Agenda & Minutes
Student Association Executive Council Meeting
Wednesday, February 15, 2017
Present: Kevin Beebe, Cassandra Chavez, Erika Tobin, Kate Drefke, Ben Hogue,
William Rima, Leon LaCross, Christopher Evans
Absent: Andy Flatt, Nikkeya Berryhill
Community Covenant read by -Prayer and devotion lead by -Next devotion: Kate
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II.
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Reports
As needed
Check-In/Report (Optional)
o What support/guidance do you need (from the school, SAEC, etc.)?
§ Kevin: The Dean has requested he sit in on beginning of faculty
meetings to pass any concerns, etc. onto them. He will also be
holding academic listening sessions this semester.
§ Ben: also sits in on those meetings as appropriate, per his role as
President. Suggesting listening sessions around SAEC’s specific
roles (e.g.: academic, community life, etc.)
§ Erica: Grad Prof Student Council (GPSC) at CLU (we have voice
not vote) is in process of updating student fees, expanding, etc.
They want to know more about our processes.
§ They’re doing a meet-and-greet Apr 7. They are interesting in
knowing about our networking events as they happen.
SAEC Feedback - Responsibility of council to be receiving feedback and
answering questions as they can - bringing feedback/matters to SAEC President
and/or Vice President and/or SAEC meetings
Conversations to Finish (Follow up on action items)
State of the Seminary - A Student’s Response?
o Nikkeya was leading this for student response (with Taylor Hagbo and
Katy Wallace). No update. Nikkeya to update at next meeting.
o The response from the Seminary? Unclear at this time.
Student Services Survey
o Community Listening Sessions
§ Responding to concerns around transparency, etc. Ben will
continue to work with Chelsea Pell when the website needs
updating. SAEC expressed appreciation for her work!
§ Concerns on life of community (different from Community Life).
How is this now? Leon believes there are ebbs and flows of
people’s interest in socializing.
§ Chris says there appears to be a need for celebration. Kevin reports
there seems to be lower attendance at chapel, community lunch,
first Fridays, etc. Ben observes a sense of grief with the move.
How to celebrate and grieve at the same time? Leon reported on
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ideas/plans for First Fridays to address some of this. Cassandra
highlighted activities in the courtyard (at Dels) may be hampered
by rain
Continuing Conversations
Guests in SALA
o Accompanied by PLTS Community Member
§ Community member = PLTS student and/or student Dels resident
(or their spouse/partner). Discussion around who ought/ought not
be allowed. Currently TEEM students not allowed.
§ Motion was made “Unaccompanied access to SALA shall be
limited to PLTS students (including TEEM) and their
partners/spouses.” Erika seconded.
Passed 5-2.
o How to communicate and regulate this?
§ Ben will put something on Facebook, it will also be in minutes,
and will be explicitly stated in email with minutes.
§ Regulation? Ben will post/repost the guidelines.
Students are also asked to self-regulate, provide gentle reminders
to students/guests, using grace, open communication, and C4
Covenant.
SAEC to Thousand Oaks
o Possible Dates: no date will work for all.
o What’s most convenient for the most people? Options: Apr 5-7/8
(networking event with GPSC)- lots of conflicts with community calendar.
Ben requesting additional dates to be discussed before next SAEC meeting
by email.
§ Christopher will talk dates with Jamie in Thousand Oaks.
Living Bread
o Erika reports expansion cannot happen beyond non-perishable goods (we
don’t have food handler's license as required by University’s insurance).
o Looking into more grocery cards for fresh foods, meat/s (will come with
an anonymous info card re: how many people feeding, what will it be
buying?)
§ How to communicate to take a box/bag of something and not just
use as snack supply? Not a snack shelf, rather a food supply shelf.
• Example: Please an entire box of Pop Tarts rather than
opening and taking one. Please the entire tub of PB rather
than a single scoop.
• Updated ‘Living Bread Guidelines’
• SAEC will model.
§ How to get food ordered/delivered, etc.
• William/Being Well will do for now.
§ Erika and William will work together with Chris for ordering, etc.
§ Ben and William to work with Instacart
§ Erika recommends a Living Bread Coordinator for the future.
Current Community Climate
Faculty is open for conversations
§ Wanted to make sure Ben communicated this. Open and willing to
listen to students! Students and bring matters up in class or
privately and asked they be addressed.
o C4 Listening Session – Next listening session is March 22
§ SAEC encouraged to attend.
§ Campus climate, and political, etc. climates, how people are being
affected.
New Conversations
Appoint Student to Center Transition Team
o A appointment was made, with an alternate if first not interested
Club & Individual Grant Requests
o Club budget $285 in budget
§ Frisbelievers: requesting $50. Approved unanimously.
§ Creative Arts Club: requesting $400. Budget remaining: $235. Per
Ben’s report of discussion with Taylor, $200 for supplies and $200
for an event. Motion for $200 made and 2nd. Approved 6-1.
o Grant budget: $630 (none applied/approved last semester)
o Three requests (Two SAEC members applied, removed themselves from
discussion and room.)
o Discussion: should there be a max amount people can apply for? Thoughts
that March 11 deadline has not come yet. Other grants may come in.
§ Request #1: $400 for conference travel
§ Request #2: $137.50 for conference travel
§ Request #3: $100 for conference travel
o Possibility of granting $100 for all requests to be met equally?
o Things to clarify: is it first come first serve? or a max amount people can
apply for.
o Decision: Grant $100 to all three requests now and revisit applications to
fulfill later.
o Conversation about grants to be had at a later meeting/Summer Steering.
o Cassandra will be in touch with all 5 applicants.
Student Services at PLTS
o Areas of concern from the Student Services survey (Fall 2016):
§ Financial Aid and Registration, which transitioned over the
summer to CLU.
§ Registration: PLTS data and their platform don’t play well
together. Chris is working on this so it doesn’t happen again.
§ Transcripts- official transcript issues with the service CLU uses,
esp for those who graduated from CLU undergrad.
o A student has asked about how to give specific feedback for Chris.
Hopper
o The option of cutting the hopper from the budget is being explore by
CLU’s Administration. Questions include how much to fund to whether or
not to fund?
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Being discussed with TO re: GTU scheduling, cost to students to
use public transit, safety.
Letters planned/being prepared in support of funding the Hopper.
Annual budget c. $20k. Currently an open conversation. A decision
will not be made “for a while.”
Faculty has already drafted a letter, will be sent to the VPs in
charge (Melissa and Melinda).
Student letter will be worked on for all students to sign.
• Ben will draft. SAEC will edit.
Rector Search
o Ongoing. All three candidates have been on campus. We’ll know
something soon.
V.
Wrap Up
• Next Meeting: March 15, 2017 1-2:30pm
• Action Items are highlighted in Green.
VI. Prayer: Kate
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