Board of Education Saskatoon School Division No. 13 Meeting of the Saskatoon Board of Education TUESDAY, DECEMBER 6, 2016 Board Room 310 – 21st Street East 7:00 p.m. Please Note: All public Board meetings are audio recorded AGENDA 1.
2.
3.
4.
5.
6.
7.
Roll Call Playing of O Canada Adoption of Agenda Celebrating Excellence: Confederation Park Eye See Eye Learning (ESEL) Optometric Clinic Comments/Concerns/Questions from the Public (Maximum 5 minutes per speaker; 20 minutes total) Consent Items The Chair will ask for a motion to receive the items, which are starred (), and to approve all recommendations contained therein. Prior to approving the motion, any trustee may request a star(s) be removed. Reports from Administrative Staff a. Core Strategy Update: Cree Language and Culture Program b. Canadian Achievement Test Results: 2016‐2017  c. Facilities for Learning Update  d. New School Bundling Project Update  e. School Community Councils Update  f. Trustee Professional Development and Community Events Account Reports  g. Financial Results for the Period September 1, 2016 to October 31, 2016 8.
Minutes  a. Approval of Minutes – November 1, 2016 and November 29, 2016  b. Approval of Board Subcommittees Minutes – Audit and Risk Committee September 6, 2016. 9.
Delegations 10. Business Arising from the Minutes 11. Unfinished Business a. Items Arising from the Committee of the Whole 12. Correspondence 13. Reports of Committees and Trustees 14. New Business 15. Notices of Motion 16. Questions by Trustees Next Regular Meeting: At the call of the Chair or Tuesday, January 17, 2017 7:00 p.m. SASKATOON BOARD OF EDUCATION
4
MEETING DATE:
DECEMBER 6, 2016
TOPIC:
CELEBRATING EXCELLENCE: CONFEDERATION PARK EYE SEE EYE
LEARNING (ESEL) OPTOMETRIC CLINIC
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Committee of the Whole
[ ] Correspondence
[ ] New Business
[] Reports from Administrative Staff
[ ] Other:
[] Information
[ ] Decision
[ ] Discussion
BACKGROUND
Strengthening Our Learning Community- Strategic Direction: Our Students’ Learning goal states: “Our
students will engage in relevant and challenging learning opportunities to enhance their academic, personal,
and social/cultural growth.” Our People goal states: “Our people will be committed to a constructive
educational culture that values people, excellence, and life-long learning.” Our Community goal states: “We
seek to build with our community shared ownership and responsibility for the well-being and education of our
children and youth.” Our Organization goal states: “Our organization will be principled, innovative,
collaborative, accountable, and effective.”
CURRENT STATUS
Confederation Park Eye See Eye Learn (ESEL) Optometric Clinic has been in operation at Confederation Park
Community School since September, 2015 and benefits children who otherwise might not access early
childhood eye examinations and optometric care. The ultimate goal of the clinic is to ensure all children have
optimal vision, allowing them to learn to the best of their ability.
The ESEL Optometric clinic has been made possible through the support of Saskatchewan Association of
Optometrists (SAO), Saskatchewan Optometric Foundation (SOF), and the Saskatoon Public Schools
Foundation.
Dr. Dorothy Barrie, Children’s Vision Initiative Chair; Dr. Jill Gryschuk, ESEL Optometrist; and Sheila Spence,
Executive Director, Saskatchewan Association of Optometrists will be in attendance. Also in attendance will
be Ms. Denise Wills, parent, and her son, who is a student at Confederation Park Community School.
PREPARED BY
DATE
Mr. Shane Skjerven, Deputy Director of Education
November 30, 2016
Mrs. Donnalee Weinmaster, Superintendent of Education
ATTACHMENTS
None
SASKATOON BOARD OF EDUCATION
7a
MEETING DATE:
DECEMBER 6, 2016
TOPIC:
CORE STRATEGY UPDATE: CREE LANGUAGE AND CULTURE PROGRAM
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Committee of the Whole
[ ] Correspondence
[ ] New Business
[] Reports from Administrative Staff
[ ] Other:
[] Information
[ ] Decision
[ ] Discussion
BACKGROUND
The Nêhiyâwiwin Cree Language and Culture program has been part of Confederation Park Community
School since 2005. The program is a partnership between the Saskatoon Tribal Council, Central Urban Métis
Federation Incorporated, and Saskatoon Public Schools. Initially, the program was developed to provide the
opportunity for students to learn about the Cree language and culture in a dedicated setting. Over the years
the program has grown to include two prekindergarten programs, curricular programming from kindergarten
to grade 7, and an emphasis on the enhancement of Cree values. Additional elements to the program
include seasonal feasts, drumming classes, pow-wow dancing, and elder guidance.
CURRENT STATUS
This core strategy update will focus on providing an overview of the Cree Language and Culture program,
including how the program was developed, and how it has grown and evolved over the years. Mrs. Shalene
Herron, principal, will highlight this journey. Mr. Pete Chief, vice principal, and Mr. Bradley Brown, grade 6/7
teacher will explore how recent research on language acquisition is guiding the instruction in the Cree
Language and Culture classrooms.
PREPARED BY
DATE
ATTACHMENTS
Mr. Shane Skjerven, Deputy Director of Education
Ms. Lisa Fleming, Superintendent of Education
November 30, 2016
None
SASKATOON BOARD OF EDUCATION
7b
MEETING DATE:
DECEMBER 6, 2016
TOPIC:
CANADIAN ACHIEVEMENT TEST RESULTS: 2016-2017
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Committee of the Whole
[ ] Correspondence
[ ] New Business
[] Reports from Administrative Staff
[ ] Other:
[] Information
[ ] Decision
[ ] Discussion
BACKGROUND
Saskatoon Public Schools’ students complete the Canadian Achievement Test annually. This assessment has
two main purposes:
•
•
it is used by principals and teachers as an aid for school-level strategic and instructional planning; and
it is used at the division level to direct staff development planning and to inform our strategic direction.
This update provides Trustees with 2016-2017 Canadian Achievement Test results and next steps.
CURRENT STATUS
Dr. Scott Tunison will be in attendance at the meeting to highlight results and to answer any questions
Trustees may have regarding the attached report.
PREPARED BY
DATE
Mr. Shane Skjerven, Deputy Director of Education
November 30, 2016
Dr. Scott Tunison, Coordinator: Research and Measurement
ATTACHMENTS
CAT Achievement
Test Results:
2016-2017
Canadian Achievement Test Results:
2016-17
December 6, 2016
Prepared by:
Dr. Scott Tunison – Coordinator: Research and Measurement
Mr. Shane Skjerven – Deputy Director
1
Students in Saskatoon Public Schools complete the Canadian Achievement Test (CAT) annually.
This large-scale assessment has two main purposes:
• It is used by principals and teachers as an aid for school-level strategic and instructional
planning, and
• It is used at the division level to direct staff development planning and to inform our
strategic plan.
BACKGROUND
The Canadian Achievement Test (CAT) compares students’ general knowledge and performance
in various aspects of English Language Arts and Mathematics against either the performance of
a large representative sample of students from across Canada, (also called the “norm group”) or
to a specific performance standard (also called “criterion-reference”).
In Saskatoon Public Schools, the CAT is administered in the fall of each school year to students
in grades 4, 8, and 10. The grade 10 CAT was administered for the first time in 2011-12. (Note:
grade 10 students completed mathematics-related subtests only in 2015-16).
Results
The CAT assesses a broad range of student competencies. In this Board update, we focus on
areas identified as metrics of progress in our division strategic plan. The specific metrics at each
grade level differ from one another based on the areas of strength and opportunity identified in
our division strategic plan A3’s.
There are two scales used to report results:
• Stanines: performance is compared to a “norm”; performance at stanines 1 to 3 is
considered below expectations; performance at stanines 4 to 6 is considered at
expectations; and, performance at stanines 7 to 9 is considered above expectations.
Student achievement relative to Stanines is reported in terms of the percentage of
students who performed at Stanine 4 and above (in other words, at or above
expectations).
• Criterion-referenced: establishes student performance relative to criteria set by an expert
panel (e.g., what should a grade 4 student consistently be able to do?); this scale reports
results at three performance levels – (C)ompetent, (P)roficient, and (L)ow.
Percentage of Students at Stanine 4 and Above
Saskatoon Public Schools’ strategic plan aligns with both the provincial Education Sector
Strategic Plan (ESSP) and our Board’s priorities – Literacy for Life and Collegiate Renewal. Our
plan identifies school division achievement objectives in terms of the percentage of students
who performed at Stanine 4 and above on both the Reading and Mathematics subtests.
The results are as follows:
v. 3 (Nov 28, 2016)
2|Page
R eading (see Figure 1):
• Grade 4: 65% performed at Stanine 4 and above; this figure is roughly in line with
•
•
previous years’ results.
Grade 8: 79% performed at Stanine 4 and above; performance over the last seven years
has consistently been within 1-2% of the Canadian Norm.
Grade 10: 72% performed at Stanine 4 and above; Reading was not assessed with
grade 10 students last year but this year’s result is 3% lower than the 2014-15 result.
Figure 1: Percentage of Grade 4, 8, and 10 Students at Stanine 4 and Above on
Reading Subtest
v. 3 (Nov 28, 2016)
3|Page
M athem atics (see Figure 2):
• Grade 4: 70% performed at Stanine 4 and above; this figure is roughly in line with
•
•
previous years’ results but is a 3% decline compared to 2015-16 achievement.
Grade 8: 74% performed at Stanine 4 and above; performance over the last several
years has been roughly consistent.
Grade 10: 67% performed at Stanine 4 and above; this is a decline of 5% over 2015-16
results.
Figure 2: Percentage of Grade 4, 8, and 10 Students at Stanine 4 and Above on
Mathematics Subtest
v. 3 (Nov 28, 2016)
4|Page
Percentage of Students at Competent, Proficient, and Below
In this section, student performance is compared to specific criteria set by an expert panel.
Performance is measured as the percentage of students who were competent, proficient, or
below in comparison to the expected standard. Results reported in this update show the
percentage of students who were in each category for key subtest areas.
Grade 4
The percentage of 2016-17 grade 4 students who were competent (C), proficient (P), and below
competent (B) are as follows (a series of graphs illustrating the results over time follows the text
– See Figures Group 3):
• Comprehension of literary (fiction) text – C=60%; P=4%; B=36%
• Informational (non-fiction) text – C=54%; P=9%; B=37%
• Number Sense – C=64%; P=7%; B=29%
Figures Group 3 - Grade 4 CAT/4 Results Graphs
v. 3 (Nov 28, 2016)
5|Page
v. 3 (Nov 28, 2016)
6|Page
Grade 8
The percentage of 2016-17 grade 8 students who were competent (C), proficient (P), and below
(B) are as follows (a series of graphs illustrating the results follows the text – see Figures Group
4):
• Comprehension of literary (fiction) text – C=73%; P=2%; B=25%
• Informational (non-fiction) text – C=76%; P=1%; B=23%
• Number sense – C=61%; P=6%; B=34%
Figures Group 4 - Grade 8 CAT/4 Results Graphs
v. 3 (Nov 28, 2016)
7|Page
v. 3 (Nov 28, 2016)
8|Page
Grade 10
The percentage of 2016-17 grade 8 students who were competent (C), proficient (P), and below
(B) are as follows (a series of graphs illustrating the results follows the text – see Figures Group
5):
• Comprehension of literary (fiction) text – C=62%; P=4%; B=35%
• Informational (non-fiction) text – C=56%; P=1%; B=43%
• Number sense – C=51%; P=2%; B=47%
Figure 5: Grade 10 CAT/4 Results Graph
v. 3 (Nov 28, 2016)
9|Page
v. 3 (Nov 28, 2016)
10 | P a g e
Next Steps
Results from the Canadian Achievement Test suggest that while students performed close to
national norms in many cases, achievement in Mathematics and Reading continue to require
attention.
In response to results, Trustees have established two significant long-term learning priorities:
Literacy for Life and Collegiate Renewal. Through these priorities, we have analysed data,
reviewed educational research, and consulted with external experts to identify and implement
instructional and professional learning strategies shown to be effective in improving student
achievement. The following are among the most significant initiatives either underway or in the
planning stages in response to our large-scale assessment results.
1. Teacher professional learning for 2016-17 continues to focus explicitly on identifying and
responding directly to students’ learning needs. Teachers are encouraged to use ongoing
formative assessment in at least three ways: (i) find out whether students are achieving
curriculum outcomes; (ii) use many different instructional strategies to ensure that all
students learn what is necessary; and (iii) focus their professional learning to help them
meet the needs of their students.
2. Students’ responses to individual questions in the CAT were used to identify patterns in
students’ understanding of specific concepts in mathematics and to focus professional
learning on research-supported instructional strategies to address student needs. From
these and other data, small groups of teachers have identified and implemented three key
promising instructional strategies. Data from ongoing implementation is regularly
reviewed and strategies are continuously being refined in light of student achievement.
