SmartArt Practical
The following list was taken from the SmartArt help within the Microsoft Word 2010
application. It shows recommendations as to which type of SmartArt shape to use in different
situations.
, Use this type
To do this:
Choose
Show non sequential information
List
Show steps in a process or timeline
Process
Show a continual process
Cycle
Create an organization chart
Hierarchy
Show a decision tree
Hierarchy
Illustrate connections
Relationship
Show how parts relate to a whole
Matrix
Show proportional relationships with the largest
component on the top or bottom
Pyramid
The following SmartArt diagrams can be created using, either Word, PowerPoint or Excel 2010
1. Open a new PowerPoint document – a title slide will be the first slide
2. With the Home tab selected, click the arrow next to Layout and select Title Only to
change the slide type (Fig 1). Click into the title area and type ECDL
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Figure 1: Change layout of PowerPoint Slide
3. Select the Insert tab and click on the SmartArt control and browse through the different
categories down the left hand side. (Fig 2)
Figure 2: SmartArt
4. Select Block cycle from the Cycle category and click OK. See Fig 2 with block cycle
selected. Note the SmartArt ribbon appears. (Fig 3).
Figure 3: SmartArt Ribbon
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5. Click into each area of the cycle in turn and type the tasks associated with completing
the ECDL qualification. (Fig 4).
6. Click anywhere on the slide when the cycle is complete. To access the SmartArt ribbon,
double click on the shape and it will reappear.
7. To change the colour of the cycle, click on the Change Colours control,
see (Fig 3).
8. To delete a shape, select the shape and press delete on the keyboard.
9. To insert a shape, select a shape next to where you want the new shape and click on
Add Shape, (Fig 3).
10. To change the layout use the arrows to the right of the Layouts group and click a layout
to select.
11. To change the SmartArt style, click on the arrows to the right of the Styles group and
click the style to select.
Figure 4: Steps to complete ECDL
Create an Organisational Chart
1. With the Home tab selected, click the arrow under New Slide and select a Title Only
slide.
2. Select the Insert tab and click the SmartArt control (within the Illustrations group)
3. Select the Hierarchy type and click on the first chart (Fig 5)
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Figure 5: SmartArt Hierarchy
4. Click into the top box and type John Smith (Fig 6)
5. Using Fig 6 as a guide, complete the organisational chart
Note: Two new tabs have appeared on the ribbon – Design and Format (Fig 3). When you
click away from the SmartArt shape, the tabs disappear. When you double click on the
shape, they return.
Figure 6: Organisational Chart
6. Ann Jones has two people working for her. To add their details, select the Ann Jones
box
7. With the SmartArt Tools Design tab selected, click on the downward arrow below Add
Shape and select Add Shape Below. Type the name Emma Fox.
8. Repeat point 6 and 7 above, typing the name Jim Scott.
9. You now realise you should have typed job titles after names in the chart. Click after the
name John Smith and take a new line. Type Director
10. Repeat point 10 for each of the other staff members using Fig 7 (over) as a guide.
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Figure 7: Organisational Chart with Staff Titles
11. Barry Reid has an assistant. Click on the box with Barry Reid’s name and from the
downward arrow under Add Shape, select Add Assistant. Type Joe Mitchell
12. Take a new line and type Assistant. Select the chart and with the SmartArt Tools Design
tab selected, click the downward arrow below Change Colours and choose another
colour.
13. With the chart still selected, scroll over the SmartArt Styles (with the Design tab
selected). Note: click the downward arrow beside the styles to expand the selection.
14. Choose a different style. Depending on the style, your chart should now resemble Fig 8
Figure 8: Completed Organisational Chart
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If you have created your SmartArt diagram within PowerPoint, you can then save the slide as an
image. This is useful if you need to use the SmartArt diagram within another application (or
earlier version of Word/PowerPoint) that doesn’t use SmartArt. To do this:
1. With the slide selected (containing the SmartArt), click the File tab and select SaveAs
(Fig 9)
Figure 9: Save Slide as an image
2. Choose one of the image type file formats (in Fig 9 jpg file format is selected).
3. If you have more than one slide in your presentation, you will be prompted to select the
current slide only or every slide in the presentation. (Fig 10)
4. Select the current slide only and save it to the Associated Files folder on your desktop.
Figure 10: Save Current slide Only as image
Note: you can also copy and paste the SmartArt shape as an image
Create a List Containing Images
1. With the Home tab selected, insert a new title slide
2. Click the Insert tab and click on the SmartArt tab and choose the List type from the left
and click on the Vertical Picture List (Fig 11). Click OK.
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Figure 11: SmartArt List
3. Click into the first text box and type Word processing. Position the cursor beside the
bullet point and type Word.
4. Repeat the process for the other text boxes, typing Spreadsheets with Excel for the sub
bullet and Presentations with PowerPoint for the third bullet (Fig 12)
5. Click Insert shape and type Database, followed by Access for the bullet. (Fig 12)
Note: To add bullets click on the Add Bullet
with the Text Pane (Fig 12).
control on the ribbon. Also works
Figure 12: List with names
6. Click on the Insert picture icon beside the Word text box
Associated Files folder on the desktop.
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and browse to the
7. Select the Word image from the Images folder
8. Repeat the process for the other three images (Excel, PowerPoint and Access)
9. Change the colour of the chart by clicking on the Change Colours on the ribbon.
10. Save and close any open files to the AssociatedFiles folder on the desktop.
Figure 13: Completed SmartArt with Images
To format the images/pictures within SmartArt:
1. Double click on the image. Note the Picture tab (with sub Format tab for the image will
appear). See figure 14
2. Select the Format tab (pink tab under Picture)
3. Click the downward arrow beside picture Shape (to change shape); Picture Border (to
add border); Picture Effects (to change effects).
4. Click the launcher button for picture styles to access more options, such as 3D effects,
etc.
Figure 14: Picture and Format tab
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