17/12/2013
Information session
FWO:
Call 2013-2014
Fellowships
Dr. Ir. Isabelle Verbaeys
Science policy advisor
December 2013
On the agenda
1.
Mission and key facts
2.
Selection procedure and how to apply
3.
Funding schemes of the FWO
 Pre-doctoral fellowships (a.o. Aspiranten)
 Postdoctoral fellows
 Pegasus
 Research and travel grants
4.
Varia
2
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1.
MISSION AND KEY FACTS
3
Mission and key facts

Mission of the FWO
 Funds fundamental scientific research (“frontier research”)
 Bottom-up funding in all disciplines
 Strong selection based on scientific excellence and
interuniversity competition (Flemish universities and, to a lesser
extent, research performing organisations)
 Transparent and equal opportunities
4
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Mission and key facts

Universities (Leuven, Ghent, Antwerp, Brussels, Hasselt)

Main (Strategic) Research Centers:
5
Mission and key facts

Mission of the FWO
 Label awarded in december 2010
 Implementation of Charter & Code
 Focus on transparent recruitment procedures and family/genderfriendly measures
6
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Mission and key facts

Target groups of the FWO
 Young researchers
 Postdoctoral researchers
 Established researchers
 Research teams
 Top-researchers and high-potential researchers
 Equal opportunities: no discrimination with respect to nationality,
gender, disciplines,…
 flexible regulations to support and stimulate female researchers
in their academic career.
7
Mission and key facts

Funding schemes of the FWO
 Funding for individual researchers
• Pre- and postdoctoral fellowships, bench fees and grants
 Funding for research teams
• Research projects, Big Science, Bilateral agreements, …
 Supporting mobility, international contacts and collaborations
• Travel grants, Visiting Postdoctoral Fellowships, Sabbatical leaves,
Scientific research communities, Organisation of conferences in
Belgium, International coordination actions, collaboration agreements,
…
 Attracting excellent researchers, active abroad, to Flanders
• Odysseus , Pegasus
 Awarding scientific prizes
8
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Mission and key facts
Budget 2013: 224 million EUR, ca. 80% from Flemish Government
Evolutie inkomsten 2006‐2013
250000
200000
150000
Vlaamse Overheid
Federale Overheid
100000
Totaal Toelagen
50000
0
2006
2007
2008
2009
2010
2011
2012
2013
9
2008
2%
Allocation 2012
42%
Mandaten
Wetenschappelijke
contacten
Kredieten aan Navorsers
53%
Onderzoeksprojecten
1%
2%
Administratief beheer
Distribution over domains 2012
Biologische Wetenschappen
26%
13%
Cultuurwetenschappen
14%
15%
30%
Gedrags‐ en
Maatschappijwetenschappen
Interdisciplinair
Medische Wetenschappen
2%
Wetenschap en Technologie
10
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Mission and key facts
 Evolution number researchers ‘in function’ (on 1/10)
1200
1100
1000
892
800
867
Aspiranten
600
Postdoctorale
onderzoekers
400
Onderzoekers op
onderzoeksprojecten
200
0
2006 2007 2008 2009 2010 2011 2012 2013
Total 2013 : 2859 researchers funded by FWO
11
Mission and key facts

Gender balance
Pre-docs
Postdocs
100%
100,00%
90%
90,00%
80%
80,00%
70%
70,00%
60%
Female
60,00%
Female
50%
Male
50,00%
Male
40%
40,00%
30%
30,00%
20%
20,00%
10%
10,00%
0%
0,00%
2005 2006 2007 2008 2009 2010 2011 2012
2005 2006 2007 2008 2009 2010 2011 2012
Strong increase in number of female researchers on pre-doctoral level: in 2010
53% of the research fellows in function were women.
The amount of female researchers has also risen on postdoctoral level, yet,
despite implementing family friendly regulations, the percentage of female
researchers stays below 40%.
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Mission and key facts

