Global Software, Inc.'s
Spreadsheet Server .Net
for use with MOVEX®
User Manual
Release V12 R5 M1
Worldwide Headquarters
3201 Beechleaf Court
Raleigh, NC 27604 USA
+1.919.872.7800
www.glbsoft.com
EMEA Headquarters
500 Chiswick High Road
London, W4 5RG UK
+44 (0) 20 8956 2213
Spreadsheet Server .Net for use with MOVEX
Global Software, Inc.'s Spreadsheet Server converts familiar
spreadsheet software, such as Microsoft® Excel, into tightly integrated
analytical tools for financial systems. Financial users can leverage the
strength of spreadsheets with seamless dynamic integration to
financial information. Spreadsheet Server eliminates the re-keying or
downloading of data into spreadsheets and makes them an integral
part of the financial application.
Spreadsheet Server for use with MOVEX
All rights reserved. No parts of this work may be reproduced in any form or by any means - graphic, electronic, or
mechanical, including photocopying, recording, taping, or information storage and retrieval systems - without the written
permission of the publisher.
Microsoft, Excel, Windows, Office, Outlook, Word, Access and SQL Server are all registered trademarks of Microsoft
Corporation. IBM, DB2, iSeries and AS/400 are all trademarks or registered trademarks of International Business
Machines Corporation. Movex is a registered trademark of Lawson Software, Inc. and its affliiates. Trade names
referenced are the service marks, trademarks, or registered trademarks of their respective manufacturers in the United
States and/or other countries. Global Software, Inc. is not associated or affiliated in any manner with the respective
owners of the foregoing trademarks, trade names or service marks unless expressly stated otherwise. The respective
owners of the foregoing trademarks, trade names or service marks have not endorsed, certified or approved any of Global
Software, Inc.'s products for use in connection with their respective products.
While every precaution has been taken in the preparation of this document, the publisher and the author assume no
responsibility for errors or omissions, or for damages resulting from the use of information contained in this document or
from the use of programs and source code that may accompany it. In no event shall the publisher and the author be
liable for any loss of profit or any other commercial damage caused or alleged to have been caused directly or indirectly
by this document.
Printed: May 2011
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Spreadsheet Server for use with Movex - Release V12 R5 M1
Table of Contents
Part I Spreadsheet Server Overview
3
1 Introducing Spreadsheet
...................................................................................................................................
Server
3
2 Features & Benefits
................................................................................................................................... 4
Part II Spreadsheet Server Installation
5
1 Additional Components
................................................................................................................................... 5
2 Spreadsheet Server
...................................................................................................................................
Installation
6
3 Uninstall Process
................................................................................................................................... 7
Part III Getting Started
1 Navigation
8
................................................................................................................................... 8
SServer Menu .......................................................................................................................................................... 9
SS Toolbar .......................................................................................................................................................... 11
SS Ribbon .......................................................................................................................................................... 12
2 Starting Spreadsheet
...................................................................................................................................
Server
14
3 Control Panel
...................................................................................................................................
Overview
15
Control Panel..........................................................................................................................................................
- Cache Options
17
Control Panel..........................................................................................................................................................
- Help Options
18
4 User Settings
................................................................................................................................... 19
Part IV Building Spreadsheets
26
1 Build a Template
................................................................................................................................... 27
Build a Template
..........................................................................................................................................................
GXL Using Clear / Do Not Clear Worksheet
31
Build a Template
..........................................................................................................................................................
GXL Using Insert Column Data Only
32
Build a Template
..........................................................................................................................................................
GXL Using Shift Worksheet Data
33
2 Formula Assistant
................................................................................................................................... 34
3 GXD Formula
................................................................................................................................... 39
4 GXL Formula...................................................................................................................................
for Account Values
40
5 Using Value ...................................................................................................................................
Lists in a GXL Formula
43
6 Locate Segment
...................................................................................................................................
Value or Hierarchy
44
7 List Accounts
...................................................................................................................................
for a GXL Formula
46
8 Expand/Collapse
...................................................................................................................................
Row for a GXL
47
9 Spreadsheet...................................................................................................................................
Server Segment Lists
49
Create/Maintain
..........................................................................................................................................................
Segment Lists
49
Using Segment
..........................................................................................................................................................
Lists in a GXL Formula
51
SSLDESC Formula
.......................................................................................................................................................... 52
View or Modify
..........................................................................................................................................................
Segment List Values from within Excel
53
Part V Refresh Calculations
54
1 Calculation Options
................................................................................................................................... 54
© 2011 ... Global Software, Inc.
Contents
II
2 Review/Refresh
...................................................................................................................................
PC Cache
55
Part VI Drill Down Functionality
56
1 General Grid...................................................................................................................................
Features
56
Copying/Exporting
..........................................................................................................................................................
Records
58
2 Drill Down to...................................................................................................................................
Detailed Account Balances
59
3 Drill Down to...................................................................................................................................
Multiple Column Account Balances
60
4 Drill Down to...................................................................................................................................
Journals per Account(s)
61
5 Drill Down to...................................................................................................................................
Journal Entry Lines
62
6 Drill Down to...................................................................................................................................
Subsystem Detail
63
Part VII Review Account Master
64
1 List Accounts
................................................................................................................................... 64
2 Copy Accounts
...................................................................................................................................
from Account List
65
3 View Account
...................................................................................................................................
Balances
66
Part VIII Miscellaneous Features
68
1 SS Validation
................................................................................................................................... 68
2 Account Security
................................................................................................................................... 69
3 Generate Account
...................................................................................................................................
Detail for Current Sheet
71
4 Expand Detail
...................................................................................................................................
Reports (GXE) - Account Details
72
Expand a Single
..........................................................................................................................................................
Source Line
73
Expand Multiple
..........................................................................................................................................................
Source Lines
76
5 Expand Detail
...................................................................................................................................
Reports (GXE) - Journals Only
79
6 Hide Rows with
...................................................................................................................................
Zero Balances
81
7 Disable / Enable
...................................................................................................................................
Spreadsheet Server Formula Calculations
82
8 Reset Host Server
...................................................................................................................................
Connection
83
9 View Log Entries
................................................................................................................................... 84
Index
© 2011 ... Global Software, Inc.
86
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1
Spreadsheet Server Overview
1.1
Introducing Spreadsheet Server
What is Spreadsheet Server?
Global Software, Inc.'s Spreadsheet Server converts familiar spreadsheet software (Microsoft® Excel) into a
tightly integrated analytical tool for financial systems. Financial users can leverage the strength of spreadsheets
with seamless dynamic integration to financial information. Spreadsheet Server eliminates the re-keying or
downloading of data into spreadsheets and makes those spreadsheets an integral part of financial applications.
Ease of Use
Based on knowledge of Excel, minimal training is required to use Spreadsheet Server. No programming or query
knowledge is necessary. Users utilize the standard spreadsheet capabilities supplemented with simple cell
formulas to gain access to dynamic financial information.
Leverage Spreadsheet Skills
While maintaining the full functionality of the spreadsheet application, Spreadsheet Server allows the user to mix
General Ledger and non General Ledger data in a single worksheet. The combination of powerful spreadsheet
functions (charting, text formatting, and sorting) and dynamic financial information provides the basis for building an
income statement, balance sheet, and other financial statements.
Spreadsheet Server Overview
1.2
4
Features & Benefits
Features
· Retrieve dynamic balances based on ledger specific formats and time periods (Period, Quarter, Year-to-Date,
etc.)
· Retrieve balances using ranges, wildcards, segment lists or value lists
· Retrieve account descriptions
· Drill down to detailed account balances
· Drill down to journal detail for selected accounts
· Drill down to journal lines for a selected journal entry
· Copy drill down data and paste into spreadsheets or other documents
Benefits
· Leverage spreadsheet skills and write reports within minutes
· Eliminate requirement for IT or super-users to create/change financial reports
· No more downloading or re-keying of spreadsheet data
· Reduce number of days to close financial books; save just 3 hours per month per user and the investment is
paid for in less than 12 months
· Publish executive-quality reports from current spreadsheet software
· Increase the efficiency and timeliness of the budgeting process
· Build a complete Executive Information System
· Create ad-hoc reports or perform account analysis within minutes
· Save financial user's time by combining reporting, account inquiry, and journal inquiry into one application;
free up time for true business analysis
· Perform corporate consolidations with instant access to dynamic data
· Reduce external audit time by allowing easier, instant access to financial data with full drill down capabilities
· Reconcile accounts
· Print or email spreadsheets quickly and easily from a single, central application
Global Software, Inc.
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2
Spreadsheet Server Installation
2.1
Additional Components
REQUIRED COMPONENTS
Application Configurator
A single installation of the Application Configurator for Spreadsheet Server must be completed by the
administrator, and each user must be established and assigned a valid license key within the Application
Configurator prior to using Spreadsheet Server. Contact the security administrator for the network location of
the security and connections file.
Microsoft® .Net Framework
Microsoft .Net Framework 4.0 is a prerequisite for Spreadsheet Server. If it is not installed, then the Spreadsheet
Server setup program will force the install.
Microsoft® Visual Studio Tools for Office
Microsoft Visual Studio 2010 Tools for Office Runtime is a prerequisite for Spreadsheet Server. If it is not
installed, then the Spreadsheet Server setup program will force the install.
OPTIONAL COMPONENTS
Additional components may be required based upon the type of database being accessed. Contact your IT
department to determine what is required to be installed.
iSeries™ DB2® Database
™
Either the ODBC component or the OLE DB Provider component of the IBM® iSeries Access for Windows® must
be loaded onto the PC which will have Spreadsheet Server installed. By default, Spreadsheet Server expects to
communicate to the iSeries host via ODBC. To communicate to the iSeries host via OLE DB, the Spreadsheet
Server settings must be changed to indicate to connect to the host via the OLE DB Provider (see User Settings).
Run the setup program within IBM iSeries Access for Windows to determine that one of the Data Access
components is installed.
Microsoft® SQL Server™ Database
The Microsoft SQL Server OLE DB Provider must be loaded on the PC which will have Spreadsheet Server
installed.
Spreadsheet Server Installation
2.2
6
Spreadsheet Server Installation
A separate Configurator program is used by your administrator or security officer to maintain license keys, valid
Spreadsheet Server users, shared settings, and database connection user ID and password. The following
installation steps assume that the Configurator program has been installed and that appropriate users, shared
settings and connection data have been configured.
NEW INSTALLS
1. Check system compatibility: go to www.queryexchange.com, select Run Licensing System Communication
Verification and click Start. The system displays a message indicating the results of the test.
2. Close any open sessions of Excel.
3. Edit SetupSharedSecurityFile.cmd located in the Spreadsheet Server folder from the installation CD -orfrom the downloaded and uncompressed zip file from Global's website and replace the path "P:\Spreadsheet
Server" with the network path where you have saved your Configurator security file (DotNetSecurity.xml).
4. Run SetupSharedSecurityFile.cmd. Follow and respond to the installation prompts. Global recommends
taking the defaults. During the standard install process the system automatically initiates the Spreadsheet
Server add-in for Excel and installs a custom Spreadsheet Server ribbon for use in Excel.
Note: For Citrix users, edit and run SetupCitrix.cmd instead of SetupSharedSecurityFile.cmd to install
Spreadsheet Server WITHOUT having the system automatically enable the Spreadsheet Server add-in
for Excel.
Note: If not previously installed, the setup program will force the install of required components prior to
installing Spreadsheet Server (see Additional Components).
5. After the installation has completed successfully for the FIRST Spreadsheet Server user only, copy the
following from C:\Program Files\Global Software Inc\Spreadsheet Server to the appropriate location:
· Copy the AdHocQueries folder contents to the AdHoc's folder specified in the Configurator.
· Copy the Application Data folder contents to the Segment Lists folder specified in the Configurator.
6. After the installation has completed successfully, it is recommended to:
· Reboot if directed to do so.
· Perform a Windows Update to check for .Net Framework 4.0 updates and load them if necessary.
· Ensure that the appropriate component(s) are installed for connectivity (see Additional Components).
· Go to the Settings-General tab and assign and/or verify the location of the network security and
connections file (see User Settings).
7. Repeat steps 1, 2, 4 and 6 for each additional Spreadsheet Server user.
UPGRADE INSTALLS
As the steps required for an upgrade install may vary, it is important to read and follow the Upgrade Guidelines
published when a new version is released.
Global Software, Inc.
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Spreadsheet Server for use with Movex - Release V12 R5 M1
Uninstall Process
Generally, it is not necessary to uninstall Spreadsheet Server prior to installing new versions. An uninstall
should only be performed in order to completely remove the product from the PC.
