LaMaMaArchives
Catalogers’Manual
Introduction
ThisdocumentismeanttoofferageneraloverviewoftheprocessweusetocatalogLa
MaMa’sarchivalmaterials.Theseguidelinesweredevelopedasaninitialstartingpoint;
wewillmodifyourcatalogingworkflowasneeded.Thinkofourcatalogingworkasa
collective,iterativeprocess.Althoughweadheretointernationalstandardsandbest
practices,we’realsoworkinginterritorythatisinfluxandforwhichnoperfect
solutionsexist.Pleasekeeptrackofissues,bugs,orabsencesthatyounoticeasyou
catalog,andquestionsthatariseforyouasyougo.Wewillcontinuetorevisethe
structureofthecatalog,theprinciplesbehindwhatwe’redoing,andthedetailsofour
catalogingworkflow,goingforward.
Catalogsoftware
Ourcatalogwasbuiltontheopen-sourcedatabasesoftwareCollectiveAccess
(collectiveaccess.org).CollectiveAccessisacatalogingplatformusedbymanysmaller
institutions,includingtheNewSchool’sSpecialCollectionsandtheChicagoFilm
Archives,amongothers.Itcomespre-loadedwithDublinCoreandLibraryofCongress
subjectheadingintegration;andfeaturesothertoolstofosterarchivalbest-practices.In
additiontoahighlycustomizableback-end,thepackageincludesanoptionalfront-end
platformtemplate.
Foreachitemcataloged,weassignauniqueidentifier,andcapturemetadataforthe15
standardDublinCoreelements,aswellasinformationabouttheitem’sconditionand
storagelocation.Foraudiovisualdocuments,wecaptureadditionalPBCore-compliant
metadata(mostimportantly,about“Instantiations”).Forobjectsthatexistasdigital
files,wecapturePREMIS-compliantmetadataincludingchecksums,digitalpreservation
levels,andtheexistence/locationofpreservationandaccesscopies.
Structuralprinciples.
LaMaMa’scatalogisorganizedaroundasetofhierarchiesbasedontheFRBR
(FunctionalRequirementsforBibliographicRecords)model.FRBRiswell-suitedto
creatingacatalogofrecordsthatareorganizedaroundandrelatedtoperformance
events.Itenablesustodeployausefulhierarchyofclasses,anditforegrounds
“relationships”betweencreativeworksandtheircreators.
Traditionally,FRBRlookslikethis:
WehaveadaptedthetraditionalFRBRmodel,asfollows:
Work:AccordingtoFRBR,a“work”is“adistinctintellectualorartisticcreation.”
Forinstance,LaMaMa’scatalogcontainsa“Work”recordforJeanGenet’splay“The
Maids.”Workrecordsshouldinclude(ataminimum)theauthor’snameandthedateof
itscreation.Itshouldalsobelinkedtoallitsrelevant“manifestations”(described
below).Youmayalsodescribetheplotandanyothersignificantinformation
surroundingitscreationandinitialreception.
Event,orProduction:InFRBRlanguage,thisisthe“manifestation.”Thatis,aspecific
productionofagivenwork.Toillustrate:LaMaMahostedseveralproductionsof“The
Maids”initsearlyyears—inOctoberandDecemberof1964,inAugustof1965,andin
December1971.Theseeachhaveseparate“Event”records,whichdetailsignificant
informationaboutthemountingofthisparticularproduction.Eachofthese“Event”
recordsthenrelatebacktotherelevant“Work”record.
Objects:Thesearetheitemscontainedinourarchives.Anobjectmightbea
photograph,aproductionprogramorposter,ablueprint,avideo,aclippingofareview,
acostume,amask—andsoon.Copiesofprogramsfor,orphotographsthatdocumenta
specificproductionof“TheMaids,”forinstancearealldescribedin“Object”records.
TheserecordsarealsorelatedtoEntities(ifauthorshipoftheobjectcanbedetermined)
aswellasaspecific“Event”andone(orinsomecases,several)“Work(s).”
Entity:Theseareindividuals,residenttheatercompanies,families,collectives,partner
institutions,andotherorganizationsthathelpedcreateordocumenteachevent.The
director,performers,andcrewthatworkedon“Maids”in1971areall“entities”related
to1971’s“Event”record.Soarethecostumedesigners,thevideographers,andthe
photographersthatdocumentedtheshow.
