1 Minutes of Annual General Meeting of the Australian Stock Horse Ladies Management Council Inc (ASHLA) Held Saturday 13 June 2015 In Adelaide, South Australia Meeting Opened 10.10 am The President welcomed all members present and members were asked to introduce themselves. Present Teena Bridge Northern Jane Allen SE of SA Jenny Heath Western Vic Felicity Green SA Central Toni Bull Eastern Lynne Knight Eastern Janelle Manning Eastern Susan Snowden Eastern Anna King Moss Vale Paula Hambly Moss Vale Karen Owen Western Vic Mandy Trotter Western Vic Michelle Gorton West Gippsland Mardi Johnson Western Vic Katrina Rankine Southern Highlands Sandra Connor County of Cumberland Melise Tuma Webb Southern Highlands Wendy Taplin Cumberland Denise Mitchell Central Vic Janet Hodges Eastern Kyra O’Brien Eastern Jenelle Young Northern Apologies Sally Williams, Rachael Schliebs, Jackie Long, Jade Fangmeier, Jodie Middleton-­Clark, Dana Smith, Ashlee Carrigan-­Walsh, Karen Fry, Julie Charlton, Mandy Blomfield, Fiona Glover, Karen Nicoll, Erin George, Katrina Copping, Amanda Young, Kim Ide, Jackie Mascord, Vickie Mascord, Heather Beard, Kellie Dickerson. Moved D Mitchell, F Green. Carried President’s Report As I have completed a second term as President for ASHLA, I firstly wish to thank the long standing and hard working committee that has kept this movement strong and on track;; they are and have been the heart and backbone of ASHLA for so many years and being as they aren’t dead yet! I hope will continue to push the barrow. I also wish to extend great thanks to the members that continue to present themselves show after show in an ever increasingly improving standard of both presentation and performances, there once was a tail, no longer. The innovation of our youth sectioned classes is proving to be a 2 major success, I must say that I personally hope to see more segregation between Junior and Senior in the future as they just too good. If is always with great pride that as a member and still a competitor in ASHLA events that we are becoming more respected by the Stock Horse Society and the organisers of the major shows. We are, and set the bench mark for dress and presentation standards in our show ring. The comments from Joy Poole and Beryl Gilshenan at the National Show totally embodied the values and standards ASHLA aims to aspire to;; so our mission is well being accomplished. It is however, not yet a done deal as still from time to time some of our members push the boundaries of our rules and we still need to strive for more consistency in the judging sector of our classes. Both situations are often disappointing and sometimes embarrassing especially for those of us that often have to make harsh decisions as to deal with the fallout, yet is also gives us ongoing purpose to strive, though our membership base and here at our AGM’s to urge all shows and committees to respect ASHLA’s rules and protocol. Unfortunately people will always find a loop hole, our job is to block up these holes to ensure that everyone runs under the same conditions. Lastly I’ve enjoyed my term as President of ASHLA, though I often feel inadequate being the dinosaur that I am, still reliant on Telstra and Australia Post, the world is moving too fast for my generation. So I submit my report to be accepted. Moved T Bridge, L Knight. Carried Treasurer’s Report Appendix 1, last page Moved J Allen, W Taplin. Carried Board Members Report Sally Scott has declined to renominate as our Board member representative. Sally felt that now Jane Allen was on the ASH Board, it was more appropriate for her to represent ASHLA. The meeting thanked Sally for her support. Minutes of 2014 AGM held in Hobart, Tasmania were tabled and advised read by members present. Moved F Green J Heath that minutes were a true and correct record. Carried. Business Arising from minutes NIL Correspondence In In order to keep correspondence to a reasonable length, the standard correspondence regarding our sponsorships has been listed separately. These usually consist of a request, our reply, acknowledgement of receipt of trophies etc, and a thank you after the show. Where discussion is entered into that requires changing of sponsorship level, will be listed in usual In and Out. The rest of correspondence is listed appropriately. Toni Bull, Minute Secretary General regarding ongoing existing sponsorships: Royal Queensland Show 2014 and 2015 Royal Canberra Show 2015, 2016 Royal Melbourne Horse Show 2014 and 2015 Royal Perth Show 2014 3 Royal Adelaide Show 2015 Victorian Management Council 2015 NSW Breeders Championships 2014 1. National ASH Show 2015 Sponsorship. On consultation with ASHLA Committee, we accepted Buckskin level $600+. This included an increase for Junior Trophy from plaque to bronze saddle trophy and five gift certificates valued at $80 for Futurity, Maturity, Maiden Series Camp Draft, Abbey Open Challenge, Snaffle Bit Futurity. 