1. Start Excel.
2. Signing on to Spreadsheet Server is optional. Cancellation of sign on is available.
3. For Excel 2003:
· From the Excel menu, select Tools>Add-Ins. The Add-Ins panel appears.
· De-select the add-in named Global's Spreadsheet Server .Net, and click OK.
For Excel 2007:
· Click the Office button. The Office Menu panel appears.
· Click the Excel Options button. The Excel Options panel appears.
· Select Add-Ins, and click Go. The Add-Ins panel appears.
· De-select the add-in named Global's Spreadsheet Server .Net, and click OK.
For Excel 2010:
· From the Excel ribbon, select File>Options. The Excel Options panel appears.
· Select Add-Ins, and click Go. The Add-Ins panel appears.
· De-select the add-in named Global's Spreadsheet Server .Net, and click OK.
4. Ensure the SServer menu no longer appears.
5. Exit Excel.
6. From the desktop, click Start>Control Panel>Add or Remove Programs.
7. Select the Software Spreadsheet program and click the Change/Remove button.
Getting Started
3
Getting Started
3.1
Navigation
8
Spreadsheet Server uses the following navigation methods for processing functions on an Excel spreadsheet.
Each function is not always available from each method.
· SServer Menu (see SServer Menu)
· Spreadsheet Server Toolbar (see SS Toolbar)
· Spreadsheet Server Ribbon (see SS Ribbon)
For Excel 2003:
· The SServer menu is accessible from the Excel menu bar.
· The Spreadsheet Server toolbar is accessible in the standard toolbar section.
· The Spreadsheet Server ribbon is NOT applicable.
For Excel 2007 and Above:
· The SServer menu and Spreadsheet Server toolbar are accessible from the Add-Ins ribbon.
· The Spreadsheet Server ribbon is only available when Spreadsheet Server is selected as an add-in to Excel.
NAVIGATION TIPS:
Throughout the manual navigation tips, noted by the convention "NAV TIP", will be listed indicating the various
paths available to access a function.
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SServer Menu
After Spreadsheet Server is initiated as an add-in to Excel, the SServer menu is added to Excel. The menu is used
to access/process various functions within the application.
For Excel 2003:
The SServer menu is accessible from the Excel menu bar.
For Excel 2007 and Above:
The SServer menu is accessible from the Add-Ins ribbon.
Menu Item
Description
Drill Down
Opens the Drill Down panel, displaying account balances which make up
the calculated amount (see Drill Down to Detailed Account Balances
and Drill Down to Multiple Column Account Balances).
Opens the List Accounts panel, listing the accounts used in the GXL
formula (see List Accounts for a GXL Formula) or allowing the user to
generate a list of existing accounts (see List Accounts).
Opens the Locate A Segment Value or Hierarchy panel, displaying a list
of valid values or hierarchy values for each account segment (see
Locate Segment Value or Hierarchy).
Opens the PC Cache panel, listing the cached records (see
Review/Refresh PC Cache).
Opens the Settings panel, allowing the user to define various criteria to
control processing (see User Settings).
Hides any spreadsheet row containing GXL formulas in which the net
result is zero for all cells (see Hide Rows with Zero Balances).
Displays previously hidden rows (see Hide Rows with Zero Balances).
List Accounts
Locate Segment
PC Cache
Settings
Hide Rows with Zero Balances
Restore Hidden Rows
Getting Started
10
Menu Item
Description
Generate Account Detail for
Current Sheet
Opens the Generate Account Detail Options panel, allowing the user to
create an audit trail listing the individual accounts and balances included
in the GXL formulas on the worksheet (see
Generate Account Detail for Current Sheet).
Generates detail reports for all GXE formulas in the workbook (see
Expand Detail Reports (GXE) - Account Details and
Expand Detail Reports (GXE) - Journals Only).
Clears and recalculates the cache file (see Review/Refresh PC Cache).
Generate All Detail Reports
(GXE)
Clear PC Cache and
Recalculate
Formula Assistant
Build a Template
Fix Broken Links
Disable Spreadsheet Server
Global Software, Inc.
Opens the Formula Assistant panel, allowing the user to maintain
parameters for a formula (see Formula Assistant).
Opens the Template Wizard panel, allowing the user to quickly create a
template on a Spreadsheet Server spreadsheet (see Build a Template).
Corrects all broken links to the .xla in the workbook.
Closes the connection and disables Spreadsheet Server formulas (see
Disable / Enable Spreadsheet Server Formula Calculations).
11
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Spreadsheet Server for use with Movex - Release V12 R5 M1
SS Toolbar
After Spreadsheet Server is initiated as an add-in to Excel, a Spreadsheet Server (SS) toolbar is added to Excel.
The SS toolbar may be used as a convenient alternative to various SServer menu functions.
For Excel 2003:
The SS toolbar is accessible in the standard toolbar section.
For Excel 2007 and Above:
The SS toolbar is accessible from the Add-Ins ribbon.
Menu Item
Formula Assistant
Data Validation
Clear Cache and Recalc
Drill Down
Hide Zero Rows
Description
Opens the Formula Assistant panel, allowing the user to maintain
parameters for a formula (see Formula Assistant).
Opens the Data Validation panel, allowing the user to create a validation
list for a specific cell in Excel (see SS Validation).
Clears and recalculates the cache file (see Review/Refresh PC Cache).
Opens the Drill Down panel, displaying account balances which make up
the calculated amount (see Drill Down to Detailed Account Balances
and Drill Down to Multiple Column Account Balances).
Hides any spreadsheet row containing GXL formulas in which the net
result is zero for all cells (see Hide Rows with Zero Balances).
Displays previously hidden rows (see Hide Rows with Zero Balances).
Unhide Zero Rows
Segment Lists
Settings
Opens the Maintain Segment Lists panel, allowing the user to create
and/or maintain segment lists (see Create/Maintain Segment Lists).
Opens the Settings panel, allowing the user to define various criteria to
control processing (see User Settings).
Closes the connection and disables Spreadsheet Server formulas (see
Disable / Enable Spreadsheet Server Formula Calculations).
Getting Started
3.1.3
12
SS Ribbon
After Spreadsheet Server is installed and initiated as an add-in to Excel, a custom Spreadsheet Server (SS)
ribbon is added to Excel for Excel 2007 (and above) users. The SS ribbon may be used as a convenient
alternative to various SServer menu functions.
For Excel 2003:
The SS ribbon is NOT applicable.
For Excel 2007 and Above:
The SS ribbon only appears when Spreadsheet Server is selected as an add-in to Excel.
Note: If the ribbon does not appear, go to Settings and click the Add Excel Ribbon button (see User Settings).
Menu Item
Description
View Log
Opens the Log Viewer panel, where the user may view information and
error log entries, copy selected log entries, email or clear the log file
(see View Log Entries).
Recalculates all formulas in the workbook. Click on the arrow to access
additional functions (i.e. recalculate formulas for workbook, worksheet or
selection, fix broken links, etc.).
Opens the PC Cache panel, listing the cached records (see
Review/Refresh PC Cache). Click on the arrow to access additional
functions.
Generates detail reports for all GXE formulas in the workbook (see
Expand Detail Reports (GXE) - Account Details and
Expand Detail Reports (GXE) - Journals Only). Click on the arrow to
access additional functions (i.e. all or selected GXEs, etc.).
Opens the Drill Down panel, displaying account balances which make up
the calculated amount (see Drill Down to Detailed Account Balances
and Drill Down to Multiple Column Account Balances).
Opens the Create Table panel, allowing the user to create a table for a
selected range of data.
Opens the Pivot Table ribbon, allowing the user to create a pivot table
using the data in the selected table.
Hides any spreadsheet row containing GXL formulas in which the net
result is zero for all cells (see Hide Rows with Zero Balances).
Displays previously hidden rows (see Hide Rows with Zero Balances).
Recalc
PC Cache
Generate Reports
Drill Down
Insert Table
Summarize with Pivot Table
Hide Zero Balance Rows
Restore Hidden Rows
Expand Row
Collapse Row
Global Software, Inc.
Expands the balances for the selected GXL formulas on a row into
account details (see Expand/Collapse Row for a GXL Formula). Click
on the arrow to access additional functions (i.e. expand row or expand
all rows).
Removes the expanded account detail rows in the selected section (see
Expand/Collapse Row for a GXL Formula). Click on the arrow to access
additional functions (i.e. collapse row, collapse all rows on the
worksheet, or collapse all rows in the workbook).
13
Spreadsheet Server for use with Movex - Release V12 R5 M1
Menu Item
Description
Formula Assistant
Opens the Formula Assistant panel, allowing the user to maintain
parameters for a formula (see Formula Assistant).
Opens the Template Wizard panel, allowing the user to quickly create a
template on a Spreadsheet Server spreadsheet (see Build a Template).
Opens the Maintain Segment Lists panel, allowing the user to create
and/or maintain segment lists (see Create/Maintain Segment Lists).
Opens the Data Validation panel, allowing the user to create a validation
list for a specific cell in Excel (see SS Validation).
Opens the Locate A Segment Value or Hierarchy panel, displaying a list
of valid values or hierarchy values for each account segment (see
Locate Segment Value or Hierarchy).
Opens the Sign On panel, allowing the user to start Spreadsheet Server
(see Starting Spreadsheet Server).
Closes the connection and disables Spreadsheet Server formulas (see
Disable / Enable Spreadsheet Server Formula Calculations).
Opens the Settings panel, allowing the user to define various criteria to
control processing (see User Settings).
Build a Template
Segment Lists
Data Validation
Locate Segment
Enable
Disable
Settings
Getting Started
3.2
14
Starting Spreadsheet Server
Follow the steps below to start the add-in component of Spreadsheet Server.
· When user settings are set to start Spreadsheet Server during Excel startup, then step 2 is not applicable.
· When unattended (auto) signon is activated, steps 3 and 4 are not applicable.
1. Start Excel.
2. In Excel from the SServer Disabled menu, select Start Spreadsheet Server -or- select the SS ribbon
equivalent (see SS Ribbon). The Sign On to Spreadsheet Server dialog box appears.
3. On the Sign On dialog box identify the following information:
· Host Name or IP Address (system name or IP address)
· Database Library Name (name of library or catalog containing General Ledger data)
· User ID (standard iSeries or SQL Server sign on)
· Password (standard iSeries or SQL Server password)
4. Click OK.
Global Software, Inc.
15
3.3
Spreadsheet Server for use with Movex - Release V12 R5 M1
Control Panel Overview
The Spreadsheet Server Control Panel is a central panel from which multiple functions can be accessed.
Some of these functions may also be accessed from the SServer menu within Excel. Below is a list and
general description of the functions which can be initiated from the Control Panel.
Function
Description
Refer to for more information
Control Panel
View balances for a selected account or accounts,
and subsequently drill down to the journals supporting
the balances.
View Account Balances
File
Exit
Close the Control Panel.
Cache
Control Panel - Cache Options
View PC Cache
View balances currently stored in the PC Cache file.
Clear PC Cache
Clear balances currently stored in the PC Cache file.
Accounts Profile
Segment Lists
List Accounts
Settings
Identify accounts to which the user has authority to
access.
Add, modify, delete, and lock segment lists.
Account Security
Generate a list of existing accounts. Filtering is
available to control which accounts are listed.
Define various criteria to control processing for the
user. Criteria includes but is not limited to: general
options, ledger specific criteria, processing quarters,
database locations, ad hoc queries, and performance
statistics.
List Accounts
Help
User Manual
Register Sample
DSN
About
Review/Refresh PC Cache
Create/Maintain Segment Lists
User Settings
Control Panel - Help Options
Connect to Global's On-Line Help web page, where
users have access to HTML and PDF versions of the
Spreadsheet Server User Manual.
Not applicable for Movex databases.
Display company and product information. From this
panel, users also have access to Global's website for
online manuals, product updates and other
information.
To Access the Control Panel:
1. From the desktop, click Start>Programs>Global Software Spreadsheet Server>Spreadsheet Server
Control Panel. The Sign On dialog box appears.
2. On the Sign On dialog box, specify the appropriate data (see Starting Spreadsheet Server) and click OK. The
Spreadsheet Server Control Panel appears.
Getting Started
16
3. Multiple functions are available from the Control Panel. Use the table above to see a list of available
functions, a brief description of each function, and a link to where the function is further explained in the
User Manual.
Global Software, Inc.
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3.3.1
Spreadsheet Server for use with Movex - Release V12 R5 M1
Control Panel - Cache Options
When spreadsheets are calculated or calculations are performed on the Control Panel, Spreadsheet Server
stores the account balances in the PC's cache database. Spreadsheet Server enables the user to view the
balances stored in the PC Cache file and to quickly clear the file.
