DATE OF APPLICATION: 28 FEB 2017
PARTICIPATION APPLICATION OF WOD-KAN Fair 2017
Declaration by the Orderer: We declare that our company is identified as a VAT payer in a member
state and have been allocated a European Union VAT number
At the same time, we apply for an issue of an NP. invoice on which VAT will be settled by the Orderer.
Company details: ...................................................................................................................................
................................................................................................................................................................
................................................................................................................................................................
I declare that our company does not have a seat or permanent place of business in Poland.
Full name of the exhibitor:
Street:
Area code and town:
Phone number:
Fax:
Commercial record or
record of economic activity:
(Number, date,registration body)
Payments will be made from our bank account:
Account number:
Person authorised to negotiate problems connected with participation in the Fair:
Firstname and surname:
Mobile:
E-mail:
Co-exhibitors:
Co-exhibitor’s addresses:
We hereby confirm our participation in the Fair
and accept the conditions stated in The Statue of the Fair.
PAYMENT CONDITIONS:
All payments are to be made to:
IZBA GOSPODARCZA “WODOCIĄGI POLSKIE”
W BYDGOSZCZY
Bank Zachodni WBK S.A.
IBAN: PL 04 1500 1780 1217 8005 5405 0000
SWIFT: WBKPPLPP
NOTE:
the cost of bank transactions in Poland and
abroad are the Exhibitor’s responsibility.
• 1st payment
- the application sent till 28.02.2017 r. prepayment
in the amount. 40% of the gross value resulting from
the form H;
- Application sent within 01.03.2017r. - 17.04.2017r.
prepayment of 80% of gross value resulting from
the form H;
- Application sent after the deadline 17.04.2017r.
prepayment of 100% of the gross value resulting from
the form H;.
• 2nd payment - based on the received invoice.
Applicant
.......................................
.......................................
Date
Company’s stamp
Stamp and signature of the authorised person
PARTICIPATION APPLICATION, WOD-KAN FAIR 2017 - PAGE 1
DATE OF APPLICATION: 28 FEB 2017
A
REQUEST FOR EXHIBITION AREA
NOTE: - when calculating fees for area lease, each started meter counts as a full meter,
- the price of the exhibition space does not include stand construction and connections,
- given prices include area lease, electricity distribution and consumption as well as water consumption
as per request/order, premises protection and area cleanup,
- fee for area lease on external premises includes in addition marking off of the stand and area cleanup.
1. The stand in the
hall to be built over
Lenght
[m]
Stand type:
The minimum size of the stands:
• ribbon - 9m2
• corner - 12 m2
• frontal - 32m2
• free-standing - 64m2
2. The open-air exhibition stand
The minimum depth for stands:
• with a length of up to 5 m is 3 m,
• with a length from 5 m to 10 m is 4 m,
• longer than 10 m is 5 m.
Depth
[m]
295,00 PLN
corner stand
366,00 PLN
frontal stand
342,00 PLN
free-standing stand
358,00 PLN
utility floor
180,00 PLN
Lenght
[m]
Please enclose a plan
of construction of
the open-air
exhibition stand
Depth
[m]
Price for
1m2
Size
[m2]
Lenght
[m]
Depth
[m]
Size
[m2]
Pavilion II - 15 m2
358,00 PLN
2
358,00 PLN
Pavilion III - 18 m
Pavilion I
Value
PLN
Price for
1m2
358,00 PLN
Pavilion I - 9 m2
- wiring,
- sockets,
- lighting,
- carpet lining,
- address-plate, coat hanger, dustbin.
