Attachment 1
CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
POLICY NO: 2.2.13
ALTERNATIVE USES FOR ON ROAD CAR BAYSPARKLETS
OBJECTIVES
To:

enhance the interest, amenity and vitality of parts of the City by encouraging
temporary, well designed, safe and functional On Road Cafés and PARKlets Parklets
in compatible public spaces.

promote vibrancy in the City’s Town Centres by providing alternatives uses to the
City’s car parking bays

provide the opportunity for safe community meeting places for pedestrians within the
City’s Town Centres

provide clear procedural guidelines for the assessment and approval of On Road
Cafés and PARKlets Parklets in the City
DEFINITION What are Parklets?
The On Road Cafés or Parklet concept has been popular in Europe and in parts of the US,
initially as a response to narrow footpaths preventing outdoor dining. In these situations,
outdoor public seating is permitted to be provided ‘on road’ in the kerb side lane., generally
only during the warmer months of the year. Parklets are small public parks set into the
existing streetscape. A Parklet repurposes part of the street into a public urban space for
people and enhances the streetscape by adding interest and beauty to our streets. Parklets
provide a public open space for anyone to use with simple amenities such as shade, bike
parking and seating.
A Hosted Parklet is funded, designed, constructed and maintained by a local business or
community group in accordance with the Vincent Parklet Manual and a separate written
agreement with the City to house the semi-permanent Parklet for up to twenty four (24)
months. In some cases, Temporary Parklets (i.e. constructed and operating for a short
period of time, or only during particular hours) are also an option.
A City Parklet is funded, designed, constructed and maintained at the cost of the City.
When a Hosted Parklet is housed adjacent to a sponsoring business (‘the applicant’), seating
is open to the general public, and is not solely reserved for customers of any one particular
café or business. A business cannot provide table service to a Parklet, however patrons of
the business can order and pay for goods and bring it outside to the Parklet.
The cost of design, construction and maintenance of each On Road Cafés is generally paid
for and maintained by the sponsoring Cafe(s) ‘the applicant’ whilst a PARKlet is paid for and
maintained by the City.
The consumption of alcohol and smoking is not permitted. Seating is normally open to the
general public, and is not solely reserved for customers of any one particular café. A café
does not generally provide table service at an On Road Cafe, however patrons using the café
can order and pay for food inside the cafe and bring it outside to the On Road Café.
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CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
The On Road Cafés and PARKlets usually takes up one or more vehicle parking spaces
(excluding footpath areas) and may also include such amenities as bicycle racks, planter
boxes, benches/other seating, landscaping and other amenities.
The cost of design, construction and maintenance of each On Road Cafés is generally paid
for and maintained by the sponsoring Cafe(s) ‘the applicant’ whilst a PARKlet Parklet is paid
for and maintained by the City.
POLICY STATEMENT
1.0
Mandatory Requirements
Proposals for On Road Cafés and PARKlet a City Parklet or Hosted Parklet must satisfy all of
the following mandatory requirements. Where the proposal does not meet the following
requirements the application may be recommended for refusal. Application Guidelines are
appended to this policy:
1.1
The proposed installation shall be located on a road where the posted speed
limit is less than or equal to 40kph or where adequate protection/traffic
calming is in place and the associated speed limit is not greater than 50kph;
1.2
The proposed installation will not be permitted on a street which is classified
as a Primary Distributor or a four (4) lane District Distributor Road.
1.3
The proposed installation will not result in the loss of a space that serves a
valuable public purpose such as space for the purpose of public transport,
taxis, service vehicles, or people with disability. The Council may consider a
variation to this requirement where the applicant demonstrates that suitable
alternative arrangements can be made to compensate for the loss in space.
1.4
The location and design of the On Road Café or Parklet will not impede or
negatively impact upon pedestrian or vehicular movement or sightlines at
road junctions and vehicle access crossovers, or impede emergency vehicle
movements.
1.5
The proposal demonstrates that it will be constructed in such a manner that it
is capable of being removed and the road reserve reinstated, to the same
condition as it was previously to the proposed installation, within a twenty four
(24) hour period.
