Agenda
Monday, April 4, 2016
5:30 PM Blum Union 220
I.
Call to Order
II.
Adoption of the Agenda
III.
Approval of the Minutes
IV.
Reports
A. Lionel Attawia, Student Governor
B. Megan Helt, Director of Finance
C. Michael Smith, Director of Student Relations
D. Alec Guy, Director of Communications
E. Brad Stanton, Executive Vice President SGA
V.
President’s Report
VI.
Committee Reports
A. Governmental Relations Committee
B. Campus Advancement Committee
C. Homecoming Committee
D. Bylaw Committee
VII.
2nd Reading
A. SB FY16-64 Amend Constitution to Add New Directors
B. SB FY16-65 Amend Bylaws to Add New Committees
C. SB FY16-66 Establish Policy for E Board Job Descriptions
D. SB FY16-67 Remove Old Policy
E. SB FY16-68 Establish Policy for Committees
VIII.
1st Reading
A. SB FY16-69 Approve Alpha Sigma Phi
IX.
Open Discussion
A. Student Success Act Proposal
X.
Announcements
A. Open GISC Tues April 5 8pm-10pm
Senate Bill #FY16-64
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MWSU SENATE BILL #FY16-64
Authored by: BRAD STANTON, Executive Vice President
Presented by: Vice President STANTON
Meeting Date: First Reading: March 28, 2016
Second Reading: April 4, 2016
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An MWSU Senate Bill to Amend Article IV, Section 1 of the SGA Constitution.
WHEREAS, this amendment would create tiers for additional appointed positions.
THEREFORE, WE, THE STUDENT GOVERNMENT ASSOCIATION OF MISSOURI WESTERN STATE
UNIVERSITY, HEREBY ENACT TO:
Section 1. Replace Article IV, Section 1A with:
“A. SGA President (Elected Position)
The SGA President shall be the chief Executive Board member, and all other members of the Executive
Board shall report to him/her. It shall be the duty of the SGA President to represent the Association
and the SGA in all matters. He/she shall also enforce all provisions of this constitution and its Bylaws
and all other rules of the SGA. He/she shall also make recommendations to the SGA Senate on
matters as he/she deems necessary for action. The SGA President is the only member of the
Association that has the authority to veto any and all legislation. The SGA President shall also perform
other such duties assigned by SGA Policy.”
Section 2. Replace Article IV, Section 1B with:
“B. SGA Executive Vice President (Elected Position)
The SGA Executive Vice President shall be the second ranking chief Executive Board member and the
presiding officer over the SGA Senate. The SGA Executive Vice President shall assist the SGA President
in the performance of his/her duties and shall perform the duties of the SGA President in his/her
absence. He/she shall also supervise all the SGA Senate Standing and Special Committee
Chairpersons and keep a record of all the SGA Senate Standing and Special Committee meetings. The
SGA Executive Vice President shall also perform other such duties assigned by the SGA President or
SGA Policy. The SGA President supervises the SGA Executive Vice President.”
Section 3. Replace Article IV, Section 1C with:
“C. Appointed Directors
Appointed Directors shall be appointed as specified by SGA Governing documents. They shall perform
duties assigned by the SGA President or SGA Policy. The SGA President supervises the Appointed
Directors.”
Senate Bill #FY16-64
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Section 4. Replace Article IV, Section 1D with:
“D. Appointed Assistant Directors
Appointed Assistant Directors shall be appointed as specified by SGA Governing documents. They
shall perform duties assigned by the SGA President or SGA Policy. The SGA President supervises the
Appointed Assistant Directors.”
Section 5. Add Article IV, Section 2C with:
“C. SGA Staff
SGA Staff shall be appointed as specified by SGA Governing documents. They shall perform duties
assigned by their supervisors, the SGA President, or SGA Policy. Their supervisor shall be specified in
the SGA Policy or Bylaw creating their position.”
Section 6. Replace all mentions of “Homecoming Chairperson(s)” with “Assistant Director(s) of
Homecoming.”
