14210.001 –
Fjordforbindelsen
Frederikssund
PQ information Meeting
May 21st 2015 13.00 - 15.00
Park Inn Hotel, Copenhagen S
Welcome and aganda
Erik Stoklund Larsen
Construction Director
Agenda
•
Welcome and agenda
Erik Stoklund Larsen, Construction Director
•
Background, overview and state of the project
Niels Korsgaard, Senior Project Manager
•
PQ details
Erik Stoklund Larsen, Construction Director
•
Process after the PQ
Torkil Schrøder-Hansen, Legal Counsel
•
Supplier Portal
Torkil Schrøder-Hansen, Legal Counsel
•
Closure
Erik Stoklund Larsen, Construction Director
This Information Meeting
•
•
To give general information of Design & Build Contract
14210.001 – Fjordforbindelsen Frederikssund (Roskilde Fjord
Link)
•
As per DRD general policy
•
Dealing with a Design & Build project in a Natura 2000 protected
area
•
Contract conditions will be based on Danish law and tradition
Line out the requirements for the PQ process and explain the
background hereof
•
To ensure that applicants do not make mistakes in the
prequalification application
•
To clarify possible misunderstandings of the Contract Notice
•
To explain the background for the choices made in the Contract
Notice
Change in the tender strategy
•
At the information meeting Thursday the 30th of October 2014 it
was stated that the tender strategy was 3 construction contracts
•
After the feedback from the technical dialogue, a more detailed
assessment for the construction schedule and the logistics of the
project it was concluded to be more beneficial with 2 contracts:
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Access road to the Fjord on the eastern side
•
•
To be an open tender published in November 2015
Dual Carriageway between Marbækvej and Skibbyvej, including
High Bridge and Sheet Pile walls through Tørslev Hage
Time schedule
Political decision and process:
2010:
•
EIA published by the The Danish Road Directorate
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Decided to go with solution S1
2014: December
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Act of Construction approved by the Danish Parliament
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Political establishment of SOV (Independent governmental
company) behind the tolling system
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Yet to be established
2015:
Tentative Tender Time Schedule
2015
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Technical dialogue and tender project formulation
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Tender Process for 14210.001 – Fjordforbindelsen Frederikssund
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PQ deadline June 2015
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Notice of the 5 prequalified September 2015
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Tender material published October 2015
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First round of Competitive Dialogue - December 2015
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Second round of Competitive Dialogue - February 2016
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Tender deadline Spring 2016
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Contract Award Summer 2016
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Contract – design phase and start of works, mobilisation,
establishment of construction / production site, etc.
2016
Questions
•
•
Questions can be asked by the end of each theme to ensure the
flow in the slide show
•
Questions and answers will be noted by DRD
•
Questions asked during this meeting can be sent via e-mail to
[email protected] and [email protected]
•
Questions about the Contract Notice is advised to be sent to the
abovementioned e-mail to ensure that the question is understood
correctly.
Further questions can be asked by the end of the presentation
Background, overview
and state of the
project
Niels Korsgaard
Senior Project Manager
Roskilde Fjord Link
N
Natura 2000 Area
Natura 2000 Areas marked with brown
Existing Bascule Bridge at
Frederikssund
Kronprins Frederiks Bridge
EIA Study
Summary of EIA study in 2010
The S1 solution from the EIA
Dual Carriageway / 2x2 Lanes / 90 km/h – Length 9.5 km
Contracts
14210.200
14210.001
Contract 14210.200 –
Frederikssundsvej-Marbækvej
Access Road ready for use for Contractor 14210.001 by the end of October 2016
Contract 14210.001
Cross Section – High Bridge
Contract 14210.001 (cont.)
Typical Cross Sections
Contract 14210.001 (cont.)
High Bridge
Bathymetry
Geotechnical conditions
Environmental Constraints
Natura 2000 Area – Construction Windows
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Excavation for foundations shall be done within cofferdams
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Dredging shall be done Oct. – Dec.
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Most noisy works, e.g. pile driving, shall be done April – Dec.
