RULES OF PROCEDURES OF THE MILITARY HARMONISATION GROUP (MilHaG)
1.
PURPOSE
1.1.
The MilHaG is an advisory body of the MILITARY ATM BOARD (MAB), MilHaG
usually meets well ahead of the latter to discuss issues that will be submitted to the
MAB and prepare advice to the MILITARY ATM DIRECTORS represented on the
MAB. MilHaG can also propose issues which it thinks the MAB should examine.
2.
MISSION
2.1.
The MilHaG was originally established by the CIVIL MILITARY INTERFACE Standing
COMMITTEE (CMIC) in the recognition of the need for a military-only forum to coordinate military positions on ATM/CNS issues. Following MAB/05, the MilHaG is now
parented by the MAB and is the forum for national and international ATM/CNS
stakeholders that have a role to play with respect to harmonisation of ATM/CNS
aspects involving military interests in Europe and, in accordance with the ATM/CNS
Interoperability strategy, is responsible for ensuring the necessary close co-ordination
and development of all related ATM/CNS activities in response to formal tasking of
the MAB, with the aim that the member nations reach a consensus view.
2.2.
The MilHaG shall principally focus on ATM/CNS issues and respond to other tasks,
inter alia:
2.2.1.
provide a strategic workforce on behalf of the MAB in respect to ATM/CNS aspects;
2.2.2.
promote, develop and support effective pan-European ATM/CNS harmonisation
measures, within the scope of MilHaG;
2.2.3.
advise on strategy, performance and research and development activities, as well as
implementation activities related to ATM/CNS aspects;
2.2.4.
advise upon ATM/CNS contributions to other programmes if applicable, e.g. SESAR;
2.2.5.
monitor international activities in the field of ATM/CNS.
3.
AUTHORITY
3.1.
MilHaG reports to the MAB. MilHaG can, however, liaise, upon MAB Coordination
Council (MCC) mandate, with other organisations, institutions and bodies dealing with
ATM and CNS aspects.
4.
COMPOSITION
4.1.
The MilHaG shall be composed of:
•
4.2.
Military national senior representatives, nominally but not exclusively, experts in ATM
and CNS.
The Chairman, and in his absence the Vice Chairman, will represent the MilHaG at
the Military ATM Board (MAB), the MAB Coordinating Council (MCC), and other fora
as decided by the MAB.
MilHaG ROP as approved by MAB - Sep 2012
5.
SCOPE OF WORK
5.1.
On the basis of its mission the MILHAG will:
5.1.1. define and manage its activities according to the needs of the MAB to harmonise
related ATM/CNS aspects, focusing on policy, procedural and technical
considerations;
5.1.2. anticipate future ATM/CNS issues and recommend possible solutions;
5.1.3. consider emerging operational concepts and technologies and assess their potential
impacts on military ATM/CNS;
5.1.4.
ensure co-ordination and co-operation with other organisations, institutions and
bodies and provide regular updates as appropriate;
5.1.5. define a baseline of best practice for assessments and Acceptable Means of
Compliance;
5.1.6.
recommend a common position on possible new ATM/CNS regulation requirements;
5.1.7.
raise awareness of ATM/CNS matters within the military aviation community;
6.
METHOD OF WORK
6.1.
The MilHaG Chairman and Vice-Chairman will be appointed by the MAB.
6.2.
The MilHaG reports to and receives guidance from the MAB.
6.3.
The MilHaG could also receive recommendations from other involved organisations
as appropriate (normally through the MAB or with MAB oversight).
6.4.
EUROCONTROL has agreed to provide the administrative support for the
organisation of the meetings, the publication of documents, the update of web-sites
and any other administrative requirements as required. DSS/CM staff supporting
MilHaG activities may liaise as appropriate with other relevant groups dealing with
ATM/CNS in other international organisations not directly represented in MilHaG and
should report accordingly to MilHaG for further actions in the case of issues of MAB
relevance.
6.5.
The MilHaG may establish subordinate ad hoc/focus groups and designate their
leaders in order to carry out specific actions or tasks. These groups will receive
guidance from and report to the MilHaG.
6.6.
The MilHaG Chairman will normally convene plenary sessions three times a year.
However, the Chairmen may call extraordinary meetings in exceptional
circumstances. Ad hoc meetings may also be convened to address specific issues
(sounding boards – see para 7).
6.7.
MilHaG and DSS/CM will coordinate agenda items. Agenda and relevant supporting
documents will be distributed as early as possible and not later than three weeks in
advance of the meetings. Decisions required or foreseen at meetings will be specified
on the agenda.
MilHaG ROP as approved by MAB - Sep 2012
6. 8.
The salient points of the discussions and the decisions reached at the meetings will
be recorded in a meeting Record prepared by EUROCONTROL support staff. The
Record of MilHaG meetings will be considered as having been approved if no
comment to the contrary is received by the Secretary within two weeks of its issue.
6.9.
The MilHaG will normally hold its meetings twice a year (spring and autumn) at
EUROCONTROL HQ, Brussels, and once a year on invitation in one of the member
states, or as otherwise agreed.
6.10.
The MilHaG will use English language at the meetings and in its documents.
6.11.
MilHaG will review its Terms of Reference periodically to take into account any
relevant developments and recommend changes to the MAB.
7.
SOUNDING BOARD PROCESS
7.1.
In carrying out its mission the MilHaG will take due note that ATM/CNS is a national
responsibility and that measures proposed by MilHaG and agreed by the MAB will
take the form of recommendations and will not be directly binding for member nations
and organisations.
7. 2.
When required, the MilHaG shall reach agreement on the basis of a best common
denominator. The MilHaG is a co-ordinating body aiming to ensure that member
nations and organisations reach a consensus view and develop common activities,
primarily in response to formal tasking of the MAB.
7. 4.
A silence procedure may be used to achieve a MilHaG advice for onward
transmission as appropriate. Two weeks should be the normal period for a silence
procedure. Comments received during the silence procedure will be considered and
incorporated as appropriate and new draft MilHaG advice may then be circulated for
further agreement with a new deadline. See ANNEX A
7. 4.
To meet the different requirements of a sounding board, the MilHaG meets in a more
informal grouping, comprising members available on-site in Brussels. However,
sounding board meetings are open to all MilHaG members and those not present are
invited, by correspondence, to comment on any conclusions reached.
8.
EXCHANGE OF INFORMATION
8.1.
In order to ensure a timely work-rate, all MilHaG representatives must possess a
clear mandate from their nations/organisations to exchange information, provide
inputs and advice, and to make appropriate recommendations, within the scope of the
MilHaG TORs.
8.2.
Such freely exchanged information can be sensitive. MilHaG members should,
therefore, be cognisant of the potential value of this information and consider its
future release in accordance with the ‘need to know’ principle.
8.3.
For each meeting in which a MilHaG member participates and where information
sharing could be relevant, a brief report will be disseminated by the individual
member within 10 days (ANNEX B).
9.
DISSOLUTION
9.1.
The MilHaG can be dissolved with the agreement of its parent body, the MAB.
MilHaG ROP as approved by MAB - Sep 2012
ANNEX A
MilHaG ROP as approved by MAB - Sep 2012
Meeting Title
Meeting Date
Report submitted by
Report submitted on
Annexes
Item
Subject
Short summary/evaluation/important decisions
1
2
MilHaG ROP as approved by MAB - Sep 2012
Proposed
Action