Section 7. Add “SGA Appointed Assistant Directors, SGA Staff” after “SGA appointed directors” and
before “SGA ex-officio members” in Article IV, Section 3.
Section 8. Replace Article IV, Section 5 with:
“Section 5: Appointed Directors and Appointed Assistant Directors Appointments
The SGA Appointed Directors and Appointed Assistant Directors will be selected as follows:
A. The SGA President, in consultation with the SGA Executive Vice President, shall appoint the
SGA Directors and Assistant Directors. These officials shall take office prior to the final
Senate meeting of the spring semester and serve for one (1) year from the date of
appointment.
B. All appointed members of the SGA Executive Board must be approved by a two-thirds (2/3)
approval of the SGA Senate.”
Section 9. Replace Article IV, Section 6 with:
“Section 6: Qualifications for and Removal of the SGA Appointed Directors and SGA
Appointed Assistant Directors
A. Qualifications
All appointed Directors and Assistant Directors must be enrolled at the University, have and
maintained throughout the duration of his/her term at least a 2.50 (on a 4.000 scale)
cumulative grade point average. He/she must attend the University as a full-time student
(twelve (12) credit hours undergraduate/nine (9) credit hours graduate) during the term of
his/her office. Additionally, in order to serve in an SGA appointed position, candidates must
be in disciplinary good standing with the University and must remain in good standing for
the term of his/her position.
B. Removal of the Appointed Directors and Assistant Directors
All appointed directors and assistant directors may be removed from their position by the
recommendation of the SGA President in consultation with the Executive Board and the SGA advisor or
his/her designee. If an appointed director is found in violation of the SGA constitution or bylaws, it
may be cause for removal from his/her position. Additionally, the appointed directors and assistant
directors work at the pleasure of the SGA Senate and may be dismissed by a (2/3) approval of the
SGA Senate. All appointed directors and assistant directors may be removed by the SGA Advisor or
his/her designee if minimum requirements are not met as stated in Article IV, Section 6A or the SGA
Policies.”
Section 10. Legislative weight shall be granted to the SGA President and SGA Administrative
Coordinator to edit the Constitution to fix any continuity errors this Consitutional amendment may
make.
Section 11. Upon passage, this amendment to the SGA Constitution shall be put to a student vote on
April 13-14, 2016.
Senate Bill #FY16-64
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and,
THEREFORE LET IT BE FINALLY ENACTED THAT, copies of this bill shall be sent to Ida Haefner, SGA
President, Shana Meyer, Vice President for Student Affairs, and Dr. Robert A. Vartabedian, University
President for signature.
Finance: No
Senate Vote: Passes
Appropriation: None
Vote: 2/3
Fails
___ ayes
____________________________
SGA President
Approve
Veto
___ abstentions
____________________________
Vice President for Student Affairs
Approve
Veto
________________________
SGA Executive Vice President
____________________________
University President
Approve
Veto
___ nays
Senate Bill #FY16-65
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MWSU SENATE BILL #FY16-65
Authored by: BRAD STANTON, Executive Vice President
Presented by: Vice President STANTON
Meeting Date: First Reading: March 28, 2016
Second Reading: April 4, 2016
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An MWSU Senate Bill to Amend Article III of the SGA Bylaws.
WHEREAS, this amendment would move committee descriptions to the SGA Policies.
THEREFORE, WE, THE STUDENT GOVERNMENT ASSOCIATION OF MISSOURI WESTERN STATE
UNIVERSITY, HEREBY ENACT TO:
Section 1. Remove “Standing” from Article III, Section 1 of the SGA Bylaws.
Section 2. Replace Article III, Section 1A of the SGA Bylaws with:
“A. Senate Standing Committees
1. Senate Standing Committees shall be committees considered to be permanent fixtures of the
SGA. Specific details on individual Senate Standing Committees shall be spelled out in the
SGA Policies. A committee may become a Senate Standing Committee via amending the
corresponding SGA Policy.”
Section 3. Remove Article III, Sections 1B, 1C, and 1D of the SGA Bylaws.