The Control Panel uses the same caching process as used in the Excel portion of Spreadsheet Server. After
an account or account combination is queried, the balances are stored in the cached memory. Any
subsequent calculations will use the records stored in memory. To ensure the latest balances are retrieved,
use the clear cache process prior to re-running the GXL on the Control Panel.
1. On the Spreadsheet Server Control Panel, click the Cache tab. The system displays two options.
2. Choose from the following options:
· View PC Cache - Displays the PC Cache panel listing the cached records.
· Clear PC Cache - Clears the PC Cache file and returns to the Spreadsheet Server Control Panel.
Nav Tip:Both of these options are also available in Excel via the SServer menu and SS ribbon (see
SServer Menu or SS Ribbon).
Note: Refer to Review/Refresh PC Cache for more information.
Getting Started
3.3.2
18
Control Panel - Help Options
Spreadsheet Server provides multiple features to assist the user in using the application, such as easy access
to user manuals and to Global's website to check for product upgrades.
1. On the Spreadsheet Server Control Panel, click the Help tab. The system displays multiple options.
2. Choose from the following options:
· Users Manual - Connects to Global's On-Line Help web page, giving access to HTML and PDF versions
of the Spreadsheet Server User Manual.
· Register Sample DSN - Not applicable for Movex databases.
· About - Displays a panel listing Global's address and contact information. A button is available on this
panel to access Global's website for online manuals, product upgrades and other information.
Global Software, Inc.
19
3.4
Spreadsheet Server for use with Movex - Release V12 R5 M1
User Settings
User Settings allow the user to define various criteria to control processing. The majority of the options define
processing for all users on the PC; however, various options (auto-start, display tooltips and enhanced logging) are
defined for each individual user. Settings for General Ledger Type, and Segment List, AdHocs and Designer GL
Definition locations may be set and/or overridden based upon parameters defined on the Shared Settings tab in the
Configurator component.
1. In Excel from the SServer menu, select Settings. The General Settings panel appears.
Nav Tip:This panel may also be accessed by selecting the Settings tab on the Control Panel -or- by
selecting the SS toolbar or ribbon equivalent (see SS Toolbar or SS Ribbon).
Getting Started
20
2. Use the table to enter data on the General Settings panel, or to access other functions.
Field
Description
Miscellaneous:
General Ledger Type
Label Language
Retrieve from Preloaded
Local PC Database
Operate Completely
Disconnected from Host
Connection Options:
iSeries/DSN/SQL Server/
Oracle/8i(ODBC)/OLE DB
SQL Server Owner Override
Network Security and
Connections File
Standard Options:
Start Automatically when
Excel Starts
Drill Down: Include Zero
Balance Accounts
List Accounts: Exclude
Inactive
GXL: Insert Trailing Dash
Override List Separator With
Identify the General Ledger package being used. Use the drop down list
to select the appropriate General Ledger type/name.
Identify the language to use when displaying menu labels. Use the drop
down list to select the appropriate language.
Not applicable for Movex databases.
Not applicable for Movex databases.
Identify the provider to be used when connecting to the host General
Ledger system.
Identifies the connection protocol.
Identifies the database owner override.
Browse and select the location of the Security and Connections File as
specified in the Configurator. This function is password protected.
Indicates to sign on to Spreadsheet Server automatically each time
Excel is started. Otherwise, Spreadsheet Server must be manually
started each time Excel is started.
Indicates to include accounts with activity but zero balances in the
account balances drill down window.
Not applicable for Movex databases.
Indicates to append a dash at the end of the account string.
Template: Default Currency
Indicates to use a value other than a comma (,) to separate items in a
value list, and indicates the character to use.
Indicates the maximum time allowed for a query to run on the host
system.
Indicate the currency value to default when using the Template Wizard.
GXE: Last Column
Identifies the last column GXE formulas will process.
Display Tooltips
Indicates to display tooltips on various Spreadsheet Server panels.
Currently tooltips are available on the Settings, Build a Template and
Formula Assistant panels.
Indicates to record additional error message logging. Once an error has
been resolved, clear the log file and to de-select the option for optimal
processing. Refer to View Log Entries for more information.
Nav Tip: Use the View Log button to display, email or clear the log file.
When the Enhanced Logging option is selected, an additional button,
View Log, appears on the Spreadsheet Server ribbon in Excel.
Specify the delimiter for separating account segments.
SQL Timeout
Enhanced Logging
Segment Delimiter
Range Delimiter
Expand Row
Global Software, Inc.
Specify the delimiter for separating from/to values in a range. This
defaults to a period and should only be changed if periods exist within
the account segment values.
Specify whether the Expand Row function expands detail rows up or
down.
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Button
Function
View Log
Displays the Log Viewer panel, where the user may see information and
error log entries, copy selected log entries, email or clear the log file.
Refer to View Log Entries for more information.
Displays the Accounts profile panel. Refer to Account Security for more
information.
Displays the Maintain Segment Lists panel. Refer to
Create/Maintain Segment Lists for more information.
Displays a panel listing Global's address and contact information. A
button is available on this panel to access Global's website for online
manuals, product upgrades and other information.
Registers and adds the custom Spreadsheet Server ribbon in Excel.
The button is only available when the ribbon is not currently registered
for an Excel 2007 (or above) user.
Maintain Accounts Profile
Maintain Segment Lists
About
Add Excel Ribbon
Getting Started
22
3. Use the table to enter data on the Ledger Specifics - MOVEX panel.
Field
Description
Dimension Number Used for
the Account Description
Chart of Accounts by Division
Specify the dimension number to be used for retrieving the account
description when processing a GXD formula.
Indicates if accounts in Movex are division specific. Otherwise,
accounts in Movex are not division specific.
Drill Down by Balance Key
Indicates drill down will be by the balance key specified on the GXL
formula. Otherwise, the system uses a balance key of 8.
Include Third Currency Amount Indicates to include the third currency amount in the drill down columns.
in Drill Down
The default is unchecked.
Maximum Dimensions for JE
Specify the maximum number of dimensions to be used when drilling
Drill Down
down to journal entry detail. Valid values are 0 - 7.
Movex Older Versions
Indicates for the system to retrieve budget names from RVFRFN.
Period Type
Global Software, Inc.
Indicates the period type to be used for retrieving beginning and ending
dates for the company/division. Period types are defined in the
CSYPER table in the Movex database.
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4. Use the table to enter data on the Quarters panel.
Field
Description
Quarter Periods
Indicates the starting and ending period numbers for each of the four
quarters.
Getting Started
24
5. Use the table to enter data on the Database Locations panel.
Field
Description
Changed Shared Documents
Location
For Administrators in Citrix environments only, use the Browse
button to select the location to which to move the basic folders. This
function is password protected. Contact Global for more information.
Defines the location of the Spreadsheet Server Segment Lists database.
This may be a local or network drive.
Defines the location of the PC Cache database.
Segment Lists Location
PC Cache Location
AdHoc's Location
PC Local Database
Spreadsheet Server Budget
Balances
Designer GL Definition
Location
Drill Down Layouts
Global Software, Inc.
Defines the location of the AdHoc SQL Statements. This folder should
be reserved for AdHoc queries only.
Not applicable for Movex databases.
Not applicable for Movex databases.
Not applicable for Movex databases.
Defines the location of the user-defined drill down grid layouts.
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6. The Performance panel displays various performance counts and statistics with respect to how the product
is processing. Click the Reset Statistics button to clear the performance statistic values, thus allowing
counts and statistics to start accumulating again.
7. Use the table to enter data on the Performance panel.
Field
Description
SQL Execution Threshold
Indicates the time limit (in seconds) for which to create an entry in the
error log when a SQL statement exceeds the threshold specified.
8. Click About to display a panel listing Global's contact information and a button to access online manuals.
9. Click Add Excel Ribbon to register and add the custom Spreadsheet Server ribbon in Excel. The button is only
available when the ribbon is not currently registered for an Excel 2007 (or above) user.
10. Click OK to write changes and exit.
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Building Spreadsheets
Spreadsheet Server retrieves financial data from the General Ledger into Excel using the following formulas:
· GXD - Returns an account description (Refer to GXD Formula)
· GXL - Returns an account balance (Refer to GXL Formula for Account Values)
· GXE - Explodes summary data line into detail data lines (Refer to Expand Detail Reports - Account Details
and Expand Detail Reports (GXE) - Journals Only)
· GXC - Customized formula. Contact Global for configuration of new formulas.
· SSLDESC - Returns a segment list description (Refer to SSLDESC Formula)
These formulas can be used in a spreadsheet cell in the same manner as other spreadsheet functions.
Spreadsheet Server provides tools for starting a spreadsheet (see Build a Template) and for entering formulas
(see Formula Assistant).
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Build a Template
Build a Template is a tool used to aid in quickly creating a template within a Spreadsheet Server spreadsheet.
This tool populates the necessary rows and columns with required parameters and account segment values as
provided by the user. The tool inserts a GXL or GXE formula using the parameters and account segment values.
1. In Excel from the SServer menu, select Build a Template. The Spreadsheet Server Template Wizard panel
appears.
Nav Tip:This panel may also be accessed by pressing Shift+Ctrl+B -or- by selecting the SS ribbon
equivalent (see SS Ribbon).
Note: To modify the panel size, click on the edge of the panel and drag to the desired size.
2. Select the tab of the desired formula. The selected formula panel appears.
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3. Use the table to enter data on the GXL (GL Value) - Spreadsheet Server Template Wizard panel.
Field
Description
GXL:
Worksheet
Returns a single balance from the ledger. Refer to
GXL Formula for Account Values for more information.
Identify the worksheet name which will receive the template.
Starting Column
Identify the starting column for the template.
Starting Row
Identify the starting row for the template.
Budget Number
If applicable, identify the budget number from which to retrieve data.
Leave blank to retrieve actual data.
If applicable, identify the budget revision from which to retrieve data.
Entry is required if a budget number is specified.
Identify the reporting year.
Budget Revision
Year
Format
Balance Key
Identify the time range for which to retrieve data. Valid formats are PER,
QTR, YTD, LTD, and RANGE.
Specify the corresponding period, quarter number, or range of periods
(i.e. 1.5 for periods 1 thru 5) for the specified format.
Indicate the balance key to be used to retrieve data.
Stat
Enter a Y to return statistic values; otherwise enter an N.
Exchange Rate
If applicable, specify the exchange rate to be multiplied by the balances
to calculate the reporting amounts.
If applicable, use the drop down box to select a Designer GL Definition
from which to retrieve data. After selecting a value, the system changes
the parameters on the panel to match the selected definition.
Enter a description for the account or group of accounts specified.
Period
Available Designer GL
Definitions
Line Description
Clear Worksheet
Do Not Clear Worksheet
Shift Worksheet Data
Insert Column Data Only
Skip a Row
Invert Sign
Global Software, Inc.
Select the radio button to clear all cell data on the target worksheet
when inserting data. For an example refer to
Build a Template GXL Using Clear / Do Not Clear Worksheet.
Select the radio button to not clear cell data on the target worksheet
when inserting data. For an example refer to
Build a Template GXL Using Clear / Do Not Clear Worksheet.
Select the radio button to insert the GXL formula in the target cell and to
insert the ledger and segment specific data to newly inserted columns
and rows to the top and to the left of the existing worksheet data. For an
example refer to Build a Template GXL Using Shift Worksheet Data.
This check box becomes active after data has been inserted using the
Insert icon on the toolbar. Select the check box to insert an additional
column of parameters. For an example refer to
Build a Template GXL Using Insert Column Data Only.
Select the check box to insert an additional row between the last column
parameter and the account segment title row.
Select the check box to reverse the sign on the account balance display.
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Field
Account Segments:
Display/Use
Row/Col
Description
Value
Range thru Value
Description
If necessary, use the scroll bar to access additional account segments.
Select the check box to include the account segment.
Note: Segments may only be excluded from the bottom up.
Select the button to toggle between Row and Col. This button
determines if the account segment will be located in the template
parameters column or by default, on the template account segment row.
Enter the description to be used as the account segment title.
Enter the value to default on the template for the account segment. The
value may be a single value, a wildcard, or the first value in a range.
If applicable, select the check box and indicate the ending range value
for the account segment.
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4. Use the table to enter data on the GXE (GL Detail) - Spreadsheet Server Template Wizard panel.
Field
Description
GXE:
Fills detail balances into the specified worksheet. Refer to
Expand Detail Reports (GXE) - Account Detail for more information.
