WEST ISLAND SCHOOL
Year 13 Leavers Pack
IB May 2014
Year 13 Leavers Booklet
Exams Office
TABLE OF CONTENTS
May 2014 IB Examinations ………………..……………………………………………………………………… 2
May 2014 IB Examinations – Results ….……………..………………………………………………………… 8
2014 BTEC Results ………………..………………………………………………………………………………… 10
November 2014 IB Examinations – Retake ………………………………………………………………….… 11
May 2014 IB Examinations – Certificates ……………………………………………………………………… 12
Exam Regulations Google Doc Folder
(following publications are available for downloading)
IB Publications
WIS Careers Office documentation
WIS Year 13 Leavers Booklet - Examinations
WIS Forms: EUR – Certificate Collection
WIS How to instructions re forwarding emails to new email account
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Year 13 Leavers Booklet
Exams Office
May 2014 IB Examinations
Start
: Monday, 5 May 2014
End
: Friday, 23 May 2014
AM exams start at 08:30
PM exams start at various times. Check your individual timetable carefully
Public Holidays - Exams scheduled on Tuesday 6 May (Public Holiday) proceed as scheduled. Beware of
reduced public transportation means. Leave home in time to arrive at school before the scheduled start time.
Important documents stored in Google Folder Exam Regulations

IB Conduct of Examinations 2014

IB Answer Booklet Guide (How to use the new IB answer booklets guideline)

IB Use of Calculators in Examinations 2014

IB November 2014 examination schedule

WIS IB Enquiry Upon Results form v2014

WIS Certificate Mailing form v2014 (IB certificate mailing / collection authorization form)

WIS How to transfer emails from old to new Gmail account
Practical information

Read the “Conduct of the examinations - Notice to candidates”. Clarify any questions about this notice
with the examinations officer or the IB coordinator.

WIS imposed restriction on Rule 18 of the “Conduct of the examinations – Notice to candidates”. Due to
existing strains on our facilities/resources, nobody will be allowed to leave an exam prior to the officially
published finish time.

Arrive 20 to 30 minutes prior to the scheduled start time.

Leave valuable items at home. Switch your mobile phone off and store together with other valuables in
the secure cabinet outside the MPH hall. Place bags clearly visible on the blue benches. We aim to keep
your bags safe but no supervision is available during the exams.

Memorize your IB session number.

Check your seat on the seating plan posted outside the hall. Your seat is indicated by your IB candidate
number (4 digit number). Candidates are seated by subject level in “snake” pattern.

Place and keep your WIS student card or HKID card for identification purposes on your desk during the
examination.

Enter and leave the exam hall as quietly as possible. Do not disturb other candidates.

Switch off your wristwatch alarm. Leave your watch at home if you do not know how.

If you are scheduled to take 2 consecutive papers, you will be given a 10 to 15 minutes break in between
the two examinations. No access to mobile phone or internet is allowed during this break.

Nobody is allowed to leave the exam hall during the first hour and last 15 minutes of an exam. Alert an
invigilator if you require the use of the toilet.
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Year 13 Leavers Booklet
Exams Office
Items allowed into the exam hall

Pencil cases are not allowed. Stationery such as black or blue pens, pencils, eraser, ruler, etc. should be
stored in a clear see-through Ziploc bag.

Spare glasses should be put in a clear see-through plastic box if required.

The use of correction fluid and gel pens is not allowed. Do not bring them into the hall.

The use of highlighters is not allowed in answer booklets.

No soft drinks, coffee or tea are allowed. Drinking water in a clear see-through plastic bottle can be
placed underneath the table. Coloured bottles or bottles with text on will be banned from the hall.

Medication and possible medical equipment is only allowed in the exam hall upon the production of a
written notification from a medical doctor. Pass such note prior to the exams to the exams officer.