Don’tstresstoomuchoverthetheorybehindFRBR.Onceyoulearntheinsandoutsof
ourcatalogingworkflow,FRBRlogicwillbeeithersuperclearortotallyunimportantto
theexecutionofyourwork.
Wedeployseveralothermetadatastands,inadditiontoFRBR,inthecatalog,including
DublinCore,andelementsofPBCoreandPREMIS.Thesestandardsmapontoourcatalog
asfollows:
DublinCoreelement
LaMaMa’scatalogfield
Title|Description|Date|Source|
Language|Identifier|Rights
Title|Description|Date|Source|
Language|Identifier|Rights
Creator,Publisher,Contributor
RelatedEntities
Subject
•LCSubjectHeadings
•LaMaMa-specificvocabulary(TBD)
Type
Corecategories=paperdocument,A/V,
photograph,artifact,poster
Format
•Materials
•Extent
Relation
•Relatedobjects(isversionof,isreferenced
by,etc.)
•Relatedentities(director,photographer,
etc.)
•Relatedproductions(ismanifestationof,
etc.)
•RelatedWorks
•RelatedVenues(tookplaceat,movedto,
etc)
Coverage
Date,Venue
PBCoreelement
LaMaMa’scatalogfield
Instantiation
instatiationMediaType
instantiationDimensions
instantiationDuration
instantiationFileSize
instantiationEssence
instantiationEssenceEncoding
instantiationEssenceAspectRatio
instantiationEssenceTrackFrameRate
Measurements
Measurements&Extent
PREMISelement
LaMaMa’scatalogfield
contentLocation
StorageLocation
Event
eventType
eventDate
preservationLevel
DigitalPreservationLevel
fixity
MD5Checksum
CatalogingWorkflow.
ObjectRecords.
PreservationEvent
PreservationEventDate
Although“Works”appearsatthenominaltopofourmodifiedFRBRhierarchy,you
won’tSTARTtheworkofcatalogingmaterialsintheLaMaMacollectionwithWorks.
You’llgenerallystartwithObjects.
Tostartcataloging,selectaphysicalfoldercontainingmaterials,oroneitem.Thenopen
uptheCollectiveAccessback-end,andstartenteringdata,asfollows:
•Goto“New”andpick“Object.”Hereyou’llhavetodecidewhethertheobjectis
anArtifact,Poster,Photograph,Audiovisual,orDocument.Determiningwhat
typeanobjectissoundseasybutcanbetricky.Therulesfordeterminingwhat
“type”ofobjectaspecificdocumentisareasfollows:
• “Artifacts”arethreedimensionalobjects—puppets,props,costumes,
masks,musicalinstruments,andsoon.
• “Posters”areoversizedtheatricalposters.
• “Photographs”arephotographicprints.Thiscategoryisrelatively
straightforwardwithafewexceptions,e.g.donotcatalogitemssuchas
newspaperclippingsthatfeaturephotographicimagesasphotographs.
Theseshouldbecalled“documents.”
• “Audiovisual”aremovingimagescontainedonanykindofcarrierand
audiorecordings.
• “Documents”referstopaperobjectsthatareneitherphotographicprints
noroversizedposters—showprograms,newsclippings,correspondence,
flyers,scripts,productionnotes,sheetmusic,andsoon.
Clickontheappropriatetype.Thiswillenableyoutocreateanewrecord,and
bringyoutothe“basicinfo”screen.
•Fillinthefieldsonthis“BasicInfo”screen,asfollows:
--“Status”shouldbe“editinginprocess”untilitgetsfinalapprovalfrom
theProjectManager.
--TheObjectIDispartlyauto-fillandpartlymanual-fill.Changetheyear
intheObjectIDfieldtotheyearthattheobjectwascreated.Thesystem
willthenauto-fillthetypeofrecordandasix-digitidentifyingnumber.
Thus,aprogramfortheDecember1964productionof“TheMaids”will
haveanObjectIDthatlookssomethinglikethis:OBJ.1964.0006.
Ifyouarecatalogingafolderthatcontainsitemscreatedindifferent
years,determinewhichobjectwascreatedearliest,andusethatearliest
dateasthedateintheobjectidentifier.