In 2016-17, the implementation group has expanded and instructional strategies are being
shared and used more widely.
3. We are in the midst of studying individual students’ reading assessment results over time
(including CAT and other assessments as well). During the 2016-17 school year, we plan
to continue to analyze the effectiveness of current instructional interventions in helping
students who struggle with learning to read make it to grade level expectations. This
analysis will help us make decisions about future instructional approaches and
interventions.
4. A team of collegiate teachers supported by instructional and student services consultants
are in the midst of identifying mathematics concepts and skills development progression.
This team of educators is also developing assessments and identifying instructional
strategies aligned to assessment results so that teachers can respond directly to individual
student needs. This is intended to help grade 9 students make a successful transition to
mathematics pathways in grades 10-12.
v. 3 (Nov 28, 2016)
11 | P a g e
SASKATOON BOARD OF EDUCATION
MEETING DATE:
DECEMBER 6, 2016
TOPIC:
FACILITIES FOR LEARNING UPDATE
7c
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Committee of the Whole
[ ] Correspondence
[ ] New Business
[] Reports From Administrative Staff
[ ] Other:
[] Information
[ ] Decision
[ ] Discussion
BACKGROUND
The Board receives Facilities for Learning and Facilities Work Plan updates periodically for its information and
reference.
CURRENT STATUS
Attached please find a copy of the updated Facilities 2016-2017 Work Plan, alphabetically sorted by school.
PREPARED BY
DATE
ATTACHMENTS
Mr. Stan Laba, Superintendent of Facilities
November 29, 2016
- 2016/2017 Work
Plan
RECOMMENDATION
Proposed Board Motion (if removed from consent items):
That the Board receive the Facilities for Learning update for information.
Printed for Board File November 29, 2016
2016 ‐ 2017 WORK PLAN ALPHABETIZED BY SCHOOL
Facility
Current Status
Description
Aden Bowman
Aden Bowman
Aden Bowman
Aden Bowman
Aden Bowman Aden Bowman Collegiate
Administration Ave G
Administration Ave G
Administration Ave I
Approved
Approved
In progress
Review
In progress
Deferred
In progress
In progress
In progress
Administration Central Office
Administration Central Office
Administration Central Office
Administration Central Office
Administration Central Office
Administration Central Office
Administration Central Office
Administration Central Office
Administration Central Office
Administration Central Office
Administration Central Office
Administration Central Office
Alvin Buckwold
Alvin Buckwold
Alvin Buckwold
Alvin Buckwold
Alvin Buckwold
Alvin Buckwold
Bedford Road
Bedford Road
Bedford Road
Bedford Road
Bedford Road
Approved
Approved
Complete
Deferred
Deferred
Deferred
In progress
In progress
In progress
In progress
In progress
In progress
Complete
Complete
Complete
Complete
In progress
In progress
Complete
Complete
Complete
Deferred
In progress
Bedford Road
Brevoort Park
Brevoort Park
Brevoort Park
Brevoort Park
Brunskill
Brunskill
Brunskill
Buena Vista
Buena Vista
Buena Vista
Caroline Robins
Caroline Robins
Caroline Robins
In progress
Deferred
In progress
In progress
Review
Complete
Deferred
Review
Approved
Cancelled
In progress
Complete
Complete
Complete
Caroline Robins
Caroline Robins
Caswell
Centennial
Chief Whitecap
Deferred
Deferred
Deferred
In progress
Approved
Replace main 60 ton
Replace castle 40 ton
Install coils in univents in gym
Roof replacement #6
Budget/Feasibility to correct coloured panels
New flooring in Earth Keeper program
Two 3/4 ton cargo vans
One Ford 350 cab and chassis
Ave I site improvements
Removal of cement and dispose of various items in basement of Central Office
Design only ‐ Washroom flooring replacement
Install plaque in Board Room
Create hallway to cultural room
Infill manhole in back alley
Mailboxes on third floor
Sub‐basement consultation
Basement OH&S cleanup
Commissionaires for Board Meetings
Central Office name inserts
Solar panels
Jr. Graphic Artist office
Watering new sod
New south/west side parking lot addition
Boot racks
Two portable classroom additions
Roof replacement #5, 10, 14, 1 and 1A
Pipe new boilers for controls
Ceramic tile floor in commons area
Technology renovation (phase II)
Replace windows (phase II )
Library flooring full repair
Full replacement of control system
Personal care washroom and front entrance accessibility upgrades
Electrical replacement Replace stage flooring
Structure repair
Roof replacement #1 & 4
Boot racks
Gym improvements
Roof replacement #9, 10 & 11
Replace sidewalk south side by sand pit
Playground replacement Electrical for P3 Principal temporary office
Interior Painting Repair gym floor lines
2016/2017 enrolment increase items
Remove temporary walls in library and kindergarten room
Window replacement for 20 units of the school
Electrical replacement Four portable additions
Playground Page 1 of 5
Notes
1
Printed for Board File November 29, 2016
Facility
Current Status
Chief Whitecap
Chief Whitecap
City Park
City Park
City Park
City Park
City Park
Colette Bourgonje Colette Bourgonje College Park
College Park
College Park
College Park
College Park
College Park Confederation Park
Confederation Park
Confederation Park
Dr. John G. Egnatoff
Dr. John G. Egnatoff
Dr. John G. Egnatoff
Approved
Approved
Approved
Approved
Complete
In progress
In progress
Approved
Approved
Approved
Deferred
In progress
In progress
Review
Complete
Deferred
In progress
Review
Complete
In progress
Review
Dundonald
Dundonald
Ernest Lindner
Ernest Lindner Evan Hardy
Evan Hardy
Evan Hardy
Fairhaven
Fairhaven
Fairhaven
Fairhaven
Fairhaven
Greystone
Henry Kelsey
Henry Kelsey
Henry Kelsey
Henry Kelsey
Henry Kelsey
Holliston
Howard Coad
Howard Coad
Howard Coad
Howard Coad
Howard Coad
Howard Coad
Hugh Cairns
Hugh Cairns
John Dolan
John Dolan
John Dolan
John Dolan
John Dolan
John Lake
King George
In progress
Review
Approved
Approved
Complete
In progress
Review
Approved
Complete
Deferred
In progress
Review
Approved
Approved
Complete
Deferred
Deferred
In progress
Approved
Approved
Complete
Deferred
Deferred
In progress
Review
Approved
Review
Complete
Deferred
Deferred
In progress
Review
Approved
Cancelled
Description
Unique wall project
Furniture and equipment order
Accessibility design (phase II)
60 ton DX cooling
Mechanical and electrical upgrades
Patch and paint walls and ceiling in room 2300
Complete interior painting corridor 0100
Playground Furniture and equipment order
Replace door slab and hardware on existing gym exit
Repaint gym lines
Replace flooring in 1504
Windows (phase II )
Roof replacement #3, 6 and 9
Window replacement (phase I )
50 ton DX original
Roof replacement #4 and 7
Roof replacement #8
Correct drainage
Electrical for P3 Principal temporary office
Roof replacement # 1, 2, 4, 5, 6, 7 and 8
Window and landscaping modifications (rooms 1214 & 1213)
Roof replacement #2, 3 and 17
Furniture and equipment order
Playground Landscaping/grading (phase II)
Roof replacement #16
Roof replacement #14, 15 and 17
Complete exterior panels
Corridor and classroom flooring
Mechanical replacement on roof section 3
Masonry repair Roof replacement # 4
Replace main fire panel and necessary devices
Playground
Two portable addition (phase II)
Accessibility upgrades
Consulting fees related to accessibility upgrades
One new portable addition (phase III)
Replace locks
Replace locks with I/C coil
Stage front and storage room alterations
Window replacement
Gym painting
Corridor 1300 flooring repair
Roof replacement #1, 3 and 4
Boys and Girls washroom upgrade
Roof replacement # 1 Remove hill ‐ construction only Infrastructure updates
New boiler system
Personal care washroom renovation
Roof replacement #2, 3 and 5
Install valve in all rooms
Review of required exits
Page 2 of 5
Notes
2
Printed for Board File November 29, 2016
Facility
Current Status
King George
King George
Lakeridge
Lakeridge
Lakeridge
Lakeridge
Lakeridge
Lakeview
Lakeview
Lakeview
Lester B. Pearson
Lester B. Pearson
Lester B. Pearson
Lester B. Pearson
Lester B. Pearson
Lester B. Pearson
Marion Graham
Marion Graham
Marion Graham
Marion Graham
Marion Graham
Marion Graham
Marion Graham
Marion Graham
Mayfair
Mayfair
Mayfair
Montgomery
Montgomery
Montgomery
Montgomery
Montgomery
Mount Royal
Mount Royal
Mount Royal
North Park Wilson
Nutana
Pleasant Hill
Pleasant Hill
Pleasant Hill
Pleasant Hill
Pleasant Hill
Pleasant Hill
Prince Philip
Prince Philip
Prince Philip
Princess Alexandra
Princess Alexandra
Princess Alexandra
Complete
Complete
Approved
Approved
Complete
Deferred
Deferred
Construction complete
In progress
Review
Deferred
Deferred
Deferred
Deferred
In progress
Review
Approved
Approved
Approved
Complete
Deferred
In progress
In progress
Review
Approved
Approved
Complete
Approved
Deferred
In progress
In progress
In progress
Approved
Deferred
Review
Deferred
Approved
Approved
Approved
Deferred
Deferred
Deferred
Deferred
Deferred
In progress
Review
Deferred
Deferred
In progress
Queen Elizabeth
River Heights
River Heights
Roland Michener
Roland Michener
In progress
Approved
In progress
Approved
Deferred
Description
Stairs from main floor to basement on SW and SE sides of schools. Replace battleship treads and trim bards, repair stringers'
Foundation wall repair Interior painting main hallway
Civic address exterior signage
Playground Roofing ‐ North portable hallway and some portables
Replace three roof top units Paint basketball hoops
Replace stage flooring
Roof replacement #3 & 8
Stage front
Large and small gym flooring
Large and small gym painting
70 ton DX original
Roof replacement #5 and 10
Roof replacement #11
50 ton DX RTU 1
50 ton DX RTU 2
Shingle canoe club shed repair
Repair Library flooring
New boiler
Roof replacement #4 and 7
Dividing curtain and rubber floor stop in washroom
Roof replacement # 1, 2 & 3
Window repairs (phase III)
New inserts in windows, lower sash, etc. (phase II)
Women's staff washroom flooring replacement
Replace lock with I/C coil
Expansion of staff parking lot
Construction for science room ventilation
Drainage correction
Design for science room ventilation
Remove asbestos on water tank
Cafeteria floor requires replacement
Roof replacement #1, 2
Small gym improvements
Millie's Daycare Flooring (paid by daycare)
Replace main floor flooring, classroom 1103 & 1104
Home Economics kitchen counter top replacement
Stage front
Gym flooring
Gym painting
2nd floor windows in school
New boilers
Roof replacement #6
Roof replacement #7 & 8
Gym floor
Replace windows in library area and nutrition room
Front door and frame rusting
Review and remediate damaged wall surfaces in high profile areas
One new boiler
Roof replacement #2 and 7
Washroom upgrades
Stage front
Page 3 of 5
Notes
Printed for Board File November 29, 2016
Facility
Current Status
Roland Michener
Roland Michener
Roland Michener
Roland Michener
Roland Michener
Roland Michener
Royal West
Royal West
Royal West
Royal West
Saskatoon Public Schools
Saskatoon Public Schools
Saskatoon Public Schools
Saskatoon Public Schools
Saskatoon Public Schools
Saskatoon Public Schools
Saskatoon Public Schools
Deferred
Deferred
Deferred
Deferred
In progress
Review
Approved
Deferred
In progress
Review
Approved
Approved
Approved
Approved
Complete
Complete
In progress
Saskatoon Public Schools
Saskatoon Public Schools
Saskatoon Public Schools
Saskatoon Public Schools
Silverwood Heights
Silverwood Heights
Silverwood Heights
Sutherland
Sylvia Fedoruk Sylvia Fedoruk Victoria
Victoria
Victoria
Vincent Massey
Vincent Massey
Vincent Massey
In progress
In progress
In progress
In progress
Approved
Complete
In progress
Review
Approved
Approved
Complete
In progress
In progress
Complete
Deferred
Deferred
Vincent Massey
Vincent Massey
Vincent Massey
Vincent Massey
Deferred
In progress
In progress
In progress
W.P. Bate
Walter Murray
Approved
Approved
Walter Murray
Walter Murray
Walter Murray
Approved
Deferred
Deferred
Walter Murray
Walter Murray
Westmount
Wildwood
Wildwood
Wildwood
Wildwood
Wildwood
Wildwood
Wildwood
Deferred
In progress
Construction complete
Approved
Complete
Complete
Deferred
Deferred
In progress
In progress
Description
Large and small gym flooring
Large and small gym painting
Main entrance flooring
70 ton DX main
Roof replacement #6
Roof replacement #8 & 9
Boiler replacement
Install metasys
Control system
Roof replacement #3
Various schools accessibility upgrades
Sports Field Maintenance 2017
Tarmacs 2017 ‐ Various Schools
2017 roof assessments and warranty inspections
Castle school renewal audits
15/16 accessibility audits 16/17 accessibility audits
16/17 Roofing preventative maintenance and minor repairs at Various Schools
Sports field maintenance 2016
Consulting ‐ City Centre and Bus Barns
Game line repairs
Replace Library flooring
Velcro in gym
Replace stage flooring
Roof replacement # 6
Playground Furniture and equipment order
Staff room flooring
Kindergarten flooring in both classes
Replace floor tile in art room
Two new boilers
Replace all exterior windows
Corridor flooring
Hallways slab in front of Library (construction) and correct drainage
Wheelchair lift
Roof replacement section #1, 7 & 9
Electricity for P3 Principal temporary office
Seams in first floor hallway are lifting and caulking missing
Large gym upgrades DESIGN only Design only ‐ Electrical panels in various areas of motor control center ‐ south boiler room
Site upgrades CONSTRUCTION Design review Home Economic Lab
Construction only ‐ Electrical panels in various areas of motor control center ‐ south boiler room
Roof replacement section #8
Playground Design landscaping ‐ Masonry repair Ceiling tiles (phase III)
Ceiling tiles (phase IV)
Construction landscaping ‐ masonry repair Gym painting large and small
A/C main 60 ton
Electrical for P3 Principal temporary office
Page 4 of 5
Notes
Printed for Board File November 29, 2016
Facility
Current Status
Wildwood
Willowgrove
Willowgrove
Willowgrove
Willowgrove
Review
Approved
In progress
In progress
In progress
Description
Roof replacement #2 & 6
Playground
Two portable classroom additions
SPS construction
Furniture & equipment
Status Definitions:
Approved: Finalizing tender documents, no contractor has been awarded the work
Cancelled: Project not required
Completed: Project work and billing completed
Construction Complete: Project work on site is completed
Deferred: Project work was not able to be completed this year
In Progress: Contractors are on site
Review: More information requried to determine scope
NOTES:
1. Buena Vista playground replacement ‐ Playground expansion not replacement.
2. King George review of required exits ‐ Item to be reviewed at time of major renovation.
Page 5 of 5
Notes
SASKATOON BOARD OF EDUCATION
MEETING DATE:
DECEMBER 6, 2016
TOPIC:
NEW SCHOOL BUNDLING PROJECT UPDATE
7d
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Committee of the Whole
[ ] Correspondence
[ ] New Business
[] Reports from Administrative Staff
[ ] Other:
[] Information
[ ] Decision
[ ] Discussion
BACKGROUND
Trustees have requested that Administration provide regular updates for the New School Bundling Project.
CURRENT STATUS
The Operating Period Joint Committee is reviewing the commissioning, life cycle schedule, and start-up plans for the
new schools. The Construction Period Joint Committee, Operating Period Joint Committee, Furniture and Equipment
Joint Committee, and the Project Implementation Management Team will continue to focus on implementation, risk
planning, and logistics. The Agreements Committee is working on a variety of agreements required to be completed
before school startups in Sept 2017, including Operating, Joint-use, Daycare.
Designs for the playgrounds are under operational and maintenance review. Final playground designs are scheduled
for mid-December.
Landscaping progressed at an accelerated rate during the month of November and is nearly complete. A small quantity
of landscaping work remains outstanding for spring 2017. Interior work is progressing and is entering the third month
of flooring installation and painting interior walls.
Layouts for school furniture will be complete by the middle of December. Purchase orders are expected to be issued in
the months of January through May 2017.
Milestones in the next twelve months:
• Steel stud and interior drywall completion – November 2016
• Project and design change log amendments – November 2016
• Exterior cladding – December 2016
• Relocatable installation – December 2016
• Interior painting – March 2017
• Interior finishes – May 2017
• Mechanical and electrical – May 2017
• Deficiency review and clean-up – June 2017
• Service commencement – June 2017
• LEED testing – June 2017
• Building hand-over – July 1, 2017
• Furniture and equipment delivery – July - August 2017
• Playground installation – July – August 2017
• Classes commence – September 2017
The four Saskatoon projects are adhering to the approved construction work schedule and are expected to be
completed by the target service commencement date of June 30, 2017.
PREPARED BY
DATE
ATTACHMENTS
Mr. Stan Laba, Superintendent of Facilities
Ms. Lyndi Dyck, Facilities Project Planner
November 28, 2016
None
RECOMMENDATION
Proposed Board Motion (if removed from consent items):
That the Board receive the New School Bundling Project Update for information.
SASKATOON BOARD OF EDUCATION
MEETING DATE:
DECEMBER 6, 2016
TOPIC:
SCHOOL COMMUNITY COUNCILS UPDATE
7e
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Committee of the Whole
[ ] Correspondence
[ ] New Business
[] Reports from Administrative Staff
[ ] Other:
[] Information
[ ] Decision
[ ] Discussion
BACKGROUND
A school community council is one mechanism where shared responsibility will enhance the learning success and wellbeing of all children and youth. In accordance with Board Policy 17: School Community Councils, the Board believes in
ensuring that parents, families and community members have opportunities for involvement in children’s learning and
in school planning.
The 2016 - 2017 school year is the tenth year of operation for school community councils (SCCs) in Saskatoon Public
Schools. The school community councils submitted an annual report in June 2016 which highlighted their initiatives and
accomplishments for the 2015-2016 school year. The annual reports indicate the exciting work that is supporting the
learning and well-being needs of students, and which is facilitating parent and community engagement.
CURRENT STATUS
School community councils held their annual general meetings this past spring or early this fall to elect their council
members for the 2016 - 2017 school year. The attached list provides Trustees with the names of the individuals filling
the five - nine elected seats, as well as the appointed members on each school community council. The purpose of the
assembly meetings is outlined in Board Policy 17, Section 9.
The first fall SCC assembly meeting was held on Thursday, November 3, 2016 at Mount Royal Collegiate. At this meeting
SCC members had a presentation from the Saskatoon Public Schools Foundation. The evening continued with four
breakout sessions (Safe, Caring and Accepting Schools; Parental Engagement; Community Partnerships; First Nations,
Inuit and Metis Student Success; and Student Support Services). Prior to the start of the assembly meeting there was a
session for new and returning SCC members. The purpose of this session was to review the role and responsibilities of
SCCs.
Our first assembly meeting had very good representation from councils across our school division, as well as Trustees
and members of senior administration. The assembly meetings are a rich opportunity to support council operations,
provide Board updates, and provide opportunities for networking with other school community council members, as
well as Trustees and senior administration. We continue to be responsive to SCC members’ feedback and plan assembly
agendas accordingly.
The next assembly meetings are scheduled for Wednesday, January 25, 2017 and Wednesday, April 26, 2017.
PREPARED BY
DATE
ATTACHMENTS
Mr. Withman Jaigobin, Superintendent of Education
Mrs. Donnalee Weinmaster, Superintendent of Education
December 1, 2016
School Community
Councils Membership
RECOMMENDATION
Proposed Board Motion (if removed from consent items):
That the Board receive the School Community Councils update for information.
School Community Council Membership 2016-2017
École Alvin Buckwold School
Elected*:
Cory Wilson, Parent, Chair
Kayla Demong, Parent, Vice-chair
Jackie Boyle, Parent
Kim Dhand, Parent
Bill O’Dell, Parent
Peter Vanriel, Parent
Brent Solenski, Parent
Krista Noble, Parent
Chelsey Schafer, Parent
Appointed:
Jennifer Haywood, Principal
Jacqueline Gerroir, Vice-principal
Buena Vista School
Elected*:
Natasha King, Parent, Chair
Vacant, Vice-chair
Catherine Weenk, Parent
Kerri Nestorik, Parent
Karen Gorman, Parent
Carla Eager, Parent
Kate Rhode, Parent
Kyla Huckerby, Parent
Candice Kloeble, Parent
Appointed:
Darrin Sinnett, Principal
C.L. Hayden, Vice-principal
Brevoort Park School
Elected:
Celeste Bodnaryk, Parent, Chair
Kelly Sikorski, Parent, Vice-chair
Tara Pells, Parent, Secretary
Andrea Minto, Parent, MAL
Deanne Young, Parent, MAL
Appointed:
Gwyn Fournier, Acting Principal
Merril Bulin, Acting Vice-principal
Deanne Young, Parent, Community Liaison
Caroline Robins Community School
Elected*:
Carla Trobak, Chair
Vacant, Vice-chair
Tammy Silbernagel, Parent
Jen Brokofsky, Parent
Mark Wilkinson, Parent
Wendy Becker, Parent
Jill Lengyel, Parent
Dallas Poncelet, Parent
Appointed:
Mitch Kachur, Principal
Colette Delainey, Vice-principal
Heather Tozzi, Resource Teacer
Donna Blunt, Community Coordinator
Brownell School
Elected*:
Heather Tressel, Parent, Chair
Coreen Morrison-Fritz, Parent, Vice-chair
Liz Riley, Parent, Teasurer
Melissa Stevenson, Parent, Secretary
Amy Perrier, Parent, MAL
Melanie Bender, Parent, MAL
Michelle Benesh, Parent, MAL
Jeremy Morrison-Fritz, Parent, MAL
Connie Friesen, Parent, MAL
Vangie Rosberry, Parent, MAL
Appointed:
Nilima Douglas, Principal
Graeme Carey, Vice-principal
Jeremy Morrison-Fritz, Parent
Brunskill School
Elected*:
Tanya Napper, Parent, Chair
Erick McNair, Parent, Vice-chair
Nataghia Dore, Parent
Candace Guist, Parent
Sandra Ribeiro, Parent
Appointed:
Krista Ford, Principal
Brad Hidlebaugh, Vice-principal/Parent
Caswell Community School
Elected*:
Sarah Brown, Parent, Chair
Andrew Cook, Parent, Vice-chair
Holly VanLoon, Parent, MAL
Jennifer LeMesurier, Parent, MAL
Donna Hagen, Parent, MAL
Tracy Adam, Parent, MAL
Appointed:
Nicola Bishop-Yong, Principal
Justin Giesbrecht, Vice-principal
Laureen Sawatsky, Community Coordinator
École College Park School
Elected*:
Tannis Murdock, Parent, Chair
Faye Georget, Parent, Vice-chair
Paula Anderson, Parent
Celena Komarnicki
Tamara Shimmel
Theresa Wilks
Sarah Munir
Laura Jorgenson
Appointed:
Michael Bradford, Principal
Kathy Kruger, Vice-principal
1|P a g e
School Community Council Membership 2016-2017
Confederation Park Community School
Elected:
Laurie Brown, Parent, Chair
Shauna Vick, Parent, Vice-chair
Nicole Tran, Parent, Secretary
Sue McLauchlin, Parent, MAL
Stacey Ermine, Parent, MAL
Appointed:
Shalene Herron, Principal
Pete Chief, Vice-principal
Melinda Brown, Community Coordinator
Dr. John G. Egnatoff School
Elected*:
Karen Tokar, Parent, Chair
Leanne Hedley, Parent, Vice-chair
Amber Brunton, Parent
Candace Plamondon, Parent
Terri Lang, Parent
Charlene Iverson, Parent
Jo Spinks, Parent
Appointed:
Harold Robertson, Principal
Shanna Strueby, Vice-principal
Dundonald School
Elected*:
Candice Grant, Parent, Chair
Kim Stranden, Parent, Vice-chair
Pam Laurens, Parent
Lorne Letwiniuk, Parent
Maja Pratchler, Parent
Liz Letwiniuk, Community Member
Appointed:
Bob Braybrook, Principal
Danielle Tooley, Vice-principal
Fairhaven School
Elected*:
Joy-Anne Wurst, Parent, Chair
Marcia Humenny, Parent, Vice-chair
Myrna Rennie, Parent, Secretary
Kathy Mooney, Parent, MAL
Raye Betke, Parent, MAL
Kelsi-Lee Davison, Parent, MAL
Ana Sic, Parent, MAL
Appointed:
Shauna Hilsen, Principal
Michelle Simpson, Vice-principal
Jeanne Waldner, Preston Early Learning
École Forest Grove School
Elected*:
Breanna Sherwood-Fraser, Parent, Chair
Tara Hanson, Parent, Vice-chair
Victoria Luke, Parent
Joanne Dudiak, Parent
Melanie Naylor, Parent
Appointed:
Don McBean, Principal
Manuela Facci, Vice-principal
Greystone Heights School
Elected*:
Erin Mitchell, Parent, Chair
Stacey Gwozdz, Parent, Vice-chair
Kathy Johnson, Parent, Secretary
Joy-Ann Allin, Parent, MAL
Heather Aspel, Parent, MAL
Tracy Riffel, Parent, MAL
Rabia Shahid, Parent, MAL
Lisa Koshinsky, Parent, MAL
Appointed:
Dawn Harkness, Principal
Brent Gordon, Vice-principal
École Henry Kelsey School
Elected*:
Matt Isaak, Parent, Chair
Vacant, Vice-chair
Morgan Unger, Parent, Secretary
Kathleen Schroeder, Parent, Treasurer
Catherine Novosel, Parent
Kat Lancot, Parent
Charlene Anderson, Parent
