Using a Room Decal Bar Code to Determine the Location of an Asset
The location of a UCF asset can be ascertained by the room decal affixed to the room or cubicle
door jamb in which the asset is located. This Addy Tip explains what each character appearing in
the decal’s bar code represents and the corresponding naming conventions used for the Location
field in UCF Financials. You can use this information to quickly determine the building number
and room location of an asset.
Bar Code Naming Conventions
All buildings are assigned a four-digit number by UCF’s Space Planning, Analysis, and
Administration (SPAA) office. However, the architect of a building and/or the director or
designee of the campus pre-determines all the room numbers within the building. A series of
six digits are reserved for the room location, which consists of the room prefix, if applicable;
the room number; and the room suffix, if one has been assigned to the room.
Property & Inventory Control uses the building and room numbers to create a corresponding
bar-coded location decal. The decal’s bar code consists of 12 or 13 characters, which are
arranged in the following pattern (as illustrated in the figure):
Figure. Pattern of a UCF Room Decal Barcode 
Letter R. Every decal code begins with the letter R.

Building Number. The next four numbers represent the building number where the asset
is located. For example, Millican Hall is 0001, the John C. Hitt Library is 0002, and the
Chemistry Building is 0005.
Addy Tips_Using a Room Decal Bar Code to Determine the Location of an Asset
Rev. 11/10/2016
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The UCF Finance & Accounting website (http://www.fa.ucf.edu) contains a spreadsheet
listing the building numbers and their corresponding names. To access the spreadsheet
from the site, select the Property & Inventory Control tab on the left side of the page.
Click the Manuals - Guidelines link, and select UCF Building Numbers/Names from
the list.

Letters RM. After the four-digit building number, the letters RM always appear.

Room Prefix. The next two numbers represent the room prefix. This prefix differentiates
one suite of rooms from another within a building. For example, the prefix 01 is used to
indicate all rooms assigned to F&A in the Research Pavilion. In some areas on campus,
the rooms in a building are designated by a prefix that corresponds with an alpha code
assigned to the building for insurance purposes. For example, a=01, b=02, c=03, and so
forth. If no suite number exists for a room, zeros display.

Room Number. The next three numbers represent the room number.

Room Suffix. The last number is reserved for the room suffix; for example, 350A, 350B,
or 350C. If the room has no suffix, no character will appear on the decal. For example,
R0535RM00101 represents building 535 (the Property Control Office), room 101. If a
room suffix has been assigned to the room, such as room 101A, the decal will read
R0535RM00101A.
UCF Financials Location Field Naming Conventions
While every bar code on a UCF room decal consists of a combination of 12 or 13 letters and
numbers, the Location field in UCF Financials uses just nine or ten characters. Therefore,
the system uses only the numbers from the decal and disregards the letters R and RM. For
example, if a decal’s bar code reads R8102RM01329A, UCF Financials will display
810201329A as the building number and location code. If the room number contains no
suffix, only nine characters will display.
Addy Tips_Using a Room Decal Bar Code to Determine the Location of an Asset
Rev. 11/10/2016
Page 2 of 2