EU protected areas
State of the project
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EIA submitted and published in 2010
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Act of Construction December 2014
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Technical dialogue completed February 2015
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Entering into the prequalification phase May 2015
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Preparation of Reference Design Project is ongoing
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Acquisition of land (by expropriation) for permanent and
temporary use is ongoing
•
Archaeological studies and approvals from Authorities are
ongoing
Questions
PQ details
Erik Stoklund Larsen
Construction Director
II.1.5) Short description of the contract
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A concrete high bridge crossing the fjord with embankments
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A total strech of around 8 km.
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Throughout the recreational housing area on Tørslev Hage the
road is to be built between sheet piles on about 0.5 km long
stretch.
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Around 10 smaller structures
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The fjord is a Natura 2000 area.
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Very nature sensitive areas and densely populated cottage area
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D&B contract.
III.1.3) Legal form for applicants
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As a general rule no particular legal form is required, however
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Consortia og JV’s
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If a group of economic operators (e.g. a consortium or JV) applies, the
members of the group must undertake joint and several liability and appoint
a joint representative.
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Due to restrictions in the Danish public procurement rules based on the
case law regarding changes in the composition of a prequalified applicant
prior to submission of tender, all interested operators are encouraged to
explore the possibilities of forming consortia prior to the deadline for
submission of prequalification application.
Subcontractors or other entities
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If the applicant relies on the capacity of other entities, the applicant must
provide proof that the applicant has at its disposal the necessary resources.
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The DRD has provided a form which can be used for such declaration. The
form is published on the Supplier Portal in Danish and English
III.2.1) Information of the applicant
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Information of the company:
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The full name of the business, address, business reg. no. (CVR no.),
corporate form and ownership, including information about affiliated
companies.
•
•
Furthermore, the name, telephone and e-mail address of the contact person of the
applicant should be stated.
•
It should be clearly stated in the application which legal entity is
applying for prequalification
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If the applicant several companies the information must be stated for
each company, and it should be clearly stated in the application
whether they apply as a consortium, JV or as supplier.
If the applicant is a group of operators or the applicant relies on
the capacity of other entities, a change of the composition of the
applicant may only take place with the contracting authority’s prior
written acceptance.
III.2.2) Economic and financial ability
•
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The applicant must provide a solemn declaration regarding the
total annual turnover for the 3 most recent financial years
available.
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The solemn declaration must either be certified by auditors or a copy of the
three most recent financial statements must be enclosed.
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For a group of operators (e.g. a consortium), the information must be
submitted for each participating operator in the group.
The minimum requirement is:
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A total annual turnover of at least DKK 2 billion in each of the three
most recent financial years available.
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For groups, consortia's, JV’s or other entities the turnover is calculated
as the total turnover.
III.2.3) Technical capacity - Minimum requirements
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The applicant must have experience in turnkey contracts – design and
build – of the following types of tasks:
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Construction works in Natura 2000 protected areas/sites
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Road bridge with a total length of 500 m.
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Bridge over open water, rivers or lakes with total length of 500 m.
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Bridge with spans of 40 meters and with a total length of 500 m.
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Foundation works below water
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Construction of roads with total length of 3 km.
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Pooling of projects can be accepted as long as the minimum requirement
of each individual bullet is complied with by one single project.
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If the applicant is a group of operators or relies on the capacity of other
entities, the minimum requirement will be complied with if the references,
overall show experience with the types of tasks required.
III.2.3) Technical capacity (cont.)
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The references can not be more than 5 years old due to the rules
in the currently in force Public Procurement Directive
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The Public Procurement Directive Article 48, 2
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“Evidence of the economic operators' technical abilities may be furnished by one
or more of the following means according to the nature, quantity or importance,
and use of the works, supplies or services:”
The Public Procurement Directive Article 48, 2 (a)(i)
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“a list of the works carried out over the past five years…”
IV.1.2) Limitations on the number
of operators who will be invited to tender or to participate:
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A number of 5 applicants will be prequalified
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The limitation of applicants invited to tender will take place after
the evaluation of which applicants have documented the most
relevant references/deliveries of the services covered by the
contract, see section II.1.5).
