1. Add a new page in CMS 1) log into the CMS and, in the left column, locate the folder where you want to create a new page 2) right‐click on the folder and click on “New”, then “HTML Page” 3) on the page that opens up, enter the “Page Title” (e.g. Public Lecture in CUB), “Page URL” (e.g. public_lecture_in_cub.dot), and select a template for the page; then click Preview for preview, if everything is right, click “Save” 4) When the new pages loads, click “Container” on the top, then “New Content” to get to editing area 5) fill out “Title” and write or copy & paste your content into the “Body”. Please note: if you are copying from Word, click the small clipboard on the CMS menu with the W on it and then paste. 6) once you are done with editing, scroll down and select “Save and Publish” to place the page online 2. Create a new content in CMS 1) log into the CMS and open the page where you want to enter new content. 2) click “Container” and select “New Content” 3) on the new page that loads, enter the title of the page in the “Title” field and your content into the “Body” area 4) once you are done with editing, scroll down and select “Save and Publish” to place the page online 3. Editing content in CMS 1) log into the CMS and open the page that you want to edit. 2) on the page that opens up, click at the arrow in top right corner of the content area you want to edit, click on “Edit Content” 3) once the new page loads, you will be able to make any changes to the content 4) once you are done, click at “Save and Publish” 4. Reusing content in CMS 1) log into the CMS and open the page where you want to reuse content. 2) on the page that opens up, click at the arrow of the container at the top of the page; then click “Reuse Content” 3) in the new window that opens up, enter the name of the page from which you want to reuse content; click “Search” and then “Select” – the content will be added to your page 4) the previous window will disappear; the reused content will be visible on the live page after clicking on “Publish” in the left column 5. Creating a new folder in CMS 1) log into the CMS and in the left column locate the folder where you want to create a new folder 2) right‐click at the folder and click “New”, then “Folder” 3) on the new page, name the folder and write *.* into the “allowed file extensions“ field to allow all possible file types 4) click on save – your folder will be created and you will be redirected to the main CMS page 6. Adding a link on the left hand navigation menu 1) log into the CMS and, in the left column, locate the folder that contains the index page for your department; make sure the page you want to link to is saved in the same folder 2) right‐click on the page you want to add to the menu; click on “Edit” 3) add or edit the “Page Menu Title” – that is the text that will appear in the menu; once done, click at “Advanced Properties” tab 4) on the page that opens up, select “Show On Menu” checkbox, then click on “Save and Publish” button; the link will be added 5) to reorder the menu links, open the page you just edited and click “Reorder Items”; reorder the pages by clicking at the arrows; once done, click “Save and Publish” 6) the order of links will be changed. Go to your department’s page to see the changes. 7. Adding a folder on the left hand navigation menu Requirements: The folder is saved in your department folder. The folder also must have an index page which will be the landing page when users click on it on the menu. 1) Locate the folder in CMS. 2) Right ‐ click on the folder, select "Edit folder". 3) Enter "Menu Title" and select "Show on menu". Click Save. 4) Now the folder should appear on the left menu. Extra: To move the folder up or down, click on the "↑↓" symbol on the menu, change the order. 8. Creating sub­menus within the left hand navigation menu To add a page/folder to the left-hand menu under another folder (already exists on the menu): 1) Make sure that page/folder is in the folder that you want it to appear under. 2) Right-click on the page/folder, select "Edit". 3) For a page: Choose the tab "Advance Properties". Select "Show on menu". For a folder: Select "Show on menu". 4) Click "Save/Publish". 5) The page/folder should now appear on the menu, under the correct folder. 9. Adding a photo gallery to your department/office website 1) Request a photo gallery by sending an email to [email protected] with subject line
"Request Photo Gallery", include name of department. Once your photo gallery is ready, go to the
next step.
2) Navigate to your department/office folder in CMS, then to the "photo gallery" folder.
3) Create a folder under "photo gallery". (right-click on "photo gallery", "New", "Folder")
4) Upload pictures to that folder. (right-click on that folder,"New", "Multiple Files")
5) Add captions to pictures. (right-click on a picture, "Edit", enter "Description")
6) Go to the live site to see your captions.
10. Adding a news item on CNAV 1) Log in to CNAV at https://cnav.gettysburg.edu/
2) Click on "Campus Tools", select "News", "Add news to CMS".
3) Fill out the news entry form.
4) Enter department level.
5) Skip the reason why you are posting
6) Set the start time, end time, start date, end date.
7) Enter the title and abstract.
8) Enter news item body text.
9) Main Picture (no more than 250pixels wide)/Caption for the main picture/ Thumbnail picture(100 x
100 pixels).
10) Department sponsor/ Contact information.
11. Making content element available to another office or department 1) Go to the page with that content on CMS. Double click to open.
2) "Edit content". (click on the arrow at the upper-right corner of the content)
3) Go to tab "Permissions".
4) Set the desirable permission Read (Read-only)/Write (Able to make changes)/Publish (able to
republish the page after making changes) to the department you want to give permission to.