Value
PLN
204,00 PLN
Pavilion type:
The standard equipment for
a pavilion comprises:
Value
PLN
Price for
1 m2
ribbon stand
3. Pavilions outside the
exhibition hall
Pavilion II
3m
2,4m
2,4m
3m
3m
Pavilion III
3m
2,4m
Size
[m2]
6m
5m
4. Total value points 1 - 3 .............................................. PLN
5. We are exhibiting the following goods (exhibits) in the exhibition hall
Name of the exhibit (over 500 kg)
Information about the exhibits
Lenght [m]
Width [m]
Height [m]
Weight [kg]
Power [kW]
Protection [A]
Please state exact overall dimensions and the weight of the exhibits if it is over 500 kg (in order to reinforce the floor) and it’s detailed position on the location plan (Form B or
C). The exhibits in the exhibition hall should not exceed the height of 2,5 m, the cars are exhibited in the open-air area. The construction or exhibits exceeding the above
dimensions, as well as the date of their delivery must be consulted with the Organizer. Not fulfilling these conditions may results in the impossibility of placing them in
the exhibition hall. State the power supply parameters for the exhibits with their protection level, define working conditions and total power consumption. For the exhibits
where the protection required is above 10 A, additional power supply will be provided. The service will be charged on the basis of the individual estimate.
Applicant
.......................................
.......................................
Date
Company’s stamp
Stamp and signature of the authorised person
PARTICIPATION APPLICATION, WOD-KAN FAIR 2017 - PAGE 2
B
DATE OF APPLICATION: 28 FEB 2017
REQUEST FOR STAND
NOTE: - when calculating fees for area lease, each started meter counts as a full meter.
- given prices include area lease, electricity distribution and consumption as well as water consumption
as per request/order, premises protection and area cleanup.
- fee for area lease on external premises includes in addition marking off of the stand and area cleanup.
1. Standard stand construction
Size
[m2]
Type
OKTA-NORMA (white walls)
Price for
1m2
Value
PLN
121,00 PLN
Standard equipment of the stand:
- standard inscription on the frieze (ribbon stand - 1 item;
corner stand - 2 items; frontal stand - 3 items; free-standings
stand - 4 items),
- logo on the frieze (ribbon stand - 1 item; corner stand - 2 items;
frontal stand - 3 items; free-standings stand - 4 items),
- socket 230V (3 kW),
- lighting of the stand (1 light point for 3 m2 )
- railing at the back of the stand,
- carpet lining (dark blue colour),
1.1 Please state the inscription design on the frieze
(standard inscription - name of the firm, blue colour, standard shape of letters).
Project of the stand with marked placing
of sockets, and water supply points.
We present the view (project) of the stand which the following
items should be marked: front of the stand, back, platforms and
their dimensions, placing for sockets, water supply points, floor
reinforcement points for exhibits over 500 kg.
1.2 Customised or additional inscription on the frieze
additional company logo on the frieze
Additional inscription/logo
Quantity
Unit
price
Value PLN
100,00 PLN
Warning! Logo to be placed on the frieze should be sent to the Fair’s office with
your application.
File types: CDR, PDF, EPS, AI, TIF, JPEG 300dpi
2. Coordination fee (individual construction of the stand)
Size
[m2]
Type
The lump sum from the
occupied area by the right of
coordination
Price for
1m2
Value PLN
35,00 PLN
1m 2
3. Total value points 1 - 2 .............................................. PLN
Note:
- strict deadline for communication of any changes in the scope of services and equipment is 21 Apr 2017.
Applicant
.......................................
.......................................
Date
Company’s stamp
Stamp and signature of the authorised person
PARTICIPATION APPLICATION, WOD-KAN FAIR 2017 - PAGE 3
DATE OF APPLICATION: 28 FEB 2017
C
REQUEST FOR ADDITIONAL EQUIPMENT
(standard stand construction)
NOTE: - when calculating fees for area lease, each started meter counts as a full meter.
- given prices include area lease, electricity distribution and consumption as well as water consumption
as per request/order, premises protection and area cleanup.
- fee for area lease on external premises includes in addition marking off of the stand and area cleanup.
