Academic Senate Council Approved Minutes
September 9, 2016: 2:30-4:30 p.m.
SLO Room 5402 | NCC Room 3213 (Polycom)
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Lara Baxley
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President
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Michael Constable
Silvio Favoreto
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Vice-President
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ASCC Student Rep.
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Katy Neidhardt
Allen Dailey
Biology
Tanya Downing/
Amy Stapp
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Curriculum Chair
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Part-time At-large
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Cherie Moore
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Debra Stakes
CCFT President
Matt Knudsen
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Elena Reynolds
Full-time At-large
N. County At-large
Glenda Moscoso
VACANT
Counseling
DSPS
Business
Stacy Millich
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Engineering & Tech.
Matt Fleming
X
English
Jarred Pfeiffer
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Fine Arts
Don Norton/
Bailey Drechsler
Human Development
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Allison Grant
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Erich Tucker
Kinesiology, Health
Science, and Athletics
Lang. & Communication
Monica Millard
bree valle
Nursing
Performing Arts
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Carina Love/
Cynthia Wilshusen
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Michael Mogull
Mathematics
Learning Resources
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Patrick Len
Physical Sciences
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Lise Mifsud/
Fionnuala Butler
Social Science
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Donna Bower/
Laura Harris
Student Development
and Success
Cards: Matt Knudsen __
Time Keeper: Michael Mogull___
I.
ORIENTATION CONTINUED
II.
APPROVAL OF AGENDA
Computer: Amy Stapp _______
(10 min.)
(1 min.)
Approved—with consensus
III. APPROVAL OF MINUTES (August 26, 2016)
(2 min.)
Approved—with consensus
IV. PUBLIC COMMENT: All public comments will be limited to three minutes in length for each speaker.
Opportunities for public comment will also be provided for each agenda item during discussion on each item and
before proposals are called for approval.
None
V.
PRESIDENT’S REPORT
•
(5 min.)
Planning & Budget taskforce proposal for board reserve and contingency fund coming soon to senate. VI. BUSINESS AGENDA: Be sure to discuss these items with your division faculty so you can adequately represent
your division in reaching consensus on these items.
Contents
1. Retention Strategies
2. Facilities Master Plan (First Read)
3.
4.
5.
6.
7.
8.
Program Viability Process (First Read)
Program Discontinuance Process (First Read)
Minimum Qualifications Discipline Designations Pilot Process (Second Read)
New Minimum Qualification Discipline Proposal for ASCCC Consideration: Human Services
Actionable Improvement Plans for 2016 Accreditation Mid-Term Report
Academic Senate President and Vice President Elections
1. Retention Strategies
(D. Wulff - 10 min.)
Background: In addressing ways to increase efficiency (FTES/FTEF), the Workload Committee will
consider patterns of enrollments; particularly of those students who do not persist (enroll (success) in
courses in one semester and re-enroll in the subsequent semester). Each year, we lose approximately
4000 students between the fall and spring semesters and about 6000 students between spring and
fall. On average, each student enrolled at Cuesta generates about .3 FTES. Increasing the number of
students retained from one semester to the next would have a significant fiscal impact. For example, if
1000 more students persisted between fall and spring, this would generate approximately 300
additional FTES, or $1.5 million in additional revenue for the college.
There are a number of best educational practices associated with student persistence that faculty can
utilize to increase our course enrollments and efficiency. To facilitate a campus-wide effort to
improve efficiency, the Workload Committee requests that the Academic Senate develop and
publicize a list of best practice recommendations to increase the persistence and retention of students
at the college.
Proposal: The Academic Senate council will create a taskforce to develop and publicize a list of best
practice recommendations to increase the persistence and retention of students at the college. The
taskforce will coordinate efforts with the Senate Council and other appropriate structures (such as the
professional development committee) to communicate the recommendations to faculty, management,
and staff.
Modified Proposal: The Academic Senate council will create a taskforce to develop and publicize a
list of best practice recommendations to increase the persistence and retention of students at the
college. The taskforce will coordinate efforts with the Senate Council and Faculty Professional
Development Committee, Student Support and Success Committee, DE Committee and other
appropriate structures to communicate the recommendations to faculty, management, and staff.
Approved—with consensus with the following feedback
• Student success committee and the group working on the new grant should align with this taskforce • People involved already in student equity should be aligned as well Taskforce:
Glenda Moscoso
Allison Merzon
Matt Fleming
Cherie Moore
Academic Senate Council Agenda | 9-9-16 | Page 2
2. SLOCCCD Facilities Master Plan 2016-2026 (First Read)
(D Troy/T Reece - 10 min.)
