1891 Jim Keene Blvd • Winter Haven, FL 33880-8010 • Phone: 863.298.6200 • www.polksheriff.org
POLK COUNTY SHERIFF’S OFFICE – ITB # C2017-06
Half Pint Carton Milk
March 7, 2017
TO: All Vendors
The Polk County Sheriff’s Office is seeking Formal Bids for the Purchase of Half Pint Carton
Milk as indicated within the context of this Bid. Submit your Bid in a sealed envelope with the
label provided marked C2017-06. The Bids are to be delivered as follows:
Polk County Sheriff’s Office
Business Services Division
Purchasing Section
1891 Jim Keen Blvd.
Winter Haven, FL 33880
Bids are to be submitted no later than 2:00 P.M. on March 21, 2017. Bids received after this
time will not be considered. All requests for additional information or questions should be
directed to Cindy Menge Purchasing Agent at (863) 298-6314 or [email protected].
Detailed instructions for the completion of the Bid are contained in this Invitation To Bid.
The Polk County Sheriff’s Office reserves the right to award the bid to the lowest, most
responsive and responsible Vendor. The Polk County Sheriff’s Office further reserves the right
to consider matters such as, but not limited to; quality offered, delivery terms, budget
requirements, location, and service reputation of the Vendor, in determining the most
advantageous Bid.
The Polk County Sheriff’s Office thanks you for your effort and interest in serving the Polk
County Sheriff’s Office and the taxpayers of Polk County.
Sincerely,
David J. Rounds
Deputy Director, Central Services Bureau
“TEN STAR ACCREDITED AGENCY”
Polk County Sheriff’s Office
Due Date: March 21, 2017
ITB #C2017-06
Half Pint Carton Milk
Table of Contents
Topic
Page
Vendor’s Checklist
3
Statement of No Bid
4
Specifications/Bid Form
5-6
Option to Renew
7
Terms and Conditions
8-14
Vendor Acknowledgement
Public Entity Crime Information
Anti-Collusion Statement Form
15
Authorized Signatures/Negotiators Form
16
Bid Label
17
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Polk County Sheriff’s Office
Due Date: March 21, 2017
ITB #C2017-06
Half Pint Carton Milk
Checklist
Failure to submit the following items may result in your bid being declared
non-responsive.
Statement of No Bid
Or
Bid Form
Page 4
Option to Renew
Page 7
Vendor Acknowledgement
Public Entity Crime Information
Anti-Collusion Statement Form, signed
Page 15
Authorized Signatures/Negotiators Form
Page 16
Bid Label
Page 17
Page 5-6
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Polk County Sheriff’s Office
Due Date: March 21, 2017
ITB #C2017-06
Half Pint Carton Milk
STATEMENT OF NO BID
If you are not submitting a proposal on this service/commodity, please complete and MAIL this
form to:
Polk County Sheriff’s Office
Business Services/Purchasing Section
1891 Jim Keene Blvd
Winter Haven, FL 33880
Failure to respond may result in deletion of Vendor’s name from the Qualified Proposer’s List
for the Polk County Sheriff’s Office.
Company Business Name:
Minority Owned:
Address:
(
)
Black
Telephone:
(
)
Hispanic
Fax Number:
(
)
Women
Signature:
(
)
Other
Date:
(
)
Non-Minority
We, the undersigned have declined to submit a bid on #C2017-06 because of the following
reason:
Specifications too “tight,” i.e., geared toward brand or manufacturer only.
Explain below.
Insufficient time to respond to the Proposal.
We do not offer this service/commodity. We are in the business of:
Unable to meet specifications
Too busy at this time to Proposal project. Would like to be considered for future projects.
Yes
No
Other: (please explain)
4
Polk County Sheriff’s Office
Due Date: March 21, 2017
ITB #C2017-06
Half Pint Carton Milk
BID FORM EXPLANATION/SPECIFICATIONS
Firm Price
It is the desire of the Polk County Sheriff’s Office that this contract be awarded to the vendor(s) whose
prices are firm for the period of the contract.
