECTION 57 MANAGERS
6.
all
1.2
No MIG
allocation for
LED.
STRATEGY/DESCRIPTION
of
10. Restore the institutional integrity of municipalities.
8
ISSUES
2.1
No quarterly
performance
reviews.
2.2
Lack of
structured
career
development.
2.3
Lack of Job
satisfaction.
STRATEGY/DESCRIPTION
AMOUNT
IMPLEMENTERS
DEADLINE
A Service Provider is going to be
appointed for to finalise the
development of a standard
PMS.
R350,000
Directors
and 30/06/2010
allocated by Municipal Manager
Cacadu DM for
the
completion of the
whole process.
The Career Development Plan R50 000,00
Personnel Officer; 30/09/2010
that was compiled by the
Manager Adminiappointed Service Provider
stration; Director
must be reviewed.
Corporate Services
and
Municipal
Manager
Management
carries
no Nil
Council; Directors Completed
knowledge about this issue.
and
Municipal
All Section 57 Managers have
Manager
signed
their
Performance
Agreements and these has been
submitted
on
numerous
occasions to the DLGTA.
9
5. DISASTER MANAGEMENT
3. INTEGRATED DEVELOPMENT PLAN
ISSUES
ISSUES
STRATEGY/DESCRIPTION
AMOUNT
IMPLEMENTERS
DEADLINE
3.1
No substantive
information
from Sector
Departments.
Lack of quality information for As budgeted IDP Co-ordinator; 27/05/2010
budgeted projects by some of for by each Municipal Manager and Ongoing
the Sector Departments.
Sector
and Council.
Department.
3.2
Failure by
Sector
Departments
to honour
financial
promises.
That an urgent meeting be
arranged with all the Sector
Departments as soon as
feasible.
As budgeted
for by each
Sector
Department.
IDP Co-ordinator; 27/05/2010
Municipal
and Ongoing
Manager; Cacadu
District
Municipality and
DLGTA.
4. INFORMATION COMMUNICATION TECHNOLOGY
ISSUES
STRATEGY/DESCRIPTION
AMOUNT
4.1
Lots of
problems
mentioned.
Serious consideration to be R10,000
given regarding the training of
an Internal Person to assist the
Service Provider.
4.2
Limited
availability of
Service
Provider.
4.3
Too much
dependence
on Service
Provider.
IMPLEMENTERS
5.1
Lack of
sufficient
funding for
equipments
and Fire
engines.
5.2
Inadequate
staff (No Chief
Fire Officer).
6.
DEADLINE
Directors
Municipal
Manager.
and 30/09/2010
Consideration
for
the
appointment of a qualified
person during the 2011/2012
Financial Year.
According to Directors
the approved Municipal
Remuneration Manager.
Levels.
and 30/09/2011
Consideration
for
the
appointment of a qualified
person, during the 2011/2012
Financial Year.
According to Directors
the approved Municipal
Remuneration Manager.
Levels.
and 30/09/2011
AMOUNT
IMPLEMENTERS
DEADLINE
That it be noted that the
present
equipments
are
sufficient, but that the ageing
equipments be replaced with
the assistance of the District
Municipality. The Manager
Protection Services must submit
a report together with a request
for financial assistance to the
District Municipality and DGLTA
by the end of August 2010.
That the Protection Services
Department be divided into two
Sections during the review of
our Organizational Structure.
± R1,8 million
Manager
Protection
Services; Director
Corporate Services
and Municipal
Manager.
31/08/2010
Will be
determined by
the
restructuring
process.
Personnel Officer; 30/09/2010
Manager Administration; Manager
Protection
Services; Director
Corporate Services;
and
Municipal
Manager
BASIC SERVICE DELIVERY
ISSUES
STRATEGY/DESCRIPTION
AMOUNT
6.1 Ageing
Infrastructure.
That a need has been identified R150,000
for the appointment of a
suitable
Service
Provider
regarding the development of
Master Plans – funding to be
sourced from our reserves .
6.2
Unsustainable
Water Supply.
That it be noted that their ± R300 million
availability of sustainable water
supply in our area is being
discussed at all levels of
Government – there is an
urgent need for to access water
from the Gariep Dam.
Suitable laboratory equipments R60,000
are needed for to test the
quality of water at regular
intervals – funds to be sourced
6.3 Lack of
water quality
monitoring.
10
STRATEGY/DESCRIPTION
IMPLEMENTERS
DEADLINE
PMU
Manager; 31/10/2010
Manager Technical
Services; Director
Technical and Infratructure Services;
Director
Finance
and
Municipal
Manager.
Council and all Ongoing
levels
of
Government.
Superintendent
30/09/2010
Water
&
Sanitation;
Manager Technical
11
from own reserves.
7.
Services; Director
Technical & Infrastructure Services;
Director
Finance
and
Municipal
Manager
SPATIAL PLANNING
ISSUES
STRATEGY/DESCRIPTION
AMOUNT
IMPLEMENTERS
DEADLINE
7.1
No qualified
Town Planner.
That it be noted that the post
for a suitable Town Planner has
been advertised on numerous
occasions but no suitable
candidate could be found – that
the DBSA be requested to assist
our institution with a Town
Planner until a
suitable
candidate has been appointed.
Presently Urban Dynamics Town
Planners are contracted to
assist Council in all Town
Planning issues.
The present SDF must be
reviewed as soon as feasible –
still awaiting a response from
DLGTA as promised last year
that funds will be made
available for the project.
That it be noted that an
electronic
Town
Planning
Zoning Scheme is in place but
the GIS must still be developed
– assistance be requested from
DLGTA
to
finance
the
development of the GIS.
The
Technical
Services
Department must submit an
application
for
financial
assistance before the end of
May 2010.
As per
agreement
/arrangement
with the
DBSA.
Building Inspector;
Manager Technical
Services; Director
Technical &
Infrastructure
Services and
Municipal
Manager.
30/09/2010
R250,000
Building Inspector;
Manager Technical
Services;
Director Technical
& Infrastructure
Services and
Municipal Manager
30/09/2010
7.2
Lack of
review and
adoption of
SDF.
12