2. National Show 2015 Sponsors Pack 3. HO – Certificate of Currency 4. Joy Poole – renewal of patronage and donated service to Desert Fox – to GB 5. R Herridge – thank you for hi point trophies 6. K Hunter – re disqualification Nationals 2014 7. Henzen – thank you for Vic Champs sponsorship – class winner 8. J Long – thank you for Melbourne Royal sponsorship – class winner 9. Gloucester ASHLA – Minutes June 2014, request re flag – to GB 10. G Green – enquiry re equipment and clothing – to GB 11. HO – 2014 Annual Reimbursement 12. HO – 2011 Annual Reimbursement (overlooked) 13. A Elder – thank you winner 2014 National Youth Show 14. S Scott – Board rep to be ratified at December 2014 ASH Board meeting 15. Thank you from Field Family for condolences on loss of Malcolm 16. RAS – re offer of 2nd judge coming from SA to accept NSW reimbursement 17. RAS – 2015 ASHLA entry list 18. HO – Entry list 2015 National Show 19. RAS – advising late delivery presenter tickets 20. HO – request for clarification of ASHLA rules passed at 2014 AGM 21. M Tuma-­Webb – Banner design and quote 22. L Doggett – suggestion re ASHLA judging, compulsory comments from judges – to GB 23. HO – proof of ad in National Show Schedule 2015 24. Invite to RAS meeting 16/6/15 – President T Bridge has accepted. 25. A King – will restand as Publicity officer. Advised P Hambly and herself elected as ASHLA delegates for Moss Vale ASH Branch 26. Board Rep S Scott report and advice she will not restand as ASHLA Board Rep. 27. J Long – re colours and dress at National Show – to GB Correspondence Out 1. President Nat Show Committee – list of second judges 2. Melbourne Royal Horse Show – confirmation of entries 3. Members mailout – membership due, renewing before entering royals, motions from 2014 AGM 4. Canberra Royal – judging forms, suggestions to ensure smooth running of ASHLA class 5. HO – copy of our 2014 minutes and Annual Statement – request for admin. support entitlement 6. Fair Trading – Annual Statement 7. G Garay – re ASHLA vest winner 2014 Maturity – advised winner under rules 8. HO and Management Councils – advice of ASHLA Committee 4 9. K Hunter – reply to incident at Nationals 2014 10. RAS – list of 2nd judges for 2015 Royal 11. NSW Management Council – list of 2nd judges for RAS 2015 12. F Green, J Allen, K Frazer, K Nicoll, R Mitchell, M Walker – request to go on list for 2nd judge Sydney 2015 13. G Green – Where to purchase ASHLA saddlecloth etc 14. Realities – order for plaques, horse heads and saddle trophies 15. B Gilshenan – offer to be Patron 16. Chairman of ASH Board – change ASHLA rep to S Scott 17. H Studdy – advising of Novice Rules for National Show 2015 18. Various persons advising membership not current for National Show ASHLA entry 19. President National Show Committee – advising of rule clarifications from ASHLA AGM 2014 20. Member mailout – AGM agenda 2015, accommodation details 21. National Show Announcer – ASHLA information to be read out during judging of class 22. RAS NSW – advice of cleared entries for Sydney Royal 2015 – 4 entries not cleared 23. President National Show committee – list of possible 2nd judges for National Show 2015 Moved J Hodges, D Mitchell that correspondence In and Out be endorsed. Carried Notices of Motion NIL received Election of Office Bearers The President declared all positions vacant and as no guests were present to officiate as Returning Officer, asked Susan Snowden to chair the election of office bearers. PATRONS Joy Poole, Beryl Gilshenan, Enid Clark nom. F Green PRESIDENT Teena Bridge nom. J Heath VICE PRESIDENT Jenny Heath nom. F Green JNR VICE PRES Lynne Knight nom. W Taplin MINUTE SECT Toni Bull nom. J Allen MEMBERSHIP SECT Jane Allen nom. F Green TREASURER Jane Allen nom. J Heath POINTSCORER Jenny Heath nom. M Trotter PUBLICITY OFFICER Anna King nom. T Bull ASST PUB OFFICER Michelle Gorton nom. J Heath PUBLIC OFFICER Toni Bull nom. W Taplin BOARD REP Jane Allen nom. T Bridge COMMITTEE Executive plus: D Mitchell F Green M Tuma-­Webb W Taplin J Manning E George J Young 5 SUBSCRIPTIONS Moved D Mitchell, K O’Brien that