12. Adding a hyperlink 1)
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In CMS, open the page where you want to add the link, click on blue arrow, select “Edit Content” Select the text that you want to link. Click on the chain icon in the top menu. In the window that opens, you paste the link to the internal page. Leave off http://www.gettysburg.edu, include all that follows, for example “/about/offices/ees/web_comm/training/adding_a_hyperlink.dot” If you want the link to open in a new window, select from the Target dropdown menu. Click on insert. To browse for your page, follow the steps above, but click the browse button and find your page in the window that opens. For external links, enter in the full address http://www.#####.#### To link to a document/pdf, follow the steps above, click on the browse button and select your document. 13. Adding a graphic 1) In CMS, right click the folder where you would like to upload the graphic, select “New”, “Image or file”. Browse for the image and upload. 2) Open the page where you want to add the graphic, click on blue arrow, select “Edit Content” 3) Position your cursor where you want the graphic, click on the tree icon( ) in the menu. 4) In the Insert/edit image window, select the browse button to the right of the image url field. 5) Browse for your image. Before inserting image, click the appearance tab, here you can resize the image and give the image some space around it using the horizontal and vertical space fields. Try a horizontal space of 5pixels to give some space between the image and any surrounding text. You can align the image to the left or right of your text here also. 6) Click Insert. 14. Resizing a picture or a graphic 7) on your computer, locate the image file you would like to resize; right‐click the file icon and select “Open With” and then “Microsoft Office Picture Manager” 8) once the program opens, click at “Picture” in the top menu; then click at “Compress pictures” 9) a new tab will open on the right side of the screen; from four available choices, click “Web Pages” and click “OK”, save it, and upload it to CMS 10) If the image is already on CMS, go to the content where the image or graphic is, click on the image and then the tree icon ( ) to open the Add/Edit Image window 11) in that window, click the “Appearance” tab and enter the desired width or height into one of the “Dimensions” fields (make sure the checkbox next to “constrain proportions” is checked to prevent distortions); additionally, you can also select the alignment of the image within your page from the “Alignment” drop down menu, select left, right, or center; once you are done with changes, click at “Update” 12) if you are not satisfied with the updated look, repeat steps 4 and 5 again, otherwise click “Save/Publish” 15. Adding rotating content 1) log into CMS and open the departmental page where you want to add rotating content; the right column will feature two containers, one for non‐rotating and one for rotating content – click at the arrow next to it and select “New Content” 2) a new page will load where you will be able to insert your first piece of content; once you are done with it, click “Save/Publish” 3) you will be redirected back to your departmental page; to add another piece, once again click at the arrow and repeat step 2 4) because you are in the Edit mode, the two pieces of content will appear under each other; however, on the actual site they will be rotating when the page is loaded 5) to publish the changes, click “Publish Page” in the left column; if you now go to your website, you will notice different content will appear every time you refresh the page 16. Editing majors and minors 1) upon logging into CMS, select “Content” from the top menu directly under the logo 2) a Content Search Manager will display; to see the majors and minors, select that option (“Majors/Minors”) from the “Content Type” dropdown list 3) enter the title of the major or minor into the “Title” field in the new form and click on “Search” 4) scroll down to the search results and click at the major you want to edit 5) a page will multiple content sections will open up; make your changes in any area you want and once finished, click at “Save/Assign” (IMPORTANT: not “Save/Publish”!) 6) a field for comments will display – please describe all the changes you have made; from the “Role to Assign” dropdown list, select “James C. Hale”, then click “Save” 17. Updating the department landing page 1) log into CMS and locate the departmental directory 2) double‐click on file “index.dot” 3) in the new page that opens, click the arrow directly above the main content and select “Edit Content” 4) in the new page that loads, make any changes to your content that you want 5) once finished, click at “Save/Publish” to update the live page 18. Updating the office landing page 1) upon logging into the CMS, select “Content” from the top menu directly under the logo 2) a Content Search Manager will display; select that option (“Office”) from the “Content Type” dropdown list 3) enter the name of your office into the “Title” field in the new form and click on “Search” 4) scroll down to the search results and click the link for your office 5) a new page will open and you will be able to edit the information about the office phone numbers, office hours, or campus box, which will appear in the right column of your landing page 6) make sure you have not made any changes in the fields above “Office Room Number” 7) you can also upload a banner for your website; if you don’t have one, email [email protected] to request one 8) once finished, click at “Save/Publish” to update the live page 19. Adding a banner to a Department website 1) first create a banner with the following dimensions: width=567px and height=138px; you can also request a banner at [email protected] 2) if you already have the banner, select “Content” from the top menu directly under the logo upon logging into the CMS 3) a Content Search Manager will display; select that option (“Department”) from the “Content Type” dropdown list 4) enter the name of your department’s name into the “Title” field in the new form and click on “Search” 5) scroll down to the search results and click at the link for your department 6) this will take you to the “Add/Edit Content” for your department; scroll down to “Banner Image” 7) click at the small green icon under the white square and select “Upload Image” 8) a new window will open where you will be able to upload the image; don’t forget to name it in the “Title (shown on Menu)” field; you can also add an optional description 9) lastly in that window, click “Browse for folder” to specify where within the CMS you want to upload the image and click “Save/Publish”; the window will close 10) click at “Save/Publish” to add the banner to department website 20. Locate and make changes to a content element from another department or office Requirement: Make sure you have "Publish" permission to the content. Refer to "Making content element available to another office or department" for more information. 1) On front page of CMS, click on "Content" tab (next to "Website" tab). 2) At "Content type", select "Webpage content". 3) Enter the name of the content element you are looking for. 4) Click on "Search" to see a list of contents that match the name you entered. 5) Try different names until you find the correct content. 6) Click on the "Notepad" icon in front of the right content. 7) Make necessary changes to the content. Click "Save/Publish".