Pre-Camp Package 2016
Over two decades of award-winning Science, Technology,
Engineering, and Math camps for kids!
Welcome!
Tables of Contents
1. Creative Encounters Information
Times
Extended Care
Location
Inclement Weather
Late Camper
Appointments/Early Pick Up
Sign in & Sign Out
Fantastic Fridays
What to Bring to Camp
What Not to Bring to Camp
2. Registration Site
Cancellation Policy
Transfers
Tax Receipts
3. General Camp Information
Medication/ Special Assistance
Your Child’s Safety
Swimming Schedule
Behavioural Policy
Checklist
4. Maps
5. Meet the Team!
Instructor Schedule
6. Supporters
Page Number
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10-12
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1. Creative Encounters Information
Times
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Camp runs Monday to Friday from 9:00am to 4:00pm
We ask that campers arrive a little early so that camp can start right on time
Extended Care ($50)
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Campers can be dropped off as early as 8:00am and picked up as late as 5:00pm
Require Extended Care? Please contact us at [email protected] or call us at 519-8244120 ext. 53045
If a camper is picked up after 4:15 or dropped off before 8:45 and does not have
Extended Care, parents are subject to additional charges.
Location
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Camper drop-off and pick-up will be at Johnston Green
Drop-off parking will be available in the visitor parking, P44, in front of Johnston Green
(Please refer to map on Page 9)
We ask parents to only park in this lot for a short time as many campers must be
dropped-off
To Gain Access into P44 Parking Lot: enter by the College Avenue entrance
o Mention to the lot attendant that you are dropping your child off for camp
Inclement Weather

If there is inclement weather pick up and drop off will be at the same location
(at Johnston Green). Campers will be held in the north entrance of the
Mackinnon Building to stay dry.
Please bring Photo Identification to pick up your child every day, this is
to ensure the safety of your child. Thank you in advance for your cooperation.
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Location continued
Late Camper
 At around 9:15 every morning all camps will pack up from Johnston Green and leave
for the Albert A. Thornbrough Building
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Please bring late campers to the Albert A. Thornbrough Building (Refer to map on
Page 9 for more details)
Creative Encounters Office is located at Richards Building Room 1519
(attached to the Albert A. Thornbrough Building, refer to map on Page 9)
Appointments/Early Pick Up
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Please inform the Co-Directors at morning Sign In or give us a call at 519-824-4120
ext. 53045
Campers will be brought to the Johnston Green Sign-In location promptly at the
time you have requested
 Please Remember to Bring Photo Identification
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Sign In & Sign Out
We would like to emphasize the importance of the Sign In & Sign Out tables at Johnston
Green as there are many children and camps at the University of Guelph.
 9:00am “Sign In” table – all campers sign in
 4:00pm “Sign Out” table - all campers must be signed out
 Campers are only permitted to leave camp with “Authorized Pick-Ups” (Unless it has
been specified they can sign themselves out)

Photo ID must be shown in order to pick up. Please have this ready at every Sign Out
 Remind other Authorized Pick Ups as well

Phone calls home will be made if:
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A camper does not arrive to camp in the morning
A camper does is not signed out at the Sign Out Table
Fantastic Fridays!
All parents, family, and friends are invited to spend an afternoon
of Fantastic Fun with the Creative Encounters Team!
When: Friday afternoon of camp, promptly 3:00pm to 3:45pm.
Where: Lecture Room 1200 Albert A. Thornbrough Building
Parking: P12 and P31 visitor parking lots. It is recommended
that parents park at a meter (the charge should be $2 for an
hour) to avoid getting a ticket
At the Parent-Camper Party, we will be displaying pictures to
show families what their campers have been up to all week! After
the presentation, we give out our Class of the Week awards.
Campers will also be given their certificates of graduation for
completing the week. At the end, parents are welcome to go
check out the camp classrooms and talk to our instructors!
Please note location may change due
to Summer exam scheduling. Parents
will be notified otherwise.
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What to Bring to Camp
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Lunch and snacks… lunches with no garbage items are the best kind!
Hat and sunscreen (we will be spending time outside)
Sweater or sweatshirt – air conditioning in buildings can be chilly!
ECO – PLEASE NOTE THAT THIS CAMP SPENDS MORE TIME
OUTDOORS! Bring extra sunscreen, a hat, water, etc. Campers should also
be prepared for changing weather, equipped with a rain jacket and rain boots
if necessary.
On swimming days campers should bring a bathing suit and towel.
Note! Campers will be receiving their Creative Encounters t-shirts on the Monday
morning of camp. These shirts must be worn every day in order to differentiate from
other camps at the University.
