14 COMPUTERSHARE REPORT TO SHAREHOLDERS 2000 CRACK THE TRUE REGIS AS THE TRADITIONAL BORDERS OF FINANCIAL MARKETS CONTINUE TO BLUR AND TECHNOLOGY RAPIDLY DRIVES THE PACE OF CHANGE, WORLD MARKETS ARE REALISING THE BENEFITS OF CONSOLIDATED REGISTER MANAGEMENT. COMPUTERSHARE HAS ACKNOWLEDGED THIS DEVELOPMENT AND TAKEN THE OPPORTUNITY TO LAUNCH THE WORLD’S FIRST TRULY GLOBAL REGISTRY STRATEGY. In time, as we move to implement our technology systems in all of our international offices, our clients are poised to benefit from the advantages of a network of international registries. These advantages will be particularly relevant to companies involved in demutualisation, those with multi-national shareholders, employee share option plans or multiple listings. The Global Registry’s advantages include the ability to facilitate efficient movement of stock between registers in different countries (crossborder settlement of trades), consolidated reporting on the shareholder database, and the coordinated management and distribution of corporate actions. K OPEN EGLOBAL STRY To maintain Computershare’s localised service, each regional office has a relationship manager who can manage the clients needs for example billing and dividend distribution in the currency of its choice. Also, shareholders have the convenience of local inquiry facilities and the future will see investors accessing multi-market and global portfolio information. One of the many exciting possibilities opened up by a global registry is the capacity to offer truly global shares. At present shareholders in multiple jurisdictions (for instance as a result of a cross-border merger) generally use some form of depository receipt or other instrument and incur additional costs that impose inefficiencies on international shareholders. However a global share, in association with a global registry, allows holders in all markets to hold exactly the same instrument. The benefits of this include easier and cheaper cross-border settlement, increased efficiency of corporate actions and shareholder communications, and access to up-to-date consolidated reports of the whole register by the issuer. Computershare’s Global Registry can make global shares a reality. 17 Of course it also simplifies administration, because companies need only deal with one supplier in multiple countries. Importantly, one integrated database significantly eases management of employee share plans, which are often complex to administer, especially for multi-national corporations. COMPUTERSHARE GLOBAL REGISTRY Global shares Global Shares is a relatively new concept for listing a company’s securities on multiple markets. Traditionally companies who wanted to list or raise capital outside their home market would issue another class of security – often a depository receipt in the target market. Global Shares allow companies to issue the same security with all the rights and entitlements of those listed in the home market. Computershare is uniquely positioned to support Global Shares through its global registry presence, depository connections and technology reach into the major markets around the globe. 15 COMPUTERSHARE REPORT TO SHAREHOLDERS 2000 The global registry local access global services Experience the difference Our expertise in computer bureau systems has allowed us to achieve enormous efficiencies in the areas of sharing resources across international boundaries and specialised technology infrastructure. In addition, our experienced staff are able to share their business expertise between international offices, helping to facilitate productive and profitable operations. NOON EDINBURGH DUBLIN LONDON CHANNEL ISLANDS BRISTOL 3PM 6PM Web Access to register information across the world Online information Our online services provide investors and issuers around the world with a comprehensive range of web based information regarding share and stock holdings and the company share register. Issuer Online allows our clients to easily explore their company register, view top holder reports and have real time access to company information. JOHANNESBURG Investor Centre allows investors to view holding balances, dividend details, and company share prices as well as the ability to download a range of forms to initiate changes to the register. Further services for brokers, institutions and advisers will be available soon. UK/European/African regional support 9PM MIDNIGHT 9AM Resource rich Our pool of experienced staff is always available and can be seconded to any office around the world to work on specific projects as needed. CA VANC LOS ANGELES Global incentives HONG KONG Our expertise in Employee Share Ownership Plan administration has been identified as a significant growth market for Computershare, particularly in the United States, where the total value of employee holdings is estimated at approximately 7% of the market capitalisation of all US companies. Plans are also being actively encouraged in the UK market and are increasingly being used as incentives for employees of companies around the world. MANILA While plan administration is a specialist function, there are substantial synergies in operating this value-added function as an adjunct to the core share registry/transfer agent function. Our technology integrates plan and underlying share administration, enabling companies to deal with a single service provider. In addition, our global position enables us to better service large multinational companies whose employee base is spread around the world. These advantages uniquely position us to take advantage of this growing market opportunity. ADELAIDE With customer sup we provide local a investors, with the in local currencies management of th to shareholders ac 24hour BRISBANE PERTH Local SYDNEY AUCKLAND MELBOURNE Asia/Pacific regional support technica 6AM 3AM EDMONTON ALGARY COUVER ST JOHN’S QUEBEC WINNIPEG MONTRÉAL TORONTO CHICAGO HALIFAX CLEVELAND NEW YORK DENVER Demutualisation team DALLAS The staff making up our Demutualisation team have managed some of the largest privatisations and demutualisations in history, including Equitable Life and John Hancock in the United States, Halifax and Powergen in the UK, Old Mutual in South Africa, and AMP in Australia. Our global registry abilities, combined with our demutualisation management experience, give us a unique position in the offering of these services. access pport centres in each country, access for our clients and their ability to manage client funds . One example of this was our he recent Old Mutual dividend cross 49 countries in 5 currencies. al support North American regional support Datacapture Electronic Data Capture (EDC) collects large volumes of information from shareholder forms via high speed imaging systems, which interface directly into our technology systems. The benefits for our clients and us include fast and accurate data capture, lower data entry costs and increased efficiency in the management of company registers. 