Source Worksheet
Identify the name of the worksheet that contains the summary formulas
that will be expanded and onto which to insert the GXE formula.
Target Worksheet
Identify the name of the new or existing worksheet that contains the final
formatted worksheet and will receive the expanded detail.
Source Detail Row
Identify the row number in the source worksheet that contains the
summary formulas.
Target Table, Range, or Row Identify the target table, range name, or first row on the target worksheet
to begin inserting the expanded detail.
Headings
Indicate whether or not to include column headings when expanding
details. If not specified, N (No) is assumed.
Autofit
Indicate whether or not to autofit columns when expanding details. If not
specified, N (No) is assumed.
Clear Sheet
Indicate whether or not to clear the target worksheet before expanding
details. If not specified, N (No) is assumed.
Note: This value MUST be N when a TABLE or RANGE is specified for
the Target Table/Range/Row parameter.
Journals Only Column
Identify the column for which to generate journal detail. Refer to
Expand Detail Reports (GXE) - Journals Only for more information.
Journals Ad Hoc Query
If desired, identify the journal ad hoc query to be used to generate
journal detail.
Starting Column
Identify the starting column for the template.
Starting Row
Identify the starting row for the template.
5. After the appropriate data has been entered and verified, click one of the following toolbar icons or buttons.
· Insert (icon) -- inserts parameter labels and values and the formula to the selected worksheet, increments
Period and Starting Column/Row values for the next GXL/GXE formula, and keeps the panel open for
additional inserts.
· Copy (icon) -- copies the formula to the Windows clipboard.
· Insert (button) -- inserts parameter labels and values and the formula to the selected worksheet and closes
the panel.
· Cancel/Close (button) -- closes the panel.
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Build a Template GXL Using Clear / Do Not Clear Worksheet
The following example demonstrates using the Clear Worksheet and/or the Do Not Clear Worksheet options when
processing a GXL formula from the Build a Template function.
1. From an open worksheet in Excel, from the SServer menu, select Build a Template -or- select the SS ribbon
equivalent. The Spreadsheet Server Template Wizard panel appears.
2. Key the appropriate ledger parameters and account segment data.
3. Click the Insert button at the bottom of the panel. The panel closes and the template is generated.
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32
Build a Template GXL Using Insert Column Data Only
The following example demonstrates using the Insert Column Data Only option when processing a GXL formula
from the Build a Template function. This option is used to insert multiple columns onto a single worksheet.
1. From an open worksheet in Excel, from the SServer menu, select Build a Template -or- select the SS ribbon
equivalent. The Spreadsheet Server Template Wizard panel appears.
2. Key the appropriate ledger parameters and account segment data.
3. Click the Insert icon on the toolbar. The template is generated, but the panel remains open and the Period,
Starting Column and Starting Row values are incremented, and the Insert Column Data Only check box is
selected.
4. Key any necessary changes to the ledger parameters.
5. Click the Insert icon on the toolbar. The column data and GXL formula are added to the template, and the
Period, Starting Column and Starting Row values are incremented.
6. Repeat steps 4 and 5 until all desired columns are added.
7. Click the Close button to close the panel.
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4.1.3
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Build a Template GXL Using Shift Worksheet Data
The following example demonstrates using the Shift Worksheet Data option when processing a GXL formula from
the Build a Template function. This option is used to insert the required rows and columns used for a GXL formula
into an existing non-Spreadsheet Server worksheet.
1. Start with an existing non-Spreadsheet Server worksheet in Excel. Select the first cell to be populated with a
formula (i.e. B4 in the spreadsheet below), then from the SServer menu, select Build a Template -or- select the
SS ribbon equivalent. The Spreadsheet Server Template Wizard panel appears.
2. Select the option Shift Worksheet Data. The Starting Column and Starting Row fields are modified to display
the cell previously selected on the worksheet.
3. Enter the appropriate values on the Spreadsheet Server Template Wizard panel.
4. Click the Insert icon -or- button. The panel closes and the column and row parameters, and formula are added
to the existing worksheet.
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34
Formula Assistant
The Formula Assistant is a tool used to aid in quickly creating formulas within a Spreadsheet Server spreadsheet.
Currently the Formula Assistant is applicable for GXC, GXD, GXE, and GXL formulas.
1. In Excel from the SServer menu, select Formula Assistant. The Formula Assistant panel appears open to the
GXL tab -or- if Formula Assistant was launched while on a SS formula, the panel opens the corresponding
formula tab.
Nav Tip:This panel may also be accessed by pressing Shift+Ctrl+F -or- by selecting the SS toolbar or
ribbon equivalent (see SS Toolbar or SS Ribbon).
2. Select the tab of the desired formula. The selected formula panel appears.
Note: For efficient processing use cell references to identify individual formula parameters. However, if
literal values are keyed in the entry boxes, they must be placed in double quotes (").
Hint: Shortcut for selecting cell references:
· On the Formula Assistant panel, select the desired field.
· Press the Control Key. The Formula Assistant panel becomes transparent and is shifted up.
· On the worksheet, select the desired cell.
· Press the Control Key or click the Expand button. This system returns the selected cell to the field.
Hint: If necessary, use F4 to lock either the row and/or column value of the cell reference.
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3. Use the table to enter formula specific data on the GXL - Formula Assistant panel.
Field
Description
GXL:
Returns a single balance from the ledger. Refer to
GXL Formula for Account Values for more information.
Note: This section assumes that the parameters will be laid out top
down in a single column. Therefore, when entering a cell reference in
the Budget # field and moving to the next field, the system will populate
the other fields sequentially thru the Period field.
If applicable, identify the budget number from which to retrieve data.
Leave blank to retrieve actual data.
If applicable, identify the budget revision from which to retrieve data.
Entry is required if a budget number is specified.
Identify the reporting year.
Budget Number
Budget Revision
Year
Format
Period
Library
Stat
Balance Key
BM Budget Name
Exchange Rate
Invert Sign
Account Segments:
Identify the time range for which to retrieve data. Valid formats are PER,
QTR, YTD, LTD, and RANGE.
Identify the corresponding period, quarter number, or range of periods
for the specified format.
To retrieve data from an override library, select the check box and enter
the name of the library to be used.
Select the check box and enter Y to return statistic values.
Select the check box and identify the balance key to be used to retrieve
data.
If applicable, select the check box and indicate the name and revision of
the budget from Global's Budget Manager from which to retrieve data.
If applicable, select the check box and indicate the exchange rate to be
multiplied by the balances to calculate the reporting amounts.
Select the check box to reverse the sign on the account balance display.
Identify the required account segments to be used by the formula. This
area assumes that the segments will be laid out next to each other on
one row, so entering a value and clicking on the down arrow will
populate the rest of the fields. For example, if the cell reference entered
for the first account segment is A13, then clicking on the down arrow for
the first account segment will populate the following fields with B13, C13,
etc.
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Use the table to enter formula specific data on the GXE - Formula Assistant panel.
Field
GXE:
Description
Fills detail balances into the specified worksheet. Refer to
Expand Detail Reports (GXE) - Account Detail for more information.
Source Worksheet
Identify the name of the worksheet that contains the summary formulas
that will be expanded.
Target Worksheet
Identify the name of the worksheet that contains the final formatted
worksheet and will receive the expanded detail.
Source Detail Row
Identify the row number in the source worksheet that contains the
summary formulas.
Target Table, Range, or Row Identify the target table, range name, or first row on the target worksheet
to begin inserting the expanded detail.
Headings
Indicate whether or not to include column headings when expanding
details. If not specified, N (No) is assumed.
Autofit
Indicate whether or not to autofit columns when expanding details. If not
specified, N (No) is assumed.
Clearsheet
Indicate whether or not to clear the target worksheet before expanding
details. If not specified, N (No) is assumed.
Note: This value MUST be N when a TABLE or RANGE is specified for
the Target Table/Range/Row parameter.
Journals Only Column
Identify the column for which to generate journal detail. Refer to
Expand Detail Reports (GXE) - Journals Only for more information.
Journals Ad Hoc Query
If desired, identify the journal ad hoc query to be used to generate
journal detail.
Account Segments:
Not applicable for the GXE formula.
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5. Use the table to enter formula specific data on the GXC - Formula Assistant panel.
Field
Description
GXC:
Used to specify the values for a customized formula. Contact Global for
configuration of the new formula.
Identify the custom adhoc query to be used for the customized formula.
Use the drop down list to select the desired query.
Specify the appropriate parameters for the customized formula. Field
values will vary based upon the requirements for the customized
formula.
Not applicable for the GXC formula.
Query
Parm 01-10
Account Segments:
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6. Use the table to enter formula specific data on the GXD - Formula Assistant panel.
Field
Description
GXD:
Company
Displays the account description for a particular account. Refer to
GXD Formula for more information.
Identify the company number of the account string.
Division
Identify the division number of the account string.
Dim Number
Identify the dim number of the account string.
Dim Value
Identify the value for the dim number above.
Account Segments:
Not applicable for the GXD formula.
7. The Results Box near the bottom left of the panel displays the formula as it is being built. Verify the data in
the Results Box is correct, and then click one of the following toolbar icons or buttons.
· Insert (icon) or Insert (button) -- inserts the formula to the previously selected cell on the current worksheet
and closes the panel.
· Copy (icon) -- copies the formula to the Windows clipboard.
· Cancel (button) -- closes the panel.
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4.3
Spreadsheet Server for use with Movex - Release V12 R5 M1
GXD Formula
Use the GXD formula to retrieve an account description for a single account string.
Syntax:
=GXD("Company","Division","Dimension Number","Dimension Value")
Note: It is most common to use cell references within GXD formulas to identify parameters.
Parameters:
Company
Identifies the company.
Division
Identifies the division.
Dimension Number
Identifies the dimension number associated with the dimension value.
Dimension Value
Identifies the dimension value for which to retrieve the description.
Formula Example:
=GXD("210","AAA","1","5710")
Retrieves the account description for company 210, division AAA and dimension 1 value of 5710.
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40
GXL Formula for Account Values
Use the GXL formula to retrieve account balances in a specific format for a reporting period.
Syntax:
=GXL("Budget Number","Budget Revision","Key3","Year","Format","Period","Company","Division",
"Dimension1","Dimension2","Dimension3","Dimension4","Dimension5","Dimension6","Dimension7")
Note: It is most common to use cell references within GXL formulas to identify parameters.
Parameters:
Budget Number
Identifies the budget number. If left blank, actual data is retrieved.
Budget Revision
Identifies the budget revision. A budget revision is required if a budget number is specified.
Key 3
Optionally identifies statistical data, alternate library, balance key and/or Budget Manager name/revision.
Enter the necessary literal and a value as defined below. If more than one variable needs to be defined,
separate the variables by a semi-colon.
· Enter the literal "Stat=Y" to indicate retrieval of statistical balances.
· Enter the literal "Library=NNNN" where NNNN is the name of the alternate library.
· Enter the literal "Balance Key=XX" where XX is the balance key.
· Enter the literal "NNNN:XX" where NNNN is the budget name and XX is the budget revision.
· Enter the literal "Exchrate=NNNN" where NNNN is the exchange rate.
Year
Year identifier.
Format
Format options are:
PER
Activity for the selected period
QTR
Activity for the periods included in the selected quarter number
YTD
Activity for periods 1 through the designated period number excluding the opening balance
LTD
Activity for periods 1 through the designated period number including the opening balance
RANGE
Activity for a range of periods specified
Period
Corresponds to period, quarter number, or range of periods (i.e. 1.5 for periods 1 thru 5) for the specified
format.
Company
Company portion of the account. May be a single value, mask, range, value list or segment list.
Division
Division portion of the account. May be a single value, mask, range, value list or segment list.
Dimension 1 - 7
Dimension portions of the account. May be single values, masks, ranges, value lists or segment lists.
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Note: For parameters that allow a single value, mask, range, value list or segment list syntax examples are
listed below. (For more information refer to Using Value Lists in a GXL Formula and
Using Segment Lists in a GXL Formula.)
Single Value
8000
Retrieves value 8000.
Mask (wildcard)
*
Retrieves all values.
Mask (wildcard)
85* -or- 85**
Retrieves values starting with 85.
Mask (single position wildcard)
8*00 -or- 8_00
Range
8000.8599
Retrieves values 8x00, where x is any character
(i.e. 8100, 8200, 8300, ...).
Retrieves values 8000 thru 8599.
Value List (single values)
[8000,8250,8370]
Retrieves values 8000, 8250 and 8370.
Value List (range and single value)
[8000.8599,8750]
Retrieves values 8000 thru 8599, and 8750.
Value List (range and exclude
value)
[8000.8599,/8375]
Retrieves values 8000 thru 8599, excluding
8375.