1.6
The proposed installation will not interfere with the functioning, or result in the
damage or permanent removal, of existing infrastructure such as hardstand
infrastructure (kerbing, paving, crossovers or road drainage), verge trees,
lighting, underground services and/or other services.
1.7
The proposed installation will be made available for use by any member of
the public regardless of whether or not they are customers of the business
responsible for the On Road Café Hosted Parklet.
1.8
A maximum of four (4) Parklets hosted by food or café service businesses will
be permitted in each Town Centre.
Note:
2.0
This clause does not apply for PARKlets as they are a public space
not associated with a business.
Design Criteria
Proposals for On Road Cafés and PARKlets Parklets that satisfy all of the above
requirements will be considered for approval having regard to the following criteria:
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CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
2.1
The design shall:






be interesting and creative, and demonstrate an improvement in the
quality of public space;
be compatible with the established improvement in the quality of public
space;
be compatible with the established streetscape character;
encourage neighbourhood interactions;
provide adequate disability and universal access; and
maintain or improve public safety in the street.
2.2
The location and design shall not negatively impact upon the amenity of
occupiers in buildings in close proximity to proposed installation.
2.3
The character of the design should be unique and should not have an overt
visual relationship with any nearby businesses
2.34
The proposed installation shall contribute to a diversity of uses in the locality.
2.45
The loss of public parking space(s) shall not be significantly detrimental to the
parking needs of the immediate locality.
2.56
In the case of an ON ROAD CAFÉ, The maximum number of existing street
parking spaces that may be replaced shall not exceed two (2) and only the
parking space(s) directly in front of the premises occupied by the
person/business proposing the proposed installation may be proposed for
replacement, following liaison with adjoining business proprietor/s.
2.67
In the case of a PARKlet The maximum number of existing street parking
spaces that may be replaced shall not exceed two (2) following liaison with
adjoining business proprietor/s. Extension to a parking bay adjacent to an
adjoining property may be permitted in some circumstances where a parking
bay straddles two (2) properties. The written consent of the owner and
occupier of the adjacent premises must accompany an application to request
usage of the street frontage abutting the adjacent premises.
2.7
The location of the proposed installation is in an area where the existing
footpath width is too narrow to adequately accommodate vibrant street
activities, such as alfresco dining, as well as pedestrian movements.
2.8
The proposed installation shall comprise of easily removable components
and be located in an area with adequate lighting.
2.9
The majority of construction (as much as possible) should be completed off
site, in advance of installation;
2.910
The proposed installation shall display signage, to the satisfaction of the City,
indicating that the installation is for public use.
2.1011 The City reserves the right to determine the number of installations in a
street/area to maintain adequate parking amenities.
3.0
Technical Criteria for an On Road Café a Parklet.
All Hosted Parklets and City Parklets shall:
3.1
Be located directly in front of the applicant’s premises, and/or have written
approval from neighbouring businesses and property owners;
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CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
3.2
Extend no longer than the frontage of the applicant’s establishment (where
possible);
3.3
Be designed by an appropriately qualified person from approved materials;
3.4
Durable and comfortable seating for individuals and groups of all ages and
abilities;
3.5
Be semi-permanent structures that must withstand the rigours of everyday
outdoor use. Materials and design should be durable and low-maintenance.
Designs that encourage use in rainy weather should be considered;
3.6
Planter boxes or an element of greenery are a required design element.