Background: According to the Integrated Planning Manual 2015 SLOCCCD shall develop our
Educational and Facilities Master Plan 2016-2026 beginning September 2015. The plan will be
circulated for feedback in accordance with the SLOCCCD Governance Process outlined in the
Participatory Governance: Decision-making and Committee Handbook. The draft will be presented to
Academic Senate Council for the first read on September 9, 2016 and a second read on September 23,
2016 before moving it to the Board of Trustees for final approval.
Supporting Documents:
• SLOCCCD Facilities Master Plan 2016-2026
Proposal: The Academic Senate Council will provide feedback on the SLOCCCD Facilities Master
Plan 2016-2026.
Approved—with consensus with the following feedback:
• Concern that there is no discussion in the Facilities Master Plan of how to adapt facilities to future educational needs. • What about the ability for students to afford living in this community—this could be a factor in our ability to draw in new students 3. Program Viability Process (First Read)
(Millich/Bontenbal - 10 min.)
Background: On September 27, 2013, the Academic Senate Council reached consensus on a series of
directives related to program viability, revitalization, and discontinuance. Included in these directives
was the formation of two task forces. One to develop a program viability procedure that would be
used to determine if a program continues to facilitate the mission of the institution and/or serves a
clear community or labor market need, and the other to evaluate the current program discontinuance
procedure and incorporate the necessary mechanics for discontinuing a program (i.e. teach out
provisions, curriculum changes, student and community notifications, etc.) that was determined to no
longer be viable as a result of the program viability process. Since that time these two different task
forces have been working, off and on, on a program viability process and program discontinuance
process. Both task forces took the district’s exiting AP 4021: Program Discontinuance process and
separated it into two distinct processes – one for program viability and the other for program
discontinuance. Much of the process in AP 4021: Program Discontinuance is retained in the program
viability process with the biggest difference being how a program would enter into this process, which
would occur following an Overall Program Strength and Ongoing Viability Assessment with a
sustainability plan as part of the CPPR process. The program viability task force has drafted a
program sustainability plan flowchart, for reference purposes only, to assist in illustrating the flow
through these processes. Also, included for your reference is the district’s existing AP 4021. If
approved, the program viability process would become a separate AP (number still to be determined).
The draft program viability process is coming to the Academic Senate as a first read for feedback.
Supporting Documents:
• Program Viability Process - clean
• Program Viability Process - lineout
• Program Sustainability Plan Flowchart – for information
Proposal: The Academic Senate Council will provide feedback, as a first read, on the draft Program
Viability Process.
Approved—with consensus (one blue card)
Academic Senate Council Agenda | 9-9-16 | Page 3
4. Program Discontinuance Process (First Read)
(Moore/Bontenbal - 10 min.)
Background: This item is related to the program viability agenda item (see that agenda item for
additional background information). The program discontinuance task force developed a process that
includes the necessary mechanics for discontinuing a program (i.e. teach out provisions, curriculum
changes, student and community notifications, etc.) that currently do not exist in AP 4021: Program
Discontinuance. If approved, this program discontinuance process would replace existing AP 4012:
Program Discontinuance, in conjunction with a separate AP for program viability. The draft program
discontinuance process is coming to the Academic Senate as a first read for feedback.
Supporting Documents:
• Program Discontinuance Process - clean
• Program Discontinuance Process - lineout
Proposal: The Academic Senate Council will provide feedback, as a first read, on the draft Program
Discontinuance Process.
Approved—with consensus (one blue card)
5. Minimum Qualifications Discipline Designation Pilot Process (Second Read)(L Baxley - 25 min.)
Background: The Chancellor’s Office, in cooperation with the statewide Academic Senate for
California Community Colleges, maintains a list of minimum qualifications for faculty to teach in
each discipline (often referred to as the Disciplines List). These are the minimum qualifications that
allows an applicant to be considered for a position, but do not guarantee that the person will be
selected to teach at the college or in the discipline or in a specific department.
According to California Education code, the faculty at each college, through the Academic Senate,
Curriculum Committee, or both, has purview over determining the Minimum Qualifications
Discipline for each course. Furthermore, it is allowed that a course may have multiple MQ
Disciplines. At many California Community Colleges, the MQ Discipline for each course is listed on
the Course Outline of Record. In contrast, Cuesta College has historically used the name of the
department (or a similar name) to determine one MQ Discipline for each course rather than relying
primarily on the judgment of department faculty to determine MQ Discipline(s). More detailed
information about the placement of courses into disciplines with examples from other colleges can be
found in the Minimum Qualifications and the Discipline’s List Power Point, (document is in
Sharepoint, Academic Senate, meetings, 3/11/2016 folder) which was presented to the Division Chairs
in February.