•
Please note that each applicant should only submit one
application for the prequalification, see section VI.3)
IV.3.6) Language
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As a general rule the application must be submitted in Danish or
English
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The exception to the general rule is that annexes to the
prequalification application in Norwegian or Swedish will be
accepted. E.g. but not comprehensive.
•
Declarations of having the necessary resources at the applicants
disposal of the capacity of other entities (III.1.3)
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References (III.2.2)
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Financial statements (III.2.3)
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Statements on the company and affiliated companies
IV.3.4) Deadline for requests to be prequalified
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The deadline for submissions of applications to be prequalified is:
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The 26th of June 2015 at 14:00 at the Danish Road Directorate in
Fløng - Guldalderen 12, 2640 Hedehusene
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If changes please be aware of TED and the Supplier Portal
The Danish Road Directorate will appreciate that the application for
prequalification is submitted in 3 paper copies as well as digital PDF on
USB or the like. Reference point is as listed in section I.1)
"Application for participation 14210.001 – Fjordforbindelsen Frederikssund att.
Torkil Schrøder-Hansen - Do not open at the postal receipt“
•
Applications received later than given date on the Supplier Portal will not
be taken into consideration.
Questions for the PQ process
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It is possible to ask questions by e-mail to [email protected] and
[email protected] concerning the prequalification.
•
Questions should refer “14210.001 – Fjordforbindelsen
Frederikssund" in the subject field.
•
Questions received later than 10 days before the application
deadline as well as questions relating to the tender documents
will not be answered.
•
Please send the questions as soon as possible.
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Questions and answers will be published on the Supplier Portal
Process after the PQ
Torkil Schrøder-Hansen
Legal Counsel
Competitive dialogue
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Background
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An important and complex infrastructural project in very sensitive
surroundings
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The very sensitive surroundings must be accommodated in the best
possible way with as little an effect as possible
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A very fruitful and giving technical dialogue has made the Danish Road
Directorate more knowledgeable of different technical and legal
solutions
•
The Danish Road Directorate and our principal consultant has
obtained more knowledge about the complexity of the project e.g. the
soil conditions, which will lead to the basis of the competitive dialogue
•
The tender material needs to be tested to ensure no new, smart or
innovative solutions is ruled out
•
A traditional tender process could create a greater risk for
misconceptions og discrepancies in a project of this complexity
Competitive dialogue (cont.)
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The purpose of the competitive dialogue is to:
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Clarify the technical, legal and financial solutions the market can
offer
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To accommodated the very sensitive surroundings
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Minimizing the complexity of the project and clarify risks
•
After the more thorough considerations within the project group
and the many excellent technical and legal inputs in the technical
dialogue, the Danish Road Directorate wishes to ensure the most
market-conforming tender material with the proportionate degree of
freedom
•
To ensure the needs and requirements of the Danish Road
Directorate can be fulfilled within an acceptable financial
framework
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A better tender material
Competitive dialogue (cont.)
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As for now the Danish Road Directorate expects:
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Two rounds of competitive dialogue
•
•
Possibility of a third round
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DRD will set out the themes for the dialogue to ensure that the
time management and the costs for the contractors are kept down
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A fee is given for participating in the rounds of competitive dialogue
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There will be a possibility for a reduction of the number of
operators during the competitive dialogue as per Contract Notice
IV.1.3)
DRD are aware that the cost of this procedure is higher but intend
to keep the costs for the contractors as low as possible
Language
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The language of the contract is Danish
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Working language will be Danish and/or English
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The tender material will be in Danish and English
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The Danish documents will be supported by as a English service
translation
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If discrepancies the Danish version is the contractually legal
binding version
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Tenders must be submitted in Danish or English
•
Disputes are settled in Danish Courts or Danish Arbitration Courts
III.1.5) Deposits and guarantees required
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Bid bond
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A bid bond of DKK 50 million must be provided after award of
contract but before the signing of the contract.