3.7
The structure shall have vertical elements (e.g. planters, umbrellas) so that it
is visible from vehicles. All furniture and other approved structures including
planter boxes are to be free standing;
3.8
Where ‘café’ umbrellas are to be used as a sun shade they shall be;
3.8.1
adequately secured to ensure they do not become dislodged in high
winds; and
3.8.2
the outer edge of the umbrella must not extend beyond the outer
(roadside) edge of the structure;
3.9
Each structure shall be finished with quality materials, preferably using
recycled or sustainably harvested products;
3.10
Promote visibility to passing traffic and maintain clear sightlines at
intersections and crossings;
3.11
Installation should be freestanding and not require anchoring into the City’s
road infrastructure;
3.12
Installation must be performed by a certified contractor;
3.13
The Parklet shall only be accessible from the adjoining footpath. The
footpath-facing side shall be permeable to pedestrians. The footpath-facing
side must include an unobstructed section at least 1.5 metres wide. The
platform (or other approved structure) or a portion of the platform, shall be
flush with the footpath wherever possible to provide wheelchair access;
3.14
A positive edge must be formed along the sides of the Parklets facing the
roadway and parking bays to offer adequate protection for Parklet users from
moving vehicular traffic;
3.15
The structure shall not be wider than 2.0m to ensure there is at least a min
0.3m buffer between the outer edge of the parking bay and the edge of the
structure;
3.16
Kerbside drainage channel must not be impeded;
3.17
The structure shall be designed to have sufficient load-bearing capacity for its
intended use; and
3.18
Electrical and/or Gas Installations shall not be permitted within the structure.
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Attachment 1
CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
4.0
Administrative and Operational matters relating to proposed On Road Café
Hosted Parklet installations
4.1
An applicant can comprise one or more businesses or business/community
group who will fund/take ownership of the installation;
4.2
Applicant/s shall pay a Preliminary Application Fee, and upon approval of the
design by the City, and prior to the issue of a permit the applicant shall pay a
one off Approval Fee as specified in the City of Vincent’s Schedule of Fees
and Charges. Should the applicant wish to renew the permit beyond twelve
(12) months, an Annual Renewal Fee will be requested to be paid.
4.3
The applicant shall be responsible for all costs associated with the design and
installation of the Hosted Parklet;
4.4
An approval granted for the Hosted Parklet shall initially be for a period of
twelve (12) months. Notification of an approval will include a statement that
the city retains absolute discretion in determining whether to approve any
subsequent applications to renew the approval, and if an approval is renewed
it may be for a shorter period than the original approval;
4.5
Unless otherwise specified, at the end of the approval period the Hosted
Parklet shall be removed and the road reserve reinstated to the same
condition as existed prior to the installation;
NOTE: Any and all costs associated with reinstatement of the infrastructure
would be at the cost of the applicant;
4.6
The City will notify occupiers of businesses and residential premises
adjoining and opposite the proposed Hosted Parklet location that a Hosted
Parklet proposal has been received and that, following this community
notification, the matter will be considered by the City’s Officers. A
determination will be made under Delegated Authority by the Chief Executive
Officer or Director Community Services;
4.7
The applicant shall agree to enter into a Legal Agreement with the City.
4.8
Insurance & Indemnity: The applicant will be required to carry commercial
general liability insurance with at least $10,000,000 limit as per the City’s Risk
Management Policy (refer clause 7.1) and indemnify the City for damages,
loss, costs or otherwise arising from the installation, existence or operation of
the Hosted Parklet.
4.9
Cleaning: The applicant will be required to keep the Hosted Parklet free of
debris, grime, and graffiti. The applicant must clean the surface of the Hosted
Parklet and rinse out the area beneath the Hosted Parklet at least once per
week. Seating should be dried after rainfall if necessary.
4.10
Landscaping: The applicant is to keep plants in good health, including
watering, weeding, and trimming when necessary. Design and maintenance
of any landscaped areas must follow the City’s Verge Treatments, Plantings
and Beautification Policy.
4.11
Table Service: Hosted Parklets are free and open to all members of the public
to use. The applicant will be responsible for ensuring that there is no table
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CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
service at the Hosted Parklet, including the placement of condiments or
napkins.
4.12
Smoking and the consumption of Alcohol in the Hosted Parklet area shall not
be permitted
A Hosted Parklet may have to be temporarily or permanently removed under certain
circumstances. The City reserves the right to remove part or all of the Hosted Parklet
for street improvements, utility work, emergencies, or repeated violations of the Legal
Agreement. Advanced notice will be given in case of planned maintenance.
