Camp Reservation Guide
(Girl Scout Events)
For
Camp Texlake, Camp Kachina, and Zilker Cabin
For questions about reserving a GSCTX Camp Facility:
Julie Sattler, Camp Registrar
Phone: (512) 490-2328
Email: [email protected]
Or
Michele Wagner, Activities Manager
Email: [email protected]
1/18/17
Page 1
Table of Contents
Quick Start Instructions…………………...3
Step by Step Instructions………………...4
Cancellations/Refund Policy..…………. 5
Requirements for Reserving Camp…..5
Camp Rules……………………………..……...7
Facilities…………………………..……………...8
Camp Activities & Passes…….………….12
Horse Activity Passes ……………………..13
Camp Kachina Activity Schedule…...15
Camp Texlake Activity Schedule…….16
Activity Descriptions……………………….19
Camp Meal Options..……………………...21
How to Have a Successful Campout..22
Camp Contacts & Directions…………...23
Check In/Check Out………………………..24
Camp Policy and Procedures ……………...25
Sleeping Arrangements ………………..25
Male Volunteers …………………………..25
Camp Behavior...…………………………..25
Personal Items…………………….………..25
Health and Safety………………………………..26
Health Form…………………………………..26
Medications …………………………………. 26
Home Sickness……………………………… 26
Buddy System …………………………….. 26
Water Safety ……………………………… 26
Are You Ready for Camping?.……………… 27
Packing List…………………………………………. 28
Camping Agreement Form…………………..29
Dear Campers,
We are thrilled and so honored that you’ve chosen to build your confidence, courage, and
character with us at camp. Girl Scouts of Central Texas Camps aim to provide the most positive, safe, and fun experience possible while developing outdoor living skills, providing opportunities to build teamwork and community, and cultivate a deep respect for the earth and its
inhabitants.
Our goal is for GSCTX Camps to be the second home to every Girl Scout. We hope that this
booklet assists you in your journeys to camp! Let us know how we can help facilitate the experience of a lifetime for you and your group at our beautiful camps.
Sincerely,
Alicia “Bubba” Gust
Sr. Camp Services Manager
Page 2
QUICK START INSTRUCTIONS AND DEADLINES
This reservation guide includes everything you need to know to make a Camp Reservation. The following
pages include detailed instructions on how to plan your campout, select a suitable date, and make a reservation. We highly recommend that you read this document in its entirety ,but below is a list of all the basic
steps you should complete to finalize your camp reservation.
1. READ THE CAMPDOC USER GUIDE to familiarize yourself with our new reservation system.
2. CREATE A CAMPDOC LOGIN, if you need to. If you already have a login from summer camp, ADD
YOURSELF as a PARTICIPANT. if you have not already done so.
3. SELECT YOUR CAMP: From the RENT OUR CAMPS page, CLICK ON “STEP 1 and then in Section B,
And SELECT YOUR CAMP.
1. FIND YOUR DESIRED DATE.
2. SELECT YOUR LODGINGS (see pgs. 8-11 for facility descriptions)
3. SELECT YOUR ACTIVITY AND MEAL PASSES (OPTIONAL) (see pgs. 12 -21)
4. PAY FOR ALL SECURITY DEPOSITS AT TIME OF RESERVATION.
5. COMPLETE THE HORSE WAIVER OR ROPES WAIVER (if you have purchased Horse or High Ropes passes) for every person participating in this activity. (Waivers can be found on the website, and in the email
from the Camp Manager).
6. 30 DAYS PRIOR TO RESERVATION DATE: START FILLING OUT THE GIRL SCOUT DOCS TAB REQUIREMENTS. START YOUR TTA PROCESS to give ample time to get approval. Approved TTA s must be uploaded into CampDoc. Make sure you have Outdoor and CPR trained Adults and check your insurance
requirements.
7. 30-21 DAYS PRIOR TO RESERVATION DATE: FINALIZE YOUR ACTIVITY AND MEAL PASSES if any. No
changes to Activity Passes will be allowed later than 21 days prior to your weekend.
8. 21 DAYS BEFORE RESERVATION DATE: PAY YOUR BALANCE, IF ANY, IN FULL.
9. 21-14 DAYS PRIOR TO RESERVATION DATE: Camp Manager/Equestrian Specialist will contact you to
schedule your Horse, High Ropes or Waterfront activities, as well as provide lots of additional information you may require for your campout.
10. 14 DAYS PRIOR TO YOUR RESERVATION DATE: Start planning your activities schedule. Activities are
first come/first serve and are offered in five time slots through out the day. Plan on participating in 3-4.
Some activities are longer than others. Plan to arrive ON time for your activities.
11. 7 DAYS PRIOR TO RESERVATION DATE: MAKE SURE YOUR APPROVED TTA AND TROOP ROSTER HAVE
BEEN UPLOADED INTO CAMPDOC.
12. FIRST NIGHT OF RESERVATION: ATTEND THE LEADER MEETING AT 9 pm
For more detailed information such as lodging descriptions, Activity Passes, Meal passes, maps and directions, please read the complete guide found on the following pages.
Page 3
Step-by-Step Reservation Process
Step 1: Reserve your Camp Space with GSCTX

All reservations require the minimum Security Deposit per lodging in order to reserve your camp
space.

Don’t forget your Male Volunteers! Male Volunteers must have a separate overnight location
reserved for their stay at camp. The Camp Managers will assign lodging, free of charge. Men will
stay in Horseshoe Bend at Camp Texlake and at Crow at Camp Kachina.
Camp Reservations for the 2016—2017 membership year opens on April 12th.
Online Reservations: http://www.gsctx.org/en/camps/rent-our-camps.html
Paper Reservations, please use the Camp Reservation Form found at
http://www.gsctx.org/en/camps/rent-our-camps.html.
To Register for “All Camp”, please contact the Camps Registrar by sending an email to
[email protected].
Within 72 business hours, Troop/Group Leaders will receive a email confirmation of their camp reservation,
and will give them
further instructions on how to pay for their remaining camp reservation balance.
Step 2: Pay your Camp Reservation Balance

Ensure all camp activities and meals are correct and up-to-date.

Camp Reservation Fees must be PAID IN FULL 21 days prior to your campout weekend. (This
includes Activities). If payment is not received by 21 days prior to your campout weekend, a $50
Late Fee will be added to your account

If payment is not received by 14 days prior to your campout weekend, your reservation will be
CANCELLED and all Security Deposits will be withheld as a Cancellation Fee.
Step 3: Talk with your Camp Manager

Your Camp Manager will contact the Troop/Group Leader 2 weeks prior to your campout weekend to discuss your activity schedule, meal option selections, and any last minute questions you
may have.
Page 4
Cancellation/Changes/Refunds Policy
CANCELLATIONS: All reservation cancellations are subject to a Cancellation Fee. If a camp reservation is to be CANCELLED,
the Main Contact must inform the Camp Registrar of their cancellation request no later than 30 days prior to their campout
weekend. If the cancellation is received by this deadline, all funds paid will be refunded to the Troop/SU/Group, less a Cancellation Fee equal to 50% of all the Security Deposits paid. Cancellation Fees will be effective for all weekend reservations booked
for 12/1/16 and beyond.
If you have reserved more than 50% of the camp (Camp Texlake -11 or more lodgings, and Camp Kachina -8 or more
lodgings), your cancellation request must be received no later than 60 days prior to the camp weekend. All funds paid will be
refunded, less a Cancellation Fee equal to 50% of all the Security Deposits paid.
CANCELLATION REQUESTS AFTER DEADLINE: If a cancellation request is received AFTER the deadlines set above, ALL
the security deposit(s) will be withheld as a Cancellation Fee. To request a Cancellation, contact us at:
[email protected] to request a camp reservation cancellation.
.
CHANGES: Any lodging reservation change requests will be subject to the policy documented above. Changes to Activity/
Meal passes may be made up until 21 days prior. Contact us by sending an email to [email protected] to request a
Change to your reservation.
Official Cancellation/Camp Closing: Participants (troop or service unit camp out coordinators) are notified by phone if camp is
officially closed due to severe weather conditions, emergency repairs, etc. (may be on a last minute basis). An alternate date
may be offered or full fee refunded.
NO REFUND WILL BE ISSUED IF CAMP IS NOT OFFICIALLY CLOSED AND A PARTICIPANT, GIRL SCOUT TROOP/GROUP OR SERVICE
UNIT CHOOSES TO NOT PARTICIPATE.
Requirements for Reserving Camp Space
Training Requirements (for GS Members)
In order to go camping each Troop/SU must provide trained adults with their group/in each unit at all times during their campout weekend:

First Aid/CPR certified adult per Troop

Let’s Go 1: Out and About trained adult (depending on the campout facilities you may be required to have an adult
with more extensive training, please check with council to verify the level of training required for your groups campout) per Troop
Insurance Requirements
Girl Scouts of Central Texas provides supplemental accident insurance coverage for every REGISTERED Girl Scout participating in
approved, supervised program/camping events lasting two nights or less. All girls and adults must be registered before the
camp outing in order to be covered under the plan.
Non GS-Member groups are not covered by GSCTX and GSUSA insurance. Personal insurance must be used. Your insurer may
provide special group insurance rates for events.
Please contact the GSCTX Program Center at (512) 453-7391 ext 110 for your insurance needs.
Page 5
What you need to know before coming to Camp:
It is the responsibility of the Group Leader to relay and enforce all safety rules to everyone attending the
campout.

Safety Checkpoints is your main source for all safety questions and preparations. (www.gsctx.org)

Swimming: If your group is participating in Swimming, a Swim Card for each girl is helpful but ALL
swimmers will be given a brief swim test by the Camp Staff. Girls that do not pass this test will be restricted to the shallow end of the pool. Any Girl requiring a personal floatation device will also be restricted to the shallow end of the pool.

Your first aider will be the person responsible for handling first aid issues and providing a First Aid kit.
Emergency procedures are posted at each unit. If there is an emergency, immediately call the Camp
Manager, who will contact emergency services if necessary. If the emergency is life threatening, call
911 FIRST and then inform the Camp Manager.

Both camps are situated on lakes and have direct water access. Supervision of the girls/adults is required and the responsibility of the Troop/Group Leader and Adults. Swimming and/or wading in the
lake at either camp is not permitted.

Teach and use the buddy system at all times.

Close-toed shoes are required while at camp for all girls/adults and there is to be no running while on
camp property. People with disabilities or mobility issues may need assistance to access certain camp
grounds as the terrain is uneven and covered with loose rocks. You must prearrange special accommodations and/or a visit to the camp prior to your campout with the Camp Manager, if needed.

Fire ants, scorpions, wasps, black widow and brown recluse spiders are known critters at camp.
Snakes and other wild animals are also on property. Report nests near living or activity areas to
Camp Manager. Follow emergency procedures if any contact occurs.

Flammable and hazardous materials are stored on camp in “authorized staff only” areas. These materials are in areas that are off-limits to all camp visitors. It is the responsibility of the group leader to
restrict access to these areas.

Only paraffin based fire starters are permitted; no liquid fire starters (like lighter fluid). No white gas
stoves are permitted. We recommend cooking with charcoal or propane gas stoves.

All food must be handled safely. Food needs to be kept behind closed and locked doors to prevent
animal infestation. Ice may be available; please contact the Camp Manager for details.

Don’t feed animals or wild life while out at camp.
Page 6
CAMP RULES
It is the Leader’s responsibility to inform all adults/troops of the camp regulations. The Troop Leader is responsible for the conduct
of all of their group’s participants. Breaking the rules will result in consequences up to and including asking your group to leave
camp prematurely and losing your deposit.
Site Emergencies:


In the event of property emergencies (plumbing, electrical, etc.), contact the Camp Manager.
If severe weather is threatening, contact the Camp Manager for more details. Loss of power and/or water is possible if severe weather occurs. Remain in shelters, avoid using water (as the well pump is electrically powered), and contact Camp Manager for status. Loss of utilities for more than 6 hours may result in the closure of camp.
Do Not Bring:



The possession, sale, or use of alcohol and/or drugs is prohibited. Girl Scouts of Central Texas (GSCTX) reserves the right to
notify appropriate law enforcement agencies regarding violations of any local, state, or federal laws pertaining to drugs and
alcohol.
All Camp Facilities are non-smoking facilities. There is no smoking at Camp.
Possession or use of explosives/firearms is prohibited. Use of fireworks is not permitted. Liquid fire starters are not allowed.
Tagalongs:

Insurance is available for children 5 and over. Except for nursing infants, children under 5 are not allowed at camp.
Valuables:

All valuables (including electronics) are the responsibility of the owner and it is recommended that these items are not
brought to camp. Any item of potential hazard to others needs to be secured to prevent access.
Pets:


Pets are not permitted on the premises without express written consent from the GSCTX. This does not apply to service animals, but we strongly recommend you alert GSCTX staff prior to your campout and have all vaccination documentation for the
animal on hand.
Pets belonging to on-site, permanent staff will be contained or controlled while campers on property.
Off-Limit Areas:

Areas marked as OFF LIMITS should not be entered or disturbed at any time unless otherwise instructed by camp staff.
Parking and Driving:

Driving on camp is not allowed. Please park in the parking lot and use the donkey carts to transport your supplies to and
from your sleeping quarters. All vehicles should remain in the parking circle at all times. Please contact Camp Staff for more
information about handicap transportation needs.
*Camp Kachina and Camp Texlake (Feller Pavilion only) allow 1 emergency vehicle at each unit. This vehicle
should not be used to travel around camp.
 Individuals with medical mobility issues can contact the Camp Manager to set up a camp site visit prior to the campout and/or
discuss special exceptions.
Site Rules:





Group activities should be contained within the rented campsite areas and should not interfere with other users. Activities
planned should be conducive to an outdoor environment and should be friendly to promoting the natural surroundings (e.g.,
no loud music).
Fire Bans and associated fines set forth by the County or the LCRA are applicable at the camp. If a ban is in place, ground fires
are NOT ALLOWED. When fires are allowed, they are only allowed in pre-existing fire rings and grills. Never leave a fire site
until it is cool to the touch. Contact the Camp Manager for questions about Fire Bans. Fire Bans are subject to change due to
weather conditions.
“Leave No Trace” camping must always be practiced at Camp. GSCTX will not tolerate graffiti or vandalism of camp property or
natural surroundings. Damage or loss of property due to negligence or intent will result in replacement/repair costs billed to
the group. All areas leased or used are expected to be thoroughly cleaned, and will be subjected to inspection. Failure to clean
facilities will result in loss of deposit(s) and possibly additional cleaning fees.
Graffiti done to camp property is not permitted and will cause the loss of your camp deposit.
Troops/Groups that leave without checking out with the Camp Manager will automatically lose camp deposit.
Trash & Recycling:


Trash collection and removal is the responsibility of the group. Please remove all trash from units and program areas and
place it inside the dumpsters. Failure to do so will result in deposit loss.
A dumpster is located just inside the Texlake gates (as you’re leaving camp, it is on your right) and in the parking lot at KachiPage 7
na.
Zilker Cabin Facility
Zilker Cabin is located five minutes from downtown Austin. Zilker Cabin is great for a weekend getaway for your troop or group
to enjoy the outdoors. The cabin is heated, provides indoor bathroom facilities and a full sized kitchen. Zilker Cabin has a max
capacity of 32 for overnight use.
A Security Deposit is required for all reservations to be processed ($50 for Overnight)
Facility Name
Overnight Fee
Description
Price
Allows you to sleep at Zilker Cabin for the weekend. The Zilker Cabin is
a rustic, heated building (no beds provided) with two bathrooms
(upstairs bathroom has 2 toilets and sinks, downstairs bathroom has
toilets, sinks, and showers) and includes a kitchen with stove, refrigerator, and microwave. Kitchen access is outside and down stone steps. No
Air Conditioning.
$105
Camp Kachina Facilities
Camp Kachina is 244 acres located on Lake Belton. Camp Kachina is made up of 4 lodges, 2 cabin units, 1 platform tent unit,
and 1 primitive camping site. Kachina’s capacity is 180 people.
Facility Name
Kiva Lodge
Description
Capacity
Price
Kiva Lodge is an acclimatized unit with a kitchen, interior bathroom,
fireplace, and loft area.
25
$150
20
$125
15
$100
Wig-Wam Lodge Wig-Wam Lodge is an acclimatized lodge. The showers and
restrooms are located inside the lodge, along with a kitchen, stove,
and refrigerator.
Wiki-Up Lodge
Wiki-Up Lodge is an acclimatized unit with a kitchen. Its bathhouse is
shared with the Dining Hall and is connected by a small porch.
Hopi Cabin Unit
Hopi Cabin Unit are open-aired structures with screened windows
that has toilets and open-air showers. Hopi Cabins shares it’s
bathhouse with Hopi Lodge. There are (2) Half Units available.
20 (per Half
Unit)
$75 Half
Unit
Zuni Cabin Unit
Zuni Cabin Unit are open-aired structures with screened windows
that has toilets and open-air showers. There are (2) Half Units.
20 (per Half
Unit)
$75 Half
Unit
Yuma Tent Unit
Yuma Tents are platform tents and the unit includes a covered
shelter area and an open-air bathhouse.
20
$50
Tewa Primitive
Unit
Tewa is a primitive camping area with 5 tent pads (capacity 4 people
each) measuring approximately 15 square feet and an open-air bathhouse.
20
$50
Hopi Lodge
Hopi Lodge is an acclimatized lodge with kitchen and activity area.
Hopi Lodge is available for rent as an activity space for groups that
need it. No paint is allowed in Hopi Lodge for activities.
$100
*ALL CAMP (does not include Kitchen)
$875
DAY USE FEE—No Activities or Meals
$5 per person
Camp fee’s must be PAID IN FULL 21 days prior to your campout weekend.
*To Reserve All Camp, Please contact the Camp Registrar.
Page 8
Camp Kachina
Page 9
Camp Texlake Facilities
Camp Texlake is located on 455 acres of land along the shores of Lake Travis. Housing facilities includes platforms tents,
screened cabin units, temperature controlled cabins and primitive camping sites. Texlake’s capacity is 335.
A security deposit is required for all reservations to be processed ($50 per unit, $500 for *All Camp)
Facility Name
Description
Capacity Price
Flora Lodge
Dormitory style lodge with A/C and Heat with bathrooms, showers, and kitchen (microwave, fridge, and sink). The lodge also has
separate fire rings, picnic tables and grills for each wing. Wheelchair accessible.
24 per wing;
2 wings per
building
$240
per
wing
Fauna Lodge
Dormitory style lodge with A/C and Heat with bathrooms, showers, and kitchen (microwave, fridge, and sink). The lodge also has
separate fire rings, picnic tables and grills for each wing. Wheelchair accessible.
24 per wing;
2 wings per
building
$240
per
wing
Suncrest Cabins
A/C and Heated cabin with bathrooms, showers, and picnic
tables. A fire circle and grill are provided per cabin. One cabin
has ramps and is wheelchair accessible (E).
12 per Cabin
$120
14 per wing
$120
per
wing
14 per wing
$120
per
wing
(5 Cabins Available A-E)
Starlight Treehouses
2 wings per building
1A, 1B, 2A, 2B
Tanda Treehouses
2 wings per building
3A, 3B, 4A, 4B
2 Open-air treehouses with shared bathroom facilities and picnic
tables. Each treehouse has access to a grill and unit shares a fire
circle. One building has ramps and is wheelchair accessible (Wing
2 Open-air treehouses with shared bathroom facilities and picnic
tables. Each treehouse has access to a grill and unit shares a fire
circle. One building has ramps and is wheelchair accessible (Wing
Horseshoe Bend
(MALES ONLY)
Horseshoe Bend consists of 5 screened cabins and 1 platform
tent. The unit has a fire ring, picnic tables, and a bathhouse. No
electricity except in bathhouse.
31
FREE
Driftwood Cove
Driftwood Cove has 6 platform tents with a fire ring, picnic tables,
and a bathhouse. No electricity except in bathhouse.
36
$50
Primitive Camping
Tent camping is available with toilets. No running water or electricity.
Max of 50
$5 per
person
Starcke Lodge
Starcke Lodge is an enclosed area with tables and chairs. The
kitchen and equipment are non functioning and not included in
the rental. Great area for crafts!
$75
Feller Pavilion is available for all camp attendees in need of a shaded area, this space is shared by ALL camp participants.
*ALL CAMP (does not include Kitchen)
$2600
DAY USE FEE—No Activities or Meals
$5 per person
All Camp fee’s must be PAID IN FULL 21 days prior to your campout weekend.
*To Reserve All Camp, Please contact the Camp Registrar.
Page 10
Camp Texlake
Page 11
Choose your OWN ADVENTURE with Activity Passes!
Introducing Activity Passes (for Adults and Girls) for your camping experience! This year we will offer a variety of camp staffed
activities each Saturday in an open-house style setting, along with creating a new Adventure Station with fun things your group can
do on their own while you’re visiting our beautiful camps! Each weekend brings new possibilities and, since you’re writing your
own schedule, no two weekends are ever the same.
Benefits of this new Camper Activity Pass include, but aren’t limited to:




Create your own schedule
Save money by not having to pay for each activity individually
Spend more time at your favorite activity (if space is available)
Access to the Adventure Station for DIY camp activities like creating a Star Chart, Scavenger Hunts and more!
There are FOUR types of Activity Passes: Camper Activity Pass, Equestrian Pass, High Ropes Pass, and Wild About Waterfront
Pass. With the exception of scheduled activities included in the Horse, High Ropes, and Wild About Waterfront passes, all
staffed activities are filled on a first come, first served basis and will start at specific times throughout the day. If your group only
wants to do ONE staffed Activity, you must still purchase Activity Passes. Adults are welcome to participate as long as they also
purchase a Camp Activity Pass and meet the requirements of the listed activity. Leaders MUST attend the 9 PM leader meeting
the Friday Night of your campout to learn important details about your activity options for the weekend. The camp staffed activity options are subject to change based on weather and other considerations. Some activities, due to the nature of the activity are
Camp Activity Passes
Description
Camper Activity
Pass
Use the Camp Activity Pass to create your own adventure by
selecting 4—5 activities from both Guided and “Do it Yourself”
activities. Each weekend brings new opportunities where you
will get to choose your own adventure at your own pace. Activity Passes allows the individual to enjoy tons of fun camp has to
offer, whether coming for just Saturday or staying the entire
weekend! (The purchase of Activity Passes will waive the fees for Day Use and Primitive Camp-
Age
Capacity Price
5+*
50
$15 per
5+
40
$30 per
60
$30 per
50
$30 per
ing.) *Some activities may not be appropriate for girls under 6. Please consult the Camp Manager.
Horse Activity
Pass
Only at Texlake
Horse Waiver
Required
High Ropes
Pass
Only at Texlake
Challenge Course
Waiver Required
Wild About
Waterfront Pass
The Horse Activity Pass gives you a 90 minute horse session during your weekend PLUS up to 3 Guided/DIY Activities. We have
three different programs to choose from. Each weekend we will
offer one of three horseback riding programs for your girls to
enjoy. Make sure you double check the dates for the program
you want! Please see page 13 for descriptions...
Enjoy up to 3 Guided/DIY activities PLUS a scheduled 90 minutes
session of high ropes. High ropes sessions include zip lining!
Participants will receive their high ropes session time 2 weeks in
advance of their campout. Parental Waivers required.
AVAILABLE THIS SPRING, the NEW “Wild About Waterfront” pass
gets you a scheduled 90 minute session with Kayaks (Texlake
and Kachina) or Canoeing (Kachina ONLY) PLUS up to 3 Guided/
Do It Yourself Activities. This pass will be available for purchase
for the 3/3-5/17 weekend and beyond.
9+
Junior
And Up
7+
Page 12
Camp Texlake Horse Activities
In addition to making your own adventure all over camp, with the Horse Activity Pass you get to have an hour and a
half horse session during your weekend as well as take part in the everyday camp offered activities. Basically get the
Camp Activity Pass with a horse activity addition! We have three different programs to choose from. Each weekend we
will offer one of three horseback riding programs for your girls to enjoy. Make sure you double check the dates for the
program you want!
Horseback riding programs are popular and can fill up months in advance, so be sure to purchase your Horse Activity
Pass before the spots are all gone!
Just a few other things to keep in mind:









Programs are weekend-specific so please be sure to check the calendar
Adults can purchase a package and participate.
For the health and safety of our horse herd, we have a weight limit of 200 pounds for all participants in our
horseback riding program per veterinarian recommendations.
You will receive your scheduled horse activity time 2 weeks prior to the campout
Sold first come first served
We do our best to keep groups together, however if a session meets the max number of participants the group
may be split into two or more groups.
Non-gripping boots with a ½ inch heel and jeans are required. We have some boots to loan to campers, however
sizes are limited.
Horseback riding waiver required before activity begins for all participants.
Helmets provided and every participant must wear a helmet.
Questions? Contact Amy Michalski, equestrian specialist, at [email protected] or 1-800-733-0011 ext. 404
Description
Horse Tales
Pass
Grooming and
More Pass
Let’s Trail Ride!
Pass
Age
Capacity Price
Want to hear some great stories about your favorite hors10
5-8
$30 per
es while grooming a real live horse? This is the program for
yrs old per session
you! Our horses can’t wait to meet you and your friends!
In this awesome program, you’ll get to learn the basics of
controlling a horse at a walk in an arena. You will also learn
how to properly groom and care for a horse, learn to identify 5 or more parts of the saddle, and learn about 3 or
more breeds of horses and their common usages. Cadettes
will earn the Horsemanship Badge during this program.
Our horses can’t wait to see you!
Ready to see camp Texlake from the back of a horse? This
is the program for you! You will get a brief refresher on
how to control a horse at a walk inside our beautiful arena
and go on a beautiful trail ride! Our horses can’t wait to
see you! (We do our best to keep troops together, however
10
9+
$30 per
per session
10
9+
Per session
$30 per
each session will only have 10 riders so groups of more than 10
people will be split.)
Page 13
Special Activities: Horse, High Ropes and Wild About Waterfront Activity Passes : These passes include access to
all of the camp staffed activities for the weekend, the Action Station AND a scheduled time on Saturday for your group to do a
high ropes, kayak/canoe, or horse program. You will receive your scheduled High Ropes or Waterfront time 2 weeks in advance of
your campout from the Camp Manager. You will receive your scheduled Horse program time 2 weeks in advance of your campout
from the Equestrian Specialist. You will not be able to request a specific time. Please note, we have 3 different horse programs
available. Be sure to check the weekend dates to make sure the program you want is the program that will be delivered on that
Saturday. Be sure to complete the Horse and Ropes Waivers found on website.
Please Note: If you want to participate in more than ONE Special Activity listed above, it may be difficult to
participate in more than ONE other Guided/Staffed activities due to scheduling. DIY Activities would be
your best option to fill out your day. Additionally, you MUST purchase BOTH Special Passes. For Example,
if you want to do High Ropes AND Kayaking, you must purchase BOTH the “High Ropes” Pass AND the
“Wild About Waterfront” Passes for each person that is participating.
We reserved the right to stop any camp staffed activity session at any time if participants are not following instructions and are
being unsafe at the activity. Participants, including adults, who do not following instructions or are acting in an unsafe manner will
be asked to leave a session and no refunds will be given.
Do It Yourself Activities:
In addition to our staffed activities, we also offer unstaffed, DIY activities that can also be included in your Activity Pass. These
activities include:
Hiking: Take a hike through the woods using our Nature Trail; follow the path all the way down to the lake, following the lake
side, and finish your hike down at the beautiful waterfront. Take a copy of the nature trail leaflet with you to identify Camp Kachina or Texlake’s plants!
Scavenger Hunts: Camp is full of wonderful sights and sounds! Take a tour around camp and see if you can fill all the letters of
the alphabet in an Alphabet Scavenger Hunt, detect all the colors of the rainbow in a color Scavenger Hunt, or create your own
Scavenger Hunt!
Letterboxing: A mixture of treasure hunting, art, and navigation, letterboxing is a fun activity! Borrow the clues to Camp Kachina’s letterboxes and see if you can find the boxes hidden around camp to make your mark in the logbook!
Star Chart: In addition to the Star Party at night, dive further into outer space and learn more about the constellations! Borrow
a camp Star Chart to learn about how different cultures saw the stars!
Orienteering: Borrow a camp compass and instruction sheet to start learning the basics of this useful tool with your girls!
Pokemon Go: Are you on your way to becoming the greatest Poke-Master of them all? Bump your status by finding the
Pokemon on camp and catch them all!
Sports and Field Games: From Gaga to soccer to volleyball, borrow some camp sports equipment to have fun playing field
games with your group or invite new friends you meet at camp to join in the fun!
These DIY activities are a great way to fill an hour in between staffed activities and allow you the flexibility to fully customize your
weekend camp adventure!
Page 14
Camp Kachina Activities Schedule
Weekend Dates
Menu
September 2-4
September 9-11
A
Archery, Swimming, Slingshots*, Teambuilding
B
Archery, Swimming, Kayaks, Tomahawks*
FALL FESTIVAL
October 7-9
C
Archery, Swimming, Slingshots, Camp Skills
October 14-16
A
Archery, Canoeing*, Tomahawks, Camp Skills
October 21-23
NO ACTIVITIES
October 28-30
B
Archery, Kayaking, Tomahawks, Camp Skills
November 4-6
C
Archery, Kayaking, Slingshots, Camp Skills
November 11-13
N/A
NO ACTIVITIES
A
November 25-27
December 2-4
Waterfront Pass
NO ACTIVITIES
Sept 30—Oct 2
November 18-20
Wild About
NO ACTIVITIES
September 16-18
September 23-25
Kachina Camper Activity Pass
Archery, Canoeing, Slingshots, Fishing
N/A
CLOSED
B
Archery, Slingshots, Holiday Crafts, Camp Skills
December 9-11
NO ACTIVITIES
December 16-18
CLOSED
December 23-25
CLOSED
N/A
2017 (CLOSED JANUARY)
February 3-5
A
February 10-12
Archery, Slingshots, Teambuilding, Camp Skills
NO ACTIVITIES
February 17-19
B
Archery, Slingshots, Teambuilding, Camp Skills
February 24-26
C
Archery, Fishing, Teambuilding, Camp Skills
March 3-5
A
Archery, Slingshots, Camp Skills
March 10-12
NO ACTIVITIES
March 17-19
COUNCIL EVENT
March 24-26
C
Archery, Slingshots, Camp Skills
March 31—April 1
A
Archery, Fishing, Slingshots, Teambuilding
April 7-9
Kayaking
Canoeing
Kayaking
NO ACTIVITIES
April 14-16
CLOSED
April 21-23
B
Archery, Swimming, Slingshots, Teambuilding
April 28-30
C
Archery, Swimming, Slingshots, Camp Skills
May 5-7
A
Archery, Swimming, Fishing, Slingshots
May 12-14
N/A
NO ACTIVITIES
*Slingshots and Canoeing available ONLY AT CAMP KACHINA
For definitions or more information on activities please see pages 12-19
For Menu Selections see page 21.
Page 15
Camp Texlake Activities Schedule
Weekend
Dates
Menu
Texlake Camper Activity Pass
September 2-4
NO ACTIVITIES
September 9-11
A
Low Ropes Challenge Course, Swimming, Archery, Kayaking
September 16-18
B
Low Ropes Challenge Course, Swimming, Archery
September 23-25
TRAILBLAZERS
Sept. 30—Oct 2
C
Swimming, Archery, Teambuilding Games, Camp Skills
October 7-9
A
Low Ropes Challenge Course, Swimming, Archery, Camp Skills
October 14-16
B
Teambuilding Games, Archery, Kayaking, Swimming
October 21-23
C
Low Ropes Challenge Course, Archery, Camp Skills, Fishing
October 28-30
MY FIRST CAMPOUT
November 4-6
ALUMNAE RETREAT
November 11-13
A
Kayaking, Archery, Fishing, Camp Skills
November 18-20
B
Kayaking, Archery, Fishing, Teambuilding Games
November 25-27
CLOSED
December 2-4
C
December 9-11
A
Low Ropes Challenge Course, Archery, Holiday Craft
CLOSED
December 16-18
CLOSED
December 23-25
CLOSED
2017
(CLOSED JANUARY)
February 3-5
C
Archery, Camp Skills, Teambuilding Games, Fishing
February 10-12
A
Archery, Camp Skills, Teambuilding Games, Fishing
February 17-19
SPECIAL EVENT
February 24-26
B
Archery, Camp Skills, Teambuilding Games, Fishing
March 3-5
C
Archery, Camp Skills, Low Ropes Challenge Course
March 10-12
Archery, Camp Skills, Low Ropes Challenge Course
March 17-19
A
March 24-26
B
Archery, Fishing, Low Ropes Challenge Course
March 31—April 2
C
Archery, Camp Skills, Low Ropes Challenge Course
April 7-9
A
Archery, Fishing, Swimming (Resident Camp Open House—April 9th)
SPECIAL EVENT
April 14-16
CLOSED
April 21-23
B
Archery, Low Ropes Challenge Course, Swimming, Camp Skills
April 28-30
C
Archery, Teambuilding Games, Swimming
May 5-7
A
Archery, Low Ropes Challenge Course, Swimming,
May 12-14
NO ACTIVITIES