In an effort to align the practice at Cuesta College with those at other California community colleges
and to comply with the California Education Code, the Curriculum Committee on November 6, 2015
passed a proposal to add a new field of “CCCCO Minimal Qualification Discipline” to CurricUNET
and on the COR between “Department” and “Degree Applicability”. Consequently, a process is
needed by which departments can propose the appropriate Minimum Qualifications Discipline
category for each course in the department.
The proposed process for assigning Minimum Qualification Disciplines to courses, along with the
MQ Discipline Designation Form, and Pilot Timeline were brought to the Academic Senate Council
for feedback at its August 26, 2016 meeting. Since then, the following changes have been made:
Academic Senate Council Agenda | 9-9-16 | Page 4
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Feedback from the ASC meeting on 8-­‐26-­‐16 was incorporated. This included, o Changing Discipline Designation to Minimum Qualification Discipline Designation, wherever appropriate o Fixing the workflow to make the skipped steps for fast track easier to understand o Removing the word “Process” from the Options for Minimum Qualifications Discipline Designation The Special Note Regarding Cross-­‐listing was returned. This existed in the original draft, but was inadvertently moved into the description of Interdisciplinary designation section when the document was edited over the summer. The steps and language were cleaned up to make it more straightforward. Some items were moved or the wording changed slightly, but these edits did not change the process. An introduction was added to the start of the process. Much of the wording in this introduction was removed from steps within the process. Time limits were added for several of the steps. The decision making process of the Consultation Group was more clearly defined. Some of the definitions in Appendix A were clarified and the MQDD Form was included as a definition. A flowchart was added as a new Appendix B to help people to understand and visualize the workflow. Supporting Documents (clean):
• Cuesta College Curriculum Process for Assignment of Minimum Qualification Disciplines to
Courses – clean
• Minimum Qualifications Discipline Designation Form - clean
• Pilot Timeline: Cuesta College Curriculum Process for Assignment of MQ Disciplines to
Courses - clean
Supporting Documents (lineout):
• Cuesta College Curriculum Process for Assignment of Minimum Qualification Disciplines to
Courses - lineout
• Minimum Qualifications Discipline Designation Form - lineout
• Pilot Timeline: Cuesta College Curriculum Process for Assignment of MQ Disciplines to
Courses - lineout
Proposal: The Academic Senate Council approves the Cuesta College Curriculum Process for
Assignment of Minimum Qualification Disciplines to Courses with feedback provided at the
September 9, 2016 meeting.
Approved—with consensus
Proposal: The Academic Senate Council approves the Minimum Qualifications Discipline
Designation Form with feedback provided at the September 9, 2016 meeting.
Approved—with consensus with the following feedback:
Remember to hyperlink where it says: will be hyperlinked…
Proposal: The Academic Senate Council approves the Pilot Timeline: Cuesta College Curriculum
Process for Assignment of MQ Disciplines to Courses with feedback provided at the September 9,
2016 meeting.
Approved—with consensus
Academic Senate Council Agenda | 9-9-16 | Page 5
6. New Minimum Qualification Discipline Proposal for
ASCCC Consideration: Human Services
(D. Norton - 10 min.)
Background: The 2016 California Budget Trailer Bill Language (February 1, 2016) calls on the
Community College System to “Eliminate barriers to hiring qualified instructors for career technical
education courses, including reevaluating the required minimum qualifications for career technical
education instructors,” and thus considerable legislative pressure may be exerted regarding the reform
of the minimum qualifications process.
Minimum qualifications for faculty are approved by the Academic Senate for California Community
Colleges (ASCCC) and listed in the Minimum Qualifications for Faculty and Administrators in
California Community Colleges, often called the Disciplines List. Every two years, local Academic
Senates may propose revisions to the Disciplines List for consideration by the ASCCC. Information
about the Disciplines List revision process, including timelines, required forms, and an FAQ
document, can be found on the ASCCC website at http://www.asccc.org/disciplines-list. This is a
proposal to add a new discipline of Human Services to the Disciplines List.
There are existing courses at Cuesta College and at other California community colleges that
emphasize human services paraprofessional skills. Although there presently exists an Addiction
Paraprofessional Training Discipline in the Disciplines List, there is not a discipline for Human
Services. Adding a Human Services discipline to the ASCC Discipline list would best reflect several
of our courses. The proposed minimum qualifications for this Human Services Discipline are:
A Master’s degree in Psychology or Counseling or Human Development or Social Work or Sociology;
OR a Bachelor’s Degree in Psychology or Social Work or Sociology AND 6 years professional
experience.