Formula Example - Using Masks:
=GXL(,,"Balance Key=8","2004","PER","4","210","AAA","5710","*","*","*")
Retrieves the monetary activity for period 4 of 2004 for accounts starting with 51 using balance key 8.
Formula Example - Using a Range:
=GXL(,,"Balance Key=8","2004","PER","4","210","AAA","5100.5500")
Retrieves the monetary activity for period 4 of 2004 for accounts 5100 thru 5500 using balance key 8.
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Formula Example - Retrieving Budget Data:
=GXL("1","1","Balance Key=8","2004","PER","4","210","AAA","5710","*","*","*")
Retrieves the budget balance for period 4 of 2004 for an account mask using balance key 8, for Budget
Number 1 and Budget Revision 1.
Formula Example - Using Alternate Library Name:
=GXL("1","1","Stat=Y";"Library=MOVEX2";"Balance Key=8","2004","PER","4","210","AAA","5710","*")
Retrieves the statistical budget balance for period 4 of 2004 in alternate library MOVEX2, for an account mask,
using balance key 8, for budget number 1 and budget revision 1.
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4.5
Spreadsheet Server for use with Movex - Release V12 R5 M1
Using Value Lists in a GXL Formula
A list of values may be entered for an account segment directly in a cell on a worksheet. The list of values may
include single values, a range of values, a wild carded value, an excluded value (indicated by inserting '/' prior to
the value), or a segment list. Enclose the value list in square brackets [ ] and use a comma (,) to separate
values in the list.
Note: It is most common to use cell references within GXL formulas to identify parameters.
Formula Example:
=GXL(,,"Balance Key=8","2004","PER","4","210","AAA","[7100,7200.7299,/7275]")
Retrieves the monetary activity for period 4 of 2004 for accounts 7100, and 7200 thru 7299, excluding account
7275, using balance key 8.
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Locate Segment Value or Hierarchy
The Locate Segment function is used to display a list of valid values -or- a list of hierarchy values for each account
segment, and to enable the user to insert a selected value to the current active cell in Excel. Hierarchy values may
be used within a standard GXL formula by replacing any of the account segment values with the desired hierarchy
value. Two caret symbols (^^) must be inserted prior to the hierarchy value in the formula. Ad hoc queries must
be written to retrieve hierarchy values from the ledger. Contact Global for more information.
1. Select a cell which should contain a segment value and right click. A popup menu appears.
2. From the popup menu, select SS Locate Segment. The Locate a Segment Value or Hierarchy panel appears.
Nav Tip:Steps 1 and 2 may be replaced by selecting a cell and from the SServer menu, selecting Locate
Segment -or- by selecting the SS ribbon equivalent (see SS Ribbon). This panel may also be
accessed by selecting the Locate Segment icon on the Maintain Segment Lists panel.
3. To toggle between displaying a list of segment values and a list of hierarchy values, select the Value or
Hierarchy radio button.
4. To filter for values for a specific segment, select the desired segment(s) in the Include Segments list. The
system displays only values for the selected segment(s).
5. To search for a specific value in the list, key the desired segment value/name in the Search for a Segment
Value/Name box. The system repositions to the first record containing the value keyed. The system
repositions character by character.
6. To insert a value to the current cell in Excel and keep the panel open, select the desired value in the list and
click the Insert to Current Cell icon on the toolbar -or- double click the desired value in the list. To insert a
value to the current cell and close the panel, select the desired value and click the Insert button.
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7. To copy the list of values currently displayed in the list, click the Copy Segment Lists to Clipboard icon on the
toolbar.
8. To exit the panel, click the Cancel button.
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List Accounts for a GXL Formula
This feature allows for listing account numbers which will be used in the calculation of a GXL formula.
1. Select the desired cell that contains the GXL formula in question and right-click. A popup menu appears.
2. From the popup menu, select SS List Accounts. The List Accounts window appears.
3. Review the accounts listed in the grid to ensure the formula is retrieving the appropriate accounts.
4. To modify the list of accounts being displayed on the List Accounts window, alter the value in the Filter field and
click the List Accounts button.
Note: Modifying the filter does not change the account segment values in the spreadsheet cell being
referenced by the GXL formula.
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4.8
Spreadsheet Server for use with Movex - Release V12 R5 M1
Expand/Collapse Row for a GXL
The Expand Row feature allows the user to expand the balances for GXLs on a single row or for all GXLs
on the worksheet into individual account details. This process is similar to the GXE formula, but expands
into additional rows on the current worksheet instead of to another designated workbook location. The
detail rows may expand up or down based upon an option in the user settings.
Note: For the Expand option to function properly, at least one account segment must be on the row, and a
description field should follow the last account segment on the row -or- a blank column should exist
between the last account segment and the GXL formula.
To Expand a Single Row:
1. On the desired row to be expanded, select any cell containing a GXL formula and right click. A popup
menu appears.
2. From the popup menu, select SS Expand Row. The system adds additional rows to the spreadsheet
listing the account details for the selected GXL(s). The expanded data appears in blue italics.
Nav Tip:Steps 1 and 2 may be replaced by selecting the desired cell(s) and selecting the SS ribbon
equivalent (see SS Ribbon).
Building Spreadsheets
48
To Expand All Rows:
1. Select any cell on the worksheet and from the SS ribbon click the Expand Row arrow and then select
Expand All Rows. The system adds additional rows to the spreadsheet listing the account details for all
GXLs on the worksheet. The expanded data appears in blue italics.
To Collapse Rows for a Single Expansion:
1. Select any cell within the expanded rows section and right-click. A popup menu appears.
2. From the popup menu, select SS Collapse Row. The system removes the expanded rows in the
selected section.
Nav Tip:Steps 1 and 2 may be replaced by selecting any cell within the expanded rows and selecting
the SS ribbon equivalent (see SS Ribbon).
To Collapse Rows for All Expansions on the Worksheet:
1. Select any cell on the worksheet and from the SS ribbon click the Collapse Row arrow and then select
Collapse All Rows (Worksheet). The system removes all expanded rows on the worksheet.
To Collapse Rows for All Expansions in the Workbook:
1. Select any cell on the worksheet and from the SS ribbon click the Collapse Row arrow and then select
Collapse All Rows (Workbook). The system removes all expanded rows in the workbook.
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Spreadsheet Server for use with Movex - Release V12 R5 M1
4.9
Spreadsheet Server Segment Lists
4.9.1
Create/Maintain Segment Lists
Spreadsheet Server Segment Lists are used to create a hierarchy of individual segments which can be used in a
single GXL formula. A segment list may be used within a standard GXL formula by replacing any of the account
segment values with the desired segment list name. A caret symbol (^) must be inserted prior to the segment list
name in the formula for the system to recognize the segment list. A user's ability to create/maintain segment lists
is determined by a parameter setting on the user's User tab in the Configurator component.
1. In Excel from the SS toolbar or ribbon, select Segment Lists (see SS Toolbar or SS Ribbon). The Maintain
Segment Lists panel appears.
Nav Tip:This panel may also be accessed by selecting the Segment Lists tab on the Control Panel -or- by
selecting the Maintain Segment Lists button on the General Settings panel.
2. To create a new segment list, enter a segment list name and description, then click the Add List button.
This action creates the segment list header.
3. Enter the desired segment values in the Segment List Value field. Click the Add Inclusive Value or Add
Exclusive Value button depending on desired criteria. If a value is excluded, a slash will appear in front of
the list value. Single segment values, ranges, wildcards, or existing segment lists (nested) can be used.
Segment lists can be used for any portion of the account string. When all values have been entered, click
OK.
4. To remove a value from the segment list, select the value in the grid and click the Remove Value button.
5. To change an existing segment list's description or segment list values, select the desired segment list and key
over the description and/or update the segment list values. When changes are complete, click OK.
6. To copy or delete a segment list, select the list and click either the Copy List or Remove List button.
Building Spreadsheets
50
7. To paste a segment list name to the current active cell on a spreadsheet, select the segment list and click the
Insert List icon on the toolbar.
8. To copy all segment lists (name, description and values) to the clipboard, click the Copy Segment Lists icon on
the toolbar. The data may then be pasted into Excel, Notepad, Word, etc. for review and/or printing.
9. To lock a segment list, select the list and click the Lock icon on the toolbar. The Password dialog box appears.
Enter the desired password and click OK. Locking the segment list allows other users to access the segment
list but prevents changes from being made.
10. To unlock a segment list, select the list and click the Unlock icon on the toolbar. The Password dialog box
appears. Enter a valid password and click OK.
Note: In the event the individual required passwords are lost or forgotten, contact your administrator for the
override password.
11. To unlock all segment lists, click the Unlock All icon on the toolbar. The password dialog box appears. Enter
the override password and click OK.
12. To purge the balances in the PC Cache file for a segment list, select the list and click the Purge List from
Cache icon on the toolbar. This action can be used if a segment list is deleted or if list values are altered.
13. To import segment lists from other users' segment list .mdb files or from an ad-hoc, click the Import Segment
Lists icon on the toolbar. The system prompts for the source from which to import the segment list, either an
ad-hoc or a segment list mdb. Select the appropriate source. This action opens either a list of existing adhocs or the Windows Explorer panel. Select the desired ad-hoc -or- browse to the location of the segment list
.mdb file. Once an ad-hoc or .mdb file is selected and the values have been imported, the Maintain Segment
Lists panel is automatically closed.
14. To access a list of valid values or a list of hierarchy values for each account segment, click the Locate
Segment icon on the toolbar. The Locate a Segment Value or Hierarchy panel appears. Refer to
Locate Segment Value or Hierarchy for more information.
15. To perform a mass clean up of the segment list mdb file based upon filter criteria, click the Cleanup Segment
List Database icon on the toolbar. This function is password protected. Contact Global for more information.
16. When the segment list(s) is complete, click OK.
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4.9.2
Spreadsheet Server for use with Movex - Release V12 R5 M1
Using Segment Lists in a GXL Formula
A segment list may be used within the standard GXL formula, by replacing any of the account segments with
the desired segment list name. A caret symbol (^) must be inserted prior to the segment list name in the
formula for the system to recognize the segment list.
Note: It is most common to use cell references within GXL formulas to identify parameters.
Formula Example:
=GXL(,,"Balance Key=8","2000","PER","6","210","AAA","^MiscExp","*")
Retrieves the monetary balance for period 6 of 2000 for all accounts included in the segment list MiscExp, for
balance key 8.
Building Spreadsheets
4.9.3
SSLDESC Formula
Use the SSLDESC formula to retrieve the description for a segment list.
Syntax:
=SSLDESC("Segment List")
Note: It is most common to use cell references within SSLDESC formulas to identify parameters.
Formula Example:
=SSLDESC("^MiscExp")
Retrieves the segment list description for the MiscExp segment list.
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53
4.9.4
Spreadsheet Server for use with Movex - Release V12 R5 M1
View or Modify Segment List Values from within Excel
Spreadsheet Server allows a user to view from a worksheet, the values contained in a specific segment list.
The user may also modify the values "on the fly". Lists can be shared among all Spreadsheet Server users so
caution should be exercised when making modifications.
1. From the spreadsheet, right click on the cell that contains the desired segment list. A popup menu
appears.
2. On the popup menu, select SS List Accounts. The Maintain Segment Lists panel appears displaying the
values for the selected segment list. Refer to Create/Maintain Segment Lists for more information about
segment lists.
3. Segment list values may be added or removed as necessary.
4. When the segment list is complete, click OK.
Refresh Calculations
5
Refresh Calculations
5.1
Calculation Options
54
Multiple options are available for retrieving and calculating data within Spreadsheet Server.
1. By default, the calculation function within Excel is set to calculate automatically. Global strongly
recommends setting this value to manual so that all required spreadsheet changes or additions can be
completed prior to re-calculating.
Nav Tip:For Excel 2003, this setting is found on the Calculation tab within Excel's Tools>Options menu.
Nav Tip:For Excel 2007 and Above, this setting is found in the Calculation Options section on the Excel's
Options Formulas panel.
· Click the Office button. The Office Menu panel appears.
· Click the Excel Options button. The Excel Options panel appears.
· Select Formulas. The Excel Options Formula panel appears.
2. The following options are available for calculating spreadsheets:
F2+Enter
Calculates the active cell.
F9
Calculates all worksheets in all open workbooks.
Shift+F9
Calculates the active worksheet.
Ctrl+Alt+F9
Calculates all worksheets in all open workbooks, regardless of whether they have
changed since the last calculation.
Nav Tip:The majority of these options are also available by selecting the SS ribbon equivalent (see
SS Ribbon).