If,afterthoroughresearch,youreallycan’tfigureoutwhatdateanobject
wascreatedyoumaysimplyusethedefaultyear(thepresentyear).
--Title.Givetheobjectatitle.Generally,thetitleshouldfollowthe
followingconventions:[Typeofobject]:“[Productiontitle]”([year]).
Thus,Aprogramforthe1971productionof“TheMaids”willbearthe
title,“Program:‘TheMaids’(1971).”Photographsofthesameshowwill
betitled:“ProductionPhotographs:‘TheMaids’(1971).”*Iftherewere
multipleproductionsofthesameworkinoneyear,addacorresponding
lowercaselettertotheyear(e.g.“1971a”),asindicatedintheproduction
record.Ifyouencounterasetofphotographswhoseauthorshipis
known,youmaywishtotitlethisobjectrecordabitdistinctlyas:[Typeof
Photograph]by[Photographer’sname]’s:[ProductionTitle][Year].E.g.
“ProductionPhotographsbyJamesGossage:“MissNefertitiRegrets,”
1965.”
*Additionaltypesofphotographsinclude:“Headshot”;“ContactSheet”;
“CroppedPrint”;“Polaroid”;“Snapshot”;or“Candid.”
--Titletype.Choosefromadrop-downlist:
published
descriptive
former
popular
translated
other.
Iftheobjecttitleis“Program:‘TheMaids’(1971),”forinstance,thetitle
typewillbe“descriptive.”
--AlternateTitleandtype.Indicateifthisobjectmightbeknownbyan
alternatetitle,andwhattypeoftitlethisis(e.g.translatedorformer).
--AlternateIdentifiers.Indicateanyothernumbersthatmighthavebeen
inscribedontheitem(mostfrequentinthecaseofphotographs)orthe
filename(inthecaseofdigitalvideo)here.
--Date.Thiscanbeonedate,multipledates,orarangeofdates.Usea
human-readableformforwritingthedate,asin4-23-1966.Iftheobject
itselfcontainsanauthenticdate,usethat.Otherwise,dosomeresearch
tocomeupwiththecorrectdate.(Don’tputfullfaithinthedatethat’s
listedonthemasterplaylistorfolder—theseoftenindicateonlythedate
onwhichagivenproductionopened.However,thesecanbeusedifno
otherinfoisavailable.)
--Language.(Thatis,ofthisobject.)
--Format.Choosefromthedropdownlist.SeeAppendixAforformat
options.
--Materials.Indicateinlistformwhatmaterialscomprisethefolder’s
contents.Materialsisafreetextfieldtoaccommodatealargeand
growingnumberofvocabularyitems—butpleasedrawfromthe
MaterialsFacetoftheGettyArtandArchitectureThesaurus
(http://www.getty.edu/vow/AATHierarchy?find=&logic=AND&note=&su
bjectid=300010357),ifpossible.Commontermsinclude:
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•
•
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•
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Cardboard
Coloredpaper
Constructionpaper
Copypaper
Laminatedpaper
Newsprint
Photographicpaper
Typewriterpaper
Waxedpaper
Ifyoufindmaterialsthatcannotbedescribedusingthoseterms,usethe
AAT“NewSearch”field
(http://www.getty.edu/research/tools/vocabularies/aat)tolocatethe
preferredterm;addthisnewtermtotheinternalcontrolledlist.Ensure
thatanynewtermsfallundertheMaterialsFacet.Iftheyareinstead
nestedintheObjectsFacet,theyaredocumentgenresratherthan
materialsandshouldbeemployedintheExtentorDescriptionfields.If
youareunsureaboutthedefinitionofanyterm,oraboutwhetheryou
needtoaddtotheinternallist,pleasediscusswiththecatalogingteam.
--Measurements.Hereyoushouldspecifythesizeandscopeofthe
object,e.g:
•
•
•
•
•
dimensionsforpostersandprints
numberofpagesforbooklets
durationforAVmaterials
filesizeforborn-digitalwork
thesizeofacostume(small,medium,large,extralarge)
Theunitsusedinthemeasurementshouldbespecifiedasinches,
centimeters,pages,minutes,etc.(Theseunitscanbeabbreviated,such
as"11cmx12cm",or"1hour,6min.")Forprogramsandphotographs,
indicatethesizeofthepaper.Fornewspaperreviewsindicatecolumn
inches.