16 rs,7days REGIONAL REPORTS ESTABLISHED REGISTRY OPERATIONS ESTABLISHED REGISTRY OPERATIONS REPORT Global WHO ARE YOU AND WHAT DO YOU DO? REGIONAL REPORTS 20 COMPUTERSHARE REPORT TO SHAREHOLDERS 2000 NOW THAT COMPUTERSHARE HAS OFFICES IN EIGHT INTERNATIONAL LOCATIONS, KEEPING TRACK OF IMPORTANT DEVELOPMENTS CAN BE CHALLENGING FOR SHAREHOLDERS. AFTER INTERVIEWING MANAGEMENT IN ALL REGIONAL OFFICES ACROSS THE GLOBE, WE PRESENT THE FOLLOWING CONVERSATIONS IN AN EFFORT TO BRING YOU UP TO DATE WITH COMPUTERSHARE’S ACTIVITIES I am the Chief Operating Officer of the Computershare Group of Companies. Since our acquisition of registry and corporate trust operations in North America we have designated our North American businesses as ‘emerging market’ and our existing operations as ‘established registry’. My role is to oversee the established registry operations and to coordinate their activities on a global scale. In addition, I am the General Counsel of the Computershare Group of Companies and manage an internal legal function together with the coordination of the many external legal advisors to the Group. It was intended that I would reside in the United Kingdom this year to fulfil my role and duties. However, the relocation of our Managing Director, Chris Morris, to Chicago to oversee our North American operations meant that I was required to remain in Australia and regularly commute to our various international offices, principally in South Africa and the United Kingdom. WHAT EXACTLY IS THE ‘ESTABLISHED’ REGISTRY AND WHAT IS ITS ROLE IN THE GLOBAL REGISTRY? The established registry operations around the world include Australia, New Zealand, Hong Kong, South Africa, the United Kingdom, Ireland and the Channel Islands. These are existing businesses that have been acquired by Computershare over the past few years and which have significant market shares in each region. Mark Elliott Chief Operating Officer Computershare Limited Our primary goal is to continue to make our regional businesses competitive and profitable through the use of innovative technology, better service and efficient processes in the day to day management of company registers. The importance of the established registry group is demonstrated in the acknowledgement that it is the foundation of our global registry since, when added to our North American operations, it provides the basis for global shares to become a reality. WHAT IS THE FOCUS FOR THE BUSINESS? A vital element of our global registry is the efficient management of our established registry operations to ensure effective communication and business development between our respective offices around the world. I facilitate this by overseeing and coordinating the activities of these regional operations. Our focus this year has been on the consolidation of company infrastructure to ensure we have businesses that have productive bases of operations so that they can function effectively, be competitive in their region and be in position to aggressively grow the business for the future. Effectively we are providing the infrastructure to support these registry operations on a time zone basis. The United Kingdom has responsibility for South Africa and Ireland. Australia and New Zealand are closely aligned and North America is intended to be serviced as a single market. HOW ARE YOU ACHIEVING THE GLOBAL REGISTRY? We are in a unique position due to the fact that we have multiple offices across many countries. We are able to share our resources, both technical and commercial, across international boundaries in the daily operation of existing operations and the formation of new businesses. In particular, we’re able to draw on the wealth of experience our global staff pool possesses and share this expertise on specific projects, amongst all of our offices, wherever it is needed. This is certainly not limited to our registry operations, but also includes our development teams from Computershare Technology Services. Together, they give us tremendous advantages in the delivery and use of workable technology systems that provide enormous economies to the business. REGIONAL REPORTS GLOBAL ORGANISATION CHART One example is the implementation of our workflow and imaging products that will be rolled out to specific offices over the coming year. In the past the registry business’s dependence on paper based information has seen it suffer operational inefficiencies. Workflow not only dramatically reduces the reliance upon paper based information, it streamlines business processes to increase productivity and ensure data integrity. Specifically, we are identifying existing clients of our registry operations that are listed on multiple stock exchanges or that have employees resident in overseas jurisdictions or that are natural candidates to issue global shares as a consequence of their multiple listings on overseas exchanges. In each instance we are able to coordinate the provision of services in multiple jurisdictions and to provide a unique, cost efficient and seamless service to our clients. United States of America Steven Rothbloom North American Operations Chris Morris Canada Russ Waterhouse Managing Director and Chief Executive Officer Chris Morris Australia Hamish Gidley–Baird This is just one of many services we expect to implement over the coming year. WHAT ARE YOU EXPECTING FOR THE FUTURE FROM THIS GROUP? In the future we are focusing on providing a more efficient service with enhanced service levels and reduced costs achieved through technology enhancements and the rationalisation of premises and infrastructure. In addition, we are proposing a rollout of products and services across all registry operations that will provide a generic service at world’s best practice for clients of our registry operations. This rollout of technology is predicated on a coordination of our existing operations together with our newly acquired North American operations such that Computershare may truly be regarded as a global registrar of first choice. United Kingdom Ed Stockdale Established Registry Operations Mark Elliott Europe Julian Leiper Ireland Trevor Watkins KEY PERSONNEL South Africa Frik Vermaak New Zealand Mike Smith Hong Kong David Lee 21 At each registry location we rely on key personnel in the day to day management of the business activities. In the following pages you will find the reports of each distinct location and it is my pleasure to be able to assist our highly motivated and competent management team to achieve our global goals and ambitions. I wish to extend my thanks to all concerned and look forward to an even more successful year ahead. REGIONAL REPORTS GLOBAL TECHNOLOGY SERVICES Global WHAT ARE YOUR OBJECTIVES FOR THE DIVISION? HOW IS COMPUTERSHARE’S NEW TECHNOLOGY DIVISION MANAGING? We have a list of universal objectives we’d like to promote that includes high quality services, a set direction for our systems design and products and the encouragement of opportunities for personal/career development within a team environment. The establishment of the CTS group, which involved the broker and exchange group, registry development groups, IT support and customer service, has already born fruit with increased sharing of resources, the prioritisation of tasks and more focused initiatives. Staff numbers across the various operations are growing and presently number more than 350. The management restructure at the Sydney office is now complete. The new management team will coordinate and motivate staff within the product lines to ensure CTS objectives are met. The Melbourne SCRIP development and operational team is continuing to perform