Delivered Pricing must be firm for one (1) year from date of Award.
ALL BIDS MUST BE SUBMITTED IN AN SEALED ENVELOPE. A
SAMPLE OF THE CARTON MUST BE SUBMITTED WITH ALL BIDS.
IF A SAMPLE CARTON CANNOT BE PROVIDED THAN A QUALITY
PICTURE OF THE CARTON WILL BE ACCEPTABLE.
Specifications: HALF (1/2) PINT CARTON OF 1% LOWFAT MILK, UNFLAVORED
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Deliveries will be to Central County Jail 2390 Bob Phillip Road Bartow, FL 33830 and
South County Jail 1103 US Highway 98 Frostproof, FL 33830
Preferred delivery days Monday and Thursday of every week between the hours of 8:00am –
3:00pm. If vendors cannot deliver on the preferred days, please indicate below the available
delivery days.
All milk must be fresh milk produced at Grade A dairy farms, as determined by periodic
inspection made by authorized personnel from the appropriate government agencies.
The term “fresh” as used in these Specifications means delivered prior to the termination of
the seventh (7th) code date on the carton indicating time of processing.
All milk must be pasteurized in a method meeting the standards of the inspecting agency.
All milk must be homogenized – the word “homogenized” meeting the definition of the
approved inspection agency.
All milk shall be furnished in approved containers as specified in this bid with appropriate
bottling date codes.
The maximum temperature of any milk delivered shall be 40 degrees F.
All milk shall comply with the requirements of the interstate of Florida milk shippers’
regulations as outlined by the U.S. Public Health Service or as outlined by Florida Standards.
All one-half (1/2) pint paper containers have been approved for milk packaging. Containers
should be ready to serve, plastic coated, sound, sanitary, clean, leak proof, and with seals which
open properly with FDA approved opening for pouring. All containers must be treated to kill
bacteria and provide adequate protection of contents from contamination. Containers shall be
safe from Dioxin content as approved by governing agencies.
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Polk County Sheriff’s Office
Due Date: March 21, 2017
ITB #C2017-06
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BID FORM
Delivery Location
CCJ Bartow FL
SCJ Frostproof FL
Juveniles
Estimated Daily QTY in
Cartons
Price per Carton
Delivery Days
600-800
2200-2300
175
Notes:
Anticipated Award Date: April 17, 2017
I have read and understand the contents of the above, and have the proper authority to execute bid
documents. By signing below, you are affirming and approving all information contained in this bid and
any attachments (bid form etc…) are legally executed.
Signature:
__________________________________
Print Name:
______________________________________
Vendor Name: ______________________________________
6
Date: _______________
Polk County Sheriff’s Office
Due Date: March 21, 2017
ITB #C2017-06
Half Pint Carton Milk
OPTION TO RENEW
OPTION TO EXTEND THE TERM OF THIS CONTRACT: This Contract may be
renewed on a yearly basis at the option of the Polk County Sheriff’s Office. If the Polk County
Sheriff’s Office desires to renew this Contract, a Notice of Intent to Renew will be submitted no
less than (60) sixty days before the Contract expires. This Notice of Intent shall not be deemed
to commit the issuing party to a renewal. The total duration of this Contract shall not exceed
four (4) years.
2. OPTION PERIODS:
PERCENTAGE INCREASE
NOTE:
The Polk County Sheriff's Office prefers firm fixed pricing for the duration of the
contract, including extensions. Any price increase incurred to the Polk County Sheriff’s Office,
at any renewal period, shall be a result of actual increased cost passed from the manufacturer to
the supplier, excluding any additional profits to the supplier. Price increases will be considered
at renewal time, but not necessarily accepted.
Option to renew time periods are based on anticipated award date. If award takes place before or
after anticipated award date, the actual date of award will supersede the anticipated award date.