Unit price
Additional equipment
1. Refrigerator 135 l.
200,00 PLN
2. Cupboard with a warmer and
a sink+water and power supply
450,00 PLN
3. Cupboard
44,00 PLN
4. Coffee table 50x120x60 cm
46,00 PLN
5. Round table (Ø 70 cm)
44,00 PLN
6. Square table 70x70 cm
40,00 PLN
7. Upholstered chair ISO
48,00 PLN
8. Folding chair
21,00 PLN
9. Wooden shelf
48,00 PLN
10. White plastic armchair
15,00 PLN
11. White plastic table
25,00 PLN
12. Bar stool
36,00 PLN
13. Bar table
79,00 PLN
14. Wooden shelf per 1 m
31,00 PLN
15. Ventilating fan
62,00 PLN
16. Cabinet with patent lock
70,00 PLN
17. Metal shelf for brochures
75,00 PLN
18. Electric kettle
32,00 PLN
19. Coffee maker
20. Tableware for 6 persons:
43,00 PLN
glasses+saucers, cups+saucers, cutlery, beer
glasses, sugar bowl, dessert plates, 2 table
plates for cakes
Amount
Value PLN
Unit price
Additional equipment
21. Glass-case
300,00 PLN
22. Cabinet (with glass top)
200,00 PLN
23. Additional door
150,00 PLN
24. Visualization of the stand
Value PLN
250,00 PLN
2
25. Printed walls (1m )
88,00 PLN
26. Folied walls (1m2) 1color
35,00 PLN
27. Information desk 100x50x100 cm
45,00 PLN
28. Arched information desk
80,00 PLN
29. 3 shelves unit (alu profiles)
115,00 PLN
30. 40" LCD screen (3 days)
700,00 PLN
31. Platform*
Amount
100x100x100 cm
*other sizes available upon request
(individual valuation)
35,00 PLN
TOTAL PLN
226,00 PLN
Note:
- the damages of the equipment or elements of the stand approved by a protocol are the participant’s responsibility and
will be costed according to a separate price list,
- strict deadline for communication of any changes in the scope of services and equipment is 21 Apr 2017.
- order of additional equipment for stands with individual construction is associated with increase above prices by 50%,
- order of additional equipment the day before the Fair, ie 15 May 2017 results in increased costs by 50% compared to
the initial price,
Applicant
.......................................
.......................................
Date
Company’s stamp
Stamp and signature of the authorised person
PARTICIPATION APPLICATION, WOD-KAN FAIR 2017 - PAGE 4
DATE OF APPLICATION: 28 FEB 2017
D
REQUEST FOR TECHNICAL
AND ADDITIONAL SERVICES
NOTE: - when calculating fees for area lease, each started meter counts as a full meter.
- given prices include area lease, electricity distribution and consumption as well as water consumption
as per request/order, premises protection and area cleanup.
- fee for area lease on external premises includes in addition marking off of the stand and area cleanup.
1. Technical service
Type
Price PLN
Power supply for the stand 1-3 kW (1x16A)
478,00 PLN
Power supply for the stand 6-9 kW (3x16A)
509,00 PLN
Power supply for the stand 9,1-12 kW (3x16A)
526,00 PLN
Power supply for the stand over 12 kW
Amount
Value PLN
negotiable
Standwitching station 6-12 kW
220,00 PLN
Standwitching station over 12 kW
negotiable
Socket 400 V (within the ordered power - standard stand construction)
161,00 PLN
Socket 230 V (within the ordered power - standard stand construction)
32,00 PLN
Light point (within the ordered power)
26,00 PLN
Water supply (concerning individual construction stands or exhibits)
184,00 PLN
TOTAL PLN
2. Additional service
Type
Price PLN
Hostess
26,00 PLN/h
Rent of the conference room I (up to 120 participants, date and time set individually, 3 messages included)
Amount
Value PLN
400,00 PLN/h
TOTAL PLN
3. Total value points 1 - 2 .............................................. PLN
Note:
- Strict deadline for communication of any changes in the scope of services and equipment is 21 Apr 2017.