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The bid bond will be replaced by the performance guarantee. The
guarantee must be provided by a third party. No possibility for
Parent Company Guarantee (PCG)
•
The bind bond will be superseded by the ABT § 6 guarantee
Performance guarantee
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A performance guarantee of 15 % of the contract sum must be
provided after signing of the contract as per ABT § 6.
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The guarantee must be provided by a third party. No possibility for
Parent Company Guarantee (PCG)
III.1.5) Deposits and guarantees required
(cont.)
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Rating of the guarantor’s credit standing
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A requirement is made for the level of the guarantor’s credit rating
at the time of providing the guarantee.
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The rating must as a minimum correspond to Standard & Poor’s
BBB rating, Moody’s Baa2 rating or equivalent rating from other
recognized rating agencies.
•
The requirement will continue in the contract. The rules here for
will be given in the tender material.
The purpose of the guarantees and the rating of the guarantor is
a wish to ensure that DRD if needed can make use of the
guarantee in all stages of the project.
Social clauses
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ILO-convention no. 94
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No social dumping
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Equal wages
Clauses about apprentices/interns/trainees
•
•
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A clause that obligates the contractor to have a number of
apprentices measured in Full-Time-Equivalent (FTE) of 1924
hours/year
Registration of foreign workers working in Denmark
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RUT register – Register of Foreign Services Providers
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https://indberet.virk.dk/myndigheder/stat/ERST/Register_of_Foreign_Service_Provider
s_RUT
Danish regulations to health and safety
Contract and award criteria
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The contract is made in accordance with Danish law
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Design and build contract – ABT93
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English version:
http://www.danskbyggeri.dk/Servicebutik/Vis%20vare?docid=23590
•
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Project specific conditions - “SB” based on
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Agreed document between contractors and employers
http://www.vejdirektoratet.dk/DA/vejsektor/leverandoerportal/Retningslinjerogparadigm
er/Inkoeb/Udbud-kontrahering/udbudsh%C3%A5ndbog/Sider/SBTE.aspx#.VAo6e_l_u4I
Award criteria
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Most economically advantageous tender (MEAT)
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based upon price and technical proposal
Two Envelope System
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The award criteria is Most economically advantageous tender
(MEAT) based upon price and technical proposal
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The bid shall be submitted in two parts in two sealed packages
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Part 1 – Price
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Part 2 – Technical proposal
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DRD will open Part 2 – Technical Proposal and assess the
qualitative sub-criteria. The grades based on the evaluation will
be notified to the bidders before Part 1 - Price are opened
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Afterwards Part 1 - Price will be opened and the sub-criteria Price
is assessed
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Notification of awarding of the contract will be issued
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All conditional tenders except the winner will receive fee for their bid
Supplier Portal
Torkil Schrøder-Hansen
Legal Counsel
Supplier Portal
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DRD homepage for tenders - ”Supplier portal”
•
•
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http://vejdirektoratet.dk/en/roadsector/supplierportal/pages/default.aspx#.V
AuVDPl_u4L
All DRD tenders are available here
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Forthcoming tenders
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Ongoing tenders
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Awarded Contracts
Road standards
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English translations coming up
Supplier Portal
Supplier Portal
The project website
The project homepage
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The link http://www.vejdirektoratet.dk/DA/vejprojekter/fjordforbindelsen
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The homepage is in Danish
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Contains all the publicly available documents such as:
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The EIA
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Time schedule for project
•
Documents from the technical dialogue
•
News from the project
Closure
Erik Stoklund Larsen
Construction Director
This Information Meeting
•
•
To give general information of 14210.001 – Fjordforbindelsen
Frederikssund
•
As per DRD general policy
•
Dealing with a design & build project in a Natura 2000 protected
area
•
Contract conditions will be based on Danish law and tradition
Line out the requirements for the PQ process and explain the
background hereof
•
To ensure that applicants do not make mistakes in the
prequalification application
•
To clarify possible misunderstandings of the Contract Notice
•
To explain the background for the choices made in the Contract
Notice
Thank you for attending.
For more information please see
www.vejdirektoratet.dk
http://www.vejdirektoratet.dk/fjordforbindelsen