Section 4. Legislative weight shall be granted to the SGA President and SGA Administrative
Coordinator to edit the SGA Bylaws to fix any continuity errors this Bylaw amendment may make.
; and,
THEREFORE LET IT BE FINALLY ENACTED THAT, copies of this bill shall be sent to Ida Haefner, SGA
President, Shana Meyer, Vice President for Student Affairs, and Dr. Robert A. Vartabedian, University
President for signature.
Finance: No
Senate Vote: Passes
Appropriation: None
Vote: 2/3
Fails
___ ayes
____________________________
SGA President
Approve
Veto
___ abstentions
____________________________
Vice President for Student Affairs
Approve
Veto
________________________
SGA Executive Vice President
____________________________
University President
Approve
Veto
___ nays
Senate Bill #FY16-66
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MWSU SENATE BILL #FY16-66
Authored by: BRAD STANTON, Executive Vice President
Presented by: Vice President STANTON
Meeting Date: First Reading: March 28, 2016
Second Reading: April 4, 2016
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An MWSU Senate Bill to establish an SGA Policy regarding Executive Board Job Responsibilities
WHEREAS, this policy would establish the official job descriptions of the SGA Executive Board,
including the new Executive Board positions.
THEREFORE, WE, THE STUDENT GOVERNMENT ASSOCIATION OF MISSOURI WESTERN STATE
UNIVERSITY, HEREBY ENACT TO: Approve the attached SGA Policy entitled “Executive Board Job
Responsibilities”; and,
THEREFORE LET IT BE FINALLY ENACTED THAT, copies of this bill shall be sent to Ida Haefner, SGA
President, Shana Meyer, Vice President for Student Affairs, and Dr. Robert A. Vartabedian, University
President for signature.
Finance: No
Senate Vote: Passes
Appropriation: None
Vote: 2/3
Fails
___ ayes
____________________________
SGA President
Approve
Veto
___ abstentions
____________________________
Vice President for Student Affairs
Approve
Veto
________________________
SGA Executive Vice President
____________________________
University President
Approve
Veto
___ nays
Senate Bill #FY16-66
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Executive Board Job Responsibilities
General Guidelines:
• Failure to meet these job responsibilities is grounds for removal from office.
• The President of SGA is the supervisor for all positions unless otherwise noted. All
positions shall also complete any tasks provided by the President of SGA.
• The hourly wage denoted herein may be increased or decreased due to inflation at the
recommendation of the SGA Advisor or his/her designee.
President of SGA
Job Payment: $9.00 hourly for 20 mandated office hours/week
Job Level (see Constitution): SGA President
Job Responsibilities:
• Approve/Veto all legislation put forth by SGA Senate
• Represent the Association and SGA in all matters
• Enforce all provisions of the constitution and by-laws and all other rules of the SGA
• Make recommendations to the SGA Senate on matters deemed necessary for action
• Monthly meetings with the University President
• Weekly meetings with the Vice President for Student Affairs
• Maintain relations with other members of the University President’s cabinet
• Serve as a student representative on University committees
• Appointments to various committees/boards as defined in the
Constitution/Bylaws/Policies
Executive Vice President of SGA
Job Payment: $9.00 hourly for 15 mandated office hours/week
Job Level (see Constitution): SGA Executive Vice President
Job Responsibilities:
• Be the presiding officer of SGA Senate
• Shall take over the responsibilities of SGA President in his/her absence
• Shall supervise all SGA Senate standing and special committees
• Weekly meetings with the Vice President for Student Affairs
• Ensure a productive office environment
• Other duties assigned by the SGA President
Director of Public Relations
Job Payment: $9.00 hourly for 8 mandated office hours/week
Job Level (see Constitution): Appointed Director
Job Responsibilities:
• Establishment and maintenance of a Public Relations committee
• Production of all PR and marketing for SGA
• Weekly press releases to relevant media outlets (Griffon News, etc.)