Option I. – Twelve (12) month period from
April 17, 2018 To April 16, 2019
________% of unit price increase
Option II. – Twelve (12) month period from
April 17, 2019 To April 16, 2020
________% of unit price increase
C. Option III. – Twelve (12) month period from
April 17, 2020 To April 16 2021
________% of unit price increase
3. EXAMPLES:
(UNIT PRICE) X (ANNUAL PERCENTAGE INCREASE) = OPTION YEAR PRICE
I have read and understand the contents of the above, and have the proper authority to execute
bid documents. By signing below, you are affirming and approving all information contained in
this bid and any attachments (bid form etc…) are legally executed.
Signature:
_____________________________________
Print Name:
______________________________________
Vendor Name: ______________________________________
7
Date: _______________
Polk County Sheriff’s Office
Due Date: March 21, 2017
ITB #C2017-06
Half Pint Carton Milk
INVITATION TO BID
STANDARD TERMS AND CONDITIONS
Vendor: To insure acceptance of the bid, follow these instructions:
1. CONTRACT PERIOD: The Contract shall be effective for a twelve (12) month period
from date of award with up to three (3) optional renewal periods. All prices submitted shall
remain unchanged during the period of performance. If the Board of County Commissioners
of Polk County, in the regular course of its budget or appropriation process, withdraws, or
fails to appropriate funds for the procurement of services under this Agreement, then the
Sheriff may terminate this Agreement at the conclusion of any billing cycle or the beginning
of the unfunded budget period with at least sixty (60) days prior written notice to Provider.
The Sheriff agrees to pay Provider all charges and expenses incurred before the effective date
of such termination
2. EXECUTION OF BID: Bid must contain a manual signature of an authorized representative
in the space provided.
3. SEALED BID/SEALED PROPOSALS/SOLICITATIONS: All bids must be submitted in
a sealed envelope. The face of the envelope shall contain the date and time of the Bid
Opening and the Bid Number if applicable. If the Bid is to be returned via Express Mail or in
a courier envelope, the Bid documents should be submitted in a separate sealed envelope
within the courier envelope. Express mail or courier envelopes will be opened and discarded.
The face of the Sealed Bid envelope should have attached the label included with the Bid
package or noted, the Bid File Number and “Attention: Purchasing Section – Sealed Bid.” If
there is not going to be a bid submitted, please fill out the “STATEMENT OF NO BID”
form, included in this Bid package. Offers by telephone or facsimile for a sealed bid or
proposal cannot be accepted. It is the Vendor’s responsibility to assure that the bid is
delivered at the proper time and place of the bid opening.
4. BID OPENING: Shall be public on the date and at the time specified on the bid form or
shortly thereafter. However, the purpose of the Bid opening is to document the vendors
submitting bids only. Information pertaining to Bids will be available in accordance with
Florida State Statutes, Chapter 119. Bids that for any reason are not delivered by the
specified date and time will not be returned, but will be retained in the BID FILE unopened.
5. PRICES AND TERMS: The Polk County Sheriff’s Office will evaluate and select the bid
they feel will be in the best interest of the Sheriff’s Office.
a. TAXES: Polk County Sheriff’s Office does not pay Federal Excise or State Sales
Taxes.
b. MISTAKES: Vendors are expected to examine the specifications, delivery
schedules, bid prices and all instructions pertaining to product(s). Failure to do so
will be at Vendor’s risk.
c. CONDITION: All product(s) not conforming in every way acceptable to the Polk
County Sheriff’s Office shall be rejected.
d. F.O.B. PRICES: All prices shall be quoted F.O.B. Destination. The Seller shall pay
all transportation charges and title to the goods shall transfer to the Purchaser at the
destination.
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Due Date: March 21, 2017
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Half Pint Carton Milk
6. QUANTITIES: Quantities shown are not guarantees of purchase. The Polk County
Sheriff’s Office may purchase additional quantities from other Vendors during the life of the
Contract. Quantities stated on this Bid represent estimated usage for the period of time
indicated in the specifications.