well and is involved in a number of special events, such as the Colonial and CBA merger and USA system design and implementation. In addition, the new systems group is building into a cohesive team. We are now planning the transition of staff from SCRIP into the new COSMOS technologies and have established staff training programs accordingly. This will herald the first stage of our planned COSMOS release for the Australian market next year. WHAT ARE THE MAIN RESPONSIBILITIES OF CTS? Simply put, we see CTS providing our various business units with the best tools to perform their functions, whether it be in registry services, support, customer service or any of our exchange or broker applications. In addition, we are responsible for the building, support and maintenance of all technology hardware and infrastructure. While local support for hardware and infrastructure is always required, we do not need experts on certain systems at each site. Therefore we resource the development group in one location to pursue the initiative to a sufficient level for it to be able to implement the technology in other offices around the world. WHAT HAS CTS BEEN DOING? Obviously due to the fact Computershare is a technology company, we have been very busy and will continue to be so during the coming year. Large projects include the demutualisation of Old Mutual in South Africa, Birmingham Midshire’s merger with Halifax, Telecom Eireann, handling 3 million voters for Automobile Association (AA) in UK,1.8 million voters for NRMA in Australia plus the second phase of the privatisation for Telstra. Meanwhile, there was the completion of the migration of clients onto SCRIP in South Africa and development of an interface for its new settlement system ‘STRATE’. We also plan significant enhancements to our web deliveries such as Issuer Online, Investor Online, Exempt Markets, online IPO’s and improved price and statistical information for investors. We have refocused on SUMMIT, our broker accounting system for Australia and New Zealand, and signed new clients to ORMS. During the year we implemented ASTS for the NZSE while successfully completing systems in Istanbul, Budapest and Oslo. In addition, the relationship with the Pacific Exchange (PCX) in San Francisco, a tier one exchange, promises new and exciting global opportunities for CTS. WHAT ARE YOUR CHALLENGES FOR NEXT YEAR? 22 COMPUTERSHARE REPORT TO SHAREHOLDERS 2000 We’re customising registration products for the North American market including full functionality to support employee share plans. We are also very keen to explore new technologies and infrastructure to support the Group. We’re confident of a challenging and rewarding year ahead. Penny Maclagan Managing Director Computershare Technology Services (Global) REGIONAL REPORTS AUSTRALIA TECHNOLOGY SERVICES Australia COULD YOU OUTLINE SOME OF THE YEAR’S ACHIEVEMENTS? It has been a very rewarding year for Computershare Technology Services (CTS), the technology division of the organisation. We are already seeing huge benefits as a result of the efficiencies gained by the pooling of our development and support resources in Australia, and we expect this to flow through as a positive contribution to our financial earnings. WHAT HAVE BEEN THE MAJOR ACTIVITIES FOR THE SCRIP TEAM? It has been another hectic year for the Australian SCRIP programming team. Major activities included processing approximately 750,000 entitlement acceptances for the Telstra 2 issue, which, when combined with the existing shareholder base, created a company with more than 2 million shareholders. In January this year we completed a successful Y2K project that took a great deal of resources from our team, and we passed all critical dates without any hitches. In April this year NRMA members passed a resolution to demutualise the company and list on the Australian Stock Exchange. We converted approximately 2.1 million shareholders onto our SCRIP registry system, processing 1.6 million voting forms. As a result of the vote being successful, in early August we processed the election instructions from members (to keep or sell their entitled shares) and receive money to support an option to purchase more shares. The resulting company listed on August 8 with 1.66 million shareholders. WHAT ABOUT ASTS? The latest version of the ASTS trading system, which now includes futures and options trading functionality, was completed late last year. The development of the options trading functionality has been well received by the securities market and it positions the product well to capture future business. In conjunction with Hewlett Packard, Tantau Corporation and the New Zealand Stock Exchange (NZSE), Computershare demonstrated share trading on NZSE’s ASTS trading system using WAP (wireless application protocol) technology. Orders were entered into the trading system via the WAP enabled mobile phone and automatically matched to produce trades – the first time share trading has been conducted via a mobile phone anywhere in the world. WHAT IS THE ORMS TEAM DOING? Last year we saw the introduction of electronic trading on the Sydney Futures Exchange (SFE) with clients using our ORMS product for direct connection and trading on the SFE’s SYCOM IV trading system. Version 5 of ORMS, much improved in performance and incorporating the latest distributed architecture technology CORBA, will be released in late 2000 to all clients. Meanwhile, one of our new clients, Commonwealth Bank’s Futures business will include deployment and inter-connectivity of ORMS to their trading partners in the USA and UK. In addition, our recently developed new gateway infrastructure, which allows the rapid development of new gateways to stock and derivatives exchanges, will add greatly to the product’s functionality and attract new business for us. Another highlight for the year was the February release of Computershare’s Exempt Market System, which was established to provide trading in Australian Barley Board shares. 23 Carol Clough General Manager Computershare Technology Services (Australia) REGIONAL REPORTS AUSTRALIA WHAT HAS KEPT THE SUMMIT TEAM BUSY? HOW DO YOU KEEP STAFF SKILLS UP TO DATE? We’ve worked hard to develop a more robust product, and further develop our straightthrough processing module. Our relationship with E–Trade over the past year has been extremely positive as we continue to grow with their expanding business. Our training department has been involved in a diverse range of activities during the year, including the coordination and support for in-house and out sourced training and education programs, staff induction, and a host of utility applications used for the development and support of our products. WE HEAR THE SMARTS PRODUCT IS DOING WELL The team has continued to provide training not only for staff in Australia, but also for our colleagues from our international offices visiting Australia, including the United Kingdom, North America and Hong Kong. Mid 1999 saw the SMARTS system implemented at the Hong Kong Stock Exchange and the Hong Kong Securities and Futures Commission. Around the same time, the Oslo Bors trialed SMARTS and immediately agreed to sign a full agreement. To quote Oslo’s Market Watch Manager: ‘The actual job of investigating irregularities has become easier, and the information more accessible, with SMARTS. We can dig deep in a way we were not able to before.’ A significant development during the past 12 months has been the introduction of SMARTS Analytics, an application that enables brokers to simultaneously identify trading opportunities in multiple markets. We see great scope for this product as cross border trading and exchange alliances influence change in global markets. WHAT’S NEW ON THE WEB FRONT? 24 COMPUTERSHARE REPORT TO SHAREHOLDERS 2000 Our continued commitment to web-based applications was demonstrated earlier this year in the formation of a global web development group, drawing resources from our offices in Sydney, Edinburgh and more recently, the United States. The team has worked hard to produce our new global web site, computershare.com, and a range of online services for companies and investors. WHAT’S HAPPENING WITH NEW TECHNOLOGY DEVELOPMENTS? The COSMOS system is being delivered incrementally as a software architecture that supports, enhances and extends Computershare’s widely implemented SCRIP registry technology base. The system is evolutionary in nature, building on the valuable work invested in the current systems. It uses the Microsoft™ COM (Component Object Model) technology to integrate our VMS-based technology into a Windows™environment, allowing us to take advantage of the wide range of friendly development tools that produce modern and efficient business processes delivered through user desktops, the web, imaging, workflow and IVR. Our intellectual property is thus re-used and extended, with new information and improvements combined to create new services for our clients. The possibilities of our approach are broad, and thus far we have successfully delivered COSMOS architecture products in messaging interfaces, investor relations products, internal billing applications and Computershare’s upcoming product for investors. WHAT’S BEEN HAPPENING WITH THE ELECTRONIC DATA CAPTURE SYSTEM? Since the introduction of EDC into the business we have been able to process large numbers of registry forms quickly, efficiently, and most importantly, accurately. Together with our partner Ci, a great deal of development work has been done in the area of form design. These forms have been created specifically for the purposed of EDC, allowing us to capture information such as annual report requirements, direct credit details, tax file numbers, and proxy voting instructions for annual general meetings. One of the biggest EDC jobs processed recently was capturing NRMA members’ voting intentions for the approval of the demutualisation. In total some 1.6 million forms were scanned, and voting intentions of the members captured, in just four weeks. The next development in the scanning area is to use our technologies to incorporate a workflow system into the registry environment. This will eventually see all forms of paper received by the registry scanned, creating an image that can be electronically passed onto either an operator to process, or be stored on the system for future reference. Development of workflow has commenced in our UK office and is presently undergoing trials to establish the framework which we can roll out to the rest of the world. Australian statistics STAFF REGISTRY SERVICES Australia 559 SHAREHOLDER ACCOUNTS 10.85 million (18.9 million including CTS bureau) COMPANIES 882 MARKET SHARE 60% COMPUTERSHARE PRODUCTS IN THE REGION ADELAIDE BRISBANE MELBOURNE PERTH SYDNEY SCRIP, SUMMIT, CHAMP HAMISH, CAN YOU GIVE US AN OVERVIEW OF THE YEAR? We have had a great year. A strong financial performance and an impressive increase in shareholder numbers has helped to consolidate our position as the leading share registrar in Australia. As a consequence our staff numbers have grown to support our larger client base, something we see as critical in the continuation of high service levels to our clients and their shareholders. A major review of work processes has resulted in a restructured client service area and an expansion of management to include business development communication strategies and Information Technology. This is particularly important as Computershare continues its development of technology applications for use within the registry businesses here and around the world. Specifically, the web-based products are enabling information flow and communication with our clients and their shareholders to be more efficient, and we see our investment in this area as testament to our commitment to the evolution of registry services. The implementation of additional web services for client ‘Issuer’ companies (Issuer Online) and their investors (Investor Centre) is just the start of a comprehensive range of web-based market services we expect will roll out in future. A highlight for the year included the joint venture with our IT provider, Computershare Technology Services, to deliver an exempt market product for the Australian Barley Board. The exempt market is a fast and simple way for our clients to offer their shareholders some liquidity without acquiring the full range of obligations that come with a stock exchange listing. The service has been a great success and we anticipate other clients will take advantage of it in the near future. An important point to mention is that this year we became a member of Austraclear, which enables us to provide a clearing facility to Australia’s major domestic wholesale bond market. Thus we see new opportunities for business in this area in the coming year. We are happy to report that we have retained our major clients whose registry business we re-proposed for during the year including Coles Myer Ltd, John Fairfax Holdings Ltd and Publishing & Broadcasting Limited. 25 Hamish Gidley-Baird Managing Director Computershare Registry Services (Australia) REGIONAL REPORTS AUSTRALIA WHAT WERE SOME OF THE MORE IMPORTANT PROJECTS COMPLETED? WHAT DOES THIS NEXT YEAR HOLD FOR YOU? COMPUTERSHARE ANALYTICS In Queensland we acted as registrar in the IPO for TAB Queensland. In South Australia we developed the Exempt Market for ABB Grain Ltd (formerly the Australian Barley Board). In Western Australia we handled the merger of Armstrong Jones with Heine Property Fund for 50,000 holders and were appointed registrars in the upcoming AlintaGas float. In Victoria we successfully tendered for the ANZ Bank register and acted on behalf of Colonial Limited in the merger with the Commonwealth Bank. New South Wales also performed strongly and we conducted all the major meetings for NRMA, a large motoring organisation that has recently demutualised, processing 1.56 million proxy forms. We also successfully tendered for the Commonwealth Bank Investment Bond register and acted on behalf of AMP in the income securities allotment to approximately 60,000 GIO shareholders. With the formation of joint ventures in our domestic market we are entering a new stage of market competition and have increased our client service groups to meet this challenge head on. A heavy focus is also being placed on training and the integration of global technologies, rather than the development of localised solutions in isolation. WHAT HAS COMPUTERSHARE’S INVESTOR RELATIONS DIVISION BEEN DOING? WHAT’S BEEN GOING ON AT AN OFFICE LEVEL? 