Change4Life Sports Clubs
Celebration Handbook
The Family Challenge
Welcome to your
Change4Life Sports Club
celebration handbook...
Primary Change4Life Sports Clubs are unique! They
are being delivered by primary schools right across the
country and having great success in engaging less active
children in positive physical activity and we think that
should be celebrated!!
Following a fantastic summer of sport we are challenging
Change4Life Sports Clubs to take the ‘Family Challenge’
in primary schools! This will involve planning and
organising a celebration event or festival that captures
everything that is great about your Change4Life Sports
Club and using it to engage Families.
Schools have been telling us that the best thing about
the clubs is the opportunity it creates to get Parents,
grandparents and carers involved. So we are challenging
schools to SHOUT about their success, bring to life the
achievements of each Change4Life Sports Club and the
young people in them and share that with the people
that support them at home.
a bit about celebration
events...
Take some time to reflect on your own club. Is it exciting? Who
knows what goes on in the club and is there a way you can
celebrate the good things and involve Parents, grandparents and
carers? Inside this handbook you will find a few ideas about
running a celebration event or festival, who you will need on your
team and how it could help your young people get involved with
other opportunities like the Sainsbury’s School Games. For more
information and be able to win some great prizes for your primary
school go to www.change4lifesportsclubs.org
We have come up with some suggestions to help you plan and deliver
your very own celebration event. It could be that you run something
just in your school or maybe get together with other clubs around
you and have one big event!
Take the time to read through the handbook and check out further
information at www.change4lifesportsclubs.org And don’t forget to
TELL US ABOUT IT and win lots of goodies for your school. There is
a simple form to fill out and send to us on the website.
So go on...dive in and remember to have fun!
Family fun day
People
YOU!! Project leader
Media officer
Young reporter
Equipment organiser
Young Ambassador
Young leader
Purpose
A celebration event that brings together the
club members and their families doing sporting
activity together
Promotion
What
Who
•Change4Life Sports Clubs
Planning
1. Could you use the event to recruit new leaders and coaches?
2. Have you got sporting activities children and adults can do together?
3. Have you got leaders to run the activities?
4. Have you asked local companies to support your event?
5. Have you got information for families about being healthy and active
at home?
6. Will there be family or team challenges?
7. Have you got information available about sports clubs outside
of school?
8. How will you ensure younger brothers and sisters can take part?
9. Do you need prizes or certificates for individual or team winners?
10.What other activities will take place on the day that have a ‘being
healthy’ theme?
•Parent Teacher Association (PTA)
•Governors and headteacher
banner(s)
•Change4Life Sports Clubs leaflets •Local health partner(s)
•Healthy Schools
(design tools available online at
•Local businesses
www.nhs.uk/change4life)
•Promotional posters
•Local media
•School Games Organiser
•Teacher Release
Place
•Will this event take place in the evening or at a weekend?
•Have you notified the premises officer and had
access to the car parks approved?
•Would it be better taking place in a local community
facility i.e. park/leisure centre?
•Is the venue free of charge?
SPORTS FESTIVAL
People
YOU!! Project leader
Young leader
Young officials
Media officer
Young reporter
Equipment organiser
Young Ambassador
Purpose
A festival of sporting activity that includes
competition, celebrates success and includes
other clubs.
Promotion
What
Planning
1. What time in the school day will the festival take place?
2. Have you decided on the festival games?
3. Have you got people to run the games?
4. Have you got scoring sheets available?
5. Have the fair play guidelines been distributed?
6. Is the festival about personal challenge or team challenge?
7. Have you got families along to see your festival?
8. Have you invited children from other Change4Life Sports Clubs
to take part?
9. Have you included rewards celebrating the success of the club?
10.Have you got enough sports equipment to run the festival?
Who
•Change4Life Sports Clubs posters •Headteacher
•Change4Life Sports Clubs
•Governors
•Local health partner(s) inc.
banner(s)
•Change4Life Sports Clubs leaflets Healthy Schools
•Personal invites through a letter •Local businesses
•School Games Organiser
•Teacher Release
Place
•Could you run the festival in the evening after
school?