% foreign researchers
18,0
16,0
14,0
12,0
10,0
8,0
6,0
4,0
2,0
0,0
2005
2006
2007
aspiranten
2008
2009
2010
2011
postdoctorale mandaathouders
Continuous increase in number of foreign researchers in function:
In 2010, ca. 12% of the researchers had a non-Belgian nationality.
N.B.: this does not include researchers employed on FWO research projects
13
Mission and key facts
 Evolution Success Rate
40
35
Target: 33%
30
25
20
15
25
23
15
Aspiranten
Postdoctorale
onderzoekers
Onderzoeksprojecten
10
5
0
2006 2007 2008 2009 2010 2011 2012 2013
14
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Mission and key facts
Events
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2.
SELECTION PROCEDURE AND
HOW TO APPLY
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Selection procedure and how to apply
Call
External
referees
(online)
Expert
Panels
(29+1)
Submission/
eligibility check
1 February
1 April
February/March
April/May
CIS
(Pegasus)
2x / year meeting
in Brussel
Board of
Trustees
25 June 2014
19 November 2014
Duration workflow fellowships: < 5 months
Duration workflow projects: < 7 months
17
Selection procedure and how to apply

Online: FWO E-Portal
(register at least 24 hours in advance)
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3.
FUNDING SCHEMES OF THE FWO
19
Funding schemes of the FWO

Pre-doctoral fellowships

Postdoctoral fellows

Pegasus

Research and travel grants
Deadline fellowships: 1 February – 17h00 (3/2/2014)
Start date: 1 October
Applications in English
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Funding schemes of the FWO

Fellowships: general remarks
 There is a maximum of 2 attempts to apply for a specific
grant
 Evaluation and ranking (Pre- and Postdoctoral fellows)
• Each panel can rank at most 2x the mean of the number of grants
awarded within that panel the previous two years (with a minimum
of 10).
 Applications for the Interdisciplinary Panel which are ineligible
based on the interdisciplinarity of the research proposal, can be
directed towards a monodisciplinary panel (after consultation of
the applicant).
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Funding schemes of the FWO

Predoctoral fellowships
 PhD Fellowships
 Special PhD Fellowships
 Clinical PhD Fellowships

Postdoctoral fellowships
 Postdoctoral Fellowships
 Senior Clinical Investigator

Pegasus

Research and travel grants
22
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PhD Fellowships

What?
 2 year, 1x renewable (2x2)
 Full time research
 In preparation of a PhD
 Fellowship
 Social security is paid (by FWO)
 No personal taxes
 Fiscally dependent on parents / partner (marriage or legally
cohabiting)
 Same pension rights as employees
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PhD Fellowships

Who can apply?
 Nationality requirements:
• EE Area-citizen (or Swiss) and degree which allows you to obtain a
PhD
• Non-EE Area: basic degree awarded in an EES-country (or
Switzerland)
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PhD Fellowships

Who can apply?
 Age limitations:
• < 31 years: no restrictions
• ≥ 31 years: five years after awarding master degree (1/10)
– In case more than one master degree, only degree in field of
planned PhD is taken into account
– In any case: 1st degree no longer than 10 years ago (1/10)
 Scientific anciennity: ≤ 3 years (1/10)
• Training as Medical Doctor – or pharmacologist – counts for 50%
 Never before be appointed as FWO-fellow
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PhD Fellowships

Who can act as (co-)supervisor ((co-)promotor)?
1.
a ZAP-member with an appointment of more than 10% at a
Flemish university;
2.
a ZAP-member with an appointment of 10% at a Flemish
university, with a specific research mandate;
3.
a ZAP-member with an appointment of 5% at a Flemish university
AND at the same time appointed as (assistant) head of the clinic
or in a similar function at an Academic Hospital in Flanders;
4.
Academic personnel appointed at the Evangelische Protestantse
Faculteit in Leuven or at the Faculteit voor Protestantse
Godgeleerdheid in Brussels;
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PhD Fellowships

Who can act as (co-)supervisor ((co-)promotor)?
5. A research director of FWO;
6. A nominative beneficiant of an ERC grant
(Starting/Consolidator/Advanced) or an Odysseus II grant.
> only ERC Grants at Flemish universities
§3. All co-supervisors should be researchers of at least
postdoctoral level; Co-supervisors should be appointed at a
Flemish university or the Transnational University of Limburg, a
Flemish research institution, a Flemish Academic hospital, or a
Federal research institution.
27
PhD Fellowships

Recommendation letter
 Supervisor
 Where applicable: co-supervisor

Personal statement
 Important element in evaluation. Each applicant should write
his/her own letter
 No external referees
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PhD Fellowships