Fordigitalvideofiles,usethemeasurementsfieldtodescribedimensions
andrelatedinformation,likeso:
--Extent.Indicatenumericvaluesandcaptionsfortheitemswithina
folder--thenumberofcopiesofanitemwehold,thedurationofthe
video,andsoon.(See
dublincore.org/documents/usageguide/qualifiers.shtml#extentformore
details.)ThecaptionsfortheExtentfieldshoulddrawfromtheObjects
FacetoftheGettyAAT
(http://www.getty.edu/vow/AATFullDisplay?find=&logic=AND&note=&su
bjectid=300264092).Commontermsinclude:
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•
•
•
•
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Cards
Clippings
Contracts
Correspondenceartifacts
Envelopes
Flyers
Invoices
Letters
Memos
Newsletters
Notes
Notebooks
Packets
•
•
•
•
•
•
Photocopies
Photographs
Pressreleases
Receipts
Scripts
Theaterprograms
AswiththeMaterialsfieldlistofterms,theExtentvocabularyis
expandable.Ifyoufindadditionalgenresinthecollection,usetheAAT
“NewSearch”field
(http://www.getty.edu/research/tools/vocabularies/aat/)tolocatethe
preferredterm;addthisnewtermtotheinternalcontrolledlist.Ensure
thatanynewtermsfallundertheObjectsFacet.Iftheyfallinsteadunder
theMaterialsFacet,theyarematerialsratherthandocumentgenresand
canbeemployedintheMaterialsfield.
Fordigitalvideofiles,usetheextentfieldtodescribedurationandfile
size,likeso:
Consultsimilarrecordsformorepreciseindicatorsofhowtodescribethe
extentofvideoobjects.
--CreatorsandContributors.Thisfieldletsyourelatethisobjecttoas
manycontributors(FRBR’s“entities”)asyouthinkappropriate.Enterthe
nameofeachentityconnectedtothisworkandwaitamomentwhilethe
spinningcursorshowsthatthedatabaseissearchingtoseeifthisentity
alreadyexistsinthedatabase.Ifthisentityexistsinthecatalog,select
themastheyappear.Iftheentityyouneeddoesnotexistinthecatalog,
clickCREATE:
•
•
•
•
•
Apop-up“QuickAdd”windowwillopenforyoutoenterthe
entity.
ChooseIndividual,Organization,orResidentCompany,as
applicabletoyourentity.
Enterthepreferredandalternatenamesoftheentity.
Fillintheotherfields,asappropriate.
Youmayincludeabiographicalnote.Youcanwriteanoriginal
biographicalnote,oryoucancribonefromanothersource.Ifyou
quoteanothersource,however,besureincludeafullcitation.
Becarefulwiththis“QuickAdd”screen,andonlyuseittoadda
minimumofinformation,andthenonlyonthe“BasicInformation”
screen.
Entitiesshouldalsobedescribedaccordingtothe"role"theyplayedin
thecreationofawork(e.g.,director,performer,photographer).Note:an
entitymayhavecontributedtoanobjectinsomewayeveniftheyare
notthepersonprimarilyresponsibleforit'screation.Onceyou’verelated
anentitytoarecord,anadditionalmenuwillpopup,allowingyouto
choosethisentity’srole.Thispop-upwindowwillcontainadrop-down
menu.Selecttheappropriateroletodescribethecontributionofthe
entitytothisobjectandtheeventitrelatesto.(Atthemoment,weare
stickingwitharelativelylimitedlistofpossiblerolesforeachcreatoror
contributor),suchas:
•Playwright
•Author
•Director
•Producer
•Curator
•Adapter
•Choreographer
•Music
•Performer
•Documenter
•Designer
•Press
•Panelist
•Contributor
Youcanrelateasmanyentitiestoanobjectasyoulike.