Calculators are only allowed in the examinations mentioned in the following chart. You are solely
responsible for your GDC. Ensure you have sufficient battery power. You are allowed to bring spare
batteries. Show “RAM memory cleared” and “APPS” prior to entering the hall.
To clear memory on a Texas Instruments TI 84 / 83 GDC, press the following buttons:
nd
2
then + ; select 7 , select 1 , select 2
To clear illegal APPS on a Texas Instruments TI 84 / 83 GDC press the following buttons:
APPS scroll to A , select illegal program and press DELETE then YES; repeat if needed
Subjects where calculators are required
Subjects
Calculators
Economics
Calculators required for Economics HL Paper 3
Business and management
Environmental systems and
societies
A four-function calculator, scientific calculator or GDC is
required for all examinations
Biology
Calculators are not allowed for paper 1.
Chemistry
On paper 2 and paper 3, a calculator with the following
minimum functionalities is required (a GDC is recommended):
Design technology

decimal logarithms
Physics

values of x and x
Sports, exercise & health science

value of π (pi)

trigonometric functions

inverse trigonometric functions

natural logarithms

values of e
y
1/y
x
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Year 13 Leavers Booklet
Exams Office

Mathematical studies SL
Further mathematics HL
scientific notation
A GDC with the following minimum functionalities is required on
all papers:

draw graphs with any viewing window

solve equations numerically

find a numerical derivative at a point

find a numerical definite integral

financial package

add and multiply and find inverse matrices

find statistical values including:
-
normal distribution
-
binomial distribution
-
Poisson distribution
-
t-distribution
-
binomial coefficient ( )
-
1 and 2 var stats
-
Chi squared values (including p values)
Examiners will set questions assuming that all candidates have
a GDC with the minimum functionalities listed here. Candidates
using only four-function or scientific calculators, or using a less
able GDC, will be at a disadvantage.
Mathematics SL
Calculators are not allowed for paper 1.
Mathematics HL
A GDC with the following minimum functionalities is required on
all papers:

draw graphs with any viewing window

solve equations numerically

find a numerical derivative at a point

find a numerical definite integral

financial package

add and multiply and find inverse matrices

find statistical values including:
-
normal distribution
-
binomial distribution
-
Poisson distribution
-
t-distribution
-
binomial coefficient ( )
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Year 13 Leavers Booklet
Exams Office
-
1 and 2 var stats
-
Chi squared values (including p values)
Examiners will set questions assuming that all candidates have
a GDC with the minimum functionalities listed here. Candidates
using only four-function or scientific calculators, or using a less
able GDC, will be at a disadvantage.
Inside the hall

Remain silent at all times. Listen carefully to the instructions of the invigilators.

Raise your hand if you have the wrong exam paper, have any questions or are in need of assistance.

If you fall ill during an examination and must consult the nurse, the IB coordinator will decide if you can
resume your examination and are compensated for the lost time.
Late arrival

up to 30 min.: Proceed to the exam hall and report to an invigilator or the examinations officer. Your arrival
time will be noted. No extra time will be given to compensate for the lost time.

over 30 min. : You will only be allowed to sit the exam if you have a valid reason and can provide
evidence for your late arrival. Oversleeping, misreading your exam timetable, missing a ferry, getting
stuck in traffic are not valid reasons for late arrival. The IB Coordinator will have the final decision. Your
arrival time will be noted. No extra time will be given to compensate for the lost time.

over 60 min.: You are not allowed in the exam hall and will not be permitted to take the exam. Only under
extreme circumstances and with the explicit approval of the IB coordinator can exceptions be made to this
rule.
Illness

In the extreme event you come down with a severe illness preventing you from taking scheduled
examinations, as soon as possible you must hand in a written notification issued by a medical doctor
stating the nature and start date of your condition. We will report your illness to IB and request for special
consideration. We can however not guarantee that you will get a grade for the missed examination(s) and
are allowed to graduate.
IB stationery - rules and conventions

Structured exam papers: ex. science papers. Answers are written in the question booklet. These are
named question/answers booklets.

Unstructured exam papers: ex. English papers. Answers are written in 4 or 8 page answers booklets.
These booklets do not contain any questions.