Personal statement
 The personal statement is your opportunity to discuss personal
motivations, your (research) interests, your experience and
activities, and your future goals. The Personal Statement should
focus on your personal background or experiences that have
significantly influenced you or your goals. It should be a
document that describes your abilities, skills, and
accomplishments as evidence of your aspirations for pursuing a
career in research
 If you have interrupted your academic career at any given point
for at least three months, you may provide details about this in
your Personal Statement (optional).
 This Personal Statement should be written in English, and is
limited to 3.000 characters, including spaces (ca. 500 words).
29
PhD Fellowships

Evaluation and selection criteria
• Course results
• Scientific independence
• Research capability and potential
• Originality and innovative nature of the project
• Feasibility of the project
• Purposefulness of the project
• Methodology
• Quality of coaching and assistance
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Publications

The classification in the publication list does not imply a qualitative
ranking order.

The Expert panel evaluates the quality of the publications.

The FWO does not put forward qualitative or quantitative norms.
(cf. publication list)
31
PhD Fellowships
The criteria are scored by the Expert panel as follows:

A+ marks for the top 5% of the proposals;

A marks for the top 10% of the proposals;

A- marks for the top 20% of the proposals;

B range only for the top 50% of the proposals;

C or D for the lower half of the proposals.
(Cf. Assessment Form)
32
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PhD Fellowships

Accountability
 Progress report / end report
 Evaluated by FWO Expert Panels
 FWO should be mentioned on each publication
33
PhD Fellowships

Extra activities
 Supervision of practica: max. 4 hours / week
 Administrative / clinical tasks: max. 8 hours / week
Important: Progress of the PhD-research may not be jeopardised
NO teaching activities are allowed
34
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PhD Fellowships

Additional courses
 Registration for PhD-courses / doctoral school is allowed
 It is not allowed to:
• Obtain a second / third master degree
• Obtain a master after master degree
• Follow a teacher’s training
35
PhD Fellowships

Bench fee
 Each year € 3.720
 Common responsibility of aspirant and supervisor
 May be cumulated with other working allowances
 Saldi may be used the next year
36
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PhD Fellowships

Bench fee can be used for:
 Travel and accommodation costs (congress, research stays, …)
 Consumables used for the approved research project (computer,
literature, …)
 Publication costs
 To buy chemicals or lab animals

Bench fee cannot be used for:
 Commuter traffic
 Admission fee for (inter)national universities
 Personal expenditures of the PhD
 Overhead university
 Costs made by other members of the research team
37
PhD Fellowships

Fellowships with an external partner: SCK.CEN, VITO and
L’Oréal
 SCK.CEN
•
•
•
•
Each year 2 fellowships + bench fee
SCK Jury
Ranked FWO-applicants
FWO funds renewal
 VITO
•
•
•
•
Each year fellowships + bench fee
VITO-Jury
Ranked FWO-applicants
FWO funds renewal
 L’Oréal
• Every 2 year (Life Sciences)
• Women in Science
• FWO funds renewal
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Funding schemes of the FWO

Predoctoral fellowships
 PhD Fellowships
 Special PhD Fellowships
 Clinical PhD Fellowships

Postdoctoral fellowships
 Postdoctoral Fellowships
 Senior Clinical Investigator

Pegasus

Research and travel grants
39
Special PhD Fellowships

What?
 Intended to enable persons not employed in a research group to
complete a PhD within a year and to obtain study leave from
their current employer for this purpose.
 Subject to social security
 The stipend covers the net salary that is renounced by the
candidate

Advice, selection, evaluation
 Cfr. PhD Fellowships
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Special PhD Fellowships

Who can apply?
 Applicants need to have a permanent position (private sector,
administration, etc.)
 Applicants may not be appointed as researcher
(Hogescholen: personel group 1: may apply, group 2 and 3 not)
 No clinicians
 Never before awarded with a PhD fellowship
 It must be possible to finish the PhD in 1 year
41
Funding schemes of the FWO

Predoctoral fellowships
 PhD Fellowships
 Special PhD Fellowships
 Clinical PhD Fellowships

Postdoctoral fellowships
 Postdoctoral Fellowships
 Senior Clinical Investigator

Pegasus

Research and travel grants
42
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Clinical PhD Fellowships

What?