5.0
6.0
Administrative matters relating to City Parklet installations
5.1
The City shall be responsible for all costs associated with the design and
installation of the City Parklet;
5.2
The City shall be responsible for overseeing/cleaning the City Parklet and
maintaining any plants, shading etc.; and
5.3
The City will notify occupiers of business and residential premises adjoining
and opposite the proposed City Parklet that it is to be considered under
Delegated Authority.
Assessment Procedure for Hosted Parklets
A brief overview of the process for establishing a Hosted Parklet is as follows
7.0
6.1
A Hosted Parklet application shall be submitted to the City’s Community
Services Directorate by completing the application form which forms part of
the Guidelines in Appendix 1;
6.2
The City’s Technical Services and Community Services will undertake a site
visit and a traffic engineering review and discuss with the City’s Planning
Services. This may result in the need for the applicant to implement any
necessary improvements. The City may require the structure, furniture, barrier
or other items be removed at any time to allow street works, maintenance or
cleaning to be undertaken;
6.3
All potentially affected businesses in the street will be notified regarding the
proposal;
6.4
The City will determine the decision under Delegated Authority of the Chief
Executive Officer or Director of Community Services.
6.5
Should the matter be approved, a permit will be issued and the City will enter
into a legal agreement with the applicant.
Hosted Parklet Permit
7.1
A Hosted Parklet permit shall be issued when the applicant has submitted the
prescribed form, detailed plans, any additional information that may be
relevant to the application and the prescribed Preliminary Application Fee and
the City is satisfied that the application complies with the necessary
requirements.
7.2
A permit for a Hosted Parklet shall be valid for twelve (12) months after which
the applicant will need to apply for another permit (refer clauses 4.2 and 4.4).
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CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
7.3
Only a limited number of parking bays will be allowed to be taken up for this
purpose in any particular street to ensure that adequate parking remains.
Therefore for each recipient of a permit, after twenty four (24) months, if
applications have been received from other businesses the permit may not be
renewed and the permit issued to another applicant on a ‘first come, first
served’ basis. If no other applications are pending consideration may be given
to extending the existing permit for a further twelve (12) month period.
Date Adopted:
Date Amended:
Date Reviewed:
Date of Next Review:
25 February 2014
Nil
Nil
25 February 2017
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CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
POLICY NO: 2.2.13
GUIDELINES FOR ALTERNATIVE USES FOR ON ROAD CARBAYS
1.0
Development of an ‘On Road’ Café:
A brief overview of the process for establishing an ‘On Road’ Café is as follows:
2.0
1.1
An ‘On Road’ Café application shall be submitted to the City’s Technical
Services Directorate by completing the application form as shown in
Appendix A;
1.2
The City’s Technical Services Directorate will undertake a site visit and a
traffic engineering review and discuss with the City’s Community Services
and Planning Services Departments;
1.3
All potentially affected businesses in the street will be consulted regarding the
proposal;
1.4
The City’s administration shall provide a recommendation to the Council for
determination; and
1.5
Should the matter be approved a permit will be issued and the City will enter
into a legal agreement with the applicant.
Technical Criteria for an ‘On Road’ Café:
An ‘On Road’ Café shall:
2.1
Only be available to food businesses premises that have local planning
approval and are registered with the City under the Food Act 2008;
2.2
Be located directly in front of the applicant’s premises;
2.3
Extend no longer than the frontage of the applicant’s establishment (where
possible);
2.4
Be supported by the local business community;
2.5
Be designed by an appropriately qualified person from approved materials;
2.6
Be open to the general public;
2.7
Be clean and well maintained;
2.8
Be universally accessible;
2.9
Be interesting and welcoming spaces that encourage passersby to pause, sit,
relax, interact with others, or people watch;
2.10
Durable and comfortable seating for individuals and groups of all ages and
abilities. Designs that encourage use in rainy weather should be considered;
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CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
2.11
Be semi-permanent structures that must withstand the rigours of everyday
outdoor use. Materials and design should be durable and low-maintenance.