7. BRAND NAMES: Manufacturers names, trade names, brand names, model and catalog
numbers used in these specifications are for the purpose of describing and establishing
general quality levels. Such references are not intended to be restrictive. Bids will be
considered for alternative brands that meet or exceed the quality of the specifications listed
for any item.
8. BRAND SUBSTITUTIONS: Bids will be considered for items complying substantially
with specifications, provided deviations to the specifications are stated and items are
described in detail. When offering alternate products, it is the responsibility of the bidder to
indicate the brand names and model/catalog numbers, and to provide evidence of the equality
of the items to the products specified in the solicitation. Standard catalog sheets or technical
data will not be accepted in lieu of this requirement. The Polk County Sheriff’s Office will
be the sole judge of whether such alternates are equivalent to the items specified. The Polk
County Sheriff’s Office reserves the right to waive immaterial variations in the specifications.
9. CLARIFICATIONS/INTERPRETATION AND ADDENDA:
No interpretation or
changes to the meaning of the Invitation to Bid will be made to any Vendor orally, except by
written addendum. All questions regarding this bid should be submitted in writing and must
be received no later than five (5) calendar days prior to the closing date for bid submittal,
addressed to Cindy Menge Polk County Sheriff’s Office, 1891 Jim Keene Blvd., Winter
Haven, FL 33880 or [email protected].
10. ADDITIONAL INFORMATION: The Polk County Sheriff’s Office Purchasing Section
reserves the right to request additional information needed for clarification from any
bidder/proposer for evaluation purposes.
11. NON-EXCLUSIVE AGREEMENT: The Polk County Sheriff’s Office reserves the right to
negotiate with more than one vendor. The Polk County Sheriff’s Office may have contracts
with other vendors for the same supplies or services. Selection of vendors may be on the
basis of price, availability, hours of operation, or location.
12. CONFLICT OF INTEREST: The award hereunder is subject to Chapter 112, Florida
Statutes. All Vendors must disclose with their bid, the name of any officer, director, or agent
who is also an employee of the Polk County Sheriff’s Office. Further, all Vendors must
disclose the name of any Polk County Sheriff’s Office employee who owns, directly or
indirectly, an interest of five percent (5%) or more of the Vendor’s firm or any of its
branches.
13. LEGAL REQUIREMENTS: Federal, State, County and local laws, ordinances, rules and
regulations that in any manner affect the product/service herein apply. Lack of knowledge by
the Vendor will in no way be cause for relief from responsibility.
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Polk County Sheriff’s Office
Due Date: March 21, 2017
ITB #C2017-06
Half Pint Carton Milk
14. PUBLIC RECORDS:
(a)
Access to Public Records
Vendor shall allow public access to all documents, papers, letters, or other material made or
received by Vendor in conjunction with the Agreement/Contract as required by Florida law,
unless the records are exempt from Article I, section 24(a), Florida Constitution, or section
119.07(1), Florida Statutes. IF VENDOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE VENDOR'S DUTY
TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT/CONTRACT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 863-298-6200
[email protected], 1891 JIM KEENE BLVD, WINTER HAVEN,
FLORIDA 33880. Polk County Sheriff’s Office may unilaterally terminate the
Agreement/Contract if Vendor refuses to allow public access as required in this section.
(b)
Redacted Copies of Confidential Information
If Vendor considers any portion of any documents, data, or records submitted to the Polk County
Sheriff’s Office to be confidential, proprietary, trade secret or otherwise not subject to disclosure
pursuant to Chapter 119, Florida Statutes, the Florida Constitution or other authority, Vendor
must provide the Polk County Sheriff’s Office with a separate redacted copy of the information it
claims is confidential and briefly describe in writing the grounds for claiming exemption from the
public records law, including the specific statutory citation for such exemption. This redacted
copy must contain the Contract name and number, and be clearly titled “Confidential.” The
redacted copy should redact only those portions of material Vendor claims are confidential,
proprietary, trade secret or otherwise not subject to disclosure.