PhD for
 Medical doctors, veterinarians, dentists and pharmacists, who, no later
than 1 October preceding the fellowship, are recognized as medical
specialists, veterinary specialists, dental specialists, general practitioner
or pharmacist specialists in Belgium.

Halftime exemption of clinical tasks for 2 years

Age limit: none

50% of the salary costs (< 35.000 EUR)

Advice, selection, evaluation

Director academic hospital/ head of the dep. of the animal clinic

Dean of the faculty
43
Clinical PhD Fellowships

Who can apply?

Permanent position in an academic hospital / animal clinic of a
Flemish university / Flemish dep. of family medicine

Possible to complete your PhD in 2 years

Never before awarded a PhD fellowship
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Funding schemes of the FWO
Predoctoral fellowships

 PhD Fellowships
 Special PhD Fellowships
 Clinical PhD Fellowships

Postdoctoral fellowships
 Postdoctoral Fellowships
 Senior Clinical Investigator

Pegasus

Research and travel grants
45
Postdoctoral fellow

What?

3 years, 1x renewable (no longer 2nd renewal)

Full time research

Postdoctoral level (obtained PhD < 1/6/2014)

First step in academic career

No nationality requirements

No formal age limit:
 ≤ six years after obtaining PhD in domain (1/10/2014)
 For other PhDs: no more than 12 years (1/10/2014)
 One extra year for each pregnancy or parental leave
(not applicable when < 36 (1/10/2014))
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Postdoctoral fellow

In practice
 Employment contract, 3 years
 Renewable once
• Apply before 1 February of the last year
 Salary is at the same level of doctor-assistant of a Flemish
university
 Seniority is taken into account
 Disciplinary dependent of the host institution
47
Postdoctoral fellow

Personal statement
 The personal statement is your opportunity to discuss personal
motivations, your (research) interests, your experience and
activities, and your future goals. The Personal Statement should
focus on your personal background or experiences that have
significantly influenced you or your goals. It should be a
document that describes your abilities, skills, and
accomplishments as evidence of your aspirations for pursuing a
career in research.
 If you have interrupted your academic career at any given point
for at least three months, you may provide details about this in
your Personal Statement (optional).
 This Personal Statement should be written in English, and is
limited to 3.000 characters, including spaces (ca. 500 words).
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Postdoctoral fellow

External advice
 Head of the receiving research unit
 At least 2 external referees
49
Postdoctoral fellow

Selection procedure referees:

Applicant suggests 10 potential referees

APPLICANT IS RESPONSIBLE FOR ELIGIBILITY OF THE
REFEREES. IN CASE OF ANY MISCONDUCT EACH
APPLICATION WILL IMMEDIATELY BE INELIGIBLE

FWO-administration selects at random referees until at least 2
reports are available
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Postdoctoral fellow

Not eligible as referee are:
 Members of the Board of FWO;
 Members of an expert panel of FWO;
 Those who are appointed at a Belgian university, research
institution or whatever other organization;
 Those who are professionally appointed at an institution where
the applicant(s) has/have been enrolled as a student or has/have
been professionally appointed during the last three years;
51
Postdoctoral fellow

Not eligible as referee are:
 Co-authors of the applicant(s) of a publication that has been
submitted or published after 1 January of the year n-3 (n=year of
application); Co-authorship is to be understood as follows:
– Co-authorship of a monography of which the applicant is coauthor as well;
– Co-authorship of an article or another type of contribution to a
collection of which the applicant is co-author as well;
– Editors are not regarded as co-authors, insofar as they have
not also acted as what is understood under ‘co-author’. Coeditors of the applicant are not accepted as external referees.
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Postdoctoral fellow

Not eligible as referee are:
 Partners of the applicant(s) in a research project that has been
applied for or ongoing within the last three years prior to the final
submission date for applications

Applicants are responsible for the eligibility of the
proposed referees! If the proposed referees do not
comply with the eligibility criteria, the application will be
declared ineligible!
53
Postdoctoral fellow

External referees
 When in doubt about the eligibility, applicants can contact FWO
before submitting the application: [email protected]
 The questions to the FWO before submission will be presented to
the FWO referee commission of the appropriate scientific domain.
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Postdoctoral fellow