Senate Bill #FY16-66
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Maintenance of an SGA Twitter, Facebook, and other relevant social media outlets
Coordination with the SGA Administrative Coordinator on the SGA website
Other duties as assigned by the SGA President or Executive Vice President
Director of Finance
Job Payment: $9.00 hourly for 8 mandated office hours/week
Job Level (see Constitution): Appointed Director
Job Responsibilities:
• Establishment and maintenance of a Financial Oversight Committee
• Establishment and maintenance of an Appropriations Committee
• Conducting the RSO Appropriations process at the beginning of the Fall Semester
• Maintenance of the budget of SGA
• Providing weekly reports to the SGA Senate on the state of the SGA Budget
• Coordination with the Director of Public Relations on marketing campaigns for RSO
Appropriations and FOC funds
• Maintenance of the SGA Bylaws concerning funding
• Other duties as assigned by the SGA President or Executive Vice President
Director of Student Involvement
Job Payment: $9.00 hourly for 8 mandated office hours/week
Job Level (see Constitution): Appointed Director
Job Responsibilities:
• Establishment and maintenance of an Events Committee
• Oversee all events by SGA (including, but not limited to: SGA Week, Heart Your Union,
Awards)
• Planning and execution of President’s Leadership Council
• Serve as the SGA liaison to the CSI Director
• Serve as the Elections Commissioner
• Maintain relations with all MWSU RSOs, ensuring their needs are met and SGA services
are advertised to them
• Other duties as assigned by the SGA President or Executive Vice President
Assistant Director of External Relations:
Job Payment: $9.00 hourly for 5 mandated office hours/week
Job Level (see Constitution): Appointed Assistant Director
Job Responsibilities:
• Visits to the state capitol as deemed necessary or as prompted by the Executive Board or
University Director of External Relations
• Maintain files on legislation that is pertinent to Missouri Western
• Regularly attend St. Joseph City Council meetings and maintain contact with city
officials
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Attend County Commission, St. Joseph School District meetings, and Chamber of
Commerce meetings as deemed necessary
Have an understanding of all forms of local government
Chair External Relations Committee
Monthly meetings with the University Director of External Relations
Draft resolutions of support or opposition to pending legislation
Assistant Director of Homecoming
Job Payment: $1,500 scholarship (2x$750 scholarships if 2 concurrent Assistant Directors of
Homecoming) for completion of all responsibilities
Job Level (see Constitution): Appointed Assistant Director (ex-officio)
Job Responsibilities:
• Establishment and maintenance of a Homecoming Committee
• Coordinating all Homecoming activities with the Center for Student Involvement
• Coordination with the Homecoming Advisor
• Planning and carrying out fall Homecoming
Secretary of the Senate (not a cabinet level position):
Job Payment: $9.00 hourly for 3 mandated office hours/week
Job Level (see Constitution): SGA Staff
Job Responsibilities:
• Attend SGA Senate Meetings
• Take Minutes at SGA Senate Meetings
• Form the Agenda for SGA Senate Meetings and send to Executive Vice President for
approval
• Write & Manage Legislation of the SGA Senate
• Cooperate with the Executive Board to maintain an informational bulletin board
• Send Emails to SGA Senators notifying them of SGA Senate meetings and providing the
minutes for approval, agenda, and legislation for those meetings
• Ensure the SGA Legislation Policy is followed including named persons or entities being
notified of legislation
Senate Bill #FY16-67
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MWSU SENATE BILL #FY16-67
Authored by: BRAD STANTON, Executive Vice President
Presented by: Vice President STANTON
Meeting Date: First Reading: March 28, 2016
Second Reading: April 4, 2016
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An MWSU Senate Bill to remove the E-Board Scholarship/Job Duties Description SGA Policy approved
August 25, 2011 from the SGA Policies.
WHEREAS, FY16-66 would create new job descriptions and make these obsolete.
THEREFORE, WE, THE STUDENT GOVERNMENT ASSOCIATION OF MISSOURI WESTERN STATE
UNIVERSITY, HEREBY ENACT TO: Remove the E-Board Scholarship/Job Duties Description SGA Policy
approved August 25, 2011 from the SGA Policies; and,
THEREFORE LET IT BE FINALLY ENACTED THAT, copies of this bill shall be sent to Ida Haefner, SGA
President, Shana Meyer, Vice President for Student Affairs, and Dr. Robert A. Vartabedian, University
President for signature.