26 COMPUTERSHARE REPORT TO SHAREHOLDERS 2000 During the year we implemented many changes to our state offices to consolidate our infrastructure resources and manage our expanding client list. Brisbane office relocated to a new floor with in the same building, Sydney office took over an extra level in its building to help process the NRMA meeting transactions, and the Melbourne office has taken another level to expand its telephone call centre. Our efforts to support Computershare’s global registry plan saw a number of our most experienced staff on secondment overseas. This included Malcolm Bramley spending ten months in South Africa where he acted as Managing Director in the formation of the registry operation in that region. Roslyn Brierley also moved to the USA to provide her many years of expertise to the new operations in North America. We are also in the process of taking delivery of the Electronic Security Holder Communication Service (ESCS), which will allow investors to elect to receive information via e-mail. This service will be operating by the end of this year. Meanwhile, the roll out of generic ‘clientbadged’ forms enabling data to be captured electronically has allowed significant improvement in overall register management. We expect this form of information collection to be a strong contributor to the redevelopment of our business processes. I would like to extend my thanks to all CRS staff for another successful year. We’re full of enthusiasm for a challenging year ahead as we deliver the Computershare difference to our customers here and around the world. In a very successful first full year of operation, Ian Matheson and his Computershare Analytics team has expanded its range of services and built up an impressive client list of blue chip Australian, New Zealand, South African and United Kingdom companies and trusts. Analytics delivers a comprehensive range of strategic investor relations services, including share ownership analysis, proxy solicitation and share trading analytical services to listed companies and trusts, regardless of who manages the share register. The role of investor relations in the modern listed corporation is rapidly evolving in a world where competition for capital requires greater emphasis on effective communication with investors. It is Analytics’ mission to stay abreast of such changes, whether they are technological or regulatory in nature, and to ensure it provides a comprehensive range of leading edge and cost effective solutions for its clients. Ian’s highlights during the year include publishing the first detailed survey of investor relations content on the websites of every issuer on the Australian Stock Exchange, and the advent of online delivery of share ownership reports through Computershare’s Issuer Online Service (www.computershare.com). Ci Australia WHAT’S BEEN HAPPENING AT Ci LIMITED? It has been an eventful year, with Ci expanding its operations through acquisitions in Sydney and New Zealand. The addition of these businesses now gives Ci the ability to fully service the registry needs of Computershare in three countries, including the printing of statements and dividends and the management of other registry requirements. Recent developments include Ci commencing an internal print and mail facility for Computershare Investor Services in Chicago USA, which will enable the majority of the registry printing needs to be handled internally. Some exciting new e-commerce initiatives were launched by Ci’s consulting division during the year including the design and development of web-based solutions for clients, and the trial of an electronic bill presentation and payment system. Ci helps clients in the formulation of documents and business processes to give a totally integrated communications solution covering CD-ROM, e-mail and on-line document delivery. WHAT’S THE OUTLOOK FOR THE YEAR AHEAD? Ci expects 2001 to be a period of consolidation as it beds down its recent acquisitions and continues to work on streamlining the processes and procedures used across all its business units. The acquisitions combined with solid organic growth and the first full year’s trading from the UK subsidiary Ci (UK), saw revenue increase 230% over the year. The Ci Group now employs 327 people. WHAT NEW OFFERINGS HAVE YOU RELEASED FOR CLIENTS? New developments made for the Australian registry operations during the year include a turnkey solution for standard product design, such as EDC forms, with an electronic link to SCRIP, and standard modules for the printing of company dividend cheques. In using a systematic approach to the design and development of these modules, involving both registry and Ci staff, the group should enjoy a significant competitive advantage for the future. 27 SMART INFORMATION MANAGEMENT SYSTEMS FOR A VAST ARRAY OF CUSTOMERS REGIONAL REPORTS UNITED KINGDOM TECHNOLOGY SERVICES United Kingdom SUMMARISE YOUR RECENT MAJOR ACHIEVEMENTS As usual the SCRIP development team has been kept busy with ongoing maintenance to the system to meet client requests and amendments to statutory requirements. We developed Phase 1 of the workflow project, which will provide enormous benefits for our registry businesses around the world by dramatically reducing reliance on paper-based information flow. In September 1999 the Oslo Bors began live trading in bills and bonds using ASTS. In addition, the second phase of the Budapest project has now been completed, delivering automated derivatives trading for the Hungarian market. This includes the developments of futures and options trading for ASTS. The system is currently undergoing final acceptance testing and is on schedule to go live in October 2000. As usual we continue to provide support for our client sites in Helsinki, Budapest, Cyprus and Russia. Also of note was the commencement of trading by the Istanbul Stock Exchange using our ASTS bills and bonds trading system in July last year, and the Cyprus Stock Exchange commencing trading on the equities trading system in May this year. OUTLINE ANY SCRIP DEVELOPMENTS? The completion of the SCRIP migration was a great success with all companies now on our registry system. The roll out of UK compliant takeover software was a huge success and was used in the complicated Natwest – Royal Bank of Scotland and Thomson Travel takeovers. Many thanks go to the Australian-based UK software development team for their hard work in delivering the software on time for use in these important projects. ARE YOU SUPPORTING ANY MAJOR NEW CLIENTS? 