- Order of additional services the day before the Fair, ie 15 May 2017 results in increased costs by 50% compared to
the initial price,
Applicant
.......................................
.......................................
Date
Company’s stamp
Stamp and signature of the authorised person
PARTICIPATION APPLICATION, WOD-KAN FAIR 2017 - PAGE 5
DATE OF APPLICATION: 28 FEB 2017
REQUEST FOR FORWARDING SERVICES
E
NOTE: - when calculating fees for area lease, each started meter counts as a full meter.
- given prices include area lease, electricity distribution and consumption as well as water consumption
as per request/order, premises protection and area cleanup.
- fee for area lease on external premises includes in addition marking off of the stand and area cleanup.
1. Forwarding services
Type
Price PLN
Forklift 4-8 tons with an operator, min. 0,5 h
240,00 PLN
Forklift with pallet and an operator, min. 0,5 h
90,00 PLN
Loading and unloading of the goods - 1 person min. 0,5 h
50,00 PLN
Lift up to 16 tons, min. 1 h (approach/return - 1 h)
Amount
Value PLN
320,00 PLN
TOTAL PLN
2. Exhibits shippment
Lp.
Exhibit name
Lenght [cm]
Gross weight
Depth [cm]
Hight [cm]
Estimated exhibit delivery date:
Estimated exhibit collection date:
Person responsible for contacts in matters related to transport of our exhibits:
Firstname and surename:
Mobile:
E-mail:
Fax:
Note:
- strict deadline for communication of any changes in the scope of services and equipment is 21 Apr 2017,
- all exhibits left within the fair area after disassembly is complete will be transported to the shipping agent’s warehouse
at the Exhibitor’s cost,
- as far as a larger amount of exhibits is concerned one is required to attach a separate specification to the order.
Applicant
.......................................
.......................................
Date
Company’s stamp
Stamp and signature of the authorised person
PARTICIPATION APPLICATION, WOD-KAN FAIR 2017 - PAGE 6
DATE OF APPLICATION: 28 FEB 2017
REQUEST FOR ENTRY IN THE CATALOGUE
REQUEST FOR ADVERTISEMENTS
F
1. Entry in the Fair’s catalogue (printed and online version)
Type
Amount
Price PLN
1. Basic description for Exhibitors (obligatory) company contact details, logo, product
groups + 500 characters company description
210,00 PLN
2. Basic description for Co-exhibitors (obligatory) company contact details, logo, product
groups + 500 characters company description
210,00 PLN
3. Extended description - in the printed catalogue: Information about the company max.1,000 characters,
company logo, 1 picture; in the online catalogue: information about the company max. 1,000 characters, 5 pictures
or 5 PDF files (with a total size not exceeding 15 MB)
Value PLN
600,00 PLN
Please repeat our catalog entry from 2016 edition - the information has not changed.