--Description.Freetextfield.Hereyoushouldnarrativelydescribethe
objectusingfullsentences.Writethisdescriptionasifitwouldappearas
theonlyinformationausermightseealongsideadigitalsurrogateonthe
DPLAwebsite.Inotherwords,don’tassumethereaderofthis
descriptionknowswhatproductionitrelatesto,orthatitisheldintheLa
MaMaArchives.Descriptionsshouldreadsomethinglikethis:
“Thisfoldercontains:severalpromotionalpostcardsandbooklets
announcingshowingsofSaito'svisualart;aprogramfor
"EnvironmentalTheatreofKikuoSaito"and"Haftan
(AdvertisementforanUnfinishedFilm),"whichwasheldatthe
ByrdLoftonSpringStreet;severalpostcardsfromEllenStewartto
Saito;andapacketofinformationrelatingtoSaito'sUS
immigrationstatus,includinganApplicationforAlienEmployment
undertheManpowerAdministrationoftheDepartmentof
Labor.”
--SubjectandNamingAuthorities.Choosesomebroadandnarrowterms
thatyouthinkapplytothisobjectusingLCSHandLCNA.Feelfreetouse
multiplesubjectterms,butkeepthenumberoftermsto5orless.Always
relateobjectsto“LaMaMaExperimentalTheatreClub”(inthenaming
field)andOff-Off-BroadwayTheatre”(inthesubjectfield).Other
commontermsweuseinclude:
• Stagephotography
• Audiovisualmaterials
• Theaterprograms
• ExperimentalTheatre
Youmaywishtoexplorethe“Keywords”browsefunctiononourfrontend(catalog.lamama.org)toseeothercommonlyusedterms.
--References.Indicatehereanysecondarytextsorwebsitesthatyou
foundusefulincreatingthisrecord.
--Catalogersnotes.Hereistheplacetoputnotesthatshouldn’tappear
onthefront-end.Thismightbeadditionalinformationabouttheobject
thatyouwantothercatalogerstoknowwhenreviewingthisrecordlater.
AspecialnoteaboutcatalogingAVmaterials.
AlthoughourCollectiveAccessinstanceusesDublinCoreasitscoremetadatastandard,
itisflexibleenoughtopermitustoextendittoincludePBCoreprinciplesaswell.When
cataloginganalogfilmandvideoitems,catalogersshouldbecarefultoattendtothe
relationshipsbetween“assets”and“instantiations.”(Formoreaboutthis,see:
http://www.pbcoreresources.org/article/2009/05/)Itemsthatcontaindocumentation
ofperformanceeventsshouldreceiveatleasttwoseparateobjectrecords:oneforthe
“asset”—thedocumentationitself—andoneforthe“instantiation”—thecontainerthat
holdsthisdocumentation.Soforinstance,videodocumentationforthe1972
productionof“Sissy”isdescribed,ontheonehand,byanassetrecord,“VideoWork:
Documentationof‘Sissy’(1972)”:
Additionally,thisdocumentationisdescribedbyseveralinstantiationrecords.First,
therearerecordsdescribingthecameraoriginals,inthiscase½inchopenreelvideo.In
thiscase,thedocumentaryrecordoftheperformanceisspreadacross4separatereels;
thuseachreelrequiresitsowncatalogrecord:
Wealsoholdcopiesmadeoffofthecameraoriginals;eachofthesegettheirown
record,andaretaggedas“versions”oftheoriginaldocument:
Eachoftheserecordsshouldbe“related”backtotheoriginalassetrecord,andtoeach
other.
EventRecords.
Asindicatedabove,eventsarewhatinFRBRarereferredtoas“manifestations.”An
“Event”recordmightdetail,forinstance,theproductionof“TheMaids”thatranfrom
October21-25,1964.Oritmightdocumentabenefitnight.Oratour.
Note,however,thatwhencatalogingacabaretnightordanceevent,the“Event”record
willrelatetotheentirenight;then,thisNight/Eventwillthenbepopulatedbyseparate
works.(e.g.Aneveningofdanceswhereinthreeseparatecompaniesstageoneitem
eachwillrelatetooneEventrecord.Then,eachofthedanceitemswillgettheirown
“Work”record.)Inmanycases,theworkwillbetheplayscriptandtheeventwillbea
productionrunofthiswork.Takenote:manyofLaMaMa’sproductionsweremounted
multipletimesindistinctproductions,and/ortakenontour.Iftheproductionwas
mountedmorethanonce,you’llneedtocreateaseparateEventrecordforeach
instance.Ifitwasjustmountedonceoverthecourseofseveraldays,thatonlyrequires
oneEventrecord.