Candidates cannot be given rough/scratch paper on which to write a draft for an answer, for working out
or planning an answer. For unstructured examination papers such work must be written in the answer
booklet. For examinations that use a structured examination paper the working out etc. can be written on
the examination paper, supplemented with an answer booklet if necessary. If a candidate does not want
draft work to be marked, a line must be drawn through that work.
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Year 13 Leavers Booklet
Exams Office

Graph paper - can only be used for drawing graphs and should not be used for text responses
IB stationery - new 4 or 8 page answer booklets

Chinese/Japanese language exams - squared paper

New answer booklets are designed in a special format for easy scanning, OCR and e-marking. From
summer 2013 onwards, the majority of the exam papers are scanned and marked online. It is imperative
to only use black or blue pen for writing your answers and a soft pencil for drawing graphs. Colour pencils
are only allowed in geography examinations. Highlighters are forbidden in answer booklets.

Special format for recording question numbers: You must ensure you have entered the question number
in the correct format before you start writing your answer. Follow the red outlines to indicate numbers.
Write alphabetical characters next to the red question number box before you start writing your answer. If
you make a mistake, completely fill in the question number box and draw a line through the text already
written. Start anew at the next following question number box. Always leave 1 blank line between two
answers. This might mean you have to skip one red box and subsequent 4 lines. Examiners will no
longer mark a full paper but concentrate on a particular question only. This ensures consistent marking
across groups of candidates. It is therefore of the utmost importance that the scanners can clearly identify
where your answer starts and ends. If in doubt, start each question on a new page. Samples are given in
the IB Answer booklet guide stored in the Google doc folder Exam Regulations.
Time notifications and exam end

5 minutes reading time is given for all papers with the exception of multiple choice papers.

Start and stop times are announced by the invigilator and posted on notices around the exam hall.

Time notifications are given 30 minutes and 5 minutes to the end of your exam.

Once the exam time is over, stop writing. Organize your papers and complete your cover sheet. Draw a
line through rough draft pages that do not require marking. Refrain from writing on the actual answer
sheets or booklet. Any page numbering on your answer sheets must be done during the official exam
time. Bind all together with the provided string tag.
Binding order of papers
1. Blue / Yellow cover sheet
2. Exam question/answer booklet (keep resource material separate)
3. Answer booklets
4. Graph paper
Special Access Arrangements

You will be notified in writing if you are entitled to extra time or the use of a word processor during the
examinations.

When using a word processor, save your work regularly on the provided memory stick.

Type the question number before you start your answer.

The invigilator will place a post-it note on your desk with your start and finish time.
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Year 13 Leavers Booklet
Exams Office
Malpractice
Any behavior leading to a possible unfair advantage over other candidates will be documented and reported
to the IB examination board for investigation. You will be notified in due course of the outcome of this
investigation.
Confidentiality Clause
By participating in IB examinations, you are agreeing to the confidentiality clause mentioned under Rule 22 of
the “Conduct of the examinations – Notice to candidates”. Do not discuss or disclose the content of an
examination paper with anyone outside of the close school community within 24 hours of the ending of the
examination.
Bad Weather
All public examinations will proceed as scheduled with the exception of:

Tropical Cyclone Number 8 signal or higher
Examinations will be postponed. Announcements are made on TV and on our school website. Check the
school website for news on the cancellation and possible rescheduled day and time. Rescheduled exams
can fall on a Saturday or a public holiday.

Black Rainstorm signal
Examinations will be postponed until later in the day. Check the school website for an announcement.
On days with adverse weather conditions, always check the school website and listen to public
announcements on TV and radio before leaving home.
Announcements are made:

for morning examinations between 6 a.m. and 8 a.m.;

for afternoon examinations between 11 a.m. and 2 p.m.