TOTAL PLN
2. Advertisement in printed Fair’s catalogue
Price PLN
Type
1. Cover II, III, IV ( A5 148x210mm + 5mm bleed, PDF, EPS, JPG or TIF 300dpi)
1 000,00 PLN
4. A5 advertisement (148x210mm + 5mm bleed, PDF, EPS, JPG or TIF 300dpi)
800,00 PLN
5. 1/2 A5 advertisement horizontal (148x105mm + 5mm bleed, PDF, EPS, JPG or TIF 300dpi)
400,00 PLN
6. Promotional article (4000 characters - about 2 pages A5; company name, website, 300dpi photos JPG or TIF)
600,00 PLN
Value PLN
TOTAL PLN
3. Other forms of advertising
Price PLN
Type
1. Large format advertisement (hang on a fance; dimensions: 2250x1400mm)
1 000,00 PLN
2. Rollup advertising outside the stand (only after consultation of the presentation space with the Fair’s Office)
400,00 PLN
3. Banner on the website 820x230 px (price for one month display)
700,00 PLN
4. Banner on the website 340x170 px (price for one month display)
400,00 PLN
5. Distribution of advertising materials by Organizer’s hostesses on a dedicated stand
1 000,00 PLN
6. Distribution of advertising materials by Organizer’s hostesses among visitors
1 000,00 PLN
7. Dispatch of invitations to Exhibitor’s stand through Organizer or dedicated mailing to the
database of companies from water and sewage branch, and local governments
1 000,00 PLN
8. The package of 20 messages on the fair’s radio inviting to visit the Exhibitor’s stand
(The cost of a single message: 25,00 PLN)
400,00 PLN
9. Advertising company on two 46" screens set in the lobby - up to 3 minutes - repeated
depending on the amount of messages
400,00 PLN
10. Other visual advertising outside the stand - hall, corridors, passages
Value PLN
negotiable
TOTAL PLN
4. Total value points 1 - 3 .............................................. PLN netto
TECHNICAL REQUIREMENTS (Fair catalogue): file format: EPS, PDF, TIFF, JPG at 300 dpi. Ads: net format plus 5 mm bleed. Articles: DOC file and separate image files in
EPS, TIFF, JPG formats at 300 dpi. Colour images saved as Composite CMYK (unseparated). Please send the advertising materials to [email protected]
NOTE:
Organizer is not liable for non-publication of advertisements, catalogue entries or Fair magazine in the event of late
delivery. The deadline is 14 April 2017.
Applicant
.......................................
.......................................
Date
Company’s stamp
Stamp and signature of the authorised person
PARTICIPATION APPLICATION, WOD-KAN FAIR 2017 - PAGE 7
G
DATE OF APPLICATION: 29 FEB 2016
TOTAL PARTICIPATION COST
Application
Number of co-exhibitors reported on the 1st page ....... x 200 PLN
PLN
Form A
Request for exhibition area
PLN
Form B
Request for stand
PLN
Form C
Request for additional equipment
PLN
Form D
Request for technical and additional services
PLN
Form E
Request for forwarding services
PLN
Form F
Request for entry in the catalogue and adverisements
PLN
Total participation cost
PLN
Value Added Tax due
PLN
Total participation cost (with tax)
PLN
40%* (80%**) prepayment from the total sum
PLN
NOTE:
* 40% prepayment for an application form received to 28 Feb 2017
* 80% prepayment for an application form received after 29 Feb 2017
Strict deadline for communication of any changes in the scope of services and equipment is 21 Apr 2017
Final Invoice will be issued on 2 May 2017 with the date of payment to 12 May 2017.
Exhibitors who take part in the Fair at least 5 times receive a discount of 1% for each year (for exhibition
space only). Discount is calculated by the Organizer. Maximum avaliable discount is 15%
So far we have participated in ......... editions of the WOD-KAN Fairs.
Applicant
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.......................................
Date
Company’s stamp
Stamp and signature of the authorised person
PARTICIPATION APPLICATION, WOD-KAN FAIR 2017 - PAGE 8
DATE OF APPLICATION: 31 MARCH 2017
PRODUCT COMPETITION ENTRY FORM
K
NOTE: - application of the product to the competition is free for Exhibitors and co-exhibitors
1. Exibitor
The Exhibitor who enters a product:
Address:
Person responsible for contacts in matters related to competition:
Firstname and surname:
Mobile:
E-mail:
Fax:
2. Product’s name:
3. Producer
The name of the company:
Address:
4. Names of water or sewage companies where your product is in use (recommendations)
5. Copyright law (protected by patent)
6. Awards, prizes obtained in the past
7. Enclosures
Applicant
.......................................
.......................................
Date
Company’s stamp
Stamp and signature of the authorised person
PARTICIPATION APPLICATION, WOD-KAN FAIR 2017 - PAGE 9