Lower Great Southern Hockey Association Inc
Board of Management Meeting
Monday 13 February 2017 at 6.30pm
MINUTES
1.
WELCOME
Daniel opened the meeting at 6.40pm
2.
RECORD OF ATTENDANCE/APOLOGIES
Attendance
Daniel Baker, Chloe Westerburg, Bec Gallimore, Judith Want, Robbie
Stainton, Rob Wright, Renae Parsons, Hudson Field, Reece Curwen,
Damien Stevens, Jo Stevens, Geoff Sandilands, Richard Doak, Rodney
Light, Dinah Gordon, Adam Scott and Amy Chadbourne
Apologies
Sarah Lowry and Byson Attrill
3.
MINUTES OF PREVIOUS MEETING – 23 January 2017
Moved Rob Wright, Seconded Rodney Light
That the minutes of the Meeting held on 23 January 2017 as circulated,
be taken as read and be accepted as a true and accurate record.
CARRIED
4.
BUSINESS ARISING
See Action Table
5.
CORRESPONDENCE
See attached report.
6.
FINANCE REPORT
No finance report as internet was down and Robbie was unable to access
the programme. Robbie advised he had received the remainder of the fees
owing from Vikings Hockey Club and was chasing the contact for the
Spencer Park Mens B team.
6.1
Kidsport Vouchers
The meeting discussed the payment of Kidsport vouchers for 2017 and
agreed on the following amounts:
11/12s up to U18 - $200.00
7/8s and 9/10s - $200.00
3/4s and 5/6s - $120.00
The meeting also agreed that a cut-off date for the receipt of Kidsport
vouchers for the Association was 30 June 2017. Any vouchers received
from clubs after this date would not be processed.
Action:
Kidsport Voucher closing date for acceptance by the
Association of 30 June 2017 be advertised to clubs and on the
internet.
6.2
Financial Planning
Fee charging for junior representative teams was discussed including the
determination of a cost for a uniform hire fee. The intent of this is to ensure
representative team costs are fully covered by the players in the teams.
In 2016 it was $50.00 for seniors and $25.00 for juniors which was
advertised on the website in 2016.
Action: Robbie to do some modelling on representative team fees for
the March meeting and for decision making.
7.
BOARD MEMBER REPORTS
7.1
President
No President.
7.2
Vice President
See attached report.
The successful scoreboard grant was discussed. As the date for funding
gets closer the Association will need to look at member assistance and work
in kind to construct a frame and to install it.
7.3
Membership and Development Director
Registrations for 2017
•
Two dates set for registrations - Saturday 25 February at ALAC –
Multisport and Thursday 2 March at Clubhouse
•
HDO at both events – Daniel to attend the ALAC registrations and
Dinah with one other on Thursday 2 March.
•
Pre-Emptive Strike is once again to be used for online registrations
with the IMG component to be activated following this.
Action:
Records Officer/s to be recruited for data input and
management. To be discussed at March meeting.
Action: Amy to send out info to all clubs and put on FB and website to
advertise registration dates and process.
7.4
Development Officer
See attached report
•
Hin2H programme – Term 2 – Wednesday afternoon starting at
3.45pm and in term 3 – games for Hin2H kids.
•
Note – fixtures on a Wednesday start at 4.30pm.
•
Interest was expressed in Dinah organising an Umpiring Course run
by HWA. The meeting requested that Dinah ask HWA if they could
demonstrate umpiring on the field not just discuss the technique.
Action: Dinah to request HWA to conduct an Umpiring Course in
Albany and to demonstrate umpiring on the field.
•
School Visits – Dinah advised she visited Flinders Park school today
with 7 other schools booked for the term.
7.5
Coaches Coordinator
Adam advised the meeting that Sophie McDonald and Carina Cronje had
made it to the final round of U18 state selection with Sophie getting as far at
the last 25.
Also, Tallulah Gouldthorp had made it into the U15 state squad.
Both Karel Cronje and Harry Keymer had made it into U18 boys state squad
with Karel making it into the last 25 players.
Congratulations to all the players on their achievements to date.
7.6
Programmes Director
This position is vacant.