FWO Referee Commission
 5 referee commissions, 1 for each domain (for applications
submitted to the interdisciplinary panel, the referee commissions of
the respective scientific domains will be consulted)
 Co-authorship in publications with > 10 authors  FWO
administration will consult the referee commission
 Referee commission will decide on the alleged eligibility of the
proposed referees
 When the referee commission decides negatively on the
eligibility of a proposed referee in an application that has
already been submitted, this application will be disqualified!55
Postdoctoral fellow

FWO Referee Commission
 Referee commission answers negatively to a question concerning
eligibility of a proposed referee that reached the FWO before
application: applicant will be asked to propose a new referee that
meets the eligibility criteria.
 After administrative check: FWO will inform applicants about
violations that were found  alleged violations result from a
factual error of the FWO administration, the FWO can be notified
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Postdoctoral fellow

External referees
 Applicants must see to it that any contact information of the reviewers
is up-to-date  not the case: FWO will not take further steps in
tracking down the reviewer(s) and applicant may be asked to submit
new names
 Applicants and reviewers may not in any way communicate with each
other about any aspect of the application and of the evaluation
 At the time of entry in application process: reviewers will need to
declare that they comply with eligibility requirements or reviewers and
that they will treat any information contained in the application as
confidential and that they will not use any of this information for
purposes other than the drawing up of their evaluation
57
Postdoctoral fellow

External referees
 Primarily, FWO administration will see to it that applicants strictly
observe the eligibility regulations and other guidelines. It will inform
the Board of Trustees about any violation of this sort. The Board of
Trustees will take the final decision on these violations.
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Postdoctoral fellow

Selection criteria (1)
 Quality of the applicant
• Research capability and potential such as
– Publications in peer reviewed journals as well as other elements of the
candidate’s CV
– Patents, teaching, advanced courses, etc., taking into account the level of
experience
• Research skills and methodology
• Scientific independence (independent thinking, management
experience and leadership qualities)
• Scientific background of the candidate
• Mobility of the applicant (previous transnational and/or intersectoral
mobility experience)
59
Postdoctoral fellow

Selection criteria (2)
 Quality of the proposal
• Originality and innovative nature of the project (progress beyond the
state of the art)
• Feasibility of the project
• Focus of the project
• Relevance of the project
• Coherence of the project
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Postdoctoral fellow

Selection criteria (3)
 Quality of the context of employment
• Quality of the research environment of the host group (researchers,
infrastructure, etc.)
• Quality of the supervision and training support of the host group
61
Postdoctoral fellow

Accountability
 Yearly progress report
 FWO should be acknowledged on every publication
 FWO should be informed about every foreign stay
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Postdoctoral fellow

Combining jobs: general max. 8 hours / week
 Unpaid
• Administrative or clinical tasks
• Guiding practica / seminars (1 hour = 2 hours)
• ≤ 2 hours on yearly basis in teaching at a univ./institution for higher
education (3 hours on yearly basis in 2nd and 3rd mandate)
 Parttime paid
• Appointment as fellow % reduced
 Allowed without application
• Compensation for stay abroad
• Compensation covers only travel and accomodation costs
63
Postdoctoral fellow

Mobility
 Very important for postdoctoral fellows
 Make use of (FWO) funding schemes for international mobility
 Travel grants (short/long stay)
 Bench fee: € 4.000
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Postdoctoral fellow

Bench fee
 Each year € 4.000
 Responsibility of the researcher
 Can be combined with other funding
 Saldi may be used the next year
 Cf. PhD Fellowships
65
Funding schemes of the FWO

Predoctoral fellowships
 PhD Fellowships
 Special PhD Fellowships
 Clinical PhD Fellowships

Postdoctoral fellowships
 Postdoctoral Fellowships
 Senior Clinical Investigator

Pegasus

Research and travel grants
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Senior Clinical Investigator

Who can apply?

A medical specialist, general practitioner or pharmacist specialist
in clinical biology

full-time clinical role at a university hospital.