•Is the space available suitable for the festival
activities?
•Is there room for spectators and teams not playing?
•Is the playing area branded with Change4Life
Sports Clubs materials?
WHOLE SCHOOL
ASSEMBLY
Purpose
An event for the whole school that celebrates
the work of the club and is used as a way of
engaging Parents / families.
People
Promotion
What
Planning
YOU!! Project leader
Media officer
Young reporter
Young Ambassador
Who
•Change4Life Sports Clubs film
•Governors
•Change4Life Sports Clubs leaflets •Parents of the club
•Local health partner(s)
(design tools available online at
•Healthy Schools
www.nhs.uk/change4life)
•Letters to parents and local
•Headteacher
health partners
1. Has the day been planned in the school diary?
2. Have you agreed that parents of the children in the club can attend?
3. Are you doing a demonstration and have you got a space?
4. Have you designed certificates or rewards ready for the event?
5. Have you got slides or video footage to show?
6. Is your headteacher saying anything and are they briefed?
7. Have you created any club material for Parents to take away?
8. Have you agreed on the theme of the assembly,
e.g. physical activity, achievments, family fun, health.
9. Have you defined what the running order will be?
10.Have you got prizes or rewards for volunteers or coaches?
Place
•Have you got audio visual equipment and a screen
available in the school hall?
•Is there an area where parents and visitors can view?
•Is there room to have an activity space/
demonstration?
•Could the area be branded?
roles
a bit about the roles
needed...
Project leader
Organising a celebration event is very rewarding. It
can be done very easily by a team of switched on and
motivated young people... YOU!!
Responsibilities
However, it is important to realise that to run a well
planned event takes a number of different roles and
skills within your team. The type of event
will determine who’s on the team and inside this
handbook are some of roles you may require.
•Recruiting the team
•Liaising with teachers about
•the event
•Knowing what the club needs
Check the card for the event you have chosen to see
who you need on your team and then turn over the
page to discover more!
•Overseeing the team organising
the event
and which event will be best
•Overseeing the whole project
plan and delegating to the rest
of the team
roles
Skills / Qualities /
Knowledge
1. Good knowledge of
Change4Life Sports Clubs
and may be involved in
running one in their school
2. Knows other leaders and
volunteers in the school and
how to engage them
3. Can form a team and motivate
them to succeed
4. Can create and follow a
simple project plan and see it
through
Top tips
This person is YOU! Maybe you are already a Change4Life
Sports Club deliverer in your school or a young leader
helping to run the club; this event will require all of your
knowledge, skills and qualities as a leader of others.
roles
Young Ambassador
Responsibilities
•Presentations and
announcements during the event
•Meeting and greeting VIPs at the
event
•Giving talks at the event on
Olympic and Paralympic Games
•Giving out awards to
participants, leaders or coaches
that have been involved in the
club
•Recognising those showing
sporting spirit and highlight
them to the PE staff
Skills / Qualities /
Knowledge
1. Adistar, Gold or Platinum
2.
3.
4.
5.
•Promoting sporting
opportunities to their friends /
peers
6.
Young Ambassador either now
or in the past.
Extremely passionate
aboutschool sport
Extremely passionate about
the power of sport in
developing people’s values
Able to talk/present to lots of
people
Able to front up an event and
be the face of school sport
with the media
Be a role model and inspire
other young people to choose
sport and physical activity
Top tips
If you have one at your disposal use them. Young Ambassadors have great
experience in these kinds of things and will be a great asset for you. If you
haven’t got one you probably know someone that can become one in the
future. The Youth Sport Trust will be recruiting new Young Ambassadors
in September 2012.
Media officer
Responsibilities
•Promoting and publicising the
event
•Liaising with school media team
and the local media
•Producing marketing/promo
material
•Announcing opportunities in
assemblies, and organising
messages to promote event in
tutorials
•Organising publicity material
(posters, photo, video)
•Uploading of video/photo/blog
content to the internet
Skills / Qualities /
Knowledge
1. Enjoys sharing how good
2.