The character of the design should be unique and should not have an overt
visual relationship with any nearby businesses;
2.12
Have signage denoting the ‘On Road’ Café as publicly accessible must be
clearly and prominently displayed. Any additional signage or logos must be
approved by the City;
2.13
Respond to surrounding conditions;
2.14
Promote visibility to passing traffic and maintain clear sightlines at
intersections and crossings; and
2.15
Consider travel patterns and behaviour of people walking and biking in order
to minimise potential conflicts and maximise contribution to public life and
public realm.
An ‘On Road’ Café’ shall not be located in:
3.0
2.16
A traffic lane where moving traffic is permitted at any hour of the day;
2.17
A bus stop;
2.18
Front of a fire hydrant; and
2.19
Front of an active driveway.
Safety and Accessibility relating to proposed ‘On Road’ Café installations
The following requirements are meant to ensure that ‘On Road’ Cafés are safe and
accommodate users of all ages and abilities:
3.1
‘On Road’ Cafés should be constructed of high quality, durable materials.
The use of recycled or sustainably harvested products is encouraged;
3.2
The majority of construction (as much as possible) should be completed off
site, in advance of installation;
3.3
Installation should be freestanding and not require anchoring into the City’s
road infrastructure;
3.4
Installation must be performed by a certified contractor;
3.5
‘On Road’ Cafés must be able to bear at least 7.2kpa;
3.6
Clear sightlines to the street must be maintained at all times;
3.7
The footpath-facing side shall be permeable to pedestrians;
3.8
The footpath-facing side must include an unobstructed section at least 1.5
metres wide that is flush with the footpath to enable access for people of
varying abilities; and
3.9
A positive edge must be formed along the sides of the ‘On Road’ Cafés facing
the roadway to protect ‘On Road’ Cafés users from moving traffic. A
continuous railing is an example of a positive edge but other materials and
methods may be used.
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CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
4.0
Administrative matters relating to proposed ‘On Road’ Café installations
4.1
An applicant can comprise one or more businesses or business/community
group who will fund/take ownership of the installation.
4.2
Applicant/s shall pay an application fee as specified in the City of Vincent’s
Schedule of Fees and Charges upon submitting an application
4.3
Upon approval of the design by the City, and prior to the issue of a permit the
applicant shall pay a one off fee and an annual Renewal fee as specified in
the City of Vincent’s Schedule of Fees and Charges.
4.4
The applicant shall be responsible for all costs associated with the Design
and Installation of the ‘On Road’ Café.
4.5
The City would retain ownership of the ‘On Road’ Café and shall be
responsible for any major repairs.
4.6
The applicant shall be responsible for overseeing/cleaning the ‘On Road’
Café and maintaining any plants, shading etc..
4.7
An approval granted for the ‘On Road’ Café shall initially be for a period of
twenty four (24) months. Notification of an approval will include a statement
that the city retains absolute discretion in determining whether to approve any
subsequent applications to renew the approval, and if an approval is renewed
it may be for a shorter period than the original approval.
4.8
Unless otherwise specified, at the end of the approval period the ‘On Road’
Café shall be removed and the road reserve reinstated to the same condition
as existed prior to the installation.
NOTE: Any and all costs associated with reinstatement of the infrastructure
would be at the cost of the applicant.
4.9
additional permits and approvals may be applicable and required under
relevant City of Vincent local laws or other legislation where an ‘On Road’
Café is proposed to be used for a certain purpose, for example an outdoor
eating area licence will be required if an ‘On Road’ Café is intended to be
used for outdoor dining associated with an eating house as defined in the
City’s Outdoor Eating Areas Local Law.
4.10
‘On Road’ Café proposals shall be determined having regard to the
requirements of the policy as well as any other relevant City Policies or other
matters that may apply.
4.11
the City will notify occupiers of businesses and residential premises adjoining
and opposite the proposed ‘On Road’ Café that an ‘On Road’ Café proposal
has been received and that, following consultation, the matter will be
considered by the Council.
The Chief Executive Officer provide a
recommendation to the Council for determination (refer clause 1.3 and 1.4).
4.12
The applicant shall agree to enter into a Legal Agreement with the City (refer
clause 1.5).