What Not to Bring to Camp
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Please do not bring any electronic gadgets (e.g. Video games, radios, CD/.mp3
players, iPods)
Cell phones must be stored away for the day (either in the office or in a back
pack)
The use of skateboards/scooters will not be allowed during camp hours
Please do not bring any trading/gaming cards (e.g. Yu-Gi-Oh! And Magic cards)
Campers are not permitted to bring money for vending machines or cafeterias
DO NOT BRING NUT PRODUCTS TO CAMP!
Please check what is packed in your lunches – many
campers are seriously allergic to nut products.
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2. Registration Site
Cancellation Policy
All cancellations & transfers are done on the back-end of the registration site, please contact
[email protected] or call 519-824-4120 Ext. 53045 to complete the cancellation or transfer.
In order to receive a full refund, cancellations must be made more than 2 weeks prior to the
session start date in which the camper is enrolled. Cancellations after this time will be
subjected to a depreciating value.
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Less than 2 weeks before camp: 75% refund
Less than 1 week before camp: 50% refund
Less than 48 hours before camp: 25% refund
On the First Day of camp: No Refund
Please note we do not refund missing days.
Example of Cancellation Protocol
For example, if your child is registered for camp the week of Monday July 4th – Friday July
8th here is the protocol for cancellation:
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Cancellation before Monday June 20th = 100% refund
Cancellation between Monday June 20th – Sunday June 25th = 75% refund
Cancellation between Monday June 26th – Friday July 1st = 50% refund
Cancellation on Saturday July 2nd & Sunday July 3rd = 25% refund
Cancellation on Monday July 4th = No refund
Transfers
Transfers are dependent on the availability of each camp.
Please note: extended care does not transfer with the camp transfer and will therefore
need to be refunded and re-ordered for the proper camp.
Tax Receipts

In order to access your tax receipt please do the following steps:
 Click here to sign into your registration account:
 Click on “Print Tax Receipts” under the Account Activity Tab
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3. General Camp Information
Medication and Special Assistance
If a camper is bringing an epi-pen or requires medication to be administered while at
camp we require a Medical Authorization Form to be filled out and handed in on the
Monday of Sign-In. (We will also have forms ready on Monday Morning in case you
forget)
 Click here to go to the Medication Authorization form:
 Please inform your child’s instructor of any medical concerns as well
If your camper requires special assistance, please fill out the Special Needs and
Considerations Form.
 Click here to go to the form
 Please inform your child’s instructor of any concerns as well
Your Child’s Safety
While we like to have fun and learn at Creative Encounters our first priority is always the
safety of your children. All of our staff members are trained in Standard First Aid with
CPR C + AED with St. John's Ambulance or the Red Cross. In addition, all of our staff
and volunteers all have Police Record checks.
Our instructors carry a list of emergency contacts at all times in addition to an updated
medical record on our campers as well. The medical information on the registration site
is also what the instructors are informed of on the first day. We have a strict no nut policy
and can accommodate other allergies or medical concerns as well. Additionally, all
Creative Encounters instructors are trained to deal with Epi-pen scenarios.
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Swimming Schedule
Each camp will go swimming once a week in the Gryphon Athletic Centre. Due to other camps using
the pool, every week will have a different swimming time. Please see the schedule below for each
camp’s swimming session. Parents and campers will be reminded of their swimming session on the
first morning of camp and on the day before swimming.
In order to ensure the safety of all campers, a swim test will be conducted by the lifeguards at the
beginning of each swimming session. All campers must perform the swim test (or opt to wear a life
jacket in all areas of the pool) in order to be granted swimming privileges. Campers that do not pass
the swim test will have to wear a lifejacket in both the shallow and deep ends of the pool in order to
swim. Due to the required number of staff in the swimming pool, an alternative activity will not be
planned for campers wishing not to swim; they will be supervised on the bleachers of the swimming
deck.
We request that families arrive on time for days where there is 9:15-10 swimming and to be lenient
on days with swimming scheduled at 3-3:45. Please let us know if we can accommodate in any way.
We apologize in advance for the inconvenience and will do our best to remain on schedule.
Note! Google Codemakers will be swimming on Wednesday from 1-2
TechMaker does not include a swimming component.
OVC will be swimming on July 13 from 9:15-10 and on August 10 from 1-2
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Behavioural Policy
Creative Encounters does not tolerate bullying, violence, abuse of U of G property or other
behaviour that may harm or take away from another camper’s experience. If a camper is
behaving inappropriately they will be sent home for the remainder of the week. Disciplinary
measures are at the discretion of the camp directors.
Checklist
Have you filled out the appropriate consent forms? Here’s a simple checklist to make sure you
have all of the forms filled out for camp:
 Medical Authorization Form – needed for any camper who needs to take
medication while at camp
 Special Needs Form- if there are any specific considerations that need to be taken
into account in order to make your child’s experience the best it can be please fill out
the special needs form
Please Note: We will have copies of all of these forms available on Monday morning if
required.
Looking forward to Camp Season 2016!