Saudia Samuels, Parent
Appointed:
Yvonne Denomy, Principal
Paul Bazin, Vice-principal
Holliston School
Elected*:
Audra Krueger, Parent, Chair
Abby Repski, Parent, Vice-chair
Alia R’aja, Parent
Arash Eslambolchi, Parent
Carla Balitski, Parent
James Dwyer, Parent
Jolene Vanthuyne, Parent
Julie Gilbertson, Parent
Laura Williams, Parent
Vasudha Erraguntla, Parent
Cate Soffer, Parent
Appointed:
Doug Gilmour, Principal
Karen Macdonald-Smith, Vice-principal
Howard Coad School
Elected*:
Rachel Fehr, Parent, Chair
Maya Tapper, Parent, Vice-chair
Charity Zwarich, Parent
Melissa Naytowhow, Parent
Shannon deBakker, Parent
Appointed:
Jennifer Hingley, Principal
Jaime Schroeder, Vice-principal
2|P a g e
School Community Council Membership 2016-2017
Hugh Cairns School
Elected*:
Sherri Porrelli, Parent, Chair
Dylan Chipperfield, Parent, Vice-chair
Sheryl Daigle, Parent, Secretary
Tina Heal, Parent, Treasurer
Kirsten Schock, Parent
Elaine Tyerman, Parent
Lanette Epp, Parent
Crystal Amendt, Parent
Tabbas Kahn, Parent
Debbie Stevens, Principal
Corey Apesland, Vice-principal
James L. Alexander
Elected*:
Janis Danino, Parent, Chair
Sharman Mack, Parent, Vice-chair
Ashley Benson, Parent
Sheila Simpson, Parent
Erica Bratzer, Parent
Dawn Friesen, Parent
Appointed:
Chandra Gerich, Acting Principal
Jim Klenz, Vice-principal
John Dolan School
Elected*:
Ruby Jacobs-King, Parent, Chair
Holly Johnson, Parent, Vice-chair
Jennifer Mathews, Parent, Treasurer
Susan Fidek, Parent, Secretary
Mona Wiebe, Parent, MAL
Kim Vaughan, Parent, MAL
Appointed:
Dawn Driedger, Principal
Cindy Cole-Hynes, Teacher
Judy Poellet, Teacher
Kim Gurski, Teacher
John Lake School
Elected*:
Reuben Wiebe, Parent, Chair
Tracy Kell, Parent, Vice-chair
Darla Lee-Walde, Parent
Amanda Galambos, Parent
Carissa Haaland, Parent
Jodi Keith, Parent
Nicole Norten, Parent
Justin Brand, Parent
Lisa Wigerblad, Parent
Appointed:
Kendall Pierce, Principal
Marilyn Black, Vice-principal
King George Community School
Elected:
Clint Ryan, Parent, Chair
Chelsey, Fulop, Parent, Vice-chair
Corinna Hamm, Parent
Colette Schroell, Parent
Amy Angst, Parent
Appointed:
Krista Sego, Principal
Melissa Poundmaker, Acting Vice-principal
Carmen McCrae, Community Coordinator
Lakeridge School
Elected*:
Darrin Oehlerking, Parent, Chair
Lori Reichert, Parent, Vice-chair
Jacquie Chilliak, Parent, Secretary
Robin Harris, Parent, MAL
Allison Hill, Parent, MAL
Appointed:
Kevin Epp, Principal
Stacey Salter/Rachel Funk, Vice-principal
École Lakeview School
Elected*:
Jennifer Haywood, Parent, Chair
Vacant, Vice-chair
Maggie Korsrud, Parent
Appointed:
Curtis Shepherd, Principal
Laurel Lindgren, Vice-principal
Lawson Heights School
Elected*:
Marilyn Westwood, Parent, Chair
Chris Olson, Parent, Vice-chair
Pam Elliott, Parent
Tricia Waithman, Parent
Deb MacFadden, Parent
Karmen Pfeifer, Parent
Manisha Patel, Parent
Erik Sund, Parent
Brad Leibel, Parent
Tyler Rody, Community Member
Tracy Schmidt, Parent
Appointed:
Janna Piro, Principal
Danny Jutras, Vice-principal
Lester B. Pearson School
Elected*:
Carla Janson, Parent, Chair
Sherry Turgeon, Parent
Scott Bernard, Parent
Amy Pederson, Parent
Rhonda Stovra, Parent
Vanessa Froese, Parent
Hillary Chaika, Parent
Appointed:
Shane Bradley, Acting Principal
Gerry Krogstad, Vice-principal
3|P a g e
School Community Council Membership 2016-2017
Mayfair Community School
Elected*:
Jacqueline Block, Parent, Chair
Teresa Boulton, Parent, Vice Chair
David Doerksen, Parent
Erin Neufeld, Parent
Cheryl Boldt, Community Member
Appointed:
Todd Berg, Principal
Tiffany Smith, Vice-principal
Tara Tait, Community Coordinator
Montgomery School
Elected*:
Orion Raycraft, Parent, Chair
Laura Wilson, Parent, Vice-chair
Helen Raycraft, Parent, Secretary
Angela Doell, Parent
Shannon Zook, Parent
Lynn Dwernychuk-Wiederhold, Parent
Carrie Hamm, Parent
Thane Shirley, Parent
Raegan Lubiniecki, Parent
Appointed:
Miranda Low, Principal
Dulcie Puobi, Vice-principal
North Park Wilson
Elected*:
Beth Fuentes, Parent, Chair
Shawn Storry, Parent, Vice-chair
Olivia Hilderman, Parent
Karen Birns, Parent
Kristen Routledge, Parent
Heather Huenison, Parent
Danae Taylor, Parent
Appointed:
Sharon Champ, Principal
Carey Blatchford, Vice-principal
Pleasant Hill Community School
Elected*:
Kyla Hannah, Parent, Chair
Rodney Mercer, Parent, Vice-chair
Virginia Awasis, Parent, MAL
Darren Neufeldt, Parent, MAL
Glenda George, Parent, MAL
Rose Lemaigre, Parent, MAL
Appointed:
Lisa Hynes, Principal
Julienne Buckle, Vice-principal
Carolynn Arcand, Community Coordinator
Robin Ellis, Public Health Nurse
Prince Philip School
Elected*:
Larienne Blackburn, Parent, Chair
Katriona Mitchell, Parent, Vice-chair
Eileen Koshman, Parent
Tammi Maharaj, Parent
Karen Stroud, Parent
Susi Ha, Parent
Michelle Shepherd, Parent
Carmen Hesje, Parent
Appointed:
Sherry McConnell, Principal
Kerrie Rutherford, Vice-principal
4|P a g e
Princess Alexandra Community School
Elected*:
Joanne Lohans, Parent, Chair
Andrea Semaganis, Parent, Vice-chair
Seraphine Sammy, Parent, Secretary
Appointed:
Hugh Hamilton, Principal
Chantelle Balicki, Vice-principal
Sandra Youngchief, Community Coordinator
Queen Elizabeth School
Elected*:
Kathleen Bear, Parent, Chair
Willow Allen, Vice-chair
Tara Bryant, Parent
Allison Track, Parent
Jennifer Beaulieu, Parent
Appointed:
Janet Simpson, Principal
Christine Rayner, Vice-principal
École River Heights School
Elected*:
Jonelle Ulrich, Chair
Vacant, Vice-chair
Janet Giandomenico, Parent
DeAnn Eckdahl, Parentl
Erica Hoffart, Parent
Rhonda Racine, Parent
Susan Chow, Parent
Leanne VanEverdink-Collins, Parent
Jonathan Sherman, Parent
Bryony Monsman, Parent
Appointed:
Mickey Jutras, Principal
Victoria McMillan, Vice-principal
Roland Michener School
Elected*:
Jeff Halderman, Parent, Chair
Candace Keays, Parent, Vice-chair
Tamanna Panvin, Parent, Secretary
Anika Cormier, Parent, MAL
Michelle Nelson, Parent, MAL
Sayed Hossain, Parent, MAL
Appointed:
Jeff Shepherd, Principal
Crystal Torgunrud, Vice-principal
School Community Council Membership 2016-2017
Saskatoon Misbah School
Elected:
Dr. Farida Atcha, Chair
Appointed:
Mohamed Hajinoor, Principal
Silverspring School
Elected*:
Lauri Lawson, Parent, Chair
Pankaj Bhowmik, Parent, Vice-chair
Tara Klassen, Parent
Abdelrahaman Abdalla, Parent
Barb Reynaud, Parent
Melanie Naylor, Parent
Appointed:
Ellen McEwen, Principal
Sheena Hushagen, Vice-principal
Silverwood Heights School
Elected*:
Darcy Overland, Parent, Chair
Jennifer Braden, Parent, Vice-chair
Tanis Pura, Parent
Sara Fox, Parent
Rana Derksen, Parent
Kim Siermachesky, Parent
Joellee Rosa, Parent
Appointed:
Genevieve Wood, Principal
Michelle Timm, Vice-principal (acting)
Sutherland School
Elected*:
Timea Patient, Parent, Chair
Holly Michayluk, Parent, Vice-chair
Vaile Kerner, Parent
Sarah Kerner, Parent
Kelley Fineday, Parent
Michelle Pander, Parent
Dan Dodge, Parent
Michelle Pander, Parent
Appointed:
David Crowell, Principal
Elizabeth Phipps, Vice-principal
Deidra Evans, Community Coordinator
École Victoria School
Elected*:
Meabh English, Parent, Chair
Daryl Janzen, Parent, Vice-chair
Natalie Bromm, Parent, Treasurer
Paola Chiste, Parent, Secretary
Michelle Pharis, MAL
Mindy Bratvold, MAL
Kathleen Brannen, MAL
Eleanor Glyn-Jones, MAL
Monique Wisner, MAL
Laura Westman, MAL
Kristi Friday, MAL
Katie Labelle, MAL
Appointed:
Donna Arsenault, Principal
Jonelle Ulrich, Vice-principal
Vincent Massey Community School
Elected:
Denise Matechuk, Parent, Chair
Candace Naigle, Parent, Vice-chair
Jody Buckley, Parent, Secretary
Wes Braun, Parent
Jolene Agent, Parent
Erin Goddard, Parent
Todd Brittain, Parent
Shelly Rathgeber, Parent
Karlynne Hooton, Parent
Cherylynn Mochoruk, Parent
Jennifer Jones
Appointed:
Ian Wilson, Principal
Jill Monahan, Vice-principal
Cec Chambul, Community Coordinator
Westmount Community School
Elected*:
Candace Quiring, Parent, Chair
Dawn Quiring-Reimer, Parent, Vice-chair
Elisha Yang, Parent
Appointed:
Angie Caron, Principal
Candace Ahmed, Vice-principal
Anne MacLellan, Community Coordinator
Whitecap Dakota First Nation
Appointed:
Dean Swan, Principal
Wildwood School
Elected*:
Megan Gustafson, Parent, Chair
Qiong Lu, Parent, Vice-chair
Nicole Eramian, Parent, Secretary
Jennine Burr, Parent, MAL
Cecelia Keturakis, Parent, MAL
Nicole Roe, Parent, MAL
Kendra Bradford, Parent, MAL
Jennifer Kluchka, Parent, MAL
Appointed:
Trudy Capes, Principal
Joel Nostbakken, Vice-principal
5|P a g e
School Community Council Membership 2016-2017
Willowgrove School
Elected*:
Brandy Mackintosh, Parent, Chair
Amber Fusco, Parent, Vice-chair
Masood Rizvi, Parent
Andrew Urmson, Parent
Darla Pruden, Parent
Raina Brown McKinnon, Parent
April Childs, Parent
Leslie Behl, Parent
Indy Sambhi, Parent
Joan Dirpaul, Parent
Annalyn Mercedo Phillips, Parent
Reshma Rizvi, Parent
Deidra Nickel, Parent
Appointed:
Shane Armstrong, Principal
Kristin Siba, Vice-principal
W.P. Bate Community School
Elected*:
Maureen Shadden, Parent, Chair
Katrina Finke, Parent, Vice-chair
Trish Knorr, Parent
Phyllis Boese, Parent
Sheena Bird, Parent
Desmond Bird, Parent
Appointed:
Jody Glines, Principal
Jamie Prokopchuk, Vice-principal
Aden Bowman Collegiate
Elected*:
Pankaj Bhowmik, Parent, Chair
Arash Eslambolchi, Parent, Vice-Chair
Catherine Weenk, Parent
Cora Weenk, Parent
Stephanie Rumpel, Parent
Leslie Martin, Parent
Susan Bahrey, Parent
Tanya Boechler, Parent
Rhea Moat, Parent
Cate Soffer, Parent
Appointed:
Paul Humbert, Principal
Lisa Gurski Risling, Acting Vice-principal
Stacey Harvey, Staff
Bedford Road Collegiate
Elected*:
Maja Pratchler, Parent, Chair
Vacant, Vice-chair
Lorne Letwiniuk, Parent
Orion Raycraft, Parent
Helen Reycraft, Parent
Jeanette Lee, Parent
Kris Seto Davis, Parent
Liz Letwiniuk, Parent
Nadine Ens, Parent
Deborah Whittingstall, Parent
Appointed:
Paul Janzen, Principal
Scott Ferguson, Vice-principal
Dean Brooman, Community Coordinator
Centennial Collegiate
Elected*:
Shanna Bell, Parent, Chair
Mandy Pravda, Parent, Vice-chair
Lana Abrey, Parent
Rhonda Woodcock, Parent
Steve (Shannon) Lipsit, Parent
Cindy Jensen, Parent
Leslie Ens, Parent
Joanne McGrath, Parent
Appointed:
Cody Hanke, Principal
Brad Smith, Vice-principal
Dwight Kirkpatrick, Vice-principal
City Park Collegiate
Elected*:
Kim Hebert, Parent, Chair
Christina Johnson-Quan, Parent, Vice-chair
Cindy Voss, Parent
Shauna Hydomako, Parent
Bev Cooper, Parent (Montessori Rep)
Deborah Loran, Parent
Tanya Gokavi, Parent
Tina Gabruch, Parent