For definitions or more information on activities please see pages 12—19
For Menu selections please see page 21
Page 16
TEXLAKE SPECIAL ACTIVITY PASSES
Each pass Includes an 80 minute Special Activity PLUS up to 3 of the activities scheduled for that weekend on previous page.
Weekend Dates
Menu
Horse Activity
September 2-4
High Ropes
Wild About Waterfront
NO ACTIVITIES
September 9-11
A
Let’s Trail Ride!
September 16-18
B
Grooming and More
September 23-25
High Ropes
TRAILBLAZERS
September 30—Oct 2
C
Horse Tales
October 7-9
A
Grooming and More
October 14-16
B
Let’s Trail Ride!
October 21-23
C
Let’s Trail Ride!
High Ropes
High Ropes
October 28-30
MY FIRST CAMPOUT
November 4-6
ALUMNAE RETREAT
November 11-13
A
Grooming and More
November 18-20
B
HORSES NOT AVAILABLE
November 25-27
High Ropes
N/A
N/A
CLOSED
December 2-4
C
December 9-11
A
HORSES NOT AVAILABLE
High Ropes
CLOSED
December 16-18
CLOSED
December 23-25
CLOSED
2017
(CLOSED JANUARY)
February 3-5
C
HORSES NOT AVAILABLE
N/A
February 10-12
A
HORSES NOT AVAILABLE
N/A
February 17-19
SPECIAL EVENT
February 24-26
B
Horse Tales
March 3-5
C
Let’s Trail Ride!
March 10-12
Grooming and More
March 17-19
A
March 24-26
B
Let’s Trail Ride!
March 31—April 2
C
Grooming and More
April 7-9
A
High Ropes
Kayaking
High Ropes
Kayaking
SPECIAL EVENT
Kayaking
High Ropes
Let’s Trail Ride! (Resident Camp Open House—April 9th)
April 14-16
Kayaking
Kayaking
CLOSED
April 21-23
B
Let’s Trail Ride!
April 28-30
C
Grooming and More
May 5-7
A
Let’s Trail Ride!
May 12-14
N/A
High Ropes
Kayaking
High Ropes
Kayaking
NO ACTIVITIES
Page 17
Weekend Campout Sample Schedule
If making a reservation for the weekend of September 9-11 at Camp Texlake, the potential schedule* your troop could take part in
are one of the following:
If you have purchased the High
Ropes Pass, your
Saturday might
look like:
OR
If you purchased
the Grooming and
More Pass, your
Saturday might
look like:
OR
If you purchased
the Camp Activity
Pass, your
Saturday might
look like:
OR
If you purchased
the Camp Activity
Pass, your
Saturday might
look like:
8 AM—9 AM
Continental Breakfast is served in Dining Hall (only with a purchase of a Meal Pass)
9 AM
High Ropes
10 AM
(Only with purchase
of the High Ropes
Pass)
1 hour break
1 hour break
1 hour break
Challenge Course
Archery
Swimming
Swimming
Swimming
Challenge Course
30 min break
11 AM
Adventure
Station—
Geocaching
12 AM (noon) Hot Lunch is served in the Dining Hall (only with a purchase of a Meal Pass)
— 1 PM
2 PM
Archery
3 PM
Swimming
Archery
30 min break
Grooming and
More
Nap Time
Work on a badge
requirement
Challenge Course
Archery
Adventure
Station—
Scavenger Hunt
Archery
4 PM
Challenge Course
5:30 PM—
6:30 PM
Hot Dinner is served in the Dining Hall (only with a purchase of a Meal Pass)
7 PM—8 PM
Camp Songs and Girl Scout Fellowship at Stonecrest (open to all camp attendees)
8 PM—9 PM
Star Stories (open to all camp attendees)
(Only with purchase
of the Grooming
and More Pass)
All Activity passes allow you to have access to the weekend’s staffed and non-staff activities throughout Saturday. To take part in
High Ropes, Horse, or Wild About Waterfront activity (of that weekend) you must purchase the appropriate pass for that weekend.
You are even able to attend the same activity over and over again if your troop enjoys that activity over all others!
Camper Activities (except for specialized activities such as High Ropes, Horse, and Kayaking when available) have 5 time slots
they will run every Saturday. Those time slots are:
10 AM—11 AM
11 AM—12 PM
2 PM—3 PM
3 PM—4 PM
2 PM—3:30 PM
3:30 PM—5 PM
4 PM—5 PM
Horse, High Ropes, and Kayaking time slots are:
9 AM—10:30 AM
10:30 AM—12 PM
*NOTE: Activities are only scheduled on Saturdays.
Page 18
Camp Activity Descriptions
Name
Session
Length
Description
Signed Liability
Release
Required?
Which
Pass?
Age
Number per
session
Archery
50
Want to be like Merida or Katniss? Join us to
minutes learn the basics of archery at camp! Sessions are
designed for beginning archers, however experienced archery students can enjoy practice time
at our range during these session.
NO
High
Ropes,
Horse, &
Camper
Activity
Pass
Canoeing
50
Come “dip, dip, and swing” your paddle at Kaminutes china’s Lake Belton! As a team of three per canoe, learn how to canoe on the lake like Pocahontas with Camp Kachina's canoes. You'll be
mastering the water in no time with this fun
activity!
NO
Camper
Brownies 20
Activity
and Up
Pass orWild About
Waterfront
Pass
(Spring)
Camp Skills 50
Hone your camp skills by focusing on a specific
minutes skill during this session. Skills will change each
weekend, so you skills you could learn include,
but not limited to, Nature Identification, Orienteering, Fire Building, and more!
NO
High
Ropes,
Horse, &
Camper
Activity
Pass
Camp
Songs and
Girl Scout
Fellowship
Campfire
50
Join your fellow campers for a time of camp
minutes fellowship and fun around a community campfire. We will even have sticks provided for bring
your own marshmallow roasting and s’mores.
One free s’more included with purchase of a
Meal Pass. Alternative indoor location will be
provided in the event of weather or a burn ban.
NO
Open to
All
Everyone,
No Activity
Pass Needed
No limit
Fishing
50
Discover the fun of fishing! Lifejackets, bait and
minutes necessary equipment are provided with this
activity. You can even bring your own tackle
from home! NOTE: Participants 17+ years of age
MUST have a valid fishing license per Texas
State regulations. Get more fishing license details, including cost, at: https://tpwd.texas.gov/
regulations/outdoor-annual/fishing/generalrules-regulations/general-fishing-regulations.
NO
High
Ropes,
Horse, &
Camper
Activity
Pass
20 (15 if the
group includes Daisies and/or
Brownies)
YES
High Ropes Juniors
Pass only
(9+) and
Up
15
NO
High
Ropes,
Horse, &
Camper
Activity
Pass
20 (15 if the
group includes Daisies and/or
Brownies)
ONLY AT
KACHINA
High Ropes 80
minutes
ONLY AT
TEXLAKE
Holiday
Craft
We use harnesses and ropes to allow the participant to test her courage by climbing into the
sky and complete a challenge. You’ll even get
the chance to climb up into our crow’s nest to
get a bird’s eye view of Camp Texlake before
enjoying a quick ride back down to earth on our
zip line. High Ropes activities are more of an
individual challenge, but team participation and
support is always emphasized.
50
Create a fun holiday camp craft while getting
minutes into the spirit of the season!
Brownies 16; 4 shootand Up
ers at a time
Daisies
and Up
Daisies
and Up
Daisies
and Up
20 (15 if the
group includes Daisies and/or
Brownies)
Page 19
Camp Activity Descriptions
Name
Session
Length
Description
Signed Liability
Release
Required?
Which
Pass?
Age
Number
per session
Kayaking
80
minutes
Similar to canoeing and easy to learn! Our open
water kayaks seat two participants and you’ll
enjoy learning this fun new skill in our private
Pioneer Cove.
NO
Camper
Brownies 20
Activity
and Up
Pass OR
Wild About
Waterfront
Pass
(Spring)
Low Ropes
Challenge
Course
50
minutes
This activity consists of a series of games and
challenges focusing on teamwork while using
elements of our challenge course. The goal is to
discover how to work as a team, bond and communicate effectively.
YES
High
Ropes,
Horse, &
Camper
Activity
Pass
Service
Project
TBD
Give an hour or more of service during your stay
at camp. The Camp staff will have a list of age
appropriate projects for your group. Please note,
some projects will be staff led while others are
on your own depending on the needs of the
camp.
NO
Open to
All
Everyone,
No Activity
Pass Needed
Contact the
Camp Manager for
groups over
25.
Slingshots
50
minutes
Come practice your skill and steady aim by using
a traditional sling shot. We will be using small
pebbles and aiming only at the targets. Aim for
your favorite state on our International wall of
car license plates. (Safety equipment provided)
NO
Camper
Activity
Pass
12, 3 shoot
at a time
Star Stories
50
minutes
Hear stories of the stars from around the world
while staff members point out a few seasonal
constellations. Love the stars? Download a star
map app before camp to have fun combining
technology and stargazing. Sky View App is easy
to use and has a great free version.
NO
Open to
All
Everyone,
No Activity
Pass Needed
Swimming
50
minutes
Enjoy splashing around our Junior Olympic-sized
swimming pool with diving board for free swim.
Please note, our pool is not heated but a great
place to relax during the day.
Team
Building
Games
50
minutes
Participate in games with a purpose! Have a
blast with an instructor, props, and your troop
mates as you learn to work together to conquer
these challenges.
ONLY AT
TEXLAKE
ONLY AT
KACHINA
NO, however
High
quick swim test Ropes,
may be required. Horse, &
Camper
Activity
Pass
NO
High
Ropes,
Horse, &
Camper
Activity
Pass
Juniors
and Up
Juniors
and UP
20
No limit
Daisies
and Up
25-50, depending on
the weekend