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5.2
Spreadsheet Server for use with Movex - Release V12 R5 M1
Review/Refresh PC Cache
When spreadsheets are calculated, Spreadsheet Server stores the account balances in the PC's cache
database. Spreadsheet Server will first look at the PC cache for account balances prior to retrieving the
information from the host. As a result, it may be necessary to clear and recalculate the PC cache file when any
of the following occur:
· Data has changed on the host system since the prior calculation.
· A segment list has changed since the prior calculation.
· The accounts profile has changed since the prior calculation.
1. In Excel from the SServer menu, select PC Cache. The PC Cache panel appears displaying the cached
records.
Nav Tip:This panel may also be accessed by selecting View PC Cache on the Cache tab on the Control
Panel -or- by selecting the SS ribbon equivalent (see SS Ribbon).
2. To refresh the account balances during an Excel session, the cache records should be cleared.
· To clear all records in the cache -- click the Clear All button.
· To clear selected records -- select the desired records in the grid and click the Clear Selected Rows button.
· To clear cache for a selected worksheet -- select the desired worksheet from the drop down list and click the
Clear Selected Sheet button.
3. After the cache records have been cleared, the system assigns a default Recalculation Option. If necessary,
use the drop down list to select a different recalculation option. Value options are:
· Trigger Excel to automatically recalculate the entire workbook after closing the PC Cache panel.
· Trigger Excel to automatically recalculate the entire worksheet after closing the PC Cache panel.
· Do not trigger Excel to recalculate the after closing the PC Cache panel.
4. To automatically trigger the PC Cache refresh, in Excel from the SServer menu select Clear PC Cache and
Recalculate.
Nav Tip:This refresh may also be launched by pressing Shift+Ctrl+R -or- by selecting the SS toolbar or
ribbon equivalent (see SS Toolbar or SS Ribbon).
Drill Down Functionality
6
Drill Down Functionality
6.1
General Grid Features
56
Within each of the drill down grids of Spreadsheet Server, the following features exist:
Crtl+Q
Closes all open drill down panels.
Ad Hoc Drill
Downs
To drill down from a predefined grid to information retrieved by an ad hoc query, select
the desired record within the grid. Right click and select Ad Hoc Drill Down. On the Ad
Hoc Queries panel, select the query to be used for drill down and click Execute. In some
cases, when Ad Hoc Drill Down is initially selected, the system will go directly to the drill
down (not allowing the user to select a query).
Optionally, select the desired record within the grid, right click and select the desired ad
hoc query from the bottom section of the popup menu.
Copy
Export
Re-sort
Columns
Autosize
Columns
Dynamic
Column
Groupings
Global Software, Inc.
Contact Global for more information on ad hoc queries.
Select the desired records within the grid. Right click and copy the records to the
Windows clipboard or directly to a worksheet.
Select the desired records within the grid. Right click and export the records to the
desired file format.
To re-sort a column in ascending order, click the column heading. To re-sort a column in
descending order, click the column heading a second time.
To automatically resize column widths in a grid to the maximum length required for the
header and/or data, right click and select Autosize.
To selectively summarize the amount columns by any column and to group the records
by any column, drag the column heading into the summary section of the panel. Multiple
levels of summarization can be created.
57
Spreadsheet Server for use with Movex - Release V12 R5 M1
Filter Row
Customize
Grid Layout
Each column within any of the grids can be filtered by entering values into the
appropriate column filter. Alphanumeric fields filter character by character. Numeric
fields filter upon entry of the full field value.
Users may customize most drill down panel layouts by clicking the Expand button
in the top left corner of the grid. A Grid Action panel appears giving the user copy and
export options, available layouts to apply to the current drill down panel, and layout
control options for new drill down layout design.
Drill Down Functionality
6.1.1
58
Copying/Exporting Records
1. From the drill down grid, select the desired record(s):
· To copy/export a single record -- select the desired record and right click. A popup menu appears.
· To copy/export select multiple records -- press and hold the Ctrl key as records are selected on the grid
rows. Right click on the grid. A popup menu appears.
· To copy/export multiple records in a range -- select the first record in the range, press and hold the Shift
key, and select the last record in the range. Right click on the grid. A popup menu appears.
· To copy/export all records in the grid -- right click on the grid. A popup menu appears. On the popup
menu, select Select All. Right click on the grid again. The popup menu reappears.
2. On the popup menu, select the appropriate copy/export function.
· Copy to Clipboard - places data on Windows clipboard.
· Copy to Clipboard w/Headings - places data including headings on Windows clipboard.
· Copy to Excel (Simple Table) - displays the Copy into Excel panel - see step 3.
· Export to CSV, PDF, RTF, or Excel (Full Format) - brings up Windows Explorer panel.
3. On the Copy into Excel panel, specify the following processing criteria:
· Include Headings - indicate whether or not to include column headings in the copy.
· Select the appropriate radio button to indicate whether to copy to a worksheet, range or table destination.
When copying to a worksheet, enter the starting cell in which to place the data and the target worksheet
(new or existing). When copying to a range or table, use the drop down list to select the desired range or
table.
4. Click OK to copy the data into the worksheet.
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6.2
Spreadsheet Server for use with Movex - Release V12 R5 M1
Drill Down to Detailed Account Balances
Spreadsheet Server allows drilling down from an amount on the spreadsheet to see what account balances
make up the value. The Detail Account Balances drill down can exclude zero balance accounts based upon an
option in the user settings.
1. Select a cell containing a GXL formula and right click. A popup menu appears.
2. From the popup menu, select SS Drill Down. The DrillDown - Detail Account Balances window appears
showing the balance for each individual account. The applied grid layout name appears on the panel title
bar.
Nav Tip:Steps 1 and 2 may be replaced by selecting a cell and from the SServer menu, selecting Drill
Down -or- by selecting the SS toolbar or ribbon equivalent (see SS Toolbar or SS Ribbon).
Drill Down Functionality
6.3
60
Drill Down to Multiple Column Account Balances
Spreadsheet Server allows drilling down from multiple cells on the same row on the spreadsheet to see what
account balances make up the values. A maximum of 20 columns may be selected. The Detail Multiple
Account Balances drill down can exclude zero balance accounts based upon an option in the user settings.
1. Select multiple cells on the same row containing GXL formulas and right click. A popup menu appears.
2. From the popup menu, select SS Drill Down. The DrillDown - Detail Multiple Account Balances window
appears showing detail account balances for each column. If only two columns were selected, a variance
column will automatically be displayed.
Nav Tip:Steps 1 and 2 may be replaced by selecting multiple cells and from the SServer menu, selecting
Drill Down -or- by selecting the SS toolbar or ribbon equivalent (see SS Toolbar or SS Ribbon).
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6.4
Spreadsheet Server for use with Movex - Release V12 R5 M1
Drill Down to Journals per Account(s)
Spreadsheet Server allows drilling down from detail account balances to the journals which make up the account
balances.
Note: Drill down to journals displays YTD journals when the specified Format is LTD.
1.
From the DrillDown - Detail Account Balances panel, select the desired account(s):
· To select a single account -- double click the account. The Journals for Drill Down Balance window appears
displaying journals for the selected account.
· To select multiple accounts -- press and hold the Ctrl key as accounts are selected on the grid rows. Right
click on the grid. A popup menu appears. From the popup menu select Journal List for Selected Accounts.
The Journals for Drill Down Balance window appears displaying journals for all the selected accounts.
· To select multiple accounts in a range -- select the first account in the range, press and hold the Shift key,
and select the last account in the range. Right click on the grid. A popup menu appears. From the popup
menu select Journal List for Selected Accounts. The Journals for Drill Down Balance window appears
displaying journals for all the selected accounts.
· To select all accounts in the grid -- right click on the grid. A popup menu appears. From the popup menu
select Journal List for All Accounts. The All Journals for Drill Down Balance window appears displaying
journals for all accounts.
-ORFrom the DrillDown - Detail Multiple Account Balances panel:
· To select a single account/period -- double click the desired account period amount. The All Journals for
Drill Down Balance window appears displaying journals for the selected account/period.
Drill Down Functionality
6.5
62
Drill Down to Journal Entry Lines
Spreadsheet Server allows drilling down from journals to the journal entry lines which make up the journal.
1. From the Journals for Drill Down Balance panel, select the desired journal and right click. A popup menu
appears.
2. On the popup menu, select Display all Lines of Selected Journal. The Journal Entry Lines panel appears
displaying all the entry lines for the journal.
Nav Tip:Steps 1 and 2 may be replaced by double clicking the selected journal.
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6.6
Spreadsheet Server for use with Movex - Release V12 R5 M1
Drill Down to Subsystem Detail
Spreadsheet Server allows drilling down from journals to the subsystem detail which make up the journal.
1. From the Journals for Drill Down Balance panel, select the desired journal and right click. A popup menu
appears.
2. On the popup menu, select View Subsystem Detail. The View Subsystem Detail panel appears displaying
subsystem detail for the journal.
Review Account Master
7
Review Account Master
7.1
List Accounts
64
Spreadsheet Server enables the user to generate a list of existing accounts. Filtering is available to control which
accounts are listed.
1. In Excel from the SServer menu, select List Accounts. The List Accounts panel appears.
Nav Tip:This panel may also be accessed by selecting the List Accounts tab on the Control Panel.
2. On the List Accounts panel, specify the desired balance key and filter for which to display accounts and click
the List Accounts button. The appropriate accounts are displayed on the List Accounts panel. If the filter is left
blank, the system will retrieve all account masters. When using a filter, a valid account string combination
should be used. In addition, the filter can include ranges, segment lists, and/or wildcards.
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7.2
Spreadsheet Server for use with Movex - Release V12 R5 M1
Copy Accounts from Account List
Spreadsheet Server allows copying accounts from the List Accounts panel into the spreadsheet.
1. From the List Accounts panel, select the desired account(s):
· To copy/export a single account -- select the desired account and right click. A popup menu appears.
· To copy/export select multiple accounts -- press and hold the Ctrl key as accounts are selected on the
grid rows. Right click on the grid. A popup menu appears.
· To copy/export multiple accounts in a range -- select the first account in the range, press and hold the
Shift key, and select the last account in the range. Right click on the grid. A popup menu appears.
· To copy/export all accounts in the grid -- right click on the grid. A popup menu appears. On the popup
menu, select Select All. Right click on the grid again. The popup menu reappears.
2. On the popup menu, select the appropriate copy/export function.
· Copy to Clipboard - places data on Windows clipboard.
· Export to Excel - displays the Copy into Excel panel - see step 3.
3. On the Copy into Excel panel, specify the following processing criteria:
· Include Headings - indicate whether or not to include column headings in the copy.
· Select the appropriate radio button to indicate whether to copy to a worksheet, range or table destination.
When copying to a worksheet, enter the starting cell in which to place the data and the target worksheet
(new or existing). When copying to a range or table, use the drop down list to select the desired range or
table.
4. Click OK to copy the data into the worksheet.
Review Account Master
7.3
66
View Account Balances
Spreadsheet Server enables the user to view balances for a select account or accounts outside the standard
Excel
interface, and to subsequently drill down to the journals and journal entry lines which make up the balance.
1. From the desktop, click Start>Programs>Global Software Spreadsheet Server>Spreadsheet Server Control
Panel. The Sign On dialog box appears.
2. On the Sign On dialog box, specify the appropriate data (see Starting Spreadsheet Server) and click OK. The
Spreadsheet Server Control Panel appears.
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3.
Spreadsheet Server for use with Movex - Release V12 R5 M1
Use the following table to enter data on the Control Panel.
Field
Description
Account String
Specify the account(s) for which to display balances. Manually type the
account string in the field, or use the account segment fields below.
When entering account selection criteria ranges, wildcards, and/or
segment lists may be used.
Specify the company, division, and dimension portions of the account
string. The values entered populate the Account String field. When
entering criteria ranges, wildcards, and/or segment lists may be used.
Specify the budget number from which to retrieve budget balances.
Leave blank to retrieve actual data.
Specify the budget version from which to retrieve budget balances. This
field is required if a budget number is specified.
Specify the year from which to retrieve balances.
Company
Division
Dimensions 1 - 7
Budget Number
Budget Version
Year
Key/Stat 8N
Format
Period
Key 3
Period 00 - 15
Specify the balance key to use to retrieve balances, and indicate
whether or not to display statistical data.
Specify the format option for which to retrieve account balances (i.e.
PER, QTR, YTD, LTD).
Specify the period for which to display the account balance in the GXL
Result box.
If applicable, enter "Library=XXXX" where XXXX is the name of an
alternate library from which to retrieve the data.