Dominique Richard, Parent
Cassandra Rues, Parent
Appointed:
Angela Banda, Principal
Mark Peterson, Acting Vice-principal
6|P a g e
School Community Council Membership 2016-2017
Evan Hardy Collegiate
Elected:
Laurie Dmytryshyn, Parent, Chair
Janna Dutton, Parent, Vice-chair
Shelly Skotheim, Parent, Secretary
Tracy Parker, Parent
Marcus Ilesanmi, Parent
Garth Lissinna, Parent
Joanne Webber, Parent
Sally Dinh, Parent
Cathy Hancherow, Parent
Fatima Coovadia, Parent
Appointed:
Wendy Benson, Principal
Kevin McNarland, Vice-principal
Denise Drake, Counsellor
Marion M. Graham Collegiate
Elected:
Lori Kleiboer, Community Member, Chair
Vanessa Tom, Parent, Vice-chair
Scott McDonald, Parent, Secretary
Hugh Pearman, Parent, MAL
Mary Jayne Pearman, Parent, MAL
Linda Sauser, Parent, MAL
Appointed:
Doug Njaa, Principal
Karen Peterson, Vice-principal
Brenda Gibbs, Counsellor
Mount Royal Collegiate
Elected*:
Katrina Finke, Parent, Chair
Corinne Lindberg, Community Member, Vice-chair
Chris Jones, Parent
Phul Maya, Parent
Gail Osachoff, Parent
Paul Denham, Parent
Chistopher Manual Aspiras, Parent
Annette Jess, Parent
Lorraine Morin, Parent
Kathey Soderberg, Parent
Appointed:
Scott Farmer, Principal
Ryan Brimacombe, Vice-principal
Shannon Peters, Community Coordinator
Nutana Collegiate
Elected*:
Tatum Neveu, Community Coordinator, Chair
Karen Hart, Community Member
Appointed:
Rick Iverson, Principal, Chair
David Fisher, Vice-principal
Tommy Douglas Collegiate
Elected*:
Janis Danino, Parent, Chair
Carey Riehl, Parent, Vice Chair
Karen Welch-Smith, Parent, Secretary
Appointed:
Colleen Noris, Principal
Chris Roy, Vice-principal
Ross Tait, Community Coordinator
7|P a g e
Walter Murray Collegiate
Elected*:
Melanie Booker, Parent, Co-chair
Tammy Szejvolt, Parent, Co-chair
Denise Chauvin, Parent, Co-Secretary
Stefanie Stefanson Pexa, Parent, Co-Secretary
Joy-Ann Allin, Parent
Appointed:
Tom Sargeant, Principal
Dave Sloboda, Vice Principal
Jay Harvey, Acting Vice Principal
*some of the elected members may have been acclaimed
due to the election process not being necessary.
SASKATOON BOARD OF EDUCATION
MEETING DATE:
DECEMBER 6, 2016
TOPIC:
TRUSTEE PROFESSIONAL DEVELOPMENT AND
COMMUNITY EVENTS ACCOUNT REPORTS
7f
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Committee of the Whole
[ ] Correspondence
[ ] New Business
[] Reports from Administrative Staff
[ ] Other:
[] Information
[] Decision
[ ] Discussion
BACKGROUND
At the June 25, 2002 Board meeting, the Board passed a motion regarding Trustee education which reads, in
part, “…quarterly financial reports of accounts to be made to the Board by Administration….”.
CURRENT STATUS
Attached are summaries as November 30, 2016 of Trustee professional development and community events
account reports.
Policy 6: Board Operations, section 9.1.4 states: “…Professional Development and Community Events
allotment can be accumulated and used within the Board’s current term. At the date of the Inaugural
meeting on an election year, the account will revert to the base amount. The Board Chair’s Professional
Development and Community Events Allowance shall be twice the amount allotted to Trustees annually.”
Trustees with specific questions are asked to contact Ms. Deanna Scott prior to the Board meeting.
PREPARED BY
DATE
ATTACHMENTS
Ms. Deanna Scott, Acting Chief Financial Officer
November 30, 2016
Trustee Professional
Development and
Community Events
Account Reports
RECOMMENDATION
Proposed Board Motion (if removed from consent items):
That the Board receive the Trustee professional development and community events account reports
for information.
Trustee Professional Development and Community Events Account
September 1, 2016 - August 31, 2017
Trustee Banks
Date
Convention
Total/Spent Balance at October 31, 2016
Total/Spent Balance at November 30, 2016
Expenses
Amount Spent
net gst
Amount Left
Education Amount at September 1, 2016 $
Carry Forward from 2015-2016 $
4,537.35
210.16
Total $
4,747.51
$
4,747.51
Education Amount at November 1, 2016 $
4,537.35
$
4,537.35
$
$
-
-
$
$
-
-
Trustee Professional Development and Community Events Account
September 1, 2016 to August 31, 2017
Trustee Bellamy
Date
Convention
September 12, 2016
foundation roast
September 15, 2016
Brown Governance Symposium
Wicihitowin Aboriginal Engagement conference
September 19, 2016
Expenses
registration
registration
Total/Spent Balance at October 31, 2016
November 21, 2016
SSBA school for new trustees
Total/Spent Balance at November 30, 2016
Amount Spentnet gst
Education Amount at September 1, 2017 $
4,537.35
Carry Over from 2015-2016 $
4,266.07
Total $
8,803.42
$
125.00
$
121.14
$
8,682.28
808.95
169.34
$
7,873.33
$
834.75 $
175.00 $
$
7,703.99
1,099.43
$
7,703.99
Education Amount at November 1, 2016 $
4,537.35
$
registration
Amount Left
$
$
-
378.00
-
$
$
378.00
$
4,159.35
$
378.00 $
4,159.35
Trustee Professional Development and Community Events Account
September 1, 2016 - August 31, 2017
Trustee Brannen
Date
Convention
Expenses
Amount Spent
net gst
Amount Left
Education Amount at September 1, 2016 $
Carry Forward from 2015-2016 $
4,537.35
7,659.50
$
12,196.85
15-Sep-16
Saskatoon Public Schools Foundation Roast ticket
$
250.00
$
242.28
$
11,954.57
16-Sep-16
Brown Governance symposium
$
834.75
$
808.95
$
11,145.62
$
1,051.23
$
11,145.62
Education Amount at November 1, 2016 $
4,537.35
$
4,537.35
registration
Total/Spent Balance at October 31, 2016
Total/Spent Balance at November 30, 2016
$
-
$
-
Trustee Professional Development and Community Events Account
September 1, 2016 - August 31, 2017
Trustee Danielson
Date
Convention
Total Spent/Balance at October 31, 2016
Expenses
Amount Spent
net gst
Amount Left
Education Amount at September 1, 2016 $
Carry Forward from 2015-2016 $
4,537.35
9,989.60
Total $
14,526.95
$
14,526.95
$
-
Trustee Professional Development and Community Events Account
September 1, 2016 - August 31, 2017
Trustee Kelleher
Date
Convention
Expenses
Amount Spent
net gst
Amount Left
Education Amount at September 1, 2016 $
Carry Forward from 2015-2016 $
4,537.35
11,451.90
Total $
15,989.25
15-Sep-16 Saskatoon Public Schools Foundation Roast
ticket
$
250.00
$
242.28
$
15,746.97
16-Sep-16 Brown Governance symposium
registration
$
939.75
$
910.71
$
14,836.26
$
1,152.99
$
14,836.26
Education Amount at November 1, 2016 $
4,537.35
Total/Spent Balance at October 31, 2016
2-Nov-16 Brown Governance Symposium
Total/Spent Balance at November 30, 2016
per diem
$
211.18
$
211.18
$
4,326.17
$
-
$
211.18 $
4,326.17
Trustee Professional Development and Community Events Account
September 1, 2016 - August 31, 2017
Trustee Linklater
Date
Convention
Expenses
Amount Spent
Amount Left
Education Amount at September 1, 2016 $
Carry Forward from 2015-2016 $
4,537.35
8,310.09
Total $
12,847.44
Total/Spent Balance at October 31, 2016
Total/Spent Balance at November 30, 2016
net gst
$
$
12,847.44
Education Amount at November 1, 2016 $
4,537.35
$
4,537.35
$
-
$
-
-
Trustee Professional Development and Community Events Account
September 1, 2016 - August 31, 2017
Trustee MacPherson
Date
Convention
Expenses
Amount Spent
Amount Left
Education Amount at September 1, 2016 $
Carry Forward from 2015-2016 $
4,537.35
7,657.13
Total $
12,194.48
15-Sep-16
Brown Governance Symposium
registration
$
15-Sep-16
17-Oct-16
Saskatoon Public Schools Foundation Roast
Saskatoon Public Schools Foundation Roast
ticket
ticket
$
$
834.75
$
11,385.53
125.00 $
(125.00) $
121.14 $
(121.14) $
11,264.39
11,385.53
$
808.95 $
11,385.53
Education Amount at November 1, 2016 $
4,537.35
$
4,537.35
Total/Spent Balance at October 31, 2016
Total/Spent Balance at November 30, 2016
net gst
$
-
$
$
808.95
-
Trustee Professional Development and Community Events Account
September 1, 2016 - August 31, 2017
Trustee Morrison
Date
Convention
Expenses
Amount Spent
net gst
Amount Left
Education Amount at September 1, 2016 $
Carry Forward from 2015-2016 $
9,074.70
8,224.11
Total $
17,298.81
September 1, 2016
SSBA Members Council
registration
$
309.75
September 12, 2016
Brown Governance Symposium
registration
September 21, 2016
Saskatoon Public Schools Foundation Roast
ticket
$
125.00
$
121.14
$
16,068.54
October 25, 2016
Ulead 2017 Conference
registration
$
393.75
$
393.75
$
15,674.79
1,624.02 $
15,674.79
Education Amount at November 1, 2016 $
9,074.70
834.75
Total/Spent Balance at October 31, 2016
25-Nov-16
Ministry Meetings
Total/Spent Balance at November 30, 2016
$
$
mileage
300.18
$
16,998.63
808.95 $
16,189.68
$
210.31
$
210.31
$
8,864.39
$
210.31
$
210.31 $
8,864.39
Trustee Professional Development and Community Events Account
September 1, 2016 to August 31, 2016
Trustee Scott
Date
Convention
Expenses
Amount Spent
net gst
Amount Left
Education Amount at November 1, 2016
Total/Spent Balance at November 30, 2016
$
-
$
-
$
$
4,537.35
-
Trustee Professional Development and Community Events Accout
September 1, 2016 to August 31, 2017
Trustee Tait
Date
Convention
Expenses
Amount Spent
net gst
Amount Left
Education Amount at November 1, 2016 $
7-Nov-16 B'nai Brith Dinner
25-Nov-16 SSBA Fall General Assembly
Total/Spent Balance at November 30, 2016
4,537.35
ticket
$
225.00
$
225.00
$
4,312.35
per diem
$
422.36
$
422.36
$
3,889.99
$
647.36
$
647.36 $
3,889.99
Trustee Professional Development and Community Events Account
September 1, 2016 - August 31, 2017
Trustee Utley
Date
Convention
Expenses
Amount Spent
net gst
Amount Left
Education Amount at September 1, 2015 $
Carry Forward from 2015-2016
4,537.35
Total $
4,537.35
15-Sep-16
Saskatoon Public Schools Foundation Roast
tickets
$
250.00
$
242.28
$
4,295.07
30-Sep-16
SSBA Meetings
per diem
$
105.59
$
105.59
$
4,189.48
$
347.87 $
4,189.48
Total Spent/Balance at October 31, 2016
Trustee Professional Development and Community Events Account
September 1, 2016 - August 31, 2017
Trustee Zwarych
Date
Convention
Expenses
Amount Spent
net gst
Amount Left
Education Amount at November 1, 2016 $
Total/Spent Balance at November 30, 2016
$
-
$
-
$
4,537.35
4,537.35
SASKATOON BOARD OF EDUCATION
7g
MEETING DATE:
DECEMBER 6, 2016
TOPIC:
FINANCIAL RESULTS FOR THE PERIOD SEPTEMBER 1, 2016
TO OCTOBER 31, 2016
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Committee of the Whole
[ ] Correspondence
[ ] New Business
[] Reports from Administrative Staff
[ ] Other:
[] Information
[] Decision
[ ] Discussion
BACKGROUND
The attached financial information shows the school division’s year-to-date financial position.
