Creating a Basic Document
In Microsoft Word
Creating a basic document in Microsoft Word is as easy as 1-2-3. To create a
basic document:
1) On the Standard Tool Bar, click the New File Icon if necessary
2) Type the following letter, pressing Enter where necessary
Dear Michael: [Enter]
[Enter]
My name is (type your name) and I would like to take this opportunity to thank
you for selecting our school to continue your education. [Enter]
[Enter]
In the meantime, if there is anything I can do to make your transition to our
organization easier, please do not hesitate to contact me. [Enter]
[Enter]
We look forward to seeing you in the Fall. [Enter]
[Enter]
Yours truly, [Enter]
[Enter]
[Enter]
(Type your name) [Enter]
President[Enter]
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Navigation
There are 2 main ways to navigate in Microsoft Word. One way is by using the
mouse and the other by using the keyboard.
Press
LEFT ARROW
RIGHT ARROW
UP ARROW
DOWN ARROW
END
HOME
PAGE UP
PAGE DOWN
CTRL+END
CTRL+HOME
To:
Scroll up one line
Scroll down one line
Scroll up one screen
Scroll down one screen
Scroll left
Scroll right
To move
One character to the left
One character to the right
Up one line
Down one line
To the end of a line
To the beginning of a line
Up one screen (scrolling)
Down one screen (scrolling)
To the end of a document
To the beginning of a document
Do This:
Click the up scroll arrow
Click the down scroll arrow
Click above the scroll box
Click below the scroll box
Click the left scroll arrow
Click the right scroll arrow
Inserting/Deleting Text in a Document
To insert text in your document:
1) Position your cursor at the end of “We look forward to seeing you in the
Fall.”
2) Type the following:
“I can be reached at ext. 111 should you need to speak with me.”
Deleting Text in Your Document
When deleting text in your document you can either use the Delete key or the
Backspace key. The Delete key deletes text to the right of your cursor while the
Backspace key deletes text to the left of your cursor.
Viewing Formatting Marks
You will notice a show/hide button on your Standard Toolbar.
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If this button is turned on, you will see symbols in your document that you did not
type. These symbols do not print. However, they are used as a guide to identify
what you have done in your document.
Action
Tab
Space
Paragraph Mark
Red or green wavy
underline
Description
Displays an arrow
A dot appears between words
Appears at the end of a paragraph. The paragraph
mark contains paragraph formatting information.
This symbolizes where you pressed Enter.
When you automatically check spelling and
grammar, Microsoft Word uses wavy red
underlines to indicate possible spelling errors and
wavy green underlines to indicate possible
grammatical errors.
To practice turning on and off your formatting marks:
1) Click the Show/hide button on your Standard Toolbar
2) To turn off, click button again
3) Turn your Show/hide button back on again
Saving a Document
To save our document:
1) Click on File Menu
2) Click on Save
Note: You will notice there is also a Save As command. This will be
discussed at a later time.
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3) Type My First Document
4) Click Save
Note: To make it easier to find documents, you can use long, descriptive
file names. The complete path to the file, including the drive letter, server
name, folder path, and file name and extension can contain up to 255
characters. File names cannot include any of the following characters:
forward slash (/), backslash (\), greater than sign (>), less than sign (<),
asterisk (*), question mark (?), quotation mark ("), pipe symbol (|), colon (:),
or semicolon (;). (The default location is My Documents)
Closing and Opening a File
To Close the file:
1) Select the File Menu
2) Select Close
3) If prompted, click Yes to saving the changes to the file
To Open a File:
1) Select the File Menu
2) Select Open
3) If necessary, navigate to the location that you saved the file
4) Select the file My First Document
5) Click the Open button
6) Close My First Document
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