subscriptions remain at $25.00. Carried. Congratulations were offered to Jane Allen on her election to the ASH Board of Directors. General Business 2nd Judge Sydney and Main Judge ASHLA National Show. The following names were submitted: Felicity Green both Jane Allen both Jenny Heath Nationals only Ray Mitchell both Joe Best both Craig Young both Bruce Withers both All to be contacted and asked to submit CV, as per RAS requirements. Novice Status Novice Award to remain as is – only to be awarded at Capital City Royals and ASH Nationals only. It was agreed that those riders that have won a Novice Award at a State ASH show have not broken their Novice Status. Letter to be sent to all Management Councils and ASH Journal advising of this rule. Moved K O’brien, J Young. Carried. Canberra and other Royals. Much discussion around how entries are taken for Royals ie At Canberra, ASHLA is just treated as another ridden class with horse only being entered. Letter to go all Royals (Sydney excepted) and ASH Board of Directors regarding entry forms and the need for a tick box for rider’s name and one horse, one rider rule, no substitutions allowed. Include a request for entries to be sent for currency of membership checking. Letter from Leisa Doggett – suggested a section on judging form for compulsory comments from judges as justification for score, as per dressage tests. Also request for ASHLA talk or clinic, maybe at Youth Nationals. The meeting generally agreed that though the suggestion had merit, judges do not have time to comment. Score sheets are available for viewing and ASHLA members are always willing to impart their knowledge. The new Hints for ASHLA Judges will assist judges to apply more consistency in scoring. Letter in reply to Leisa, with suggestions of which members in her area to ask for hints on equipment, presentation and workout. Flag – Melise Tuma-­Webb offered to obtain quotes. Letter to go to Gloucester Branch, advising we have a design and are in the process of getting quotes. Flag must be suitable to be carried by a horse and rider and would be available for purchase by the various states. Meeting adjourned for lunch at 12.30 pm and reconvened at 1.15 pm. The meeting was then entertained by a very amusing group rendition from Victorian and SA girls. Denise Mitchell read a poem she had penned to ASHLA. 6 Steward Protocol – the presentation at the National Show was delayed due to the stewards not being aware they had to check Novice Status of every rider. Suggestion was that ASHLA have a small Green and Gold card available for National and State Royals, with Stewards duties enscribed. Secretary to organise. Letter from Gillian Green – suggested that ASHLA Seniors be able to wear riding coat, and restrict jumpers to Juniors. The meeting unanimously agreed that no changes to gear or dress be undertaken at this stage. Letter to go to Gillian thanking her and advising of this. Letter from Jackie Long – This member voiced the following concerns: a. Blue being used in ASH competition – saddlecloths and ties b. Stewards not being aware of protocol at Nationals when also competing under that judge c. Delay in ASHLA presentation at Nationals due to stewards not being sufficiently informed of their duties. a. The meeting noted that unless ASHLA addressed the ‘preferred’ wording in our rules, we were in no position to take the ASH Board to task over the introduction of blue in competition and the mandatory wearing of green and gold. b. The steward instruction is being addressed, see previous under Steward Protocol. c. Competitors are asked to submit their names for stewarding at Nationals well prior to the event – it would be on their own recognisance to excuse themselves from their duties. Some concern expressed that we could end up with no stewards. The member would be advised in writing that she should take her concerns directly to the board via her management council as points b. and c. could not be addressed through the ASHLA meeting. Raffle – service to Desert Fox donated by Joy Poole and $250 rug set donated by Stable 8. Kimberley from Stable 8 expressly wanted the rug set to be drawn at the AGM. Tick box to be added to ASHLA renewal re tickets for Desert Fox service raffle -­ $5.00 each. Tickets to be sold until 31/3/16 and then tick box removed from membership form. Hints for Judges – to be sent: • To HO to go out to all Level 1 judges • Management Councils • National Show Committee • ASH website ASHLA Booklet – Anna King and Michelle Gorton will review and update. Hi Point Awards The Pointscorer suggested we use Stable 8 gift vouchers for pointscore winners, due to the issue with transporting prizes interstate – cost and weight. Moved J Heath, J Young that Stable 8 gift vouchers be used for ASHLA High Point prizes from 2015 and to stipulate the award must be embroidered with appropriate award. Carried Non competition gear Stable 8 to be advised that ASHLA non competition merchandise can be any colour. 