for evening examinations between 4 p.m. and 6 p.m.
If an exam is delayed because of bad weather
DO NOT USE SOCIAL MEDIA NETWORKS, EMAIL OR PHONE
Have a family member assist you. To prevent exam paper security leaks, you must be supervised by an adult
from the normal start time of the exam and refrain from talking or communicating with other exam candidates.
We will reschedule the missed exam(s) as soon as it is safe to travel. ESF secondary schools coordinate the
new start time of the exams once the HK Observatory has lowered the signals. Request a family member to
monitor the HK observatory notifications and WIS school website. New exam times will be published on our
school website (www.wis.edu.hk). Proceed to school if travel is safe. All missed exams will be taken on the
affected day. If the signal is lowered late afternoon, exams might be postponed to the next day (including
public holiday or Saturday).
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Year 13 Leavers Booklet
Exams Office
May 2014 IB Examinations - Results
Results available online on Sunday, 6 July 2014 at 12:00 GMT (from 20:00 HK time onwards) at
http://results.ibo.org
Important Note – Leaving Procedure Careers Office:
We will lock your access to your IB Student Result Webpage if you did not complete the Leaving Procedure of
the careers office. Ensure you have completed the: Request for Results Form – Destination Info – Gateway
Info before your study leave starts.
You have been issued your personal username and PIN prior to uploading your TOK coursework. The e-copy
of this document is available in your personal folder shared with the exams office. Keep this document
confidential at all times. To access your results:

enter the web address http://results.ibo.org in your browser

enter your alphanumeric personal code (ex. cbh768) – case sensitive

enter your PIN (ex. TH34MPC4) – not case sensitive
Contact the university or college of your choice to find out if they will accept you with the grade you obtained.
If you are not satisfied with the grade for a specific subject and your university or college admission is
dependent upon a better grade, you can request for a remark of a specific subject or register for retaking the
examination in the November session.
If a college or university has not received your IB results transcript by mail or electronic download 10-14
business days after the results release day, you can contact IB by email [email protected] or give them a call at
UK: + 44 29 2054 7740. Mention your candidate session number or transcript order number if applicable.
Inquiries will be dealt with on an individual basis.
Enquiry Upon Results (EUR) (also known as “remark request”)
Your grade may go up or go down as a result of an Enquiry Upon Results.
Deadline
: 15 September 2014
Fee
: HK$830.- per subject
Note
: From 17 July to 13 August – service only provided on Monday to Wednesday
Exam officer on annual leave - Post 16 Curriculum Administrator works part-time
EUR available for
EUR not available for

all written exams

multiple choice papers

TOK essay

internal assessment components
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Year 13 Leavers Booklet
Exams Office

extended essay
A EUR or remark request will automatically result in the review of all written components (excluding multiple
choice papers and internal assessment) within the subject. Please note that your grade may go up or go down
as a result of an Enquiry Upon Results.
Procedure

IB announced that you will obtain access to your component grades from 9/10 July onwards. If you
encounter problems accessing your component grade breakdown in the secure IB website, send an email
to the exams officer ([email protected]) and the Post 16 Curriculum Administrator
([email protected]).

Get advice from your teachers before proceeding with a remark request. Contact your subject teacher on
or after 9/10 July 2014.

Complete an EUR form. Copies can be downloaded from the Google Doc folder Exam Regulations.

Submit 1 cheque for HK$830.- for each subject you are processing. Cheques are to be made out in name
of “West Island School”. Cash payment is equally accepted.

Submit your form and payment to staff on duty at the Upper School Secretariat or the exams office.

Limited EUR service available from July 17 till 13 August (exam officer or annual leave). Contact Ms Maria
Chow, Post 16 Curriculum Coordinator on Monday to Wednesday. Any emails arriving on Thursday to
Sunday will be dealt with at the start of the week.

After receiving your signed form and payment, we submit your EUR application to IB.

