AUSA Senate Minutes
Date: 11/11/2013
Meeting Began: 8:00 pm
Attendance: Senate Members 9/11
I.
Opening Ceremonies and Welcome
A. Roshan Abbadasari called the meeting to order.
B. Prayer – Roshan Abbadasari
C. Roshan - Resignation of senator
II.
Roll Call
A. Larry Mendizábal took role of Senate.
III.
Approval of minutes and Agenda
A. 5 approve minutes, 4 abstain
B. 8 approve agenda, 1 abstain
Old Business (10 minutes)
A. New Constitution being passed
i. Roshan – We did not reach the quota (500+)
1. Come up with plan for further action
2. Shastri - Start from scratch next semester
ii. Vote to discuss further today
1. 4 oppose, 5 abstain
B. International Students Dinner
i. Roshan – Mistake in email
1. Christmas dinner, not Thanksgiving
ii. Discussion for further action
1. Vanessa – motion to approve $500, no stipulations
2. 8 vote in favor, Jevoni seconds
iii. Vote - $500 for Christmas dinner for International students
1. 8 in favor, 0 oppose, 1 abstain
C. Senate Breakfast
i. Maria Weithers to make posters
ii. Breakfast date, November 23rd
1. Shastri in charge of Meier, Vanessa in charge of Lamson
2. Inquire about extra money needed
1. Jevoni – Increase $50?
2. Roshan – Up to Vanessa/Shastri to control budget
and coordinate event
3. Vanessa – how is money withdrawn?
i.Requests through senate or through Roshan
directly
IV.
iii. Advertising
1. Announcement on Thursday at chapel
2. Posters around campus
3. Email message
iv. Full details to be given next week
V.
New Business
A. Planning out the year – Big ideas (1-2)
i. Senate Movie Night
1. Check schedule in email
2. Theater will be open every weekend, movie shown
3. 8-10pm every Saturday night
4. Who will provide movies?
1. Rec-center budget
5. Projector system orientation
6. Ryan – licenses to show movies?
1. We do not fit criteria of a public audience
2. no fee charged or license needed
7. Vanessa – Advertising
1. One advertisement
8. Shastri – Specific movie titles to be advertised
1. Not a major event, no extra
2. Vanessa – use chalkboard space to name movie
9.Shastri – Will food be provided
1. Not significant event, food not provided
10. Jevoni - Different movies on different areas on campus
11. Shastri – End of year movie night,
1. Vanessa Second
12. Voting
1. Discussion
2. Jevoni – when will program start
i. This coming weekend
13. 8 vote in favor, 1 abstain
1. One big movie night at end of year added
ii. Credit for Events
1. First steps/possible implementation ideas
1. Jevoni – card with stickers provided by AUSA
i. Need card designed, laminated, & delivered
2. Add drawing for a prize as well, not just t-shirt
i. Need to decide on incentive
3. Which events will be considered for activities
i.need activities list
4. Implementation date
i. Shastri – second semester
2. Questions
1. Explanation of “credit for events”
2. Vision is for students to experience more than just
the required events. Increased involvement and cardinal spirit
3. Original idea was not for co-curricular credit
3. Activities for Credit
1. Sporting events
4. Proposal – Roshan will develop
iii. Culture Weekend
1. Overview
1. Culture night at the HPAC on a Saturday night
2. Food fair
3. Cultural “expression” or “dancing” may be included
2. Questions/comments
1. Jevoni – clubs can be involved
2. Shastri - need to book HPAC for event
3. Jevoni – senate event
B. Rec Center ping-pong tournament
i. Cody in charge of tournament
1. $50 for food, $50 for prize
2. Bracket
3. Small advertising audience
4. Cody will be in charge of budget
ii. Senators needed to volunteer
iii. Questions/comments
1. Shastri – Tournament night
1. Roshan – more resources will be needed
2. Jevoni – Dominos can be added
3. Vanessa – Cody should be advised
VI.
Open Forum (20 min)
A. Cesar – Blazer questions
i. Guys are good to go
ii. New design for females needed, sizing issues
1. Link will be sent
iii. No blazers have been ordered yet
iv. Need sizes/blazer by Wednesday at the latest
B. Senate proposal
i. Overview - Vanessa
1. Local nursing home talent show
ii. Questions
1. Frequency – One time event
2. Preliminary actions – funding is current bottleneck
iii. Vote on $200
1. Cesar moves, seconded
2. 6 approve, 2 abstain to vote on issue
iv. Vote - 8 in favor, 0 against, 0 abstain
C. Joshua – Economic advice
i. Proposals should be used
D. Roshan – spirit grant to be distributed and discussed next week
i. Has a pile of spirit grant applications
VII.
Meeting Adjourned at 8:58 pm by vote
A. Next meeting November 18, 8:00 pm