CURRENT STATUS
Attached are the following documents:
1.
2.
3.
4.
5.
Memorandum regarding Financial Results to October 31, 2016
Statement of Financial Activities to October 31, 2016
Statement of Cash Flow Requirements
Capital Expenditures
Internally and Externally Restricted Surplus
Pages 1-3
Page 4
Page 5
Page 6
Page 7
Trustees with specific questions are asked to contact Ms. Deanna Scott prior to the Board meeting.
PREPARED BY
DATE
ATTACHMENTS
Ms. Deanna Scott, Acting Chief Financial Officer
November 28, 2016
Financial Results
Memo
RECOMMENDATION
Proposed Board Motion (if removed from consent items):
That the Board receive the financial results for the period September 1, 2016 to October 31, 2016 for
information.
MEMORANDUM
DATE:
November 25, 2016
TO:
Trustees/Administrative Council
FROM:
Deanna Scott, Budget and Audit Manager
RE:
FINANCIAL RESULTS TO OCTOBER 31, 2016
For the two months ending October 31, 2016, revenues and expenditures are within budget on a total
basis. See Schedule 1 and 2 for more information. The following is an explanation for the main
revenues and expenditures:
Revenues
a) Property Taxes
$18.5 million and 17% of property tax revenue has been recognized as of October 31, 2016. This
is based on the accrued estimate for the 2016-17 school year based on the current year budget.
This compares to $17.4 million and 16% in 2015-16.
b) Provincial Grants
$19.2 million and 10% of the provincial grants have been recognized for the year, compared to
$19.9 million and 10% in prior year. The budgeted grant for 2016-17, consistent with the prior
year, will be low as a percentage basis for the first half of the year due to timing of the
recognition of P3 building cost accruals (capital grants) which are only updated semi-annually.
c) Tuition and Related Fees
Tuition and related fees consist of revenues from the international student program (ISP), as
well as federal tuition for First Nations students. $1.2 million and 48% of budget has been
realized as of October 31, 2016, compared to $1.7 million and 50% in 2015-16. The revenues
are lower due to reduced enrolment in the international student program in the current year.
d) Complementary Services
Complementary services relate primarily to PreK funding, as well as alternative funding grants.
$0.5 million and 15% of budget has been realized so far in the current year. This compares to
$0.4 million and 13% during the comparable period in the prior year. The PreK funding revenues
are expected to be on budget for the current year. Alternative funding revenues in this category
can vary based on grants for alternate programs received during the year.
2
Memo to Trustees and Administrative Council
Financial Results to October 31, 2016
e) External Services
External services consist of funding for associate and alliance schools, as well as cafeteria
revenues. As of October 31, 2016, $2.0 million and 29% of budget has been recognized. In
2015-16, $1.8 million and 26% of budget had been realized for the comparable period.
f)
School Generated
School Generated revenue relates to student fees and grants at the school level. Revenues of
$1.5 million and 30% of budget has been realized in the current year. The collection of school
generated funds is consistent with the prior year revenue of $1.5 million and 30%.
g) Other
Other includes mainly investment and rental income. Other revenues of $0.1 million and 9% of
budget are consistent with prior year amounts of $0.1 million and 6%. The budget was reduced
in 2016-17 therefore incomes are at a higher percentage comparatively.
Expenditures
a) Governance
Expenses related to governance total $0.3 million and 25% of budget as of October 31, 2016.
This is higher than 2015-16 which had expenses of $0.1 million and 13% of budget for the
comparable period. The current year balance is higher due to professional membership costs
incurred early in the year.
b) Administration
Administrative costs are $1.1 million and 16% of budget as of October 31, 2016. This is
comparable with 2015-16 levels of $1.1 million and 16%.
c) Instruction
Instruction expenses total $34.0 million and 18% of budget as of October 31, 2016, compared to
$31.9 million and 17% in prior year. Instruction costs are higher on a total basis due to the
budgeted staffing increase and salary adjustment in the current year, but are consistent with
budget on a percentage basis.
d) Plant
Plant expenses are currently at $4.5 million and 13% of budget. This compares to $2.7 million
and 8% of budget in the prior year. This account includes maintenance salary and benefits,
building operating expenses as well as amortization. The current year expense is higher on a
year to date basis due to amortization which in 2016 is accrued on a monthly basis. Monthly
accruals had not been implemented in October 2015, resulting in this timing difference of
amortization recognition.
e) School Generated Expense
These expenses currently total $0.6 million and 13% of budget. This is consistent with prior year
totals of $0.7 million and 14% of budget.
3
Memo to Trustees and Administrative Council
Financial Results to October 31, 2016
f)
Transportation
Transportation expenditures amount to $1.0 million and 13% of budget as of October 31, 2016.
This compares to $0.9 million and 12% of budget in the prior year. The budget for
transportation has increased year over year; therefore the actual costs are higher than prior
year, but are at a similar percentage of budget.
g) Tuition and Related Fees
These expenses relate primarily to disbursements to homebased students. No disbursement
has been made thus far in the current year.
h) Complementary Services
Complementary service expenditures are currently $0.6 million and 17% of budget. This is
comparable to 2015-16 levels of $0.5 million and 14% of budget as of the same time period. The
budget was reduced in 2016-17, therefore expenses are higher as a percentage basis
comparatively, although the total expenses are similar.
i)
External Services
External service expenditures were $0.9 million and 12% of budget as of October 31, 2016,
consistent with $0.9 million and 13% in the prior year. The expenses are primarily related to the
associate schools and remittances of funding under the related agreements.
j)
Interest/Allowances
Interest expenditures are currently $0.1 million and 18% of budget. This is comparable to 201516 levels which were at $0.1 million and 18% of budget for the comparable period.
Capital Expenditures
The attached schedule (Schedule 3) provides information regarding the unaudited financial status as of
October 31, 2016 for capital projects which are considered in progress or have had financial activity
during the year. This includes the inception to date costs and budget.
Internally and Externally Restricted Surplus
There are no significant changes to the restricted surplus accounts other than budgeted allocations and
result allocations from funds outside the operating fund. See Schedule 4 for more information.
4
Memo to Trustees and Administrative Council
Financial Results to October 31, 2016
Schedule 1
Saskatoon Public Schools
Consolidated Statement of Financial Activities
For the Two Months Ended October 31, 2016
2016-17
Percentage of
Consolidated Consolidated
Actual
Budget
Revenues
Property taxes
Provincial grants
Tuition and related fees
Complementary services
External services
School-generated
Other
18,475,000
19,216,932
1,201,765
493,790
2,039,249
1,495,225
102,812
17% $
10%
48%
15%
29%
30%
9%
17,439,608
19,042,782
1,678,437
443,162
1,790,916
1,465,303
74,534
16%
10%
50%
13%
26%
30%
6%
Total Revenues
43,024,772
14%
41,934,743
13%
Expenses
Governance
Administration
Instruction
Plant
School-generated
Transportation
Tuition and related fees
Complementary services
External services
Interest/allowances
261,694
1,069,333
34,026,940
4,487,281
635,333
1,036,781
557,356
888,655
72,396
25%
16%
18%
13%
13%
13%
0%
17%
12%
18%
111,263
1,068,865
31,938,917
2,726,815
678,065
906,447
15,769
516,366
892,506
107,893
13%
16%
17%
8%
14%
12%
6%
14%
13%
18%
0%
Total Expenses
43,035,769
17%
38,962,905
15%
Surplus/(deficit)
$
2015-16
Percentage of
Consolidated
Consolidated
Actual
Budget
(10,996)
2,971,838
5
Memo to Trustees and Administrative Council
Financial Results to October 31, 2016
Schedule 2
Saskatoon Public Schools
Cash Flow Requirements
For the Two Months Ended October 31, 2016
Actual
2016-17
Surplus/(deficit)
Annual Budget
2016-17
(10,996)
53,947,523
Tangible capital assets:
Purchases
Joint Use School Project
(409,570)
(8,192,447)
(62,704,000)
Long term debt:
Repayments
Debt issued
(501,502)
(3,009,011)
Non-cash items included in surplus/deficit:
Amortization expense
Employee Future Benefits expenses
Pension Plan Adjustment
2,180,000
-
13,080,000
290,000
NET EXCESS (REQUESTED) CASH
1,257,932
(6,587,935)
CASH REQUIREMENTS:
* Cash flow is currently positive. Budgeted cash flow deficit is balanced through use of operating and capital
reserves.
6
Memo to Trustees and Administrative Council
Financial Results to October 31, 2016
Schedule 3
Capital Projects
As of October 31, 2016
Project Name
Variance
Budget
Actual
Roofing Projects
Greystone
521,769
512,380
Evan Hardy Collegiate
276,555
280,530
3,975
Brevoort Park
219,920
218,650
(1,270)
(2,400)
Lakeridge S30 & 15A
(9,389)
94,400
92,000
131,603
140,000
8,397
1,118,259
1,193,369
75,110
Lawson - 2A, 2B, 2C, 3, 4, 5,6 (13-14)
672,882
822,182
149,300
City Park - 2, 2A, 4, 4A, 5
665,050
650,151
(14,899)
Brevoort Park - 2, 2A, 6, 6A
630,485
662,560
32,075
Pleasant Hill - 2, 4,7
207,073
220,941
13,868
Vincent Massey 1,2,3
274,686
283,646
8,960
Evan Hardy Collegiate
479,086
508,030
28,944
109,614
479,000
369,386
Confederation Pk - #4 & 7
40,268
537,000
496,732
LB Pearson #5 & 10
21,106
199,000
177,894
Prince Philip #6 - Covertite Roofing and Sheet Metal
54,279
212,000
157,721
River Heights #2 & 7
29,759
330,000
300,241
Roland Mich #6 - Covertite Roofing and Sheet Metal
23,220
225,000
201,780
Vincent Massy #9
125,857
267,000
141,143
Bedford Road Control System
125,379
210,000
84,621
Royal West Control System
54,255
85,000
30,745
WMCI #8 & 10 - Covertite Roofing and Sheet Metal
39,086
256,000
216,914
327,451
Lakeridge - 15B, 15C,15D
Fairhaven - 1A, 1B 1C, 2, 3 (13-14)
2016/ 17 P M R P roj ec t s
Alvin Buck #1,1a,5,10,14 - Covertite Roofing and Sheet Metal
Evan Hardy #16
-
2,549
330,000
11,795
271,919
260,124
5,889,849
8,128,439
3,043,079
Henry Kelsey - 2
499,754
537,000
37,246
Dundonald - 2
399,126
350,000
(49,126)
Marion Graham #4
T ot al Roof i ng
Portables
Forest Grove - 3
140,173
1,109,827
1,250,000
Alvin Buckwold - 2
767,823
700,000
Henry Kelsey - 2
756,122
700,000
Centennial - 4
684,835
1,300,000
615,165
Willowgrove - 2
287,625
650,000
362,375
Henry Kel sey - 1
113,667
325,000
211,333
4,618,779
5,812,000
1,193,221
T ot al P ort abl es
(67,823)
(56,122)
-
Pre-K, Early Learning, Childcare
Caroline Robins - Early Learning Centre
636,327
649,998
Royal West Childcare
148,038
149,000
962
T ot al P re-K , E arl y Learni ng, Chi l dc are
784,365
798,998
14,633
Special Projects
13,671
-
Willowgrove
City Park Repurposing - Phase 1
Vehicles
T ot al S pec i al P roj ec t s
559,581
20,581,722
21,141,303
2,567,552
2,568,179
627
25,032
78,797
53,765
23,149,273
23,709,482
613,973
Other Departments
Total Other Departments
136,898
1,665,806
7
Memo to Trustees and Administrative Council
Financial Results to October 31, 2016
Schedule 4
Saskatoon Public Schools
Internally and Externally Restricted Surplus
As of October 31, 2016
Internally Restricted
Civic Elections
School Generated Funds
Facility Rental Reserve
System Application Reserve
Trustee Education Allowance
Facility Operating Reserve
Opening Balance
195,319
1,547,913
246,953
15,000
1,125,000
43,000
332,201
1,000,000
Curriculum Renewal Reserve
1,460,000
Technology Renewal Reserve
1,250,000
Mount Royal Facility Partnership Reserve
169,486
Staff Professional Development Reserve
800,000
School Carry Forwards
Alternative Funds
Whitecap
Total Internally Restricted
(195,319)
2,300,207
Specialized School Equipment Reserve
Secondary Security Camera
Additions/Transfers
600,000
50,000
1,262,244
165,859
(101,417)
20,289
As of October 31, 2016
3,848,120
261,953
1,125,000
43,000
332,201
1,000,000
1,460,000
1,850,000
169,486
800,000
50,000
1,262,244
64,442
20,289
10,420,558
1,866,177
12,286,735
Externally Restricted
Donations
423,418
60,332
483,750
Foundation
207,368
Total Externally Restricted
630,786
207,368
60,332
691,118
SASKATOON BOARD OF EDUCATION
MEETING DATE:
NOVEMBER 1, 2016
TOPIC:
APPROVAL OF MINUTES – NOVEMBER 1, 2016 AND
NOVEMBER 29, 2016
8a
FORUM
AGENDA ITEMS
INTENT
[] Board Meeting
[ ] Committee of the Whole
[ ] Correspondence
[ ] New Business
[ ] Reports from Administrative Staff
[] Other: Approval of Minutes
[ ] Information
[] Decision
[ ] Discussion
BACKGROUND
CURRENT STATUS
Attached are the minutes from the November 1, 2016 Inaugural Board, Committee of the Whole and Regular
Board meetings and November 29, 2016 Committee of the Whole and Regular Board meetings.