All
20 (15 if the
group includes Daisies and/or
Brownies)
Page 20
Camp Meal Options
Option 1: Your Troop/Group works with their girls and troop volunteers to plan, bring, and cook your own campout meals over
the fire and/or grill in your unit. Please note that you must have the correct GSCTX certifications or equivalent to cook over a
campfire.
No cooking equipment or supplies are provided with this option, including but not limited to charcoal, fire starters, matches, and
lid-lifters.
Option 2: Select a Meal Pass for meals in our Dining Halls! For only $30 per person you will get all four meals for your weekend
stay: Breakfast, Lunch and Dinner on Saturday as well as Breakfast on Sunday. The Meal Pass even includes s'mores* at the campfire on Saturday evening. All meals are served in the Dining Hall, cafeteria style, by our camp staff. A salad bar will be available for
lunch and dinner. We are no longer renting the Dining Halls.
Special diets: Only Gluten Free and Vegetarian diets can be accommodated at this time. Please contact the Camp Manager with
questions about special diets. Be sure to note the special diet needs when registering as we cannot guarantee special diet accommodations unless we know in advance.
Camp Texlake & Camp Kachina
Menu A
Time
Sat—
Breakfast
Biscuits, Sausage, eggs, fruit,
milk, cereal
8 AM—9 AM
Sat—Lunch
Hot Dogs, salad bar
12 (noon) PM—1
PM
Sat—Dinner
Shepard’s Pie, salad bar
5:30 PM—6:30 PM
Sat—Dessert S’mores (at Council fire)
7 PM—8 PM
Sun—
Breakfast
8 AM—9 AM
Cold Breakfast (oatmeal/
yogurt/cereal), milk
Menu B
Time
Sat—
Breakfast
French Toast Sticks, Sausage,
fruit, milk, cereal
8 AM—9 AM
Sat—Lunch
Chicken Tenders, vegetables,
salad bar
12 (noon) PM—1
PM
Sat—Dinner
Pasta, vegetables, salad bar
5:30 PM—6:30 PM
Sat—Dessert S’mores (at Council fire)
7 PM—8 PM
Sun—
Breakfast
8 AM—9 AM
Cold Breakfast (oatmeal/
yogurt/cereal)
Menu C
Time
Sat—
Breakfast
Pancakes, Sausage, fruit, milk,
cereal
8 AM—9 AM
Sat—Lunch
Tacos, salad bar
12 (noon) PM—1
PM
Sat—Dinner
Chili, cornbread or sloppy joes,
salad bar
5:30 PM—6:30 PM
Sat—Dessert S’mores (at Council fire)
7 PM—8 PM
Sun—
Breakfast
8 AM—9 AM
Cold Breakfast (oatmeal/
yogurt/cereal), milk
* You may also bring your own S’mores supplies and use our
fire. Priority will be given to those with Meal Passes.
Page 21
How to Have a Successful Campout:
Know the rules of the camp provided in this document. Follow them. Be comfortable with all weather conditions, bugs,
dirt, exercise, and delayed or “ruined” plans. If you are not comfortable with the basics of camping, that may be a sign
that you are not ready to camp, and neither is your group. Don’t expect the camp staff to bend/change the rules for
you. Practice your meals on a campfire before you come to camp. Have a backup cold meal in case the meal is burned,
dropped, or it is pouring rain. Pick up litter, even if it isn’t yours. Clean all areas that you use. If you are well trained
and prepared, you will have a good time.
Be respectful of the other groups around you. We teach our girls to be a friend to every camper and expect the same
from you. Contact your Camp Manager if you’re having concerns with another group.
A good progression to follow: 10 p.m. in your bed, 10:30 lights out, 11 p.m. no more noise. This allows the children
(and leaders) to calm down and prepare for sleep. Remember, if the children don’t get enough sleep, they will make
you pay the next day. Leaders and parents need to follow this too—lead by example.
The supplies that we furnish are not free for us, so please use them wisely (paper towels, toilet paper, cleaning supplies, electricity, water etc). By working together, we can keep camp as affordable as possible for everyone!
Please check the supply area upon arrival—there is one in every unit—to make sure you have enough
supplies for your weekend. Please let the Camp Manager know about any missing supplies.
Housekeeping: Throughout the camp outing, grease should be collected in a can, allowed to harden, and disposed of
with other garbage. Please do not pour grease in sinks. Dishwater should be strained, and disposed of away from the
unit shelter and at least 200 feet from the lake.
Activities run on Saturdays only from 9 a.m. to 5 p.m., with an hour off for lunch. Camp staff will schedule the activities
to make the best use of the facilitators’ time. All Activities are on a First Come/First Served basis.
Activities at Camp require appropriate clothing. Close-toed, sturdy shoes (tennis shoes or boots) are required for all
activities. Dress for the weather! Activity times may be adjusted or cancelled depending on weather conditions. We will
refund activity fees only if the Camp Manager cancels them. Bring plenty of drinking water to all activities. Activities
may be shared with other groups.
Important Times To Remember:
Check-In Time
Check-in is from 6-9 PM on Friday unless other arrangements have been made. Your Troop/
Group Leader must check-in with the Camp Manager at the camp office before unloading your items.
Leader Meeting
A Mandatory Leader/Adult Meeting is at 9 PM and is required for each Troop/Group
Leader to attend. At this meeting you will select your Check-Out Time.
Check-Out Time
Check-out is from 8 AM—12 PM on Sunday. Your Troop/Group Leader must check-out
with the Camp Manager before leaving camp, failure to do this results in loss
of deposit. All campers must be offsite by 1 PM.
Day Use
The Day Use timeframe is from 8:30 AM—6:00 PM on Saturday.
If you want to request different arrival or departure times from those above, please contact the Camp Manager at least 2 weeks
prior to your arrival and discuss possible alternative times. Groups with purchased activities interested in arriving/departing Saturday or having day campers participate in those activities MUST contact the retreat specialist at least 30 days prior to the campout
or activity times are not guaranteed to be scheduled for your group within your abbreviated time frame.
Page 22
Camp Kachina Contact Information
Camp Manager:
Kaytlyn Worner
E-Mail: [email protected]
(309) 202-3974
Camp Ranger:
TBD
Camp Address:
14750 Camp Kachina Rd, Belton TX, 76513
Directions to Camp Kachina
Head North on Interstate 35, Turn Left onto TX-121 Loop/E Loop 121, Turn Left onto Lake Rd/FM-439, Turn
Right onto FM 2271/FM-2771. Continue to follow FM-2271, Turn Right onto Camp Kachina Rd.
Camp Kachina will be on the right.
Camp Texlake Contact Information
Camp Manager:
Katie “P.J.” Sweeney
E-Mail: [email protected] (fastest method of contact)
512) 453-7391/1-800-733-0011 ext. 409
Equestrian Specialist:
Email: [email protected]
Amy Michalski
512) 453-7391/1-800-733-0011 ext. 404
Camp Ranger:
Email: [email protected]
Steve Abbott
1-800-733-0011 ext. 402
Camp Texlake Address
5700 Pace Bend Rd. North
Spicewood, Texas 78669
Directions to Camp Texlake
Depending on your direction of travel:
Turn from HWY 71 at the Chevron Gas station onto Pace Bend Road (also listed as FM 2322).
Approximately 5 miles from the Chevron you’ll get to the entrance of Pace Bend Park. Let the person at the
park entrance (if there is someone on duty when you pass through) know that you’re heading to Camp
Texlake. Camp Texlake’s entrance is approximately 3 miles into the park on your left. You’ll see a sign on your
right hand side when you are approximately 1500 feet from the camp entrance.
Page 23
Check-In Process
Location: Main Camp Office
Time: Check-In is between 6 PM – 9 PM on Friday evening. Troops, Service Units, and/or Groups
should not plan to arrive any earlier. Early or late arrivals must be pre-approved in advance by the
Camp Manager.
REMEMBER to bring your Camping Agreement Form (located at the end of this booklet) with you to
Check-In. Please make sure you have read and signed the document.
Friday evening at 9PM there is a Leader’s Meeting held for Troop/Group Leaders to attend, this allows
Leaders to find out any specific information pertaining to the weekend (cancelled activities due to
weather or conditions) and allows Leaders to ask questions.
Check-Out Process
Location: Will be held at each Camp Unit/Lodge/Cabin
Time: Check-Out is between 8 AM - NOON on Sunday.
REMEMBER “A Girl Scout always leaves a place cleaner than she found it.”
Camp Cleaning Checklist:
All trash in lodges/units needs to be taken to the dumpster, including the bathroom trash
Remove any leftover food from fridge and cupboards
Clean microwave, counters, sinks, ovens, coffee pots, and fridges in kitchenettes
Wipe down all beds with bleach
Clean toilets, sinks, counter-tops, and showers in bathrooms/shower house area
Sweep and mop under beds, bathrooms, and in common areas
Check under beds and mattress for all lost and found items
Pick up trash outside of cabins/lodges and the entire unit
Place any fire ashes in buckets and place on road (Ranger will pick them up)
Return all carts to the parking lot