Fixturing
•
As the position is vacant the need to establish a fixtures committee for
2017 was discussed.
•
Draft 2017 season starting dates: (from Jan meeting)
Seniors – Wednesday 26 April (Mens B grade)
Juniors – Friday 28 April 11/12s (finals – 10 September)
•
A Grade discussions
See attached documents. Reece Curwen, Bec Gallimore, Hudson
Field and Chloe Westerburg presented on options for the A grade
competition for 2017 and the need for a fairer more balanced
competition and fixturing changes.
Action: A second meeting to take place on Monday 27 February
to discuss options and finalise suggestions for 2017 for A grade
fixtures and competition and a report to be presented at the
March meeting.
•
Roster for 2017 umpiring – junior and senior – Albany and Mount
Barker turfs – to be discussed at March meeting as Glenn Keymer
was not at the meeting.
•
Jude Want highlighted the Jo Burling and Kelly Yorke game dates –
two games which have become a permanent fixture in the LGSHA.
She highlighted they were both played on the same day. The Jo
Burling game is Spencer Park v North Albany and Kelly Yorke is the
two Spencer Park ladies teams playing off for the trophy.
•
Action: Fixtures coordinator to include the Jo Burling and Kelly
Yorke games in the 2017 fixtures.
7.7
Records/Permits Officer
•
7.8
Daniel Baker advised he would be willing on take on the position of the
Permits Officer and that a Records Officer should be found to occupy
the other half of the role.
Marketing and Promotions Director
See attached report
7.9
Facilities Director
•
Turf Replacement Update
Richard advised the COA was to do all the work with the turf
replacement including going out to tender followed by a report to
Council.
•
The clubhouse roof needs looking at ASAP and Damien advised he
would be doing it when the verandah roof extension is put up.
•
Richard also advised the shields from 2016 needed engraving.
Action: Amy to send Richard the 2016 results so he could organise
for the shields to be engraved.
7.10 Umpire Coordinator
Glenn Keymer was absent from the meeting.
7.11 Uniforms Coordinator
Sarah was an apology for the meeting but advised she was looking at
purchasing jackets for the 5/6 team and goalie smocks.
Action: Damien to investigate sponsorship to cover the costs of the
uniform purchases valued at around $800.00
7.12 High Performance Liaison
No report from Geoff.
8.
Club Delegate Reports
8.1
Mount Barker Hockey Club
Geoff advised MBHC was looking at an A grade Mens and Ladies tem and
nn U18s. The intent was to have two B grade mens and womens teams
also.
8.2
Manypeaks Hockey Club
No report.
8.3
Spencer Park Hockey Club
No report.
8.4
Tigers Hockey Club
No report.
8.5
North Albany Hockey Club
No report.
8.6
Vikings Hockey Club
No report.
9.
GENERAL BUSINESS
9.1
Indoor Hockey Carnival – March 2017
•
ALAC court hire for 2017 - $7,400.00
•
Trophies - $425.00 in 2016, haven’t ordered for 2017
•
Nomination fees – not confirmed yet but thinking $350 to $400.00
•
Only 4 entries received so far – cut off date 24 February.
•
Have advertised EVERYWHERE and to previous entrants
Action: Rodney Light to ring around and to consider the possibility of
using two courts.
Action: A decision to be made on holding the event in the following
week – heads up early.
9.2
Great Southern Carnival – Saturday 8 and Sunday 9 July 2017
•
Nominate an organising committee?
•
Determine a budget – future meeting?
•
Confirming booking for 5 extra hockey pitches.
•
Amy to meet with organiser from Mount Barker 2015 – will report at
meeting
•
Sponsorship – Damien?
9.3
Summer Competition
Whilst this had received a large number of hits on facebook, Jude advised
there were not many entries to date and that people needed to get in quickly
as there was a limit on teams.
9.4
Bar licence
Amy advised she and Richard were seeking assistance from a Clubs’
consultant for the liquor licence but had nothing otherwise to report.
10.
NEXT MEETING
Fixtures discussion meeting to take place Monday 27 February at 6.30pm
Board meeting - Monday 13 March 2017 at 6.30pm
11.
MEETING CLOSURE
Daniel closed the meeting at 8.50pm.