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ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
5.0
6.0
Administrative matters relating to proposed PARKlet installations
5.1
The City shall be responsible for all costs associated with the Design and
Installation of the PARKlet
5.2
The City shall be responsible for overseeing/cleaning the PARKlet and
maintaining any plants, shading etc..
5.3
An approval granted for the PARKlet shall as determined by the Council.
5.4
The Chief Executive Officer shall report on PARKlet locations and provide a
recommendation to the Council for determination.
5.5
the City will notify occupiers of business and residential premises adjoining
and opposite the proposed PARKlet and that it is to be considered by the
Council once the agenda has been confirmed.
Suitable Locations
‘On Road’ Cafés/PARKlets shall only be considered on roads in District Centres
where ‘protected’ embayed parking currently exists and/or not subject to clearway
restrictions or where the posted speed limit is less than or equal to 40kph or where
adequate protection/traffic calming is in place and the associated speed limit is not
greater than 50kph;
6.1
Leederville:



6.2
Mount Hawthorn:

6.3
7.0
Selected side streets (assessed on a case by case basis)
Perth:


6.6
Angove Street, between Fitzgerald and Daphne Street?
Mount Lawley:

6.5
Scarborough Beach Road between Fairfield Street and The Boulevard
North Perth:

6.4
Oxford Street – Between Vincent Street and Leederville Parade
Newcastle Street, between Oxford Street and Carr Place
Carr Place (commercial strip)
William Street between Brisbane Street and Newcastle Street
Newcastle Street east of Fitzgerald Street
Other locations – to be assessed on a case by case basis).
Design Guidelines
7.1
A maximum of two (2) parking bay shall be used adjacent to the applicant’s
premises.
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ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
7.2
Extension to a parking bay adjacent to an adjoining property may be
permitted in some circumstances where a parking bay straddles to properties.
The written consent of the owner and occupier of the adjacent premises must
accompany an application to request usage of the street frontage abutting the
adjacent premises.
7.3
The platform (or other approved structure) or a portion of the platform, shall
be flush with the footpath as wherever possible to provide wheelchair access.
7.4
Kerbside drainage must not be impeded.
7.5
The structure shall be designed to have sufficient load-bearing capacity for its
intended use.
7.6
The structure must be publicly accessible and signed as such.
7.7
The structure shall have vertical elements (e.g. planters, umbrellas) so that it
is visible from vehicles. All furniture and other approved structures including
planter boxes are to be free standing.
7.8
Each structure shall be finished with quality materials, preferably using
recycled or sustainably harvested products.
7.9
The structure shall include a continuous physical barrier along the street
facing perimeter while maintaining clear visual sightlines to the street.
7.10
The footpath-facing side of the structure shall be open to pedestrians.
7.11
The structure shall not be wider than 2.0m to ensure there is at least a min
0.3m buffer between the outer edge of the parking bay and the edge of the
structure.
7.12
The maximum length of the structure shall not be longer than the frontage of
the applicant’s establishment (refer clause 5.2).
7.13
Chairs and tables shall be brought indoors each night (‘On Road’ Café only).
7.14
The City’s Technical Services Directorate will assess each site and determine
what necessary traffic safety improvements, including but not limited to, traffic
markings, flexible bollards, and wheel stops. The City may require the
structure, furniture, barrier or other items be removed at any time to allow
street works, maintenance or cleaning to be undertaken.
7.15
Where ‘café’ umbrellas are to be used as a sun shade they shall be:
7.15.1 adequately secured to ensure they do not become dislodged in high
winds;
7.15.2 must be removed at the close of business each day; and
7.15.3 the outer edge of the umbrella must not extend beyond the outer
(roadside) edge of the structure.
7.16
Electrical and/or Gas Installations shall not be permitted within the structure
7.17
Include a compulsory design element to the ‘On Road’ Café, to include planter
boxes or greenery of any kind.
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CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
8.0
Responsibilities of the Successful Applicant
The City will retain ownership of the ‘On Road’ Café structure and is responsible for
any major repairs. However, the sponsoring organisation is expected to regularly
oversee and clean the ‘On Road’ Café, and to maintain any plants incorporated into
the design.
