Monsignor Doyle Council General Meeting
March 9, 2016
Meeting began at 6:36 pm
Attendees:
Penny Church, Janice Richardson, Linda Foo, Kim Klein, Lillian Ho, Stacey Miller, Ben Lee, Stacey Miller,
Julia Marsh, Nancy Arcari, Rosa Donovan, Jennifer Dease, Holly Exall, Bridget Nielson, Tanya Bartram,
Mark Woitas
Chair Report: Penny Church Reported
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Penny will be attending the trustee meeting next Monday and looks forward to learning more
about family wellness.
Over the last 6 weeks we have seen some great community events and spirit within our school.
With the help of council, the school was able to host a story-telling event for our school
community. It was a great success. Jeff was a fantastic story-teller and I believe it would be
beneficial to hire him to work with the different grades to help them learn and enhance their
presentation skills and expand their creative thinking.
o Part of our purpose on council is to ensure the money being spent on activities such as
student wellness and community nights allows for capacity building and leadership.
Bringing someone like Jeff Stockton in will not only benefit our present students but will
also teach our teachers new skills and enable them to teach their students such skills in
years to come.
A decision was made regarding Christmas craft day. We have decided to not have an artist in
residence due the Christmas craft day next year. With regard to Gail Bartel, we do enjoy many of
her crafts within the classroom and will continue to book her for Oct. and May: where she will
teach the students and teachers her skills and crafts. As she is booked for this May, we will
continue to have her come with a fixed quote with regard to her week’s payment. However, we
will have to shift the budget around slightly.
Fundraising: Karen and Janice have done a fabulous job on the brochure however, we have run
into a few hiccups over the last few weeks. Basically the Calgary Catholic would like us to edit a
few things and then it will be hopefully sent out asap. In the meantime, perhaps we flip our
coop cards and do that now.
A big thanks to everyone who helped with shrove Tuesday. It was a great success! The Knights
were fantastic and we hope to be able to use them in many other social events. Julia, thank you
for organizing.
Lillian, last but not least, thank you for taking the time to apply for one of the school grants last
month. It was greatly appreciated.
Treasury Report: Kim Klien Reported
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Fun Lunch was deposited
QSP funds are still trickling
$250.00 Fee for the Online Program for Fun Lunch
Story teller was just over 500.00
Classroom Allotments
Balance is $5,383.46
At HSBC have a chequing account that we are currently not actively using. We need
to update the signatories to current council members.
Therefore, we need to change the signatories on the Monsignor Doyle School
Council accounts (with HSBC) to our current Council members: 1)Penny Church
(Chair), 2)Linda Foo (Principal) and 3)Kimberley Klein (Treasurer) and remove
all existing signatories from the accounts. Transactions will require two signatures.
Janice Richardson motioned to approve.
Karen Kelm seconded the motion.
Motion carried.
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Student Enrichment we have $507.44 for Gail Bartel and we need $1000.00
Need to shift money in our budget from Community Nights to Student enrichment to cover
the cost. Move $600.00 from Community Nights to cover Student Enrichment. Mar
motioned, Karen seconed.
Musical Ride- funds are not covered yet
Administration Report: Linda Foo Reported
Thanks to the students and community for their generosity donating to the Veteran’s Food Drive. To
see such a caring community donating daily was truly heartwarming.
Learning Commons update:
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Events:
We’ve decided on the table configurations we will order when the funds comes in
o White board tabletops
o 2 sets of round tables (4 total)
o 2 rectangular tables (4 total)
The use of the space is becoming more flexible- individual and small groups of students
We are still moving resources around in our current library and are offering books to
students to keep.
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Trex-art exhibit-“Home is where the heart is” inspired many art lessons in our classrooms
Veteran’s food drive on Feb 22-26 competing with St. Vincent de Paul- Veteran’s won
Story Telling Event on Feb 24 with Jeff Stockton about 100 people attended
Stained Glass Jubilee “Doors” each class created a religious symbol panel and these are
displayed in our showcase.
Educator training for 4 staff members-mental health warning signs for us to keep watch for.
Grade 6 Confirmation Retreat March 7-Pure Witness Team-the best instrument to
evangelize young people is other young people. Pope Francis
Upcoming Events:
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Progress Reports coming home Friday and interviews next Thursday and Friday
Holy Thursday liturgy- Holy Week musical March 24 at 9:30 am- every class has a part and
some speaking roles read by Grade 6 students. 11:05 dismissal
Easter Break starts Good Friday, March 25-April 3, classes resume April 4th.
Monsignor Doyle Patron Liturgy- countries around the world spirit day
Run-a-thon April 8th at 1:45. All students can sign up, 30 minute run, loonie or toonie
fundraising for the Free the Children chariry.
Grade 5 and 6’s going to Cardel for various activities-Rock climbing, yoga, martial arts, boot
camp
Plans for next year
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Good enrollment numbers for next year, hopefully we will keep our same number of classes
Residences for next year-Tanya
School Information Presentation: The Poppy Fund
Veteran’s Food Drive-presented by Mr. Lee and Mrs. Miller
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Students went down to the food drive and saw where the food they donated was stored.
Monsignor Doyle raised over 14,500 items total!
Our student saw what items the veterans had a lot of and items that they still needed
The students sorted pasta, beans, tuna, etc.
Veteran’s receive 4 boxes every 2-3 months
The bank does not keep items from 2016, only items from 2017 and 2018. They donate the
spill over item to food kitchens.
Subcommittees Reports
Fundraising:
Annual fundraising: Rosa Reported
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We need to get Spolumbos fundraising out before May long weekend.
Between Fun Lunch and Coop we raised 10,500
Still need $5,500 from somewhere else-hot dog fun lunch, knights cook hot dogs?
Learning Commons- We are holding off until next meeting
Janice Reported: Easter Bake Sale
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We need some help, there has not been a ton of feedback or donations.
Bridget mentioned a used toy sale?
Fun Lunch- nothing to report
Jubilee Gardens- need new volunteers
Social: Julia Reported:
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Julia Marsh is stepping down from the Social committee and Becky Ladd will be taking over.
A brief discussion about doing an ice cream social near the end of the year.
Parish Council- Becky is leaving, who can take over?
Caring Community: Nancy reported
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It is a great program and amazing to see the support of the community
Grants: Lillian Ho Reported
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April 15th Canada Post is due
Green screen S’cool- grant we applied for we should hear back by mid-May
Next Meeting: Looking for new replacements
Next Meeting- April 20th, 2016 at 6:30
Meeting concluded at 8:08
Minutes written by Janice Richardson