28 COMPUTERSHARE REPORT TO SHAREHOLDERS 2000 Yes and they include, in no particular order, Marconi with 180,000 holders, Aer Lingus (future IPO) with up to 1 million holders and Totalise with 55,000 holders. It was also recently announced that Computershare would manage Bradford and Bingley’s demutualisation of its 2 million members later this year. Martyn Drake General Manager Computershare Technology Services (UK) WHAT ARE YOUR EXPECTATIONS FOR THE YEAR AHEAD? We remain dedicated to supporting our existing European exchange clients in Oslo, Helsinki, Budapest, Cyprus and Russia, and our domestic role will see us assisting the expanding Dublin office as it moves to larger premises later this year. Of course we continue to support the technical requirements of our South African office. This year will see the operations department focusing on service delivery, with 24-hour cover where necessary. Other priorities include further software development and support of EDC (Scanning), phase 2 of the workflow process, and enhancements to the employee share scheme systems, including an automated reconciliation system. Customer service commitments already include the migration of Bank of Ireland clients onto SCRIP, the Bradford and Bingley demutualisation, the Aer Lingus privatisation and the implementation of the STRATE interface (South Africa’s new electronic settlement system). As you can see we’re in for another busy year. United Kingdom statistics STAFF REGISTRY SERVICES United Kingdom 1,106 WHAT HAVE BEEN YOUR CHALLENGES THIS YEAR? SHAREHOLDER ACCOUNTS 17.85 million During the year we completed the migration of all company registers from the Royal Bank of Scotland’s registry system to Computershare’s SCRIP system, as well as the subsequent data conversion from our acquisition of Exchange Registrars in Wales. COMPANIES 705 MARKET SHARE 35% COMPUTERSHARE PRODUCTS IN THE REGION SCRIP, ORMS, CBS, ASTS I’m very pleased to report the management team has been further strengthened by the appointment of Senior Executives in Human Resources, Shareholder Services, Client Services and employee share schemes. DO YOU HAVE ANY NEW MAJOR CLIENTS? We were appointed as Receiving Agent and Registrar for the demutualisation of Bradford and Bingley Building Society, the biggest registry contract awarded in the UK this year with around 2.7 million qualifying members and a starting register of around 2 million shareholders. Notable achievements also include administration of the takeover of NatWest Bank by the Royal Bank of Scotland and, in November 1999, we took on register administration for Marconi Plc’s 200,000 shareholders. This latter job was particularly pleasing to win because it demonstrates Computershare’s global registry advantage perfectly, in terms of local access for Marconi’s UK shareholders and global service for the company. We also took on 37 new registers during the year with more than 350,000 new shareholder accounts. Ed Stockdale Managing Director Computershare Services (UK) 29 BRISTOL EDINBURGH LONDON REGIONAL REPORTS UNITED KINGDOM WHAT’S BEEN HAPPENING WITHIN THE OFFICE? The move to our new premises was a total success and we have completed centralising all Bristol staff at The Pavilions with further accommodation improvements in progress. We are also supporting the operations of South Africa, Ireland and the Channel Islands during the year as well as SCRIP support and training. We see this as a great benefit for us and for our international colleagues, as the advantages of our global business become apparent with technical and operational support across three major time zones. As part of our commitment to the local market we continue to support industry groups through sponsorship and participation in industry forums, and to this end we would like to congratulate Tom Morrison on his appointment as Chairman of the Institute of Chartered Secretaries and Administrators Registrars Group. WHAT HAVE BEEN THE DEVELOPMENTS IN THE USE OF TECHNOLOGY? Ci United Kingdom We significantly upgraded our call centre technology and in doing so were able to handle more than 10,000 calls daily from shareholders involved in the Natwest / Royal Bank takeover. One important aspect of our improved call centre technology has been the Intranet site providing all staff with access to a myriad of client and shareholder information. Meanwhile, imaging and workflow technology is currently being phased into our UK operations and will be progressively rolled out to Computershare sites worldwide. Employee share plan administration was greatly enhanced through the introduction of the SCRIP-based Employee Share Dealing System and the COSMOS-based Contributions System, which will process and balance payroll deductions related to employee ‘Save As You Earn’ schemes. WHAT ARE YOUR PLANS FOR THE YEAR AHEAD? 30 COMPUTERSHARE REPORT TO SHAREHOLDERS 2000 We expect growth in employee share plan administration following the enactment in the UK of the All Employee Share Scheme. Internet capabilities for replacing traditional registry processing functions will also be a focus in the coming year with Internet-based IPO’s a major driver. We also expect the full impact of the imaging and workflow system to be realised. A major focus will be placed on targeting new registry maintenance business and an increase in strategic alliance and relationship building. HOW HAS THE PAST YEAR BEEN FOR Ci (UK)? The past 12 months has been a period of great change for Ci (UK). Having successfully integrated the laser print and mailing functions of Computershare Services UK into one site, we further increased capacity last year with significant investment in additional hardware and machines . This ensures that the everincreasing volumes generated by our UK registry can be dealt with in house, thereby enhancing the one-stop-shop philosophy that has helped make Computershare so successful. In January this year Ci launched its services into the premium commercial laser and mail market. Ci now has the capability to meet commercial clients’ needs for the highest quality document design and print. With more than 700 UK public companies as current registry clients the potential is enormous, and we already have a major UK utility as a client. WHAT DO YOU SEE FOR THE YEAR AHEAD? The coming year is expected to show further strong growth with the seasonal peaks and troughs that are part of the registry business being smoothed out by long-term commercial contract work. Employing 90 full-time employees, which will rise to more than 100 next year, the business is expected to process some 40 million documents during the next 12 months. We have a clear strategic direction and our future growth is now linked not only to that of our parent registry business, but also to an increasingly independent revenue stream from the commercial sector. These revenues, combined with high quality staff, should ensure our business continues to expand. EVERY CUSTOMER IS IMPORTANT REGIONAL REPORTS UNITED STATES OF AMERICA United States statistics STAFF 431 TRANSFER AGENCY SERVICES United States of America SHAREHOLDER ACCOUNTS 4 million CHICAGO CLEVELAND DALLAS DENVER LOSANGELES NEW YORK COMPANIES 1,600 MARKET SHARE 5% COMPUTERSHARE PRODUCTS IN THE REGION ASTS, SCRIP HOW’S BUSINESS GOING FOR COMPUTERSHARE IN THE USA? Since March when we officially took control of the business it has really been a case of managing the operation to ensure our clients receive the best service possible. We are now the fourth largest transfer agent in the US and we recently became a trust company. We have put together a highly experienced demutualisation team for the North American market and we’re confident the group will win new business for us. We are also off to a great start getting Computershare’s name established in the marketplace, thanks in no small part to Kay Liederman Van Dam and Trine Nielsen and their Business Development and Relationship Management teams. It is reassuring to know that our primary goal of client retention is being achieved, with over 90% of client companies signing on with us. We’ll continue to work hard to justify their faith and win new business. The first dividends whilst operating as Computershare Investor Services have just been paid, further spreading our name and recognition across North America. Recently senior management attended the Annual American Society of Corporate Secretaries conference where we found an extremely interested audience eager to hear the Computershare story. I must congratulate Chris Morris, whose well-received presentation clearly outlined our credentials as the largest and only global transfer agent in the world. Over the year we successfully handled one of the most complex corporate actions in our history with Hewlett Packard spinning off one of its divisions to form Agilent Technologies. I am also pleased to announce the Intel and Apple stock splits were a huge success for these two large clients. SO HOW ARE YOU SETTLING INTO THE NEW CHICAGO HEADQUARTERS? Everyone’s really happy since moving to our new Chicago facilities and I really want to thank Greg Chrisp whose experience, leadership and optimism ensured the whole move happened smoothly. 