5 years, 2 x renewable

Halftime exemption of clinical tasks

Obtained PhD (< 1/6/2014)
67
Senior Clinical Investigator

External advice
 Head of the receiving research unit / description of the clinical
task by the medical superintendent / head of the clinic or the
animal clinic
 At least 2 external referees
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Senior Clinical Investigator

Selection procedure referees:
> See Postdoctoral Fellowships
69
Funding schemes of the FWO

Predoctoral fellowships
 PhD Fellowships
 Special PhD Fellowships
 Clinical PhD Fellowships

Postdoctoral fellowships
 Postdoctoral Fellowships
 Senior Clinical Investigator

Pegasus

Research and travel grants
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Pegasus
71
Pegasus

Background
 International mobility, incoming and outgoing, is important
 Until before Pegasus, FWO instruments were focusing on
outward mobility
 Odysseus programme for very high-level researchers, in general
not for young postdocs
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Pegasus

Aims of the programme
 To increase incoming mobility into the Flemish research
community
 To provide selected fellows with optimal career development
opportunities (i.c.w. universities) and thus contribute to ERA
 To serve as a pioneering initiative for ongoing evolutions within
FWO (HR strategy, e-government, etc.)
73
Pegasus

PEGASUS-long (30): 3 year-fellowship with employment
contract (no call in 2014)

PEGASUS-short (59): 1 year-fellowships, employment
contracts or stipends
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Pegasus

General overview: calls
Call deadline
Available fellowships
01/02/2012
30 long + 10 short
01/05/2012
10 short
01/02/2013
10 short
01/05/2013
10 short
01/02/2014
10 short
01/05/2014
9 short
75
Pegasus

Who can apply?
 PhD no longer than 6 years ago for Pegasus-long or 10 years for
Pegasus-short on the start of the fellowship (if ≥ 36 years)
 At least 2 of the 3 previous years active abroad
(Belgian nationals not excluded)
 After receiving the grant: affiliated to one of the universities of the
Flemish Community (collaboration with other RPO’s is possible)
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Pegasus

Selection procedure: remote referees
 Remote referees (cf. Postdoc)
 Regular Expert Panel evaluation (cf. Postdoc)
 General panel:
• CIS: Panel for International Collaboration
Multidisciplinary, majority of foreign members
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Pegasus

What the regular Expert panels do…
 Discussion of all the Pegagsus applications submitted to it, on
the basis of preliminary reports by at least 2 panel members
 Ranking of all suitable Pegasus applications (independently
from other fellowships)

What the CIS panel does …
 Discussion of the ranked proposals on the basis of all available
information
 Global ranking of Pegasus applications (ranking cannot
overrule sub-ranking by panels)
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Pegasus

Selection criteria (1)
 Quality of the applicant
• Research capability and potential such as:
– Publications in peer reviewed journals as well as other elements of the
candidate’s CV
– Patents, teaching, advanced courses, etc., taking into account the level
of experience
• Research skills and methodology
• Scientific independence (independent thinking, management
experience and leadership qualities)
• Scientific background of the candidate
• Mobility of the applicant (previous transnational and/or intersectoral
mobility experience
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Pegasus

Selection criteria (2)
 Quality of the proposal
• Originality and innovative nature of the project (progress beyond the
state of the art)
• Feasibility of the project
• Focus of the project
• Relevance of the project
• Coherence of the project
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Pegasus

Selection criteria (3)
 Quality of the context of employment
• Quality of the research environment of the host group (researchers,
infrastructure, etc.)
• Quality of the supervision and training support of the host group
• Potential to acquire new scientific (disciplinary and interdisciplinary)
and non-scientific skills (“soft skills”, e.g. project management, IPR,
grant writing, communication, ethics, etc.)
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Pegasus

Interim and ex-post evaluation
 PEGASUS-long: annual progress report expected from the
candidate
 PEGASUS-short: final report within three months after the end of
the fellowship
 Reports are examined and marked by the CIS panel
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Funding schemes of the FWO

Predoctoral fellowships
 PhD Fellowships
 Special PhD Fellowships
 Clinical PhD Fellowships

Postdoctoral fellowships
 Postdoctoral Fellowships
 Senior Clinical Investigator

Pegasus

Research and travel grants
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Research and travel grants

Research grants
> Together with call Research Projects (deadline: April 1st)
 Postdocs and ZAP (limited)
 Personal research budget between € 2.500 and € 40.000
 Grant for 1 year
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Research and travel grants

Travel grants
 Bottom-up: free choice of destination and research topic
 Types of grants:
• Attendance of international conferences / workshops
• Short and long stays abroad
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For more information on the FWO

Website of the FWO: www.fwo.be
 Information on strategy, regulations, scientific prizes, calls, …
 Free to download publications

More information on FWO: http://www.geschiedenisfwo.be/
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