PREPARED BY
DATE
ATTACHMENTS
Ms. Deanna Scott, Acting Chief Financial Officer
November 28, 2016
Board Meeting
Minutes (5)
RECOMMENDATION
Proposed Board Motion (if removed from consent items):
That the Board approve the minutes of the Inaugural Board, Committee of the Whole and Regular Board
meetings held November 1, 2016 and Committee of the Whole and Regular Board meetings held November
29, 2016.
UNAPPROVED
MINUTES OF THE INAUGURAL MEETING:
MEMBERS PRESENT:
of the Board of Education of the Saskatoon School
Division No. 13 of Saskatchewan, held on Tuesday,
November 1, 2016 at 12:00 noon.
November 1,
2016
Ms. Donna Banks, Ms. Charmaine Bellamy, Ms. Kathleen Brannen, Ms. Holly Kelleher
Mr. Vernon Linklater, Ms. Colleen MacPherson, Mr. Ray Morrison,
Mr. Cameron Scott, Mr. Ross Tait, Dr. Suzanne Zwarych
Ms. Deanna Scott, Acting Chief Financial Officer, called the meeting to order and read the return from the
Returning Officer, City of Saskatoon, certifying the election of Board members.
Declaration
of Office
Ms. Estelle Allington, Notary Public, administered the Declaration of Office
and Endorsement as required by The Education Act.
Election of Board Chair: Ms. Deanna Scott, Acting Chief Financial Officer,
highlighted the procedure for Election of Board Chair in accordance with Section 72 of The Education Act and Board
Policy 6: Board Operations, Section 1.4. She then called for nominations for the office of Board Chair.
Election of
Board Chair
Ms. MacPherson nominated Mr. Morrison to serve as Chair of the Board of
Education.
Ms. Kelleher moved that nominations cease.
CARRIED (10)
Mr. Morrison accepted the nomination and was declared Chair of the
Board of Education. Mr. Morrison provided comments as the newly elected Chairperson.
Election of Vice Chairs: Mr. Linklater nominated Ms. MacPherson to serve
as Vice Chair of the Board of Education. Ms. MacPherson nominated Ms. Kelleher to serve as Vice Chair of the
Board of Education.
Election of
Vice Chairs
Ms. Banks moved that nominations cease.
CARRIED (10)
Both Ms. Kelleher and Ms. MacPherson accepted the nomination.
Ms. Kelleher will serve as Vice-Chair for the first six-month term.
Ms. MacPherson will serve as Vice-Chair for the second six-month term.
Minutes of the November 24, 2015 Inaugural Board Meeting:
Minutes of the November 24, 2015 Inaugural Board Meeting were approved at the December 8, 2015 regular Board
meeting.
Confirmation of Professional Services:
Minutes of
November
24, 2015
Inaugural
Board Meeting
Confirmation
of Professional

Board Solicitor – Robertson Stromberg was awarded the contract
for legal services for a three-year period, with an option to extend for two additional one-year terms at the
November 4, 2014 regular Board meeting.
Services
UNAPPROVED

Insurance Broker – Ms. Brannen moved that the Board appoint
Marsh Canada to serve as its insurance broker for 2017.
CARRIED (10)

Cost Analyst - KDL Consulting Ltd. was awarded the contract for cost
consulting and related services for a three-year term at the regular Board meeting of May 20, 2014.

Confirmation of External Audit Services - Deloitte LLP
was awarded the contract for external audit services for a three-year period with an option to renew for an
additional two-year period at the regular Board meeting of November 4, 2014.
Confirmation
of External
Audit Services
Banking Authority: Ms. Kelleher moved that the requirements with
regard to Banking Authority be approved as follows and that they be effective until the next Inaugural Meeting.
Banking
Authority
(a)
Transfers of funds between bank accounts are primarily handled by electronic transmission.
The Accounting Branch has been given the security access to enable transfer of funds.
If transfers are affected by way of paper transmittals, that the chief financial officer be
authorized on his signature alone to transfer funds, as may be necessary, between any and all
bank accounts in the name of the Saskatoon School Division No. 13 of Saskatchewan.
(b)
That the form required by the bank for signing authorities and temporary borrowing power be duly
completed; the chair or vice chair, together with the chief financial officer, act as signing
authorities for the Board.
(c)
That payroll cheques be issued on the signature of the chief financial officer alone,
provided that both the chair signs the cheque and voucher each month for the total paid
from General Account into Payroll Account.
CARRIED (10)
Borrowing Authority: Ms. Banks moved that the form required by the bank
for borrowing be approved.
SASKATCHEWAN
SCHOOL DIVISION BORROWING RESOLUTION
Whereas pursuant to Section 319 of The Education Act, 1995 the Board of Education of a school division may
by resolution authorize its chair or vice chair and treasurer to borrow:
The amount of
the borrowing
resolution
must be
sufficient to
cover the
aggregate
borrowing for
the current year.
a) any sum of money that may be required for necessary expenditures of the board of education
pending receipt of the proceeds of taxes and other revenue;
and;
b) any sum of money that the board of education considers necessary to provide for its current
expenditures on the security of operating grants payable to the school division pursuant to
Section 310, where borrowing pursuant to clause (a) is insufficient to do so
Now, therefore, be it resolved by the Board of Education of the Saskatoon School Division No. 13
of Saskatchewan, (hereinafter referred to as "the Board") as follows:
In order to
claim the
security of
legislative
grants, the
Board and the
Bank must
notify the
Minister of
Finance and
Department of
1. That the Board or chair or vice chair and treasurer on behalf of the Board be and they are
hereby authorized to borrow from institutions approved under the laws of Canada, up to
$35,000,000.00 to meet the expenditures of the said School Division until the proceeds of taxes
and operating grants payable to the said School Division are available and to pay
or agree to pay interest on the monies borrowed either in advance or at maturity, at such rates as
may be agreed upon at the time of borrowing
2. The said sum of $35,000,000.00 and interest shall be repayable and shall be
a first charge upon the uniform tax levy for the fiscal year in which the loan was made and in addition
shall be secured by operating grants which may be payable to the School Division at any time
Borrowing
Authority
UNAPPROVED
Education of
the fact,
giving particulars of the
loan as .
provided by
S.319(2) of
The Education
Act, 1995
3. That the said loan may be secured by the promissory note or an operating loan agreement
of the said chair or vice chair and chief financial officer given on behalf of the said Board and the said chair or
vice chair and treasurer are hereby authorized and empowered to execute and give such promissory
note or an operating loan agreement on behalf of the said Board as may be required by the said Bank
4. That this resolution shall take effect on November 1, 2016.
CARRIED (10)
Committees of the Board: Policy 6, Section 1.8, of Board Policy
indicates that selection of representatives to internal committees and external committees will be
determined at the first Board meeting subsequent to the Inaugural Meeting. Therefore, representation
to these committees will be found in the minutes of the Regular Board Meeting of November 1, 2016.
Ms. MacPherson moved that the Board adjourn the Inaugural Meeting.
CARRIED (10)
The Inaugural Meeting adjourned at 12:22 p.m.
Secretary of the School Division
Board Chair
Committees
of The
Board
UNAPPROVED
MINUTES OF A MEETING:
of the Board of Education of the Saskatoon School Division No. 13 of
Saskatchewan, held on Tuesday, November 1, 2016 at 3:00 p.m.
MEMBERS PRESENT:
Ms. Donna Banks, Ms. Charmaine Bellamy, Ms. Kathleen Brannen,
Ms. Holly Kelleher, Mr. Vernon Linklater, Ms. Colleen MacPherson,
Mr. Ray Morrison, Mr. Cameron Scott, Mr. Ross Tait,
Dr. Suzanne Zwarych
Following discussions in Committee of the Whole, Ms. MacPherson moved that the Board rise and report.
CARRIED (10)
The meeting adjourned at 6:10 p.m.
Secretary of the School Division
Board Chair
November 1,
2016
UNAPPROVED
MINUTES OF A MEETING:
of the Board of Education of the Saskatchewan School Division No. 13 of
Saskatchewan, held on Tuesday, November 1, 2016 at 7:00 p.m.
MEMBERS PRESENT:
Mr. Ray Morrison (Board Chair), Ms. Donna Banks, Ms. Charmaine Bellamy,
Ms. Kathleen Brannen, Ms. Holly Kelleher, Mr. Vernon Linklater,
Ms. Colleen MacPherson, Mr. Cameron Scott, Mr. Ross Tait,
Dr. Suzanne Zwarych
Agenda: Ms. Kelleher moved approval of the agenda.
November 1,
2016
Agenda
CARRIED (10)
Celebrating Excellence: Canada 150 Mosaic Mural Project at North Park
Wilson School: Mr. Dave Derksen, Superintendent of Education, introduced members from North Park Wilson
School and the community who spoke about their Canada 150 Mosaic Mural Project. Mrs. Sharon Champ, Principal;
Ms. Carey Blatchford, Vice Principal; Mrs. Melanie Vanderline, parent; and students Zoe, Georgia, Acacia and
Tia all spoke of the meaning of the project and their painted tile and how it has impacted their school and
community.
Consent Items: Ms. MacPherson moved the following consent agenda
Celebrating
Excellence:
Canada 150
Mosaic Mural
Project at
North Park
Wilson School
Consent Items
items be approved as presented.




7c)
7d)
7e)
8 a)
Human Resources Report – October 1, 2016
New School Bundling Project Update
Financial Results for the Period September 1, 2016 to September 30, 2016
Minutes – Approval of October 11, 2016
CARRIED (10)
Reports from Administrative Staff:
Core Strategy Update: Mathematics K-12: Mr. Shane Skjerven,
Deputy Director of Education, introduced Mr. Dave Derksen, Superintendent of Education, Mrs. Jennifer
Brokofsky, Coordinator: Mathematics K-12 and Mr. David Earl, Instructional Consultant: Mathematics 6-12.
The group highlighted actions from the Math core strategy plan for 2016-2017.
Core Strategy
Update:
Mathematics
K-12
Assessment in Saskatoon Public Schools: Mr. Shane Skjerven,
Deputy Director of Education and Dr. Scott Tunison: Coordinator: Research and Measurement highlighted
Saskatoon Public Schools’ overall assessment strategy.
Assessment in
Saskatoon
Public Schools
Mr. Scott moved that the Board receive Assessment in Saskatoon Public Schools for information.
CARRIED (10)
Information Services Funding Request: Mr. Scott moved that the
Board approve the transfer of $500,000 from Unrestricted Accumulated Surplus to Internally Restricted
Surplus designated for tangible capital asset expenditures for the purchase of Information Systems
technology and infrastructure.
CARRIED (10)
Information
Services Funding
Request
UNAPPROVED
Appointments to Committees of the Board: Dr. Zwarych moved
that the Board approve the appointments to the committees of the Board as indicated by Trustee interest
and recommended by the Board Chair and Vice Chair as follows:
1.
Board Audit and Risk Committee: Trustees Banks, Brannen, Kelleher, Morrison and Zwarych
2.
Board Discipline Committee: Trustees Banks, Linklater, MacPherson, Scott and Zwarych
3.
Board Governance Committee: Trustees Banks, Bellamy, MacPherson, Scott and Tait
4.
Board Human Resources Committee: Trustees Banks, Bellamy, MacPherson, Scott and Tait
5.
Board Pension Committee:
a. Initial Term of Two (2) Years: Trustee Brannen
b.
Initial Term of Three (3) Years: Trustee Linklater
c.