31 Steven Rothbloom President Computershare Investor Services (USA) REGIONAL REPORTS UNITED STATES OF AMERICA TELL US ABOUT THE ACCOUNT CONVERSION PROJECT We spent many months converting all our shareholder accounts from our previous system to a customised platform we’ve named PowerServe. We now have a stable system and can devote more time to converting the Montreal Trust acquisition to Computershare’s SCRIP system before we do the same here. STEVE, WHAT MAJOR NEW CLIENTS SHOULD WE KNOW ABOUT? In no particular order they include Apple Computers Inc, Agilent Technologies Inc, Lafayette Life Mutual Holding Company’s reorganisation and Phoenix Home Life. It is also important to note several large corporate actions that we successfully handled, such as the merger of Nevada Power Company with Sierra Pacific Resources, the cash merger of Bankers Trust Corporation by Deutsche Bank and the acquisition of Premark International Inc by Illinois Tool Works Inc. WHAT TECHNOLOGY DEVELOPMENTS HAVE YOU UTILISED? This has been a really exciting area particularly in relation to web access. Soon clients, their shareholders and employees will be using Computershare’s Issuer Online and Investor Centre web applications. Another exciting development is our premium employee plan system dedicated to clients requesting multi-currency, multi-lingual capabilities. We also expanded proxy and Internet voting to key clients throughout the US. 32 COMPUTERSHARE REPORT TO SHAREHOLDERS 2000 WHAT ARE YOUR EXPECTATIONS FOR THE YEAR AHEAD? Now the initial start-up period is completed our focus is squarely on client retention and growing the business in the biggest shareholder market in the world. We plan to significantly expand our core transfer agency business over the next three years and move our core system to Computershare’s Scrip system. We also want to develop an international employee plan and demutualisation system to support our team of nationally recognised demutualisation experts who have formed our demutualisation services group for the North American market. Meanwhile our immediate focus is to concentrate on customer satisfaction and improving productivity within the business as we tackle the challenges of the year ahead of us. REGIONAL REPORTS CANADA Canada statistics TRANSFER AGENCY SERVICES Canada STAFF 1,100 SHAREHOLDER ACCOUNTS HOW ARE THINGS PROGRESSING IN CANADA? 6 million COMPANIES 3,560 MARKET SHARE 60% COMPUTERSHARE PRODUCTS IN THE REGION ORMS We now manage almost 6 million shareholder accounts and represent more than 3,500 companies in the Canadian market. It’s been a hectic six months since we joined Computershare but we’re quickly finding our feet and getting on with servicing clients with the best Computershare has to offer. Our move in August to new premises in Toronto made an enormous difference, giving us real identity, confidence and a new starting point for chasing business. We’ll also be moving forward on the integration of the Bank of Montreal business, which will involve integrating about 40 staff in Montreal and 20 in Toronto. We’re very excited to announce that our portfolio still includes most of Canada’s major corporations including Nortel, the Royal Bank of Canada, Air Canada, Merrill Lynch and the Bank of Montreal. CALGARY MONTREAL TORONTO VANCOUVER HOW ARE YOUR STAFF COPING? Really well, our talented and energetic staff base has just hit 1,100 with the addition of the newly acquired corporate trust business. During the year we successfully conducted employee meetings and gave presentations to all staff across Canada to fully brief them about Computershare and how the acquisition would affect them. These information sessions were well received by all the staff – we got a lot of positive feedback. WHAT’S IN STORE FOR 2000/2001? Our main focus is client retention, which will involve improving the breadth and quality of services to shareholders but we’ll also be working hard to establish the necessary corporate infrastructure in the areas of finance, technology, human resources and corporate policy associated with any new business. We’re also committed to developing synergies with Computershare USA to share our resources and provide new opportunities and services for our clients. An important part of the year ahead will involve getting our name out to the Canadian market so everyone knows who we are and why we’re here. We see this as an exciting opportunity to communicate the Computershare difference to the market here. Meanwhile, in the background, our IT division, Computershare Technology Services, will be looking at the introduction and future use of SCRIP in the Canadian environment. This is a big job, but it will provide enormous benefits for us in the way we run the business and service our clients. Fortunately, we have a great team of experienced development staff from our offices around the world to make it all happen. All the staff here are very excited at the possibilities for the year ahead. 33 Russ Waterhouse President Computershare Investor Services (Canada) REGIONAL REPORTS IRELAND Ireland statistics STAFF REGISTRY SERVICES Ireland 70 SHAREHOLDER ACCOUNTS 850,000 COMPANIES 96 MARKET SHARE 60% COMPUTERSHARE PRODUCTS IN THE REGION SCRIP DUBLIN HOW WOULD YOU DESCRIBE YOUR YEAR? Throughout the year the level of stockmarket activity remained high and the introduction of so many new shareholders through the Telecom Eireann float had a knock-on effect on overall market activity, resulting in new holders on existing company registers. It is expected that this high level of activity, together with many new shareholders coming into the market, will continue this year. Our staff numbers have doubled from 35 to 70 in the past 12 months, so to accommodate this we will move into new premises by the end of the year. In fact the size of the Dublin office now warrants a social committee to support the wide range of entertainment arising from Dublin’s booming economy. During the year, particularly the second half, we have had a number of people seconded from Bristol and Edinburgh and they continue to enjoy our busy work schedule and social atmosphere. WHAT WERE THE MAJOR ACHIEVEMENTS? 