(c)
Request for Redacted Information
In the event of a public records or other disclosure request pursuant to Chapter 119, Florida
Statutes, the Florida Constitution or other authority, to which documents that are marked as
“Confidential” are responsive, the Polk County Sheriff’s Office will provide Vendor-redacted
copies to the requestor. If a requestor asserts a right to the Confidential Information, the Polk
County Sheriff’s Office will notify Vendor such an assertion has been made. It is Vendor’s
responsibility to assert that the information in question is exempt from disclosure under Chapter
119 or other applicable law. If the Polk County Sheriff’s Office becomes subject to a demand for
discovery or disclosure of the Confidential Information of Vendor under legal process, the Polk
County Sheriff’s Office shall give Vendor prompt notice of the demand prior to releasing the
information labeled “Confidential” (unless otherwise prohibited by applicable law). Vendor shall
be responsible for defending its determination that the redacted portions of its response are
confidential, proprietary, trade secret, or otherwise not subject to disclosure.
(d)
Indemnification Related to Redacted Confidential Information
Vendor shall protect, defend, and indemnify the Polk County Sheriff’s Office for any and all
claims arising from or relating to Vendor’s determination that the redacted portions of its
response are confidential, proprietary, trade secret, or otherwise not subject to disclosure. If
Vendor fails to submit a redacted copy of information it claims is Confidential, the Polk County
Sheriff’s Office is authorized to produce all documents, data, or records submitted to the Polk
County Sheriff’s Office in answer to a public records request or other lawful request for these
records.
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Polk County Sheriff’s Office
Due Date: March 21, 2017
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Public Records Clause for Polk County Sheriff’s Office Contracts
(e)
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Keep and maintain public records that ordinarily and necessarily would be required by
the public agency in order to perform the service.
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Upon request from the agency's custodian of public records, provide the agency with a
copy of the requested records or allow the access to public records to be inspected or
copied within a reasonable time on the same terms and conditions that the agency would
provide the records and at a cost that does not exceed the cost provided in this chapter or
as otherwise provided by law.

Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and following completion of the contract if the contractor
does not transfer the records to the agency.

Upon completion of the contract, meet all requirements for retaining public records and
transfer, at no cost, to the agency all public records in possession of the contractor or
keep and maintain public records required by the agency to perform the service. If the
Vendor transfers all public records to the public agency upon completion of the contract,
the Vendor shall upon termination of the contract and destroy any duplicate public
records that are exempt or confidential and exempt from public records disclosure
requirements. If the Vendor keeps and maintains public records upon completion of the
contract, the Vendor shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the agency, upon request from the
agency's custodian of public records, in a format that is compatible with the information
technology systems of the agency.
15. CONFIDENTIAL DOCUMENTS: Any confidential documents submitted as part of this
proposal must be clearly indicated as such.
16. LIABILITY: The Vendor shall hold and save Grady Judd, Sheriff, Polk County, its officers,
agents and employees harmless from liability of any kind in the performance of or fulfilling
the requirements prior to and during the term of this Contract.
17. STATEMENT RELATIVE TO PUBLIC ENTITY CRIMES: The Vendor is directed to
the Florida Public Entity Crime Act 287.133, Florida Statues, and the Polk County Sheriff’s
Office requirements that the successful Vendor comply with it in all respects prior to and
during the term of the Contract.
18. EVALUATION OF BID/AWARD: Grady Judd, Sheriff, Polk County reserves the right to
award the bid/proposal to the lowest, most responsive and responsible Vendor who submits
the bid meeting specifications most advantageous to Polk County Sheriff’s Office. Grady
Judd, Sheriff, Polk County further reserves the right to consider matters such as, but not
limited to quality offered, delivery terms, budget requirements, location and service
reputation of the Vendor, in determining the most advantageous bid. Bid tabulations will be
released within 30 days of bid opening unless otherwise stated.