Proposal: The Academic Senate approves the new modified discipline of Human Services for
submission to the ASCCC for consideration.
Approved—with consensus (2 orange cards, one blue)
Modified minimum qualifications:
A Master’s degree in Psychology or Counseling or Human Development or Human Services or Social
Work or Sociology; OR a Bachelor’s Degree in Psychology or Social Work or Sociology any of the
above AND 6 years professional experience in the field.
• Consider whether degrees such as psychology and sociology are too narrow in their focus to qualify someone to teach in human services • There are masters degrees in human services which should be added to this • Problems may arise at state level because some of the included degrees already exist elsewhere 7. Actionable Improvement Plans for 2016 Accreditation Mid-Term Report
(L Baxley - 5 min.)
Background: In the Cuesta College 2014 Self-Evaluation, the college identified two Actionable
Improvement Plans that are to be addressed by the President’s Cabinet in collaboration with the
Academic Senate. These Actionable Improvement Plans are as follows:
Academic Senate Council Agenda | 9-9-16 | Page 6
Accreditation Standard IV.A.1. Actionable Improvement Plan: The President’s Cabinet will
collaborate with the Academic Senate and constituent groups to develop strategies to improve the
extent to which employees take initiative in improving practices, programs and services.
Accreditation Standard IV.A.2.a. Actionable Improvement Plan:The President’s Cabinet will
collaborate with the Academic Senate to develop strategies to improve the extent to which
employees perceive themselves to be involved in decision-making.
At the September 9, 2016 Summit meeting, it was agreed that a proper strategy to determine how to
address these two Actionable Improvement Plans is to create a joint Academic Senate-Administration
Task Force.
Proposal: The Academic Senate Council approves the formation of joint Academic SenateAdministration Task Force to address the Actionable Improvement Plans for 2016 Accreditation MidTerm Report.
Approved—with consensus
Taskforce members:
Lara will send out an email to recruit members
8. Academic Senate President and Vice President Elections
(L Baxley - 5 min.)
Background: As stipulated in the Academic Senate Bylaws, “elections for officers shall occur during
the fall semester prior to beginning of the term” of office. Both terms of office for the Academic
Senate President and Vice President end on June 30, 2017. Therefore, elections for both of these
officer positions for the term beginning July 1, 2017 need to occur this fall. In the past, the Academic
Senate Council has formed an Elections Task Force to organize and conduct elections for the positions
of Academic Senate President and Vice President.
Proposal: The Academic Senate Council approves the formation of an Elections Task Force, and
identifies its composition, to organize and conduct elections during the Fall 2016 semester for the
positions of Academic Senate President and Vice President.
Approved—with consensus
Taskforce members:
Fionnuala
Allen
VII. INFORMATION ITEMS: Please share these items with your division faculty.
1. Summit Agenda/Minutes – The agenda for the September 9, 2016 Summit meeting is available.
2. MQDD Curriculum Sub-committee – The Curriculum Committee is in the process of forming
the MQDD Sub-committee. So far, four Curriculum Committee Representatives, with
representation of all 3 academic clusters, have volunteered. There are currently a maximum of four
more spots available for anyone outside of the Curriculum Committee. Any faculty member who
wishes to serve on this sub-committee should contact Cherie Moore at [email protected] as
soon as possible.
3. John Gyselbrecht Endowed Scholarship – John Gyselbrecht, a fabulous middle school math
teacher and husband of Cuesta College Criminal Justice instructor Stacy Millich, passed away in
Academic Senate Council Agenda | 9-9-16 | Page 7
2015 after battling gastric cancer. After his death, an endowed scholarship was created in his
name to be awarded each year to a deserving Cuesta student. More information can be found at:
https://cuesta.academicworks.com/opportunities/2151
Anyone who would like to contribute to the scholarship fund may do so as follows:
• Visit: https://interland3.donorperfect.net/weblink/weblink.aspx?name=E9737&id=1 • In “Designate my gift:” select “other” • In the box, type John Gyselbrecht Endowed Scholarship. The rest is obvious. 4. 4th Annual Clay Stomp: Come help the ceramics department mix their clay for the year and have
a lot of fun! The 4th Annual Clay Stomp will take place on Thursday, September 15, 9 am-4 pm on
the lawn between the art building and the cafeteria.