•Goto“New”andpick“Event.”Hereyou’llhavetodecidewhethertheeventis
aProductionoraSpecialEvent.(Specialeventsare:benefits,festivals,series,
CoffeeHouseChronicles,andother.)Clickontheappropriatetype.Thiswill
enableyoutocreateanewrecord,andbringyoutothe“basicinfo”screen.This
screenissimilar,butnotidenticalto,thebasicinfoscreenforobjects.
•FillinAccess,Status,ObjectID,Date,Creators,Description,SubjectTerms,
References,andCatalogersNotesfieldsasindicatedabove,inthedirectionsfor
objectcataloging.Specificinstructionsfor“Event”-specificfields:
--Title.Hereindicatethetitleoftheshow,withtheyearofproductionin
parenthesesattheend.Iftherewasmorethanoneproductionsofthesame
workinoneyear,useletterstoenumerate:“TheMaids(1964a).”
--Typeofevent.Choosefromthedropdownlist.
•Production:
Play
Adaptation
Dance
Cabaret
PerformanceArt
Musical
Reading
Showcase
Tour
SpecialEvent:
CoffeeHouseChronicle
Festival
Series
Benefit
Other
--Runningtime.Howlongwastheproduction?Ifyoudon’tknow,leave
thisfieldempty.
WorkRecords.
Followaproceduresimilartotheoneoutlinedforobjectandeventrecords.Themain
thingtofocusonhereisthedescriptionfield.Describetheworkasthoroughlyasyou
can.Usethenarrativewrittentodescribe“TheMaids”asaguide.
Sidebar/additionalscreens.
Inadditiontothe“BasicInfo”screentherewillbe8otherscreensavailableviathelefthandsidebar:
--Relationships
--Media
--StorageLocation
--Permissions&Rights
--Provenance
--PreservationMetadata
--Summary
--Log
SummaryandLogwillauto-fill;don’tworryaboutthese.Butpopulatetheotherscreens,
asfollows:
--Relationships.
Thisscreenprovidesyouwiththeopportunitytorelateeachobjectrecord,event
record,andworkrecordtootherobjects,events,andworks—aswellasvenues.
Populatethesefieldsasappropriate.
--RelatedWorks
--RelatedObjects
--RelatedProductions
--RelatedSpecialEvents
--RelatedLaMaMaVenues
--RelatedTours
--RelatedOff-SiteVenues
Provenance
Ifthere’sanyclearindicationontheobjectyou’recatalogingofwhodonatedit,
oritschainofcustody,feelfreetoenterthisinthefreetextfield“Provenance
description.”
Storagelocations
Indicatewherethephysicalobjectrelatedtothecatalogrecordislocated.Ifthe
objecthasbeendigitized,besuretoindicateboththephysicalstoragelocation
andthedigitalstoragelocation.
Atthehighestlevelinthehierarchy,locationsinclude:
•ShowFilesCabinets
•PhotoFilesCabinets
•PosterDrawers
•VideoShelves
•ClubFilesCabinets
•TourFilesCabinets
•CostumeCloset
•RestrepoPuppetRoom
•MainExhibitionSpace
•SAMBAServer
Onceyou’vecreatedtherecord,you’llalsoneedtoputastickerwiththe
CollectiveAccess-assignedObjectIdentifiersomewhereonthefolderorboxin
whichtheseobjectsarestored(notontheobjectitself).
--PermissionsandRights
Indicatewhoholdstherightstotheobject,andunderwhatterms.
--Media
Hereyoushouldlinktodigitalsurrogatesoftheobjectsinourcatalog.Ifone
alreadyexists,importitintotherecord,andindicate(understoragelocations)
whereexactlythisdigitalfileislocated.Thisscreenwillinmanycasesautopopulatewithmetadataassociatedwiththefile—format,filesize,md5
checksum,etc.
--Preservationmetadata.
Thisfieldisdesignedtohelpuskeeptrackofthepreservationneedsof
materials,andtoofferafieldwherewecanrecordpreservationevents.
VenueRecords.
Wealsowanttorelateobjectsandproductionsto“venues.”Insomeways,the
“venues”thatLaMaMapresentedworkin,overtheyears,arearchivalobjectsinandof
themselves,completewithstoriesandhistoriesthatweneedtorecord,atleastin
summaryform,inthecatalog.LaMaMa’sprimaryvenues(122SecondAvenue,74aEast
4thStreet,andsoon)havealreadybeencreated,ashaveseveraloff-sitevenuesthatLa
MaMatroupesregularlyperformedin—inEurope,Japan,andelsewhere.Usethose
whenappropriate.