Note: Other Key 3 parameters used in the GXL formula may also be
entered here (i.e. Stat=Y, Balance Key=, BudgetName=XXX:XX,).
Separate the parameters by a semi-colon. Parameters keyed here will
override values entered in individual fields.
Displays the calculated balances (actual, budget, data or statistical) by
period for the account or accounts selected in the filter.
4. To display balances for the selected account(s), click the GXL button. The balances are displayed in the
Period 00 to 15 fields, and the total for the selected period is displayed in the GXL Result box.
Note: The Control Panel uses the same caching process as the Excel portion of Spreadsheet Server. After
an account string is queried, the string and balance are stored in cached memory. Any subsequent
calculations will use the records in memory. To ensure the latest balances, use the clear cache
process prior to rerunning the GXL. Refer to Control Panel - Cache Options for more information.
Note: Upon calculation, at the bottom of the Control Panel, the system will blink which mode is being used
to retrieve the balances (i.e. Cache = cached memory, Host = live connection, or Local = local
connection).
5. To display the account description for a selected account, click the GXD button. A popup panel appears
displaying the description.
Note: This feature does not function for account ranges, wildcards, or segment lists.
6. To view account balances, click the corresponding Drill button. The system displays the DrillDown Detailed Account Balances panel.
Note: Refer to Drill Down to Detailed Account Balances for more information on drill down capabilities.
Miscellaneous Features
8
Miscellaneous Features
8.1
SS Validation
68
Spreadsheet Server gives the user the ability to create a validation list in a specific cell in Excel. Validation lists
are drop down lists that allow the user to choose from a valid list of options/field values.
1. Select a cell to hold the validation list and right click. A popup menu appears.
2. From the popup menu, select SS Validation. The Data Validation panel displays.
Nav Tip:Steps 1 and 2 may be replaced by selecting a cell and selecting the SS toolbar or ribbon
equivalent (see SS Toolbar or SS Ribbon).
3. Select the type of data for which to build a list or enter valid values separated by a comma in the Custom
field, and click OK to push validation to the current cell.
Note: Validation Lists are limited by Excel to 255 characters.
4. On the Excel worksheet when the appropriate cell is selected, a drop down button appears indicating that
valid values exist for the cell. Click on the drop down arrow button to display the Validation List.
5. Click on the desired value. The system returns the selected value to the appropriate cell.
6. To maintain valid values for a cell, select the cell and from the Excel menu, select Data>Validation -or- from
the Ribbon select Data>Data Tools>Data Validation. The Data Validation panel appears. Refer to Excel
Help for additional instructions.
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8.2
Spreadsheet Server for use with Movex - Release V12 R5 M1
Account Security
An Accounts Profile allows an administrator to control the account strings that a particular user may access. An
Accounts Profile may be set up via the Maintain Accounts Profile button (see instructions below) or via the
Application Configurator. If Override User Account Profile values are assigned to the user in the Application
Configurator, then the Maintain Accounts Profile function is only used to display, not maintain, Accounts
Profiles.
1. In Excel from the SServer menu, select Settings. The General Settings panel appears.
Nav Tip:This panel may also be accessed by selecting the Settings tab on the Control Panel -or- by
selecting the SS toolbar or ribbon equivalent (see SS Toolbar or SS Ribbon).
2. Click the Maintain Accounts Profile button. The Accounts Profile panel appears.
Nav Tip:This panel may also be accessed by selecting the Accounts Profile tab on the Control Panel.
3. Use the Segment Labels drop down list to select the ledger or Designer GL definition for which to display
account segments.
4. In the Account Mask fields on the Accounts Profile panel, specify the account string to which the user will
have access and click the Add button. Single account strings, ranges, wildcards, segment lists and value
lists may be entered. A maximum of 20 different account strings is allowed per profile.
Note: When using a segment list, the segment list may not include "excluded" values.
5. Repeat steps 3 and 4 until all account masks for the account profile have been added.
6. To remove an account mask from the list, select the value in the grid and click the Remove button. To
remove all account masks from the list, click the Clear All button.
7. To lock the account profile for security purposes (i.e. prevent others from making changes to the account
profile), click the Lock icon button. The Password dialog box appears. Enter the desired password and
click OK. This password is required to change the account profile. It is not mandatory to lock an account
profile.
Miscellaneous Features
70
8. To unlock the account profile, click the Unlock icon button. The Password dialog box appears. Enter the valid
password and click OK.
9. When the account profile is complete, click the Close button.
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8.3
Spreadsheet Server for use with Movex - Release V12 R5 M1
Generate Account Detail for Current Sheet
The Generate Account Detail option allows the user to create an audit trail which lists the individual accounts
and balances included in the GXL formulas of the worksheet.
1. In Excel from the SServer menu, select Generate Account Detail for Current Sheet. The Generate
Account Detail Options panel appears.
Nav Tip:This panel may also be accessed by selecting the SS ribbon equivalent (see SS Ribbon).
2. On the Generate Account Detail Options panel, specify the following processing criteria:
· Source Worksheet Input - Column - Identify the column within the worksheet that contains the report line
description. This description is used as the first column in the extracted audit trail.
· Source Worksheet Input - Row - Identify the first row containing a GXL formula to be used in generating
the detail. This will set the starting point for the extracted audit trail.
· Target Options - Indicate whether to copy the selected records to the standard Windows clipboard or to
paste data directly to a target worksheet in the spreadsheet. When pasting directly to a worksheet, a
starting cell into which to place the data and a target worksheet (new or existing) must be specified.
3. Click OK. An audit trail showing the line description, all included accounts, and their balances will be
generated.
Miscellaneous Features
8.4
72
Expand Detail Reports (GXE) - Account Details
The Expand Detail option allows the user to select a single or multiple financial statement lines using Spreadsheet
Server formulas and expand the line(s) into the individual account details. This process is similar to the Generate
Account Detail option but uses a single line to expand into a designated workbook location.
This process is primarily used to launch detailed financial statements into the same template. This option can be
used for multiple departments to ensure consistency for each report. Instead of creating each possible account
number as different rows in the spreadsheet, a single line can be created that contains ranges, segment lists, or
wildcards. This line will then be expanded into the applicable individual accounts and placed into a formatted
worksheet.
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Expand a Single Source Line
1. Create a standard Spreadsheet Server report for the GXL formula using Build a Template (see
Build a Template). The single report line becomes the basis for the expanded report. When the process is
executed the single line will be expanded into individual account lines and placed into the final formatted
worksheet (see below).
The example below shows a report based on an account mask.
· GXL formulas are created in a single line. In the example, the account string parameters are shown in cells
B10:C12. The balance parameters of the GXL (budget number, budget revision, year, format, period,
balance key, stat) are entered in each column heading (B1:C7). The actual GXL formulas are contained in
cells B15 and C15.
· Standard Excel formula is used to calculate the variance in cell D15.
· Various literals are entered in cells E15:I15. This designation will generate the associated value into that
particular column. Valid literals are ACCTNUM (account number), ACCTDESC (account description), and
ACCTSEGnn (where nn equals the account segment number, such as 01, 02, 03, etc).
Note: The maximum number of columns to be expanded is based upon an option in the user settings.
2. Using Build a Template (see Build a Template) for the GXE formula, define the parameters and starting
column and row for the formula.
Miscellaneous Features
Field
Description
74
Example
Source Worksheet Identify the name of the worksheet that contains the summary
formulas that will be expanded.
Target Worksheet Identify the name of the worksheet that contains the final formatted
worksheet and will receive the expanded detail.
Source Detail Row Identify the row number in the source worksheet that contains the
summary formulas.
Target Table,
Identify the target table, range name, or first row on the target
Range, or Row
worksheet to begin inserting the expanded detail.
Headings
Enter Y or N to indicate whether or not to include column headings
when expanding details. If not specified, N (No) is assumed.
Autofit
Enter Y or N to indicate whether or not to autofit columns when
expanding details. If not specified, N (No) is assumed.
Clear Sheet
Enter Y or N to indicate whether or not to clear the target worksheet
before expanding details. If not specified, N (No) is assumed.
Note: This value MUST be N when a TABLE or RANGE is specified
for the Target Table/Range/Row parameter.
Journals Only
Not applicable when using the GXE to expand account detail.
Column
Starting Column
Identify the starting column for the template.
GXE Source
Starting Row
17
Identify the starting row for the template.
GXE Target
15
5
N
N
N
(leave blank)
A
3. After the GXE data has been entered and verified, click the Insert icon or button. The parameters and GXE
formula are inserted to the selected worksheet (see the sample spreadsheet above).
Formula Example:
=GXE(B18,B17,B20,B19,B21,B22,B23,B24)
4. Format the Target Worksheet with headings in rows 1-3, blank rows in rows 4-6, and totals in row 7. Set each
total to a range of rows 4-6 (i.e. =SUM(B4:B6)). When the Expand Detail Reports function is initiated, the total
line is shifted down or up, based upon the number of data rows populated each time the expansion is
processed.
5. To generate detail reports for all GXE formulas in the workbook, in Excel from the SServer menu select
Generate All Detail Reports (GXE) -or- press Shift+Ctrl+E -or- select the SS ribbon equivalent (see
SS Ribbon). The results for all GXE formulas are expanded into the appropriate formatted sheets.
To generate a detail report for a single GXE formula, select the cell containing the GXE formula, right click and
select SS Generate This Detail Report (GXE) -or- select the SS ribbon equivalent (see SS Ribbon). The
results for the selected GXE formula are expanded into the appropriate formatted sheet.
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Miscellaneous Features
8.4.2
76
Expand Multiple Source Lines
1. Create a standard Spreadsheet Server report for the GXL formula using Build a Template (see
Build a Template). The multiple report lines become the basis for the expanded report. When the process is
executed the lines will be expanded into individual account lines and placed into the final formatted worksheet
(see below).
The example below shows a report based on individual account masks.
· GXL formulas are created on multiple lines. In the example, the account string parameters are shown in
cells B10:H12. The balance parameters of the GXL (budget number, budget revision, year, format, period,
balance key, stat) are entered in each column heading (B1:H7). The actual GXL formulas are contained in
cells B15:B17, C15:C17, G15:G17, and H15:H17.
· Standard Excel formulas are used to calculate the variances in cells D15:D17 and I15:I17.
· Various literals are entered in cells E15:F17. This designation will generate the associated value into that
particular column. Valid literals are ACCTNUM (account number), ACCTDESC (account description), and
ACCTSEGnn (where nn equals the account segment number, such as 01, 02, 03, etc). See
Expand a Single Source Line for an ACCTSEGnn example.
Note: The maximum number of columns to be expanded is based upon an option in the user settings.
2. Using Build a Template (see Build a Template) for the GXE formula, define the parameters and starting
column and row for the formula.
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Field
Description
Source Worksheet Identify the name of the worksheet that contains the summary
formulas that will be expanded.
Target Worksheet Identify the name of the worksheet that contains the final formatted
worksheet and will receive the expanded detail.
Source Detail Row Identify the row number in the source worksheet that contains the
summary formulas.
Target Table,
Range, or Row
Headings
Autofit
Clear Sheet
Journals Only
Column
Starting Column
Starting Row
Identify the target table or range name on the target worksheet to
begin inserting the expanded detail.
Note: When using a target range, identify the Excel range as all
cells under the columns headers. In the example, Range5 is for
cells A5 thru H5, Range6 is for cells A11 thru H11, and Range7 is
for cells A17 thru H17.
Enter Y or N to indicate whether or not to include column headings
when expanding details. If not specified, N (No) is assumed.
Enter Y or N to indicate whether or not to autofit columns when
expanding details. If not specified, N (No) is assumed.
Enter Y or N to indicate whether or not to clear the target worksheet
before expanding details. If not specified, N (No) is assumed.
Note: This value MUST be N when a TABLE or RANGE is specified
for the Target Table/Range/Row parameter.
Not applicable when using the GXE to expand account detail.
Example
GXE Multiple
Source
GXE Multiple
Target
15
16
17
Range5
Range6
Range7
N
N
N
(leave blank)
Identify the starting column for the template.
A
Identify the starting row for the template.
19
3. After the GXE data has been entered and verified, click the Insert icon or button. The parameters and GXE
formula are inserted to the selected worksheet (see the sample spreadsheet above).
Formula Example:
=GXE(B20,B19,B22,B21,B23,B24,B25,B26)
=GXE(B20,B19,C22,C21,B23,B24,B25,B26)
=GXE(B20,B19,D22,D21,B23,B24,B25,B26)
4. Format the Target Worksheet with headings in rows 1-3, 9 and 15, blank rows in rows 4-6, 10-12 and 16-18
and totals in row 7, 13 and 19. Set each total to a range of rows 4-6, 10-12 or 16-18 (i.e. cell A7 is
=SUM(A4:A6)). When the Expand Detail Reports function is initiated, the total lines are shifted down or up,
based upon the number of data rows populated each time the expansion is processed.