Successful applicants will be required to enter into a legal agreement that commits to
the following;
8.1
Insurance: The applicant will be required to carry commercial general liability
insurance with at least $10,000,000 limit as per the City’s Risk Management
Policy (refer clause 7.1)
8.2
Cleaning: The applicant will be required to keep the ‘On Road’ Café free of
debris, grime, and graffiti. You must clean the surface of the ‘On Road’ Café
and rinse out the area beneath the ‘‘On Road’ Café at least once per week.
Seating should be dried after rainfall if necessary.
8.3
Landscaping: The applicant keep plants in good health, including watering,
weeding, and trimming when necessary. Design and maintenance of any
landscaped areas must follow the City’s Verge Treatments, Plantings and
Beautification Policy.
8.4
Movable Furniture: Any movable items, such as tables and chairs, must be
either locked down at night or taken inside. Unsecured furniture is not
permitted after business hours. All tables and chairs must be different from
what you are using as part of your business, including sidewalk cafe’ tables
and tables inside the restaurant.
8.5
Table Service: ‘On Road’ Café s are free and open to all members of the
public to use. The applicant will be responsible for ensuring that there is no
table service on your ‘On Road’ Café, including the placement of condiments
or napkins.
8.6
Annual Renewal Fee: The applicant should commit to looking after the ‘On
Road’ Café for a minimum of two (2) years. The applicant will be required to
pay a $500 annual renewal fee to help recover City costs associated with the
program.
‘On Road’ Cafés may have to be temporarily or permanently removed under certain
circumstances. The City reserves the right to remove part or all of the ‘On Road’
Café for street improvements, utility work, emergencies, or repeated violations of the
letter Agreement. Advanced notice will be given in case of planned maintenance.
9.0
Smoking and Alcohol
Smoking and the consumption of Alcohol in the ‘On Road’ Café area shall not be
permitted
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CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
10.0
11.0.
Public Liability Insurance (‘On Road’ Café Only):
10.1
All permits issued will be conditional upon the permit holder maintaining
continuously acceptable public liability cover. The Certificate of Currency for
Public Liability Insurance cover is be not less than $10 million, and be from a
reputable Insurance Underwriter acceptable to the Chief Executive Officer.
The proprietor must submit a copy of the annually renewed public liability, and
in the case that the liability lapses, the tables and chairs must be removed
from Council property immediately. In addition the applicant must:
10.2
The permit holder is required to indemnify the City and its employees, agents
or contractors, against all actions, suits, claims, damages, losses and
expenses made against or incurred by the City arising from any activity, action
or thing performed or erected in accordance with the permit, and maintain
current Public Liability Insurance for the duration of the permit.
Permit – On Road Cafe (‘On Road’ Café only):
11.1
An ‘On Road’ Café permit shall be issued when the applicant has submitted
the prescribed form, detailed plans, any additional information that may be
relevant to the application and the prescribed application fee and the City is
satisfied that the application complies with the necessary requirements.
11.2
A permit for an ‘On Road’ Café shall be valid for twenty four (24) months after
which the applicant will need to apply for another permit (refer clause 3.3).
11.3
Only a limited number of parking bays will be allowed to be taken up for this
purpose in any particular street to ensure that adequate parking remains.
Therefore for each recipient of a permit, after twenty four (24) months, if
applications have been received from other businesses the permit may not be
renewed and the permit issued to another applicant on a ‘first come, first
served’ basis. If no other applications are pending consideration may be given
to extending the existing permit for a further twelve (12) month period.
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Attachment 1
CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
ALTERNATIVE USES FOR ON ROAD CAR BAYS
APPLICATION
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Attachment 1
CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
ALTERNATIVE USES FOR ON ROAD CAR BAYS
APPLICATION
How to Apply
To apply for an On Road Café (ORC), you must pay the preliminary fee and submit a
completed application form, which can be downloaded from www.vincent.wa.gov.au/ORC
The application consists of five (5) components:
1.
Application Information:
Provide a completed form providing basic information on the applicant, location,
designer and parking impacts.