Initial Term of Four (4) Years: Trustee MacPherson
6.
Public Section, Saskatchewan School Boards Association: Trustees Kelleher and Banks
7.
Okicīyapi Educational Partnership: Trustees Bellamy and Kelleher
8.
Saskatoon Public Schools Foundation Inc.: Trustees Brannen and Morrison
Appointments
to Committees
of the Board
CARRIED (10)
Saskatchewan School Boards Association 2016 Annual General
Meeting Voting Delegates: Mr. Tait moved:
1.
That the Saskatoon Board of Education is entitled to 51 votes.
2.
That Trustee Banks be the representative authorized by the Board to pick up the school division’s
ballots at the registration desk.
3.
That the list of voting delegates for the school division be as follows: Trustees Banks, Brannen,
Kelleher, MacPherson and Morrison.
Saskatchewan
School Boards
Association
Voting Delegates
CARRIED (10)
Correspondence: Ms. Bellamy moved that the Board receive,
in confidence, the correspondence from the closed session of the Committee of the Whole.
Correspondence
CARRIED (10)
Reports of Committees and Trustees:

Trustee Kelleher reported on her involvement with
North Park Wilson School and tile painting for the Canada 150 Mosaic Mural Project. She also
spoke about the indigenous ensemble culture camp taking place at North Park Wilson School.

Trustee Banks reported on her attendance at meetings
of the Saskatchewan School Boards Association Executive, the SHSAA provincial soccer games in
Saskatoon and the Care and Share reception on October 25, 2016.

Trustee MacPherson reported on her involvement with the
Grade 8 social studies class at Brownell School who interviewed her as part of class learnings of the
civic election. She also reported on her involvement at École River Heights School as part of the kiss and
ride program.

Trustee Bellamy reported on her attendance at Lakeridge
School for Indigenous knowledge sharing days.
Reports of
Committees
and Trustees
UNAPPROVED

Board Chair Morrison reported his attendance at Centennial Collegiate’s
academic tea, education week kickoff celebration with Minister Morgan at École Lakeview School, trustee candidate
forum for Ward 7, the Care and Share reception, and a Trustee governance training workshop with Trustees Bellamy,
Brannen, Kelleher and MacPherson. He also attended several meetings with personnel from Whitecap Dakota First
Nation including a meeting with INAC regarding funding, the celebration of the early learning centre, the renaming
of the school to Charles Red Hawk School and meetings of the Whitecap Dakota joint governance committee.
Ms. MacPherson moved that the Board adjourn to the call of the Chair or the
Board meeting of Tuesday, November 29, 2016.
CARRIED (10)
The meeting adjourned at 8:44 p.m.
Secretary of the School Division
Board Chair
UNAPPROVED
MINUTES OF A MEETING:
of the Board of Education of the Saskatoon School Division No. 13 of
Saskatchewan, held on Tuesday, November 29, 2016 at 11:15 a.m.
MEMBERS PRESENT:
Ms. Donna Banks, Ms. Charmaine Bellamy, Ms. Kathleen Brannen,
Ms. Holly Kelleher, Mr. Vernon Linklater, Ms. Colleen MacPherson,
Mr. Ray Morrison, Mr. Cameron Scott, Mr. Ross Tait,
Dr. Suzanne Zwarych
Ms. Brannen joined the meeting at 11:34 a.m.
Following discussions in Committee of the Whole, Ms. Banks moved that the Board rise and report.
CARRIED (10)
The meeting adjourned at 12:00 p.m.
Secretary of the School Division
Board Chair
November 29,
2016
UNAPPROVED
MINUTES OF A MEETING:
of the Board of Education of the Saskatchewan School Division No. 13 of
Saskatchewan, held on Tuesday, November 29, 2016 at 12:00 p.m.
MEMBERS PRESENT:
Mr. Ray Morrison (Board Chair), Ms. Donna Banks, Ms. Charmaine Bellamy,
Ms. Kathleen Brannen, Ms. Holly Kelleher, Mr. Vernon Linklater,
Ms. Colleen MacPherson, Mr. Cameron Scott, Mr. Ross Tait,
Dr. Suzanne Zwarych
Agenda: Ms. Banks moved approval of the agenda.
November 29,
2016
Agenda
CARRIED (10)
Audited Financial Statements for the Period September 1, 2015 to
August 31, 2016, and the Audit Findings Report: Mr. Scott moved that the Board approve the Audit Findings
Report for the year ended August 31, 2016, and that this report be included as part of the evidence of the quality
indicators for the Director’s evaluation.
Audited
Financial
Statements for
the Period
September 1
2015 to August
31, 2016 and the
Audit Findings
Report
CARRIED (10)
Marquis Dental Lease – Landlord’s Consent to Assignment and
Assumption of Lease: Dr. Zwarych moved that the Board approve an assignment and assumption of the
lease of the Marquis Dental Group Professional Corporation to the Dental Corporation of Canada Inc. and
Dr. Larry Podolosky Dental Professional Corporation, effective November 30, 2016.
Marquis Dental
Lease Landlord’s
Consent to
Assignment and
Assumption of
Lease
CARRIED (10)
Thunderchild First Nation Tax Compensation Agreement:
Mr. Tait moved that the Board approve the tax compensation agreement with Thunderchild First
Nation.
Thunderchild
First Nation Tax
Compensation
Agreement
CARRIED (10)
Board Policy 6: Board Operations: Ms. MacPherson moved
that the Board approve the minor housekeeping changes to Board Policy 6: Board Operations.
Board Policy 6:
Board Operations
CARRIED (10)
Correspondence: Ms. Brannen moved that the Board receive,
in confidence, the correspondence from the closed session of the Committee of the Whole.
Correspondence
CARRIED (10)
Audited Financial Statements for September 1, 2015 to August 31, 2016:
Ms. MacPherson moved that the Board approve the Audited Financial Statements for the year ended
August 31, 2016, pending minor changes made after the Ministry of Education and Ministry of Finance’s review
and approval.
CARRIED (10)
Audited
Financial
Statements for
September 1,
2015 to
August 31, 2016
UNAPPROVED
Annual Report (Tabling of Documents) September 1, 2015 to
August 31, 2016: Ms. Banks moved that the Board approve the Annual Report for the year ended August 31, 2016.
Annual Report
(Tabling of
Documents)
September 1,
2015 to August
31, 2016
CARRIED (10)
Appointments to Committees of the Board – Pension Committee:
Ms. Brannen moved that the Board rescind the motion passed on November 1, 2016 which states:
“That the Board approve the appointments to the committees of the Board as indicated by Trustee interest
and recommended by the Board Chair and Vice Chair as follows:
1. Board Audit and Risk Committee: Trustee Banks, Brannen, Kelleher, Morrison and Zwarych
2. Board Discipline Committee: Trustee Banks, Linklater, MacPherson, Scott and Zwarych
3. Board Governance Committee: Trustees Banks, Bellamy, MacPherson, Scott and Tait
4. Board Human Resources Committee: Trustee Banks, Bellamy, MacPherson, Scott and Tait
5. Board Pension Committee:
a. Initial Term of Two (2) Years: Trustee Brannen
b. Initial Term of Three (3) Years: Trustee Linklater
c. Initial Term of Four (4) Years: Trustee MacPherson
6. Public Section, Saskatchewan School Boards Association: Trustees Kelleher and Banks
7. Okicīyapi Educational Partnership: Trustees Bellamy and Kelleher
8. Saskatoon Public Schools Foundation Inc.: Trustees Brannen and Morrison
CARRIED (10)
Ms. MacPherson moved that the Board approve the appointments to the committees of the Board as
indicated by Trustee interest and recommended by the Board Chair and Vice Chair as follows:
1. Board Audit and Risk Committee: Trustee Banks, Brannen, Kelleher, Morrison and Zwarych
2. Board Discipline Committee: Trustee Banks, Linklater, MacPherson, Scott and Zwarych
3. Board Governance Committee: Trustees Banks, Bellamy, MacPherson, Scott and Tait
4. Board Human Resources Committee: Trustee Banks, Bellamy, MacPherson, Scott and Tait
5. Board Pension Committee: Initial term of Four (4) Years: Trustees Brannen, Linklater and MacPherson
6. Public Section, Saskatchewan School Boards Association: Trustees Kelleher and Banks
7. Okicīyapi Educational Partnership: Trustees Bellamy and Kelleher
8. Saskatoon Public Schools Foundation Inc.: Trustees Brannen and Morrison
CARRIED (10)
Mr. Linklater moved that the Board adjourn to the call of the Chair or the
Committee of the Whole Meeting Tuesday, December 6, 2016 at 3:00 p.m.
CARRIED (10)
The meeting adjourned at 12:11 p.m.
Secretary of the School Division
Board Chair
Appointments
to Committees
of the Board Pension
Committee
SASKATOON BOARD OF EDUCATION
8b
MEETING DATE:
DECEMBER 6, 2016
TOPIC:
APPROVAL OF SUBCOMMITTEE MINUTES AUDIT AND RISK COMMITTEE SEPTEMBER 6, 2016
FORUM
[] Board Meeting
[ ] Committee of the Whole
AGENDA ITEMS
[ ] Correspondence
[ ] New Business
[ ] Reports from Administrative Staff
[] Other: Approval of Minutes
INTENT
[ ] Information
[] Decision
[ ] Discussion
BACKGROUND
At the November 25, 2014 Inaugural meeting, the Board established three new standing committees: Audit
and Risk, Governance, and Human Resources. The Board Pension Committee is a long-standing committee of
the Board.
CURRENT STATUS
The Board Audit and Risk Committee met on September 6, 2016. The minutes from that meeting are
attached for Board approval.
PREPARED BY
Mr. Barry MacDougall, Director of Education
Ms. Deanna Scott, Acting Chief Financial Officer
DATE
November 30, 2016
ATTACHMENTS
- Board Audit and Risk
Committee Minutes
of September 6, 2016
RECOMMENDATION
Proposed Board Motion (if removed from consent items):
That the Board approve the minutes of the Board Audit and Risk Committee held September 6, 2016.
Board Audit and Risk Committee
Tuesday, September 6, 2016
11:30 a.m. – Room 1806
MINUTES
In attendance:
Trustees:
Administration:
Guests:
1.
Dan Danielson, Holly Kelleher, Ray Morrison
Garry Benning, Chief Financial Officer; Camille Dobni, Manager of
Financial Services; Barry MacDougall, Director of Education; Deanna
Scott, Budget and Audit Manager
Shelby Evans and Wade Putnam, Deloitte
Trevor St. John, Office of the Provincial Auditor
Approval of Agenda
Mr. Danielson moved that the agenda be approved, as amended.
CARRIED
2.
Approval of Board Audit and Risk Minutes – June 7, 2016
Mr. Morrison moved that the Audit and Risk Committee approve the minutes of June 7,
2016.
CARRIED
3.
Audit Planning Report for 2015-2016
Personnel from Deloitte highlighted the audit plan for the 2015-2016 year end audit of
the school division.
Mr. Morrison moved that the Board Audit and Risk Committee approve the Audit
Planning Report for the fiscal year ending August 31, 2016 and forward to the Board at
their meeting of September 20, 2016 for approval.
CARRIED
1
4. Correspondence
Mr. Trevor St. John, Provincial Auditor’s office, highlighted the correspondence.
Mr. Morrison moved that the Audit and Risk Committee receive the correspondence as
information.
CARRIED
5.
United Library Services/Scholastic Falsified Purchase Order
Ms. Deanna Scott and Mr. Garry Benning updated committee members on the events
surrounding this issue. The committee agreed to wait until a response to our letter of
August 31, 2016 was received from the vendors until we determine next steps.
6.
In Camera Meeting – Audit and Risk committee and Deloitte.
Members of administration were excused in order for the Audit and Risk Committee
members to meet privately with personnel from Deloitte and the Provincial Auditor’s
office.
7.
Enterprise Risk Management
Ms. Deanna Scott and Mr. Garry Benning highlighted the enterprise risk material and
Administrations’ plan for next steps. The Audit and Risk committee will continue to
review risk to determine if the risks have changed. Administration will update the
committee on risk leader information.
8.
Reschedule Audit and Risk Meeting
Ms. Kelleher moved that the Audit and Risk Committee reschedule the meeting of
November 8, 2016 to November 22, 2016.
CARRIED
9.
Review Annual Work Plan for Audit and Risk Committee
The committee reviewed the work plan, no changes recommended.
10.
Review of Terms of Reference for Audit and Risk Committee
The committee reviewed the terms of reference, no changes recommended.
11.
Review follow-up from Audit and Risk Committee meetings 2015-2016.
The committee reviewed required follow-up from meetings held in 2015-2016.
12.
Adjournment
Mr. Morrison moved that the meeting be adjourned.
CARRIED
2
The meeting adjourned at 1:05 p.m.
Holly Kelleher,
Chair, Audit and Risk Committee
Garry Benning,
Chief Financial Officer, Saskatoon Public Schools
3