7 Moved J Heath, J Hodges. Carried. Sponsorship request – A King requested sponsorship of two ASHLA classes at the National Youth Show being held at Moss Vale – two plaques and $150 to be sent. Presentation of National Pointscore Winners ASHLA 2014 Hi Point Awards ASHLA Winner Michelle Gorton M-­Jay Forte Runner Up Ashlee Carrigan-­Walsh Kardinia Jackman Led Mare Winner Jackie Long Kallenia Jessica II Runner Up Karen Fry Wundurra Catittude Led Stallion Winner Michelle Gorton Runner Up Melise Tuma-­Webb Riverdale Voodoo Led Gelding Winner Racheal Schliebs Condover Boss Runner Up Janelle Manning Rippinale Joy’s Ragtime Junior Horse Winner Michelle Gorton Devibend Princess Runner Up Melise Tuma-­Webb M-­Jay Willow ASH Hack Winner Michelle Gorton M-­Jay Forte Runner Up Melise Tuma-­Webb M-­Jay Willow Dressage Winner Jade Fangmeire Silverthorn Wills Runner Up Karen Fry Wundurra Cattitude M-­Jay Forte Versatility Winner Michelle Gorton M-­Jay Forte -­ Vic Runner Up Felicity Green Sunnyriver Rebellion Julie Charlton Roane Success Campdraft/cut Winner Runner Up Kyra O’Brien O’Briens Vedette Sport Horse Winner Sally Williams Satin Sash Runner Up Jade Fangmeier Silverthorn Wills M-­Jay Fortune Open Hack Winner Melise Tuma-­Web Runner Up Anna King Anisley Stella Rose 8 High Point 2014 ASHLA Gelding – Sunnyriver Rebellion-­Felicity Green High Point 2014 ASHLA Stallion/Colt – M-­Jay Forte – Michelle Gorton High Point 2014 ASHLA Mare/Filly – M-­Jay Willow – Melise Tuma-­Webb Point 2014 ASHLA Junior – Winner Jade Fangmeir – Silverthorn Wills Runner Up Laura Strelitz – Tassa’s Taboo High Point 2014 ASHLA Senior –Winner Runner Up Michelle Gorton – M-­Jay Forte Melise Tuma-­Webb – M-­Jay Willow OVERALL HIGH POINT 2014 WINNER – Michelle Gorton – M-­Jay Forte Date and Venue 2016 AGM Darwin Saturday 4th June 2016. The raffle was drawn and raised $349. Letter of thanks to go to Stable 8 with Certificate of Appreciation. Meeting Closed 3.25 pm Minutes of General Meeting of ASHLA Management Committee Held on Saturday 13 June 2015 Meeting Opened 3.30 pm The President welcomed the incoming committee. Present T Bridge, J Heath, J Allen, T Bull, A King, L Knight, D Mitchell, F Green, M Tuma-­Webb, W Taplin, J Manning, J Young Apologies E George Moved T Bull, L Knight that apologies be accepted. Carried Treasurer’s Report As tabled at AGM Minutes of 2014 meeting Moved D Mitchell, M Tuma-­Webb that minutes of 2014 management Committee held in Hobart were a true and correct record. Carried. Business Arising NIL Correspondence As dealt with in Management Council AGM. 9 General Business The committee decided that the question re our dress code ‘preferred’ wording be sent to all members Australia wide via Survey Monkey or Aust Post. “If jumper is to be worn it must be a green and gold ASH long sleeved jumper, light coloured shirt, Green ASH tie” Felicity Green will set up Survey Monkey. Meeting closed 4 pm Further…………….. ASHLA Management Committee discussed the dress code via email during September 2015. It was decided unanimously that some questions would be put to members via the membership mailout for 2016 membership renewals, rather than Survey Monkey. This was to ensure every member received the survey: “ASHLA would like your input on the present rules regarding dress in the ASHLA class. If you are interested in having a say about the direction our dress code should or should not take, please email or post back your comments/suggestions on the following: a)Do you wish to see the word ‘preferred’ removed from Dress and Equipment. b)Do you wish to see the word ‘preferred’ removed from colours: Traditional green and gold c) Should the jumper be green only, with gold logo d) Should the tie be ASH green only e) Should the jumper be long sleeved only – no vests Please feel free to make other suggestions/recommendations on the dress code, the discussion is not limited to those five questions above. The ASHLA committee wants your input, the dress code will be on the agenda at the AGM in Darwin, and this is your chance to have your say.” 10