EUR result notifications are sent to the IB coordinator, who will forward the message to you via email.

change in grade – you can collect your cheque

no change in grade – we cash-in your cheque to proceed with payment to IB.
Always keep us informed of any change in your email address!
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Year 13 Leavers Booklet
Exams Office
2014 BTEC Results
Preliminary results are available from you teacher mid-June
BTEC Certificates are estimated to arrival from mid-July onwards
Make sure the exams office has your updated email to inform you of its arrival
BTEC – UCAS – your college application
On condition you processed the correct application, BTEC results are notified to your prospective
college/university via UCAS on 4 July and on subsequent Monday’s (only applicable to colleges subscribing to
this service). If you require additional proof, you can request for a “Qualification Confirmation Service” on the
following website:
https://www.edexcel.com/i-am-a/student/replace-certs-secure/Pages/ApplicationForm.aspx
“Qualification Confirmation Standard Service costs GBP 37.-“
WIS Centre Number: 74798
WIS Centre Name: West Island School
Read the application instructions carefully and ensure you provide full details. Payment is settled between you
and the board directly. West Island School cannot assist you with this application.
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Year 13 Leavers Booklet
Exams Office
November 2014 IB Examinations – Retake
Registration deadline
: 29 July 2014
Submission
: contact the exams officer before 17 July 2014
A retake registration consists of an administrative registration fee and a subject fee for each subject you are
planning to retake.

If your decision to retake a subject in November is dependent on the result of a pending EUR outcome,
you are advised to register your retake request before 29 July 2014. If your grade goes up or down and
you decide to withdraw your registration before 15 October 2014, the fees will be cancelled and no
financial penalty will be incurred.

If you withdraw your November retake registration for reasons other than mentioned above, you will have
to pay the registration and subject(s) examination fees. No refund of fees will be possible.
You must obtain approval from the IB coordinator if you are considering a retake.
Restrictions
The following subjects are excluded from retaking in November:

Film Studies

Theatre Arts

Visual Arts

Chinese A2

Other Language A2 written tasks

Theory of Knowledge essay

Extended Essay

World Literature
A retake registration includes all components within the specific subject. Internal Assessment marks, if
applicable, will be carried forward from the May session.
Fees
We require a deposit of HK$2,500 before we process a retake registration. Final invoice/refund will be
communicated in September after the autumn HKD-GBP exchange rate has been released by ESF centre.

Registration fee: approx. HK$1,370.-

Subject fee: approx. HK$950.- per subject
The fees for late retake registrations processed after 29 July 2014

Late registration fee: approx. HK$4,010.-

Late subject fee: approx. HK$950.- per subject
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Year 13 Leavers Booklet
Exams Office
May 2014 IB Examinations - Certificates
Arrival : October / November 2014 -- The arrival of the certificates will be announced on the WIS website at
http://www.wis.edu.hk/certificates
Collection place
: Examinations Office, room B303, Block B, 3/F
Time
: weekdays between 8 a.m. to 4.30 p.m.
Collection
Certificates are the property of the examinee and can only:

be handed to the examinee in person, or

be handed to his/her appointed representative, or

posted in a secure and traceable manner to an address indicated by the examinee.
You are required to show proof of identity when collecting your certificate. Bring along your HKID card or
passport. We must keep your certificates for minimum 1 year. After this, the exam boards allow us to safely
dispose of them if deemed necessary. Certificates are often required when applying for a job.
Do not forget to collect this important document.

Collect in person upon production of a valid identification document carrying your photograph.

By appointing someone – plan ahead and complete this form before you leave school:
-
Complete the personal details of your appointee on the Consent Form;
-
Ensure to include your appointed person’s ID or passport number; and
-
Personally sign the form.
-
Pass this form to the exams officer or request your appointee to bring it along when collecting
your certificate.

By HK Speedpost courier – plan ahead and request for the service before you leave school:
-
Complete the mailing instructions on the Consent Form.
-
Ensure the mailing address is valid, clearly legible and keep us informed of any subsequent
changes as long as the certificate has not reached you.
-
Personally sign the form.
-
Include HK$ cheque payment in name of WEST ISLAND SCHOOL for the required postal fees.
Fees are mentioned on the back of the form.
-
Pass the form and payment to the exams officer.
-
Certificates reach us by end October / early November. We will inform you by email.
West Island School cannot be held responsible for any loss or damage to the certificate suffered
during the dispatch or whilst in the possession of your appointed representative.
Always keep us informed of any change in your mailing or email address!
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