Trying to submit from off-campus? You must use
REMOTE ACCESS if submitting a report of from a
non-St. Kate’s network.
On-campus campus computers & staff wireless
networks do not need remote access.
St. Catherine University
QuickGuide: Employee
First Report of Injury
Instructions for completing Employee First Report of Injury Workflow
1|Page
Completing the Report of Injury
Information Required Before Starting a Certification
The First Report of Injury should be completed by the injured employee or the injured employee’s direct supervisor. If
you are not the injured employee or the injured employee’s supervisor, please contact Public Safety at
[email protected] or x8888 for further instruction.
Before you start your certification, you will need the following information on hand:
•
•
Injured employee’s St. Kate’s username
o e.g. ‘jadoe’ for John A. Doe
Information about the injury or incident you are reporting
o Date and approximate time of injury/incident
o Date employee’s department was notified of incident
o If employee lost any time from work, when first day of lost time began
o If employee received any medical treatment for incident, location and description of off-site treatment,
if applicable
Initiating the Workflow
Login to KateWay and click on the Workflow tab
Initiating the Workflow
1. In the Workflow Processes channel, click Employee First Report of Injury
2. Enter this in the Workflow Specifics field:
Injured Employee’s Last Name, First Name: Date of Injury
2|Page
3. Enter the injured employee’s username (or your username if you are submitting the report for yourself) into the
“Enter_Injured_Employee_Username” field.
3. Click
. The following page should look like this, click “OK” to continue:
Then click
to return to your Workflow tab.
Entering Report of Injury
You are now ready to begin entering information about your/the employee’s injury.
1. Click the employee’s name in your Workflow Worklist channel (hit “Refresh” if the link is not yet there; if you left the
Workflow Specifics name field blank, it will say “undefined”).
2. On the following page, any fields marked with an asterisk (*) are required. If you do not see a form to enter injury
information, click here for troubleshooting.
a. Employee & Incident Information
i. Confirm employee’s name, ID, and employee information are correct.
ii. Select the employee’s position where the injury occurred. The employee’s supervisor in that position
will also be listed in the drop down menu.
3|Page
iii. Use the
buttons and drop down menus to identify when and where the injury occurred and
when the employee’s department was notified of the injury.
b. Incident Details
i. Identify if the incident was an injury or an illness and complete the required drop-down fields
(description of illness if illness; type of accident, injury, body part injured, and side of body injured if
injury).
or
ii. Identify if employee lost any time from work; if yes, use
lost time and the day they returned to work, if applicable.
button to select employee’s first day of
4|Page
iii. Provide details about the incident leading up to the injury or illness (required fields marked with an
*).
c. Medical Treatment
i. Identify if any medical treatment was administered to the employee, where treatment was provided,
and if the employee was taken by ambulance.
ii. If employee was treated at a clinic or hospital, enter name and city of clinic or hospital and provide
brief description of treatment provided.
5|Page
d. Additional Comments (optional): These comments will be seen by employee, supervisor, Public Safety, and
Human Resources via email).
3. Select
and click
to complete your First Report of Injury.
i. If any required fields are missing or incorrect (i.e. you entered an incident date in the future), you will receive a
pop-up notification urging you to correct the issue.
ii. If you still see the Workflow Specifics Name in your Workflow Worklist after submitting the form – you have
not fully submitted the form. Make sure you are selecting
and clicking
“Save & Close” does not submit the form to Public Safety and is not considered complete.
. Clicking
Confirmation of Report of Injury
After you select
and click
you will receive an email confirmation of the report of injury from
[email protected]. The employee, the employee’s supervisor, Public Safety, and Human Resources will be
copied on the email confirmation.
The supervisor will receive a second email from Public Safety requesting the Workplace Accident and Injury Reduction
(AWAIR) program Accident Investigation Form to be completed. Please contact Public Safety at x8888 with questions
about this form.
6|Page
Troubleshooting
There are two possible errors when entering a username to initiate the Workflow.
1. Username not found in the system
To resolve, double-check that you have entered the employee’s
correct and current St. Kate’s username, enter it in the “Employee
Username” field and select “Re-Submit” and click “Complete” to
continue with the Workflow.
2. Username does not correspond to a current employee
The Employee First Report of Injury form cannot be completed for
individuals who are not current employees of St. Catherine University.
To resolve, confirm you have entered the correct username for the
correct individual. If username was correct, contact Public Safety for
further instructions.
3. Other Errors
If you experience other errors in submitting the First Report of Injury, please contact Public Safety at
[email protected] or x8888.
7|Page