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Polk County Sheriff’s Office
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19. AWARDS: As the best interest of the Polk County Sheriff’s Office and the Taxpayers of
Polk County may require, the right is reserved to make award(s) by individual items, group of
items, all or none, or a combination thereof, with one or more suppliers; to reject any and all
bids or waive any informality or technicality in bids received. The Sheriff may exercise
assigned rights, pursuant to law, to use discretion in effecting the purchase of goods and
services.
20. DISPUTES: In case of any doubt or differences of opinion as to the services to be furnished
hereunder, the decision of the Sheriff shall be final and binding on both parties.
21. AFTER AWARD: The Polk County Sheriff’s Office reserves the right to add or delete
items at prices to be negotiated at the time of addition or deletion. In the event of market
changes, the Polk County Sheriff’s Office may negotiate justified adjustments both
upward/downward such as price, terms, etc., to this contract when the Sheriff’s Office in its
sole judgment, considers such adjustments to be in the best interest of the Polk County
Sheriff’s Office.
22. NON-PERFORMANCE/LIQUIDATED DAMAGES: Time is of the essence of this
Contract and failure to deliver within the time period shall be considered a default. In case of
a default, the Polk County Sheriff’s Office may procure the required services and/or goods
from other sources and hold the Contractor responsible for any excess costs occasioned
thereby and may immediately cancel the Contract.
23. VENDOR’S SITE VISIT: The Polk County Sheriff’s Office reserves the right, at its
discretion, to conduct “on site” visitations of any vendors’ facilities. The purpose of the visit
will be to ensure the Polk County Sheriff’s Office of the Vendor’s capabilities of successfully
administering this contract. If, in the Polk County Sheriff’s Office’s opinion, any vendor
does not have the required capabilities as listed herein, this shall be considered grounds for
non-award/cancellation.
24. VERBAL/WRITTEN PURCHASE ORDERS: The award of this Bid does not constitute
an order. Before delivery is made the Vendor must receive a duly executed Purchase Order.
Acceptance by the Vendor is assumed upon issue by the Polk County Sheriff’s Office, of a
duly executed purchase order. Inspection and acceptance of item(s) will be at the stated
destination(s) unless otherwise provided, and title to and risk of loss or damage is the
responsibility of the Vendor until the acceptance by the Polk County Sheriff’s Office.
25. DELIVERY REQUIREMENTS: All products on the purchase order are expected to be
delivered to the designated location(s) in a timely manner, and in the quantities requested on
the purchase order. Any exceptions must be agreed upon, in writing between the Polk
County Sheriff's Office designee, and the vendor prior to shipping/delivery.
26. DELIVERY TICKETS/INVOICING: The successful Vendor shall furnish a priced and
itemized delivery ticket or invoice for every delivery made to the Polk County Sheriff’s
Office. The delivery ticket or invoice shall include the date, department delivered to, and
purchase order number and shall be signed by a representative of the requesting department
when delivery is made.
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27. RETURNS: Any goods delivered to the Polk County Sheriff’s Office not as ordered shall be
returned to the successful Vendor at no cost to the Polk County Sheriff’s Office. Each
respondent shall list herein what, if any, restocking charge will be charged to the Polk County
Sheriff’s Office for items being returned by the Polk County Sheriff’s Office at no fault of the
vendor. Any restocking charge shall be taken into consideration in the award/evaluation
process.
28. INSURANCE: The successful vendor shall purchase and maintain in force, at his own
expense, such insurance as will protect him and the Polk County Sheriff’s Office from claims
which may arise out of or result from the Vendor’s execution of the work, whether such
execution be by himself, his employees, agents, subcontractors, or by anyone for whose acts
any of them may be liable. The successful Vendor shall furnish a copy of an original
Certificate of Insurance, naming the Polk County Sheriff’s Office as an additional insured.
Should any of the policies be cancelled before the expiration date, the issuing company will
mail 30 days written notice to the certificate holder. The successful Vendor shall furnish
insurance in satisfactory limits, and on forms and of companies that are acceptable to the
Purchaser’s Attorney and/or Risk Management and shall require and show evidence of
insurance coverage’s on behalf of any subcontractors (if applicable), before entering into any
agreement to sublet any part of the work to be done under this Contract.