TocreateanewVenuerecord,goto“New”andpick“Venue.”Hereyou’llhaveto
decidewhetherthevenueisa“LaMaMaVenue,”a“Tour,”oran“Off-SiteVenue.”La
MaMavenuesareallthespacesthattheorganizationhasinhabitedoverits50+year
history.ToursareLaMaMa-sponsoredtours.TheOff-Sitevenuesoptionisaplaceto
catalogtheaterswhereLaMaMa-incubatedproductionslaterappeared,orwhereLa
MaMa-presentedproductionsoriginated.Therehavebeenawiderangeofproductions
thatmovedfromLaMaMatoOff-BroadwayorBroadwaytheaters;“Off-Site”Venue
recordsenableustorecordwhichproductionsmovedwhere(viarelationships).
FillintheAccess,Status,ObjectID,andCataloger’snotesfieldsasindicatedabove.
Title.We’vecreatedacontrolledvocabularyof“preferred”spellingsforLaMaMa
Venues(seeAppendixB).
AlternateTitles.Hereyoucanlistalternatespellings,tomaximizefindabilitylateron
downtheroad.
Venuedescription.Here—especiallyforLaMaMavenues—youshouldnarratethe
historyofthisvenue.Includeaphysicaldescriptionofthespace(indicatinganyspecial
featuresoftheplayingarea)aswellaskeyeventsinLaMaMa’slifeinthisspace—
evictions,importantproductionsthattookplacethere,andsoon.
Datesactive.WhendidLaMaMaoccupythisspace?
TheRelationshipstabforVenuesshouldauto-populate—thatis,ifwearedoingourjob
relatingobjectsandproductionsandentitiestovenuesaswego.Butyoumayalso
relatetoobjects,entities,tours,specialevents,productionsetcfromhereaswell.
AppendixA:ObjectFormats
Artifact
caféequipment
costume
mask
prop
puppet
set
wig
Poster
[freetextfield]
Photograph
blackandwhite
borndigital
color
contactsheet
digitalscan
print
oversize
slide
Audiovisual
Cassette
CD
Audioonly
Mp4
Borndigital
16mm
35mm
film
½inchopenreel
Betacam
DVD
VHS
Hi-8
U-Matic
Video
Digitizedfromanalog
.Mov
XDCAM/BPAV
Document
blueprint
brochure
financialdocument
legaldocument
productionnotes
program
promotionalmaterial
review
script
AppendixB:PreferredSpellingsofLaMaMaVenues
Preferredterm:321EastNinthStreet
Usefor“ThreeTwenty-OneEastNinthStreet”
“321E.9thStreet”
“321East9thStreet”
Preferredterm:82SecondAvenue
Usefor“Eighty-TwoSecondAvenue”
“EightyTwoSecondAvenue”
“822ndAvenue”
Preferredterm:122SecondAvenue
Usefor“OneTwenty-TwoSecondAvenue”
“122SecondAvenue”
“1222ndAvenue”
Preferredterm:9SaintMarksPlace
Usefor“NineSt.MarksPlace”
“NineSaintMarksPlace”
“9St.MarksPlace”
“9St.MarksPl.”
Preferredterm:74AEastFourthStreet
Usefor“74East4thStreet”
“74E.4thStreet”
“74AE.4thStreet”
“74EastFourthStreet”
“74AEastFourthStreet”
“SeventyFourEastFourthStreet” Preferredterm:Annex/EllenStewartTheatre
Usefor“TheAnnex”
“EllenStewartTheater”
Preferredterm:TheClub
Usefor“Club”
Preferredterm:FirstStreetWorkshop
Usefor“1stStreetWorkshop”
Preferredterm:ThirdStreetWorkshop
Usefor“3rdStreetWorkshop”
Preferredterm:47GreatJones
Usefor“FortySevenGreatJones”
“GreatJonesTheater”
“GreatJonesSpace”
Preferredterm:TheGallery
Usefor“LaGalleria”
Usefor“Gallery”
Alternatename:“Exhibitionspace