34 COMPUTERSHARE REPORT TO SHAREHOLDERS 2000 The completion of the Eircom (previously Telecom Eireann) IPO was a milestone for us, adding 574,000 holders to our register, a record for Ireland. We were also very excited to be appointed Receiving Agent to Aer Lingus for its upcoming IPO. Of course the acquisition of Bank of Ireland Share Registry was a major event, and we should see another jump in our shareholder numbers once we have completed the migration onto the SCRIP system later this year. A significant event was the approval by the Central Bank for Computershare to operate in the International Financial Services Centre in Dublin. The approval was obtained with considerable input from Eoin Rennie, our Compliance Officer in Edinburgh, resulting in a strong flow of new work. Trevor Watkins Managing Director Computershare Services (Ireland) OUTLINE THE INCREASE IN SHAREHOLDER MANAGEMENT DURING THE YEAR As mentioned earlier, the biggest development was the Eircom float, which added nearly 575,000 holders to our system. Meanwhile, Canada Life brought us 55,000 shareholders, the Greencore Group 13,000 and SAYE Schemes around 30,000 holders. All up, shareholder accounts now total close to 850,000 and we expect this to reach around 1.1 million following the Bank of Ireland migration. We manage 96 companies at present and expect that number to jump to 121 with the inclusion of the Bank of Ireland registry. WHAT DO YOU EXPECT FROM THE YEAR AHEAD? The year ahead is shaping up as another good one, with a number of major challenges including the Aer Lingus float, a secondary offer in Eircom and a possible Eircom Internet float. The advent of SAYE Schemes in Ireland, together with enhanced tax incentives for employee share schemes, will ensure this is one area of high growth in the coming year. This will be of particular importance to the Group because approximately 400 major US companies operate in Ireland, and given our market share it’s expected we would provide administration services to the majority of their employees. Overall another great year for Computershare is expected with the booming Irish economy. REGIONAL REPORTS SOUTH AFRICA South Africa statistics STAFF REGISTRY SERVICES South Africa 295 SHAREHOLDER ACCOUNTS 1.75 million COMPANIES 210 MARKET SHARE 60% COMPUTERSHARE PRODUCTS IN THE REGION SCRIP WHAT ARE THE YEAR’S CHALLENGES? The past year was a period of consolidation with major emphasis on the merger of our two acquired South African companies to form Computershare Services (South Africa), while managing the demutualisation of Old Mutual and servicing our client base. I would like to thank Malcolm Bramley from CRS Australia, who spent ten months managing our office prior to my arrival, for all his efforts in successfully establishing our presence here in South Africa. Highlights for the year include the successful processing of Old Mutual’s maiden dividend and the dematerialisation of the first company onto STRATE, South Africa’s new electronic settlement system. JOHANNESBURG The migration of all clients onto the SCRIP system was a great success and has given us many advantages in the range of services we can offer our clients, in addition to easier management of companies with multiple registers. WHAT ARE THE INTERNAL DEVELOPMENTS? We were ably assisted by the secondment of experienced registry staff from our offices in Australia and the UK. The help we’ve received in respect of our technology systems, and the added value of the on-the-job training, has been of great benefit and we would like to thank our international colleagues for their assistance. We also opened a satellite office in the Johannesburg Stock Exchange building to service local stockbrokers, which has been a great success. WHAT DO YOU EXPECT FROM THE YEAR AHEAD? In addition to the dematerialisation of more companies onto STRATE we will continue to be busy servicing our growing client base, including our newest major client, Johnnic Ikageng Empowerment Scheme. There are many opportunities for new work with the upcoming privatisation of the Airports Company of South Africa, Telkom, South African Airways and Transnet. In the meantime we look forward to contributing to Computershare’s global registry as the major registrar in our region. 35 Frik Vermaak Managing Director Computershare Services (South Africa) REGIONAL REPORTS NEW ZEALAND New Zealand statistics STAFF REGISTRY SERVICES New Zealand 75 SHAREHOLDER ACCOUNTS 1.6 million COMPANIES 280 MARKET SHARE 90% COMPUTERSHARE PRODUCTS IN THE REGION ASTS, SUMMIT HOW WAS THE YEAR? We maintain the registers of around 90% of New Zealand’s listed companies and remain the registry of choice for brokers when it comes to IPOs. Meanwhile, turnover of our 75 staff continues to be very low at 4% per annum, with the average length of service now at 10 years. An important advance for us this year was the increasing use of our in-house electronic data capture facility, particularly for IPOs and proxy recording for shareholder meetings. Our access to the latest technology, as part of the Computershare group, gives us great advantages in the market here and we look forward to benefiting from further advances in the year ahead. ANY NEW MAJOR CLIENTS? The former Kiwifruit and Apple and Pear marketing boards became public companies earlier this year. We helped them through the process and now maintain their share registers. They and the country’s largest dairy company now rely on us for the management of their shareholder meetings. 36 COMPUTERSHARE REPORT TO SHAREHOLDERS 2000 AUCKLAND Mike Smith General Manager Computershare Registry Services (New Zealand) WHAT DOES THE YEAR AHEAD HOLD FOR COMPUTERSHARE NEW ZEALAND? We’re moving premises in January 2001 on expiry of our current lease and will take the opportunity to upgrade office services to further improve our service to clients and their shareholders. We expect the levels of revenue and profitability to be maintained in spite of a rather depressed New Zealand sharemarket. REGIONAL REPORTS HONG KONG Hong Kong statistics (50% owner) REGISTRY SERVICES Hong Kong STAFF SHAREHOLDER ACCOUNTS 445,000 COMPANIES 214 MARKET SHARE 60% COMPUTERSHARE PRODUCTS IN THE REGION SCRIP, SMARTS, ASTS HONG KONG The Hong Kong market has had strong growth over the past year with every indication that it is set to continue, and this was reflected in our business growth. We managed a number of highly successful IPOs, including HK Tracker Fund, tom.com and SunEVision, taking the number of shareholder accounts we manage to nearly half a million. Our position as the number one registrar in the Asian market fits with Computershare’s global registry, thanks to our geographical presence and the high level of cross ownership that exists between Hong Kong and the United Kingdom. The year ahead looks to be very exciting, with the commencement of the Mass Transit Rail Authority government privatisation and float, which should add considerably to our total shareholder accounts. We are planning to use Computershare’s online IPO product this year to offer our clients and their investors a simple and efficient way of applying for shares in a float. This is just one of the benefits we are sharing in as part of the Computershare group as we look forward to a fruitful year together. David Lee Managing Director Central Registration Hong Kong 37 135
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