29. CANCELLATION/TERMINATIONS/SUSPENSION: The Polk County Sheriff’s Office
may cancel this agreement WITHOUT CAUSE at any time by giving sixty (60) days written
notice to the VENDOR. In addition, the Polk County Sheriff's Office may immediately
suspend business with the VENDOR with written notification. The VENDOR may cancel
this agreement WITHOUT CAUSE at any time by giving not less than sixty (60) days written
notice to the Polk County Sheriff's Office. The VENDOR shall continue to provide services
beyond the sixty (60) days’ notice period and through the transition to a new
supplier/contractor so long as the Polk County Sheriff's Office is proceeding reasonably and
in good faith to enter into an agreement with a replacement supplier/contractor.
30. OPTION TO EXTEND THE TERM OF THIS CONTRACT: This Contract may be
renewed on a yearly basis at the option of the Polk County Sheriff’s Office. If the Polk
County Sheriff’s Office desires to renew this Contract, a Notice of Intent to Renew will be
submitted no less than (60) sixty days before the Contract expires. This Notice of Intent shall
not be deemed to commit the issuing party to a renewal.
31. AGREEMENT: This Bid and the Purchase Orders issued hereunder constitute the entire
agreement between the Polk County Sheriff’s Office and the Vendor awarded the Bid. No
modification of this Bid shall be binding on the Polk County Sheriff’s Office or the Vendors.
32. SECURITY/BACKGROUND INVESTIGATIONS: Access to PCSO Facilities by
vendors/workers is a privilege which may be revoked for any adverse background or
intelligence checks. The awarded vendor will be required to submit to a FDLE background
check and fingerprinting of all employees working on the project, prior to award of the
contract. Thereafter, should vendor have any personnel changes or employees added to work
on this project, such employees shall be required to undergo the FDLE background check and
fingerprinting process as well. Fingerprinting will be conducted by the Polk County Sheriff's
Office. Vendor shall not utilize any employees on this project who have been terminated by
the PCSO or previous employees, of the PCSO who are ineligible for re-hire by the PCSO.
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Polk County Sheriff’s Office
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33. INDEMNIFICATION: Vendor, shall indemnify, defend (by counsel reasonably acceptable
to PCSO) protect and hold PCSO, its officers, employees and agents from and against any
and all claims, actions, causes of action, liabilities, penalties, forfeitures, damages, losses, and
expenses (including, without limitation, attorney’s fees and cost during negotiation, through
litigation and all appeals therefrom) whatsoever pertaining to the death of or injury to any
person, or any damage to any property arising out of or resulting from (i) the failure of
Vendor to comply with applicable laws, rules or regulations, (ii) the breach by Vendor of its
obligations under this Agreement, (iii) any claim for trademark, patent or copyright
infringement arising out of the scope of the Vendor’s performance of this Agreement, or (iv)
the negligent acts, errors or omissions, or the intentional or willful misconduct, of Vendor, its
sub-contractors, agents, employees and invitees, provided, however, that Vendor shall not be
obligated to defend or indemnify PCSO with respect to any such claims or damages arising
out of PCSO’s sole negligence.
34. DUE DILIGENCE: Due care and diligence have been used in preparing these specifications
and related information. However, no warranties are made as to the accuracy and
completeness of the required information. It is the responsibility of Vendors to ensure they
have all the information they deem necessary to affect their bid. The PCSO will not be
responsible for the failure on the part of the Vendors to determine the full extent of the risk
exposures and scope of work required to effectively perform under the contract.
35. PIGGYBACK CLAUSE: At the option of the awarded vendor, the vendor agrees to allow
the Polk County Sheriff’s Office and other governmental entities of the state of Florida and
its agencies, political subdivisions, counties, and cities, to purchase additional items by
piggybacking on this bid. Each government entity may procure goods and services as
described herein with the same terms and conditions, and for the same price. Each
governmental entity desiring to accept these bids, and make award thereof, shall do so
independently of any other government entity. Each government entity shall be
responsible for its own purchases and shall be liable for goods and services ordered
and received by it, and no government entity assumes any liability by virtue of this
bid.