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4. Map
For an interactive Google map please click here:
https://www.google.com/maps/d/u/0/edit?mid=zPs4ViRANx7A.kYOGNP5itJ_Y
4.
Sign In/Out
3. Creative Encounters Office
Johnston Green P44
Richards Building
• Includes Inclement
• Room 1519
Weather
2. Fantastic Friday Presentation
Albert A. Thornbrough Building
• Lecture Hall 1200
1.4 Fantastic Friday Parking
Visitor Parking - $2
• P31 & P12
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4
3
2
1
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5. Meet the Team!
Co-Directors
Name: Sarah
Program: Bachelor of Education
Date of Birth: February 1
Spoken Languages: English
Fav. Superhero: Iron Man
Fav. Scientist: Albert Einstein
Fav. Animated Movie: Ratatouille
Fav. STEM subject: Physics
Name: Diana
Program: Mechanical Engineering
Date of Birth: January 7
Spoken Languages: English,
French, Romanian
Fav. Superhero: Captain America
Fav. Scientist: Sadi Carnot
Fav. Animated Movie: Tangled
Fav. STEM subject:
Thermodynamics
Instructors
Name: Ashley
Program: Toxicology
Date of Birth: April 11
Spoken Languages: English
Fav. Superhero: Superman
Fav. Scientist: Newton
Fav. Animated Movie: Lion King
Fav. STEM subject: Eco
Name: Christine
Program: Nutritional and
Neutraceutical Sciences
Date of Birth: February 24
Spoken Languages: English,
French
Fav. Superhero: Batman
Fav. Scientist: Steven Tyson
Fav. Animated Movie: LEGO
movie
Fav. STEM subject: Nutrition
Name: Connor
Program: Biomedical Engineering
Date of Birth: June 6
Spoken Languages: English, Python
Fav. Superhero: Tony Stark
Fav. Scientist: Walter Lewin
Fav. Animated Movie: Where the
Wild Things Are
Fav. STEM subject: BioMechanics
Name: Haley
Program: Biological Science
Date of Birth: April 26
Spoken Languages: English
Fav. Superhero: Iron Man
Fav. Scientist: Jane Goodall
Fav. Animated Movie: Anastasia
Fav. STEM subject: Biology
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Instructors
Name: Jacob
Program: Mechanical
Engineering
Date of Birth: April 16
Spoken Languages: English
Fav. Superhero: Spiderpink
Fav. Scientist: Nicola Tesla
Fav. Animated Movie: Bugs
Life
Fav. STEM subject:
Technology
Name: Jehoshua
Program: Microbiology
Date of Birth: December 20
Spoken Languages: English
Fav. Superhero: Black
Panther
Fav. Scientist: Neil Tyson
Fav. Animated Movie:
Jungle Book
Fav. STEM subject:
Genetics
Name: Kate
Program: Engineering
Systems & Computing
Date of Birth: March 7
Spoken Languages: English,
French
Fav. Superhero: Iron Man
Fav. Scientist: Margaret
Hamilton
Fav. Animated Movie: Brave
Fav. STEM subject:
Computer Science
Name: Laura
Program: Biomedical
Engineering
Date of Birth: March 18
Spoken Languages: English
Fav. Superhero: Spiderman
Fav. Scientist: Rosalind
Franklin
Fav. Animated Movie:
Chicken Run
Fav. STEM subject:
Calculus
Name: Lauren
Program: Microbiology
Date of Birth: November 16
Spoken Languages: English,
German
Fav. Superhero: Black
Widow
Fav. Scientist: Bill Nye
Fav. Animated Movie: Lilo
and Stitch
Fav. STEM subject: Biology
Name: Matthew
Program: Mechanical
Engineering
Date of Birth: July 17
Spoken Languages: English,
French
Fav. Superhero: Spiderman
Fav. Scientist: Edmund
Halley
Fav. Animated Movie: Up
Fav. STEM subject: Math
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Instructors
Name: Steven
Program: Mechanical Engineering
Date of Birth: August 8
Spoken Languages: English
Fav. Superhero: Dr. Manhattan
Fav. Scientist: Niels Bohr
Fav. Animated Movie: Fantastic Mr. Fox
Fav. STEM subject: Math
Instructor Schedule
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6. Sponsors & Supporters
Special thank you to all Staff, Mentors and Faculty at the University of Guelph and School of
Engineering for supporting our organization and providing a facility of greater learning. Thank you!
Proud Member of:
Actua provides training, resources and support to its national network of members
located at universities and colleges across Canada in the delivery of science,
technology, engineering and mathematics (STEM) education outreach
programming. Each year, these members engage over 225,000 youth in 500
communities nationwide. Please visit Actua at www.actua.ca.
Special Thank You to our Sponsors!
Interested in Sponsoring our Program? Contact us at [email protected] or give us a call at 519824-4120 Ext. 53045 to see how!
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