Finance: No
Senate Vote: Passes
Appropriation: None
Vote: 2/3
Fails
___ ayes
____________________________
SGA President
Approve
Veto
___ abstentions
____________________________
Vice President for Student Affairs
Approve
Veto
________________________
SGA Executive Vice President
____________________________
University President
Approve
Veto
___ nays
Senate Bill #FY16-68
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MWSU SENATE BILL #FY16-68
Authored by: BRAD STANTON, Executive Vice President
Presented by: Vice President STANTON
Meeting Date: First Reading: March 28, 2016
Second Reading: April 4, 2016
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An MWSU Senate Bill to establish an SGA Policy regarding Senate Standing Committees.
WHEREAS, this Policy would set the specific Senate Standing Committees.
THEREFORE, WE, THE STUDENT GOVERNMENT ASSOCIATION OF MISSOURI WESTERN STATE
UNIVERSITY, HEREBY ENACT TO: Approve the attached SGA Policy entitled “Senate Standing
Committees”; and,
THEREFORE LET IT BE FINALLY ENACTED THAT, copies of this bill shall be sent to Ida Haefner, SGA
President, Shana Meyer, Vice President for Student Affairs, and Dr. Robert A. Vartabedian, University
President for signature.
Finance: No
Senate Vote: Passes
Appropriation: None
Vote: 2/3
Fails
___ ayes
____________________________
SGA President
Approve
Veto
___ abstentions
____________________________
Vice President for Student Affairs
Approve
Veto
________________________
SGA Executive Vice President
____________________________
University President
Approve
Veto
___ nays
Senate Bill #FY16-68
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Senate Standing Committees
External Relations Committee:
Committee Charge:
• Collaborate with the Assistant Director of External Relations to achieve the goals of the
Assistant Director of External Relations
• Weekly reports to the SGA Senate
• Other duties as required by the SGA Executive Vice President
Committee Membership:
• The chairperson shall be the Assistant Director of External Relations
• A vice chairperson shall be nominated from the members of the committee
• The committee shall be comprised of members of the Association
• Any member of the External Relations Committee may be removed from the committee
by a majority ¾ vote by the SGA Senate.
Capital Projects Committee:
Committee Charge:
• Evaluate University needs
• Plan and execute projects that require capital (money)
• Provide University Administration with information on what projects students feel are
important
• Investigate alternative means of funding SGA projects
• Weekly reports to the SGA Senate
• Other duties as required by the SGA Executive Vice President
Committee Membership:
• The chairperson and vice chairperson shall be nominated by the Senate to oversee the
committee and its discussion
• The committee shall be comprised of members of the Association
• Any member of the Capital Projects Committee may be removed from the committee by
a majority ¾ vote by the SGA Senate.
Public Relations Committee:
Committee Charge:
• Collaborate with the Director of Public Relations to achieve their goals
• Provide help executing marketing campaigns for SGA
• Weekly reports to the SGA Senate
• Other duties as required by the SGA Executive Vice President
Committee Membership:
• The chairperson shall be the SGA Director of Public Relations
Senate Bill #FY16-68
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A vice chairperson shall be nominated from the members of the committee
The committee shall be comprised of members of the Association
Any member of the Public Relations Committee may be removed from the committee by
a majority ¾ vote by the SGA Senate.
Financial Oversight Committee:
Committee Charge:
• Review any and all requests from individual student(s) and/or recognized student
organization(s)
• Review the proposed budget of SGA for the following fiscal year before the budget is put
to a vote by Senate at the end of the spring semester
• At the conclusion of the year post a list of events that were subsidized with SGA funds
• Advise the SGA Senate on fiscal matters
• Administer the Co-Sponsorship and FOC lines of the SGA Budget
• Weekly reports to the SGA Senate
• Other duties as required by the SGA Executive Vice President
Committee Membership:
• The chairperson shall be the SGA Director of Finance
• A vice chairperson shall be nominated from the members of the committee
• The number of committee members shall be determined each term by the chairperson and
approved by the SGA President. There shall be a minimal of three (3) student members
not including the chairperson but including the vice chairperson.