--- End of Standard Terms and Conditions ---
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Polk County Sheriff’s Office
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Half Pint Carton Milk
VENDOR ACKNOWLEDGEMENT
By signing and submitting this Pre-Qualification Package, Vendor acknowledges he/she has
read, understands, and can provide the minimum requirements stated herein, that he/she has
visited the site, performed investigations and verifications as he/she deems necessary,
understands/accepts terms and conditions familiarized him/herself with the local conditions
under which the work is to be performed and will be responsible for any and all errors in his/her
Pre-Qualification Package resulting from his/her failure to do so. Vendor certifies this PreQualification Package has not been prepared in collusion with any other Vendor or other person
or persons engaged in the same line of business.
PUBLIC ENTITY CRIME/DEBARMENT INFORMATION
A person or affiliate who has been placed on the Convicted Vendor or Excluded Parties List
System (EPLS) list following a conviction for a public entity crime may not submit a
Bid/Proposal on a contract to provide any goods or services to a public entity, may not submit a
Bid/Proposal on a contract with a public entity for the construction or repair of a public building
or a public work, may not submit Bids/Proposal on leases of real property to a public entity, may
not be awarded or perform work as a Vendor, supplier, sub-Vendor, or consultant under a
contract with any public entity, and may not transact business with any public entity in excess of
the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted Vendor list. Please refer to www.sam.gov
and/or Florida Statutes 287.133 to ensure compliance.
ANTI-COLLUSION STATEMENT
The below signed Bidder has not divulged to, discussed or compared his/her Bid/Proposal with
other Vendors and has not colluded with any other Bidder or parties to a Bid/Proposal
whatsoever. Note: no premiums, rebates, or gratuities to any employee or agent are permitted
with, before, or after any delivery of materials. Any such violation will result in the cancellation
and/or return of material (as applicable) and the removal from the master vendors list.
I have read and understood the contents of the above, and have the proper authority to execute
bid documents. By signing below, you are affirming and approving all information contained in
this bid and any attachments (bid form etc…) are legally executed and the company or any of its
representatives are not in violation of the above.
Signature:
_____________________________________
Print Name:
______________________________________
Vendor Name: ______________________________________
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Date: _______________
Polk County Sheriff’s Office
Due Date: March 21, 2017
ITB #C2017-06
Half Pint Carton Milk
AUTHORIZED SIGNATURES/NEGOTIATORS
The bidder or proposer represents that the following persons are authorized to sign and/or
negotiate contracts and related documents to which the bidder or proposer will be duly bound:
Name
Title
Phone #
Fax # ________________________
Email: ______________________________
(Signature)
Physical Address
___________________________________
___________________________________
(Title)
___________________________________
(Name of Business)
Mailing Address (if applicable)
___________________________________
___________________________________
___________________________________
___________________________________
The bidder /offeror shall complete and submit the following information with the bid or
proposal:
Type of Organization
Sole Proprietorship
Partnership
Joint Venture
Corporation
State of Incorporation
Federal I.D. or Social Security number _________________
DUNS Number: __________________________
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Polk County Sheriff’s Office
Due Date: March 21, 2017
ITB #C2017-06
Half Pint Carton Milk
Cut this label out and tape this label to your Invitation To Bid envelope
to identify it as an Invitation To Bid. Neither faxed nor electronically
submitted documents will be accepted. Be sure to include the name of
the company submitting the bid where requested.
DELIVER TO:
Polk County Sheriff's Office
Business Services/Purchasing Section
1891 Jim Keene Blvd
Winter Haven, FL 33880-8000
INVITATION TO BID: DO NOT OPEN
ITB # C2017-06
Proposal Name: Half Pint Carton Milk
Opening Date/Time: March 21, 2017
Company Name: ________________________________________
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