2.
Site Plan:
A scaled drawing that shows the footprint of the proposed ORC installation. The
initial site plan can be hand-drawn and may use the template provided in the
application form.
3.
Photos of Existing Site:
Photos of where you would like to install the ORC, including the parking spaces, the
sidewalk and the building facade in front of the proposed location.
4.
Initial Concept Description:
A brief summary explaining your project goals and the vision for you ORC. You do
not need to have hired a designer at this stage but drawings may be provided to
describe the proposed project.
5.
Proof of Notification:
Proof that your building or property owner has been notified is required for all
proposals.
6.
Policy and Guidelines:
Provide an acknowledgement that you have read the Policy and Guidelines and you
are familiar with all the requirements.
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Attachment 1
CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
ALTERNATIVE USE FOR ON ROAD CAR BAYS
APPLICATION FORM
1. Applicant Information:
Complete the form below to provide some basic information:
General Information:
Proposed ORC Address:..............................................................................................
Nearest Cross Street: ............................................................... Post Code: ...............
Applicant Name (business, organisation or individual):
........................................................................................................................................
Mailing Address: ....................................................................... Post Code: ..............
Contact Name 1 (and title): ..........................................................................................
Contact Phone No: (Home) .........................................................................................
(Mobile) ....................................... (Email)
.......... ......................................................
Contact Name 2 (and title): .....................................................................................
Contact Phone No: (Home) .........................................................................................
(Mobile) ....................................... (Email)
.......... ......................................................
 I have read and understood the ‘Alternative Uses for On Road Car Bays’ policy and
guidelines, which covers fees, responsibilities, design guidelines, and technical
requirements.
Designer Information:
Please tick one (1) option:
 I don’t know yet
If known:
Designer Name:....................................................................
Company Name:...................................................................
 I’ll design it myself
Phone:...................................................................................
Email:.....................................................................................
 I’ll hire a Designer
Do you have a detailed design? ...........................................
Anticipated Timeline:
If your application were selected:

How long do you think it would take to submit a detailed design?
..........................
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CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13

When
would
you
like
installed?....................................................
2. Site Plan:
to
have
the
ORC
Provide a measured site plan of the existing space for the proposed ORC installation.
This can be digitally or hand-drawn. Below is a sample that can be used as a template.
The following are items to include in the site plan:







Your building and neighbouring properties (include addresses);
Proposed ORC and dimensions;
1.5m buffer on sides of ORC location (not to be included in ORC size);
Existing parking meters to be removed (include meter numbers);
On street adjacent features (e.g: trees, utility, bike racks). You can create your own
graphic symbols for other on street features not mentioned on the sample below);
Dimensions (may need to use a tape measure); and
Any unique features.
3. Photos of Existing Site:
Provide photos of existing conditions of where you would like to install the ORC. The
following diagram demonstrates where shots may be taken which includes parking spaces,
sidewalk and building facade in front of the proposed location.
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CITY OF VINCENT POLICY MANUAL
TECHNICAL COMMUNITY SERVICES - ENGINEERING
ALTERNATIVE USES FOR ON ROAD CAR BAYS POLICY
POLICY NO: 2.2.13
4. Initial Concept Description:
Provide a brief summary explaining your initial concept.



What are the project goals and the visions for your ORC?
Include proposed materials, and any amenities (if known).
Provide drawings to describe your proposed project (optional).
Note:
You do not need to have hired a designer at this stage.
5. Proof of Notification:
Provide proof that the building or property owner has been notified and gives permission.
6. Policy and Guidelines:
Provide an acknowledgement that you have read the Policy and Guidelines and you are
familiar with all the requirements.
Please tick:
............................................. I have read the Policy and Guidelines and I am familiar
with the requirements.
Signed: .....................................................................................................................
Date: ....................................... ...................................................................................
For any questions regarding this application, please email [email protected]
or
Please return the completed form with payment of the $200 application fee to Technical
Services at the City of Vincent at 244 Vincent Street, Leederville WA 6007.
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