Report any items that have been broken, lights that have burnt out, or any issues that may have happened
Page 24
Camp Policy and Procedures
Camp Sleeping Arrangements
No adults may sleep alone in a room, or in the same bed, with a Girl Scout. A minimum of two (2) non related female adults per
sleeping area must occur and Adult/Girl ratios must be maintained.
Male Volunteers
All men accompanying troops/groups camping should be an active part of the adult team of the troop/group. If a male volunteer is
one of the adults camping with a troop/group, the following steps must be taken:
Males must sleep in a separate sleeping area while at camp and have separate bathroom facilities.
Registered males CANNOT be counted as part of the Adult/Girl ratio
Males may be in the girls units between the hours of 8 AM – 10 PM
Camp Behavior
Attendees to all Girl Scouts of Central Texas facilities and/or camps are expected to follow the Girl Scout Promise and Girl Scout
Law.
Girls and adults cannot bring or use weapons, alcoholic beverages, drugs (other than those prescribed by a physician), or tobacco
products at any Girl Scout of Central Texas property.
Girl Scout Promise
On my honor, I will try:
To Serve *God and my country,
To help people at all times,
And to live by the Girl Scout Law.
Girl Scout Law
I will do my best to be:
friendly and helpful,
considerate and caring,
courageous and strong, and
responsible for what I say and do,
and to respect myself and others,
respect authority,
use resources wisely,
make the world a better place, and
be a sister to every Girl Scout.
Personal Items
Girls and Adults are responsible for all items brought to camp. Girl Scouts of Central Texas will not be held responsible for the loss
or damage to any personal belongings.
Page 25
Health and Safety
Health Form
Troop Leader(s) should have a copy on hand with them at camp of all girls Health Forms. Health Forms are
required to be completed by all girls in order to go camping.
Medications
Please ensure that you have an adult in charge of keeping up with any and all medications for your troop
girls. Your troop leader/first-aid volunteer is responsible for medications and for administering these medications to your troop girls at the appropriate time(s).
Homesickness
Homesickness is normal and it doesn’t have to ruin the camp experience. The American Camp Association
(ACA) suggests the following tips for families to help their campers prepare for camp:
Encourage independence throughout the year
Discuss what camp will be like before your camper leaves, such as using a flashlight to find the bathroom
Pack a personal item from home, such as a stuffed animal
Buddy System
While at camp all campers should have a specified “buddy” they are to stay with when traveling around
camp. No camper should be alone at any time while at camp. If you have an uneven number of girls attending, have a group of three girls’ team up to be a “buddy group”.
Water Safety
All of our camps provide water activities for girls while at camp. When participating in water activities, girls
must adhere to guidelines and instructions from the facilitator to allow a safe and fun experience. If girls or
adults do not adhere to instructions given from the facilitator, the activity may be cut short to ensure that no
one is put in danger and the troop will not be refunded its activity fee’s or deposit.
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ARE YOU READY FOR CAMP?
By now you and your troop have spent many meetings and trips learning the basic outdoor skills and are prepared for a weekend retreat at camp. Below are a few helpful guidelines you may use to make sure that your
troop is ready for their greatest camping experience of all:
ADULTS
GIRLS
TROOP
One of your adults has the appropriate training
necessary for your camping excursion
Let’s Go 1: Needed if camping in an established sleeping and bathroom facility
(does not allow volunteers to cook using a fire)
Let’s Go 2: Allows troop to cook outside
using a fire
Prerequisite: Let’s Go 1
Let’s Go 3: Needed if camping in a tent or
primitive camping
Prerequisite: Let’s Go 1 & 2
One of your adults is a certified First Aid/CPR
adult
Troop has enough volunteers to meet Girl
Scout Adult/Girl Ratio
Troop has helped plan, practice, and prepare
for upcoming camp experience
Want to go camping!
Understand living conditions in camp
Made transportation arrangements
Female leaders/adults MAY sleep in separate
cabins/tents/lodging area. If sharing the
girls sleeping area, two unrelated adult
females must be present.
All Males sleep and bathe in separate area of
camp. May be in units from 8 AM to 10
PM
Parent supports camp experience
Can cope with:
Darkness
Woods
Insects and small creatures
Can cope physically
Can carry own equipment
Want to go camping!
Understand living conditions in
camp
Do camp chores (cleaning)
Have skills, knowledge:
Can use kitchen and camp
tools
How to wash dishes and other
camp skills
Have previously participated in
day and/or overnight experiences with troop/group
Have practiced packing personal
belongings for easy carrying
Have planned and practiced
their camping skills together
Understands emergency
procedures while at
camp
Has read through Camp
Booklet
Planned an “After Camping”
evaluation for troop and
parents to improve their
future camping experiences
ned?
Plan for the “What if…”
What if…it rains all weekend? Do you have any activities planned?
Do you have Rain gear?
What if…there is an accident? Do you have Health Forms for all girls? Where is your first aid kit? Do you have emergency contact
information for the girls parents?
What if…the troop is sharing a unit with other troops? Have you talked about sharing “space” with other troops or groups that are
also camping? Sharing the bathroom facilities? Sharing the cooking equipment?
Once you have talked about the “what if’s” and their solutions, then you and your troop are ready to go
camping.
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Suggested Packing List
1 Duffel bag, suitcase, or backpack
Personal Hygiene Items
1 Day pack (to carry items around)
- Soap
1 Pillow
- Towel
1 Bedroll or Sleeping Bag
- Toothpaste, toothbrush
Sit Upon
- Deodorant
Rain Poncho
- Shampoo
Closed Toe Shoes (no flip flops or sandals)
- Washcloth
Non-aerosol Sunscreen
- Comb/Brush
Non-aerosol Bug Spray
Underwear (1 per day plus an extra)
Bandana
Socks (1 per day plus an extra)
Mess Kit (items should be non-breakable)
Shirts (short and long sleeve)
Knife, spoon, fork, plate, bowl, cup with handle
Shorts
Dunk bag/dip bag (mesh bag with drawstring)
Jacket, coat, or sweatshirt
Reusable Water Bottle
Sleepwear
Hat (not a visor)
Modest Swim suit (if swimming)
Extra plastic bags (for wet items)
Swim Towel (if swimming)
Flashlight (open air cabins and tents do not have electricity)
**Additional clothing depending on weather and activities planned
Helpful information when packing:
Dress in layers so you can remove clothing as the day may warm up.
Light colors are best in the heat because they reflect the sun’s rays
Halter tops/spaghetti straps should not be worn; shoulders will burn.
Wearing a hat keeps the girls’ heads cool while protecting against sunburn
Even in the lightest drizzle, girls should wear rain gear in order to keep coats and clothing dry.
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Camping Agreement Form
Troop/Group Leader Name: _________________________ Troop #/Name: _____________________
Phone Number: ______________________________
Location:
☐Camp Texlake
Email: _________________________________
☐Camp Kachina
Begin Date: __________________________
☐Zilker Cabin
End Date: ___________________________
Unit/Lodge Name: _____________________________________________________
# of Girls
(___) Daisy
(___) Brownie
(___) Junior
(___) Cadette
(___) Senior
(___) Ambassador
(___) Males
(___)Non GS Member
(___) Non-GS Member
# of Adults
(___) Females
Please select the activities (# participating) you will be participating in while at camp:
(___) Archery
(___) Canoeing
(___) Challenge Course
(___) Fishing
(___) High Ropes
(___) Kayaking
(___) Horse Tales
(___) Grooming & More
(___) Orienteering
(___) Service Project
(___) Swimming
(___) Star Party
(___) Let’s Trail Ride
(___) Nature Activities (___) Zip Line
(___) Team Building Games
(___) Slingshots
When signing this Camping Agreement Form, I agree that I have read the Reservation Guide and understand the policies and procedures to follow while at camp. If my troop/group or I do not follow the specified guidelines it may cause my troop/group to not receive their deposit refund and/or give Girl Scouts of
Central Texas the ability to not allow my group to use camp facilities in the future.
Troop/Group Leader Signature:
Date:
_____________________________________________________________________________________________
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