• The vice chairperson shall perform the duties of the chairperson in the absence of the
chairperson
• The chairperson or acting chairperson shall vote only in the case of a tie
• Any member of the Financial Oversight Committee may be removed from the committee
by a majority vote by the SGA Senate.
Appropriations Committee:
Committee Charge:
• Hold hearings for RSOs to submit their yearly budget and evaluate how much funding the
RSOs should receive
• Prepare a report for Senate detailing the results of the RSO Appropriations hearings
• Weekly reports to the SGA Senate
• Other duties as required by the SGA Executive Vice President
Committee Membership:
• The chairperson shall be the SGA Director of Finance
• A vice chairperson shall be nominated from the members of the committee
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The number of committee members shall be determined each term by the chairperson and
approved by the SGA President. There shall be a minimal of three (3) student members
not including the chairperson but including the vice chairperson.
The vice chairperson shall perform the duties of the chairperson in the absence of the
chairperson
The chairperson or acting chairperson shall vote only in the case of a tie
Any member of the Appropriations Committee may be removed from the committee by a
majority vote by the SGA Senate.
Events Committee:
Committee Charge:
• Plan and execute any events required by the Director of Student Involvement, SGA
Executive Board, or SGA Senate
• Maintain relations with RSOs on campus
• Serve as a liaison between the FOC and RSOs to facilitate SGA Co-Sponsorship
• Weekly reports to the SGA Senate
• Other duties as required by the SGA Executive Vice President
Committee Membership:
• The chairperson shall be the SGA Director of Student Involvement
• A vice chairperson shall be nominated from the members of the committee
• The committee shall be comprised of members of the Association
• Any member of the Events Committee may be removed from the committee by a
majority ¾ vote by the SGA Senate.
Homecoming Committee:
Committee Charge:
• Collaborate with the Assistant Director of Homecoming to achieve their goals
• Weekly reports to the SGA Senate
• Other duties as required by the SGA Executive Vice President
Committee Membership:
• The chairperson shall be the Assistant Director(s) of Homecoming.
• Committee comprised of members of the Association
• Each member must apply for the position and go through an interview process
• The SGA President serves as an ex-officio member of the committee
Senate Bill #FY16-69
/
MWSU SENATE BILL #FY16-69
Authored by: ALEC GUY, Director of Communications
Presented by: Director SMITH
Meeting Date: First Reading: April 4, 2015
Second Reading: April 12, 2016
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An MWSU Senate Bill to approve Alpha Sigma Phi as a Recognized Student Organization (RSO).
WHEREAS, Alpha Sigma Phi currently has at least six members; and,
WHEREAS, its purpose is to “Better the Man through the creation and perpetuation of brotherhood
founded upon the Values of character: Silence, Charity, Purity, Honor, and Patriotism…”; and,
WHEREAS, the organization meets all requirements to become a Recognized Student Organization
(RSO).
THEREFORE, WE, THE STUDENT GOVERNMENT ASSOCIATION OF MISSOURI WESTERN STATE
UNIVERSITY, HEREBY ENACT TO: approve Alpha Sigma Phi as a Recognized Student Organization
(RSO); and,
THEREFORE LET IT BE FINALLY ENACTED THAT, copies of this bill shall be sent to Ida Haefner, SGA
President, Shana Meyer, Vice President for Student Affairs, and Dr. Robert A. Vartabedian, University
President, for signature.
Finance: No
Senate Vote: Passes
Appropriation: None
Vote: 2/3
Fails
0 ayes
0 nays
0 abstentions
________________________
SGA Executive Vice President
____________________________
SGA President
Approve
Veto
____________________________
Vice President for Student Affairs
Approve
Veto
____________________________
University President
Approve
Veto