RED BANK PUBLIC LIBRARY
Meeting Minutes
BOARD OF TRUSTEES
December 19, 2013
The regular monthly meeting of the Board of Trustees of the Red Bank Public Library was called to order on
December 19, 2013 at 6:35 p.m. by Mr. Grandits, President. The meeting was called in compliance with the NJ
Open Public meetings Act, notices having been published in the Asbury Park Press and posted at both Borough
Hall and the Library. In attendance, along with Mr. Grandits were Board members: Ms. Klimley, Ms.
McCarthy, Ms. Oldoerp, Ms. Tardy, Mr. Willis, Mrs. Moss, and Library Director, Ms. Virginia Papandrea.
Absent: Ms. Johnson
Motion to accept minutes as presented was made by Ms. Oldoerp, seconded by Mr. Willis, and approved
unanimously.
Treasurer’s report:
A motion was made by Mrs. Moss to approve current vouchers for payment. Motion was seconded by Ms.
Oldoerp and then passed unanimously.
Ms. Oldoerp presented a report on Foundation activities. Library Board members are encouraged to reach out
to potential donors and potential members to the Foundation Board. Ms. Brown is actively seeking grants for
the Foundation.
Director’s report:
 Two items were presented for action/approval:
1. Board members were presented with a draft of the 2014 calendar/schedule for Library hours
and holidays. Ms. Papandrea noted that the calendar matches the Borough employees ‘
calendar of 12 holidays. After a brief discussion, Ms. McCarthy made a motion to approve the
calendar as presented. Seconded by Ms. Oldoerp, the motion was then approved
unanimously.
2. A schedule of Board of Trustees 2014 regular monthly meetings was also presented. It was
noted that no meeting is planned for the month of August. Ms. McCarthy presented a motion
approving the schedule, which then was seconded by Ms. Klimley, and then was approved
unanimously.
 Ms. Papandrea reminded Board members there is to be a public meeting regarding the removal of two
Borough-owned lots from the Green Acres funding list. One lot contains the parking lot which Library
patrons use which sits to the east of the Library property. The meeting is scheduled for Dec. 30 at
Borough Hall.
 LMxAC Trustee training is offered to give information on what membership in that group means.
Ms. Papandrea is asking Board members to attend, as this training will cover required Board training
hours and will give attendees good information on LMxAC. There are two dates in April when training
will be held.
 Director reported that the plan which proposed merging of main floor service desks was presented to
staff at Dec 10 staff meeting. (The plan, with costs outlined, will be presented in early 2014.)
Discussion on this matter ensued: Ms. Klimley asked for plan to be tested first. Other members
pointed out that plan had been discussed in past and was already approved. It was determined that
plan will be implemented as planned.
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Current financial reports were presented. There was a clarification regarding book sale funds: Friends
group will be written a check at the end of the year for the proceeds of the sale, which they now
administer.
Recent donations include $100 from the German Club, which meets regularly at the library, along with
four gallon jugs filled with pennies (estimated amount close to $300) that will go towards the Friends
Group’s Million Pennies campaign.
The Foundation administrator, Ms. Brown, has requested a wish list for presentation to donors. Ms.
Papandrea will have staff assist with this, along with members from the Building & Grounds and
Collections/Technology Board committees.
Friends Group reports the annual book sale will begin on Feb. 7th, with an evening fundraiser. Main
sale will be held Feb. 8th (Library will open early on this date for the sale.) On Feb. 10, the bag sale will
be held. Volunteers are needed to help support this event.
December Friends event were deemed successful (Ten Thousand Villages fundraiser along with
raffles). Upcoming event is a raffle to be held at the St. Anthony’s church Messiah presentation.
Building and Grounds committee did not meet this month- meeting is necessary in early January to
resolve pending issues.
Lead paint testing was completed, however no report has been received despite repeated requests.
There has still been no response from the Borough Administrator regarding a past or future town-wide
energy audit.
Bulkhead repair project is still on hold.
Collections and technology committee did not meet—a meeting is needed for early January. Priorities
include new staff computers at service desks.
New website: next steps are to contact the State Library, which hosted our former website and
coordinate with our consultant. Target date of end of 2013 for full transition to new site is viable.
$1,000 in magazine subscriptions were cancelled for costs savings and to widen to a more diverse
collection (with some subscriptions available via Zinio.)
A motion was made by Ms. Tardy to go into Executive Session to discuss personnel matters; seconded by
Ms. Klimley, motion carried unanimously and session began at 7:22.
Executive session ended at 8:23, and, there being no further business, the regular meeting ended at 8:23
p.m.
Respectfully submitted,
Patricia Moss, Secretary