5. 2016 Academic Academy: The deadline is Wednesday, September 14 to register for this year’s
ASCCC October Academic Academy: Better Together: Faculty Collaboration for Improved
Student Services, Increased Student Equity, and More Effective Educational Pathways. For
information, visit: http://www.asccc.org/events/2016-10-07-160000-2016-10-08-220000/2016academic-academy-october-institute
6. Instructional Designer, Cynthia Wilshusen – Cynthia Wilshusen is a new Full Time Temporary
Faculty member in the position of Instructional Designer. Cynthia will develop, oversee and
provide training for faculty, staff and administrators that broadens opportunities for appropriate
methodologies to support student learning outcomes, promotes course design for effective student
learning, effective communication, engages content or active learning strategies, meets universal
design and 508 compliance, and assist in addressing student management issues. As well as assist
in the development of student readiness resources and tutorials to ensure student success. Contact
Cynthia with questions and watch for upcoming training sessions on both campuses. The
Learning Resources Cluster will be asking for a Full Time Tenure Track Instructional Designer
position this year.
VIII. SUMMIT ITEMS
Are there any items, campus issues, and/or divisional concerns/issues that anyone has that he/she feels need to be taken to
“Summit” for answers/clarification?
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IX.
1.
2.
3.
4.
Email from Gil about book buyers on campus (on last meetings summit items) STANDING REPORTS (Time permitting – max. 3 min. per report)
Curriculum—Moore: look for email from curriculum
reps with lots of links to important documents and sites
Workload Committee–Moore: justifications for classes
atying under 18
College Council—L.Baxley: no meeting
Planning & Budget— L.Baxley: budget approved, only
prioritize faculty positions for retirees
5.
FPDC— Wilshusen: process for approving conference
requests and faculty retreat planning
6. DE Committee–Fleming: social coming up—Milestone
Tavern, sept. 27th (4-7pm)
7. Book of the Year—Love: the family discussed in book
coming April 19th, Oct. 24th fundraiser; looking for faculty
involved in next generation cancer research; outreach to
students interested in STEM careers
8. CCFT—Stakes: We are finalizing a Negotiations survey to
mail next week. Survey will be opened about 10 days. Before you
get the survey monkey prompt you will receive a sample ballot with
explanatory notes. We recommend that you take the time to put
your answers on this because it will be easier than Survey Monkey
which will not let you back up and reconsider. 1. Based on early
comments, I have already initiated a conversation with the District
about the feasibility of a Retirement Incentive Program. 2. There
are still problems with how/where the new evaluation forms are
linked onto the HR website. Let me know if you see any other
Academic Senate Council Agenda | 9-9-16 | Page 8
problems. 3. Union has proposed a strategy to move some FT
tenure triennial reviews to spring but need a formal process. The
goal is to reduce the number of student written comments to
transcribe, which is the bottleneck. Individual faculty should not
arbitrarily move from fall to spring without contacting me until a
formal process is announced. 4. The two candidates for area 5
Trustee will be interviewed by Council of Representatives on
September 22--George Galvan and Mary Strobridge. We will
decide about endorsing either or none of these two candidates.
Please be sure that your Representative or a proxy attends. 5.
Union has rejected the Computer use policy proposed by the
District. We have demanded to bargain the impacts into our Article
3. Better to have protection from draconian computer policies and
disciplinary investigations put into our contract. 6. The labor to
labor walks begin tomorrow. I emailed the schedule again. It is
extremely important that we support our Labor colleagues and help
extend proposition 30 which is now proposition 55. 7. At the Board
meeting on Wednesday night our new contract was approved
(woohoo) along with a statement endorsing Proposition 55.
X.
1.
2.
3.
OTHER REPORTS–AS NEEDED (email Lara if you have a report)
Basic Skills Initiative—Voge
SLOA Committee—Higgins/Iredale
IPPR—Iredale
4.
5.
Sabbatical Leave
Web Committee
Next Meeting: Friday, September 23, 2016 | 2:30 pm | Room TBA
Lara Baxley
Academic Senate President
805.546.3100 ext. 2659
[email protected]
Katy Neidhardt
Academic Senate Vice President
805.546.3100 ext. 2683
[email protected]
Cherie Moore
Curriculum Chair
805.546.3100 ext. 2761
[email protected]
Academic and Professional (10+1) Matters: 1. Curriculum including establishing prerequisites and placing courses within disciplines 2. Degree and certificate requirements. 3. Grading policies. 4. Educational program development. 5. Standards or policies regarding student preparation and success. 6. College governance structures as related to faculty roles. 7. Faculty roles and involvement in accreditation processes. 8. Policies for faculty professional development activities. 9. Processes for program review. http://www.cuesta.edu/departments/academicsenate/
10. Processes for institutional planning and budget development. 11. Other academic and professional matters as mutually agreed upon. Academic Senate Council Agenda | 9-9-16 | Page 9