3.
4.
5.
6.
things are and recording
them
Good at report writing
Has an eye for detail
Sound knowledge of the
school or college
Confident and effective
communicator
An interest in marketing
and promotion
Top tips
Who is the most creative person you know on your school
staff? Have they been involved in school productions maybe
behind the scenes or contribute to the school newsletter?
Either way they like talking or they always talk sense.
roles
Young reporter
Young leader
Responsibilities
Responsibilities
•Producing press releases and
Skills / Qualities /
Knowledge
reports on the event for the
media officer to use
1. An interest in journalism
2. Able to use Microsoft Word
•Observing the event to make sure 3. Able to construct a report for
the report is accurate
the local media or websites
•Interviewing participants and
spectators for quotes and stories
•Planning the structure of
sessions
•Delivering the session
•Managing the group
•Developing and improving
participants
•Making the sessions fun and
safe
•Involving all participants
Top tips
Have you considered using Parents? These guys are
good with words and are able to write something you
could print in a newspaper. They are creative people
and don’t mind asking difficult questions
Skills / Qualities /
Knowledge
1. Good communicator
2. Well organised
3. Compassionate
4. Wants to help people to
improve
5. Includes everyone in the
activity
6. Knows the sport they are
coaching/leading
Top tips
They can already help deliver Change4Life
Sports Clubs and they do it in their sleep.
They will have everything set up and ready
to go when it comes to those Change4Life
sports festivals...you know who they are!
roles
Young officials
Equipment organiser
Responsibilities
Responsibilities
•Enforcing the rules of the activity
•Encouraging friendship and fair
play
•Checking players have
appropriate kit
•Being firm, fair and consistent
when making decisions
Skills / Qualities /
Knowledge
1. Knows and understands
the rules of the game /
activity
2. Good under pressure
3. Has good communication
skills - a clear voice, loud
whistle, and the right arm
signals
•Ensuring all required equipment
is at the event on time and in a
suitable condition
•Checking that the equipment and
Skills / Qualities /
Knowledge
1. Well organised
2. An eye for detail
space if safe, set up and put away
correctly
go!
Top tips
I bet there are some young people in your school who would love to
referee a game or two. If you haven’t got them in your school try asking
the secondary school PE department to see if there are some young
officials that could help out.
Top tips
You can’t do it without them!! Every great event has a team of ‘roadies’
and your event is no different. Make sure they’re rewarded in the same
way as the rest of the team.
Whole school
assembly
Sports
festival
Change4Life Sports Clubs have been designed to link
to the Sainsbury’s School Games at Level 1 (intra)
and Level 2 (inter) school competition: personal
challenge activities in the Clubs are very similar to competitive activities
as part of the Games. You might therefore wish to run your celebration
event or festival at the same time as your Sainsbury’s School Games Level
1 and 2 events. This will help the young people feel part of something
bigger and aid their transition into becoming a regular participant.
Visit www.yourschoolgames.com for guidance, NGB sports formats
and ideas on how to deliver Change4Life Sports Clubs alongside
the Sainsbury’s School Games.
Equipment Organiser
Young Reporter
Officials & Judges
Young Leader
Media Officer
Young Ambassador
Project Leader
Family
fun day
Roles / events matrix
a bit about the
Intra-school
competition (L1)
Inter-school
competition (L2 - L3)
Year-round, multi-sport
programme of intra-school
competition
Year-round, multi-sport
programme of inter-school
competition (L2)
Most talented young
people (L4)
Culminating in a
Sainsbury’s School Games
Festival (L3)
Single, national level
multi-sport event for
the most talented young
people of school age
nominated through their
National Governing Body
Culminating in a Sainsbury’s
School Games Day
Competition programme
limited to a number of
sports (eg. 12 in 2012)
Change4Life Sports Clubs
School based clubs for less active young people in
adventure, creative and target themes. Designed to increse
physical activity levels in less active young people
Culminates in:
Change4Life Celebration Event
Change4Life Festival
www.nhs.uk/c4lsportsclubs