Miscellaneous Features
78
5. To generate detail reports for all GXE formulas in the workbook, in Excel from the SServer menu select
Generate All Detail Reports (GXE) -or- press key Shift+Ctrl+E -or- select the SS ribbon equivalent (see
SS Ribbon). The results for all GXE formulas are expanded into the appropriate formatted sheets.
To generate a detail report for a single GXE formula, select the cell containing the GXE formula, right click and
select SS Generate This Detail Report (GXE) -or- select the SS ribbon equivalent (see SS Ribbon). The
results for the selected GXE formula are expanded into the appropriate formatted sheet.
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Expand Detail Reports (GXE) - Journals Only
The Expand Detail option allows the user to create a detail journal voucher listing for a specific summary balance of
accounts using the GXE formula. The process works similarly to the Expand Detail option for account detail, but
uses additional parameters.
1. Create a standard Spreadsheet Server report for the GXL formula using Build a Template (see
Build a Template). The single balance becomes the basis for the journal entry detail. When the process is
executed the single column balance will be expanded into detail journal lines and placed into the target
worksheet (see below).
The example below shows a GXL formula totaling on an account mask. In the example, the account string
parameters are shown in cells B10:B12. The balance parameters of the GXL (budget number, budget revision,
year, format, period, balance key, stat) are entered in the cells B1:B7. The actual GXL formula is contained in
cell B15.
2. Using Build a Template (see Build a Template) for the GXE formula, define the parameters and starting
column and row for the formula.
Miscellaneous Features
Field
Description
80
Example
Source Worksheet Identify the name of the worksheet that contains the summary
formulas that will be expanded.
Target Worksheet Identify the name of the worksheet that contains the final formatted
worksheet and will receive the expanded detail.
Source Detail Row Identify the row number in the source worksheet that contains the
summary formulas.
Target Table,
Identify the target table, range name, or first row on the target
Range, or Row
worksheet to begin inserting the expanded detail.
Headings
Enter Y or N to indicate whether or not to include column headings
when expanding details. If not specified, N (No) is assumed.
Autofit
Enter Y or N to indicate whether or not to autofit columns when
expanding details. If not specified, N (No) is assumed.
Clear Sheet
Enter Y or N to indicate whether or not to clear the target worksheet
before expanding details. If not specified, N (No) is assumed.
Journals Only
Identify the column containing the GXL balance for which to
Column
generate journal detail.
Journals Ad Hoc
If desired, identify the journal ad hoc query to be used to generate
Query
journal detail.
Starting Column
Identify the starting column for the template.
GXE JE
Source
GXE JE Target
Starting Row
17
Identify the starting row for the template.
15
1
Y
Y
Y
B
A
3. After the GXE data has been entered and verified, click the Insert icon or button. The parameters and GXE
formula are inserted to the selected worksheet (see the sample spreadsheet above).
Formula Example:
=GXE(B18,B17,B20,B19,B21,B22,B23,B24,B25)
4. To generate detail reports for all GXE formulas in the workbook, in Excel from the SServer menu select
Generate All Detail Reports (GXE) -or- press Shift+Ctrl+E -or- select the SS ribbon equivalent (see
SS Ribbon). The results for all GXE formulas are expanded into the appropriate formatted sheets.
To generate a detail report for a single GXE formula, select the cell containing the GXE formula, right click and
select SS Generate This Detail Report (GXE) -or- select the SS ribbon equivalent (see SS Ribbon). The
results for the selected GXE formula are expanded into the appropriate formatted sheet.
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Hide Rows with Zero Balances
The Hide Rows with Zero Balances function will analyze the active workbook and perform a row hide function
for any spreadsheet row that contains GXL formulas in which the net result is zero for all cells. This function is
very effective for standardized reporting templates such as departmental reports. Multiple rows can be created
as a template but the function can then hide non-used or zero rows.
To Hide Rows with Zero Balances:
1. In Excel from the SServer menu, select Hide Rows with Zero Balances -or- select the SS toolbar or ribbon
equivalent (see SS Toolbar or SS Ribbon).
To Restore Hidden Rows:
1. In Excel from the SServer menu, select Restore Hidden Rows -or- select the SS toolbar or ribbon
equivalent (see SS Toolbar or SS Ribbon).
Miscellaneous Features
8.7
82
Disable / Enable Spreadsheet Server Formula Calculations
Disabling calculations will effectively halt GXD and GXL formula calculations when Excel calculates
spreadsheets. As a result of disabling calculations, GXD formulas will return <SS Not Connected> values and
GXL formulas will return zero values. When disabled, Spreadsheet Server does not communicate to the Host.
Disabling Spreadsheet Server formula calculations can be extremely useful when:
· Discontinuing calculation of a complex or long-running spreadsheet. Press Shift+Ctrl+Z to quickly disable
formula calculations.
· A workbook is inadvertently opened whose calculation option is set to automatic. Press Shift+Ctrl+Z to
quickly disable formula calculations.
· Creating a new worksheet or modifying an existing worksheet by adding columns and/or rows with
Spreadsheet Server formulas and switching a format to/from the range type period. In Excel from the
SServer menu, select Disable Spreadsheet Server -or- select the SS toolbar or ribbon equivalent (see
SS Toolbar or SS Ribbon).
Enabling Formula Calculations:
1. In Excel from the SServer Disabled menu, select Start Spreadsheet Server -or- select the SS ribbon
equivalent (see SS Ribbon). The Sign On to Spreadsheet Server dialog box appears.
2. On the Sign On dialog box, specify the appropriate data (see Starting Spreadsheet Server) and click OK.
Note: When unattended (auto) signon is activated, step 2 is not applicable.
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Reset Host Server Connection
Spreadsheet Server allows the user to switch from one host server to another without having to close and restart
Excel.
1. In Excel from the SServer menu, select Disable Spreadsheet Server -or- select the SS toolbar or ribbon
equivalent (see SS Toolbar or SS Ribbon).
2. In Excel from the SServer Disabled menu, select Start Spreadsheet Server -or- select the SS toolbar or ribbon
equivalent (see SS Toolbar or SS Ribbon). The Sign On to Spreadsheet Server dialog box appears.
3. On the Sign On dialog box, specify the appropriate data (see Starting Spreadsheet Server) and click OK.
Note: When unattended (auto) signon is activated, step 3 is not applicable.
Miscellaneous Features
8.9
84
View Log Entries
During all processing, the system records various logging information. If the Settings option Enhanced Logging
is selected, then the system records additional error message logging data. Log entries may be viewed, copied
and/or emailed if desired.
1. In Excel from the SServer menu, select Settings. The General Settings panel appears.
Nav Tip:This panel may also be accessed by selecting the Settings tab on the Control Panel -or- by
selecting the SS toolbar or ribbon equivalent (see SS Toolbar or SS Ribbon).
2. On the General Settings panel, click the View Log button. The Log Viewer panel appears displaying the
level, date, time and description for each log entry. In addition, in the bottom right hand corner the panel
displays a count of the number of entries listed.
Nav Tip:When the Enhanced Logging option is selected on the Settings panel, then this panel may also be
accessed by selecting the SS ribbon equivalent (see SS Ribbon).
Note: To select a different size font, click on the drop down arrow in the bottom right hand corner.
3.
To copy selected records to the clipboard, on the Log Viewer panel first select the desired record(s) and then
either click the Copy Selected Errors button -or- right click on the list and select Copy Selected Errors on the
popup panel:
· To copy a single record -- select the desired record.
· To copy select multiple records -- press and hold the Ctrl key as records are selected in the list.
· To copy multiple records in a range -- select the first record in the range, press and hold the Shift key, and
select the last record in the range.
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4. To email the entire log file to the helpdesk, click the Email Error Log button. The system opens a new Outlook®
email panel with the log file attached. Modify the email address and/or text of the email body as necessary and
click the Send button.
5. To filter the entries in the log file, select the desired message type(s), date/time range, containing text, class
and/or method in the Filter section. The system displays only entries matching the selection criteria. Click the
Clear Filter button to reset all filter fields to their default value.
6. To search for a specific value in the log file, key the desired value in the Find What field and click the Find Next
button. The system will highlight the first log entry containing the value. Click the Find Next button again, to
find the next occurrence of the selected value.
7. To clear the log file, click the Clear Log button.
8. To display the full details of a log entry, double click the selected entry in the list. The Error Properties panel
appears. Use the arrow buttons on the Error Properties panel to scroll up or down through the log entries in the
list. To copy detail data for a single log entry to the clipboard, click the Copy button. Click the Close button to
return to the Log Viewer panel.
9. To exit the Log Viewer panel, click the Close button.
Index
configurator 5
control panel 17
cache options 17
help options 18
overview 15
view account balances
copy accounts 65
copy grid records 56, 58
customize grid layout 56
Index
-Aaccount 66
balance 66
balance drill down 59
description 39
generate audit trail 71
journal drill down 61, 66
journal entry line drill down
master balances 66
multiple columns drill down
security 69
subsystem detail drill down
account master 64
copy accounts 65
drill down 66
list 64
accounts profile 69
ad hoc drill down 56
add-in 6
audit trail 71
autosize grid columns 56
-Ddata validation 68
disable formula calculations 82
drill down 66
account balances 66
ad hoc 56
detailed account balances 59
general grid features 56
journal entry lines 62
journals 61
multiple column account balances
subsystem detail 63
62, 66
60
63
benefits and features 4
build a template 27
GXE 27
GXL 27
GXL using clear/do not clear worksheet
GXL using insert column data only 32
GXL using shift worksheet data 33
building spreadsheets 26
cache options 17
calculation options 54
disable 82
enable 82
refresh PC cache 55
collapse row 47
components 5
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-E-
-B-
-C-
66
31
enable formula calculations 82
error log 84
Excel add-in 6
expand detail reports 72
account detail 72
account detail (multiple source lines) 76
account detail (single source line) 73
journal detail 79
expand row 47
export grid records 56, 58
-Ffeatures and benefits 4
filter grid records 56
formula 82
disable calculations 82
enable calculations 82
GXC 34
GXD 34, 39
GXE 34, 72, 73, 76, 79
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formula 82
GXL 34
GXL for account values 40
GXL using segment lists 51
GXL using value lists 43
SSLDESC 52
formula assistant 34
-Ggenerate account detail 71
grid features 56
ad hoc drill down 56
autosize columns 56
copy records 56, 58
customize layout 56
export records 56, 58
filter records 56
group/total records 56
re-sort columns 56
group grid records 56
GXC 34
GXD 34, 39
GXE 27, 34, 72
journal detail 79
multiple source lines 76
single source line 73
GXL 27, 34
build a template using clear/do not clear
worksheet 31
build a template using insert column data only
32
build a template using shift worksheet data 33
expand/collapse row 47
for account values 40
list accounts 46
using segment lists 51
using value lists 43
-Hhelp options 18
hide zero balance rows 81
hierarchy/segment locate 44
host server 83
reset connection 83
-Iinstallation 6
introduction 3
-Jjournal drill down 61
journal entry line drill down
62
-Llist accounts 46
account master 64
copy accounts 65
in GXL formula 46
locate segment/hierarchy
Log Viewer 84
44
-Mmenu
9
-Nnavigation 8
SS ribbon 12
SS toolbar 11
SServer menu 9
-Ooptional components
5
-PPC cache 17, 55
product upgrades 18
-Rrefresh PC cache 55
register sample DSN 18
required components 5
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Index
reset host server connection
re-sort grid columns 56
restore hidden rows 81
ribbon 12
rows 81
collapse 47
expand 47
hide 81
restore 81
83
view account balances 66
view accounts (see list accounts)
view log 84
view segment list values 53
-Wwizard template (see build a template)
-Z-
-S-
zero balance rows
hide 81
restore 81
security account profile 69
segment lists 49
create/maintain 49
description 52
using in GXL 51
view values 53
segment/hierarchy locate 44
settings 19
SS ribbon 12
SS toolbar 11
SS validation 68
SServer menu 9
SSLDESC 52
start Spreadsheet Server 14
enable formula calculations 82
reset host server connection 83
subsystem detail drill down 63
-Ttemplate wizard (see build a template)
toolbar 11
-Uuninstall 7
upgrades 18
user manual 18
user settings 19
-Vvalidation lists 68
value lists 43
used in GXL 43
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27
81
27
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