Welcome to this review guide for the configuration and use of Redaction
ZyLAB Information Management Platform
Welcome to this review guide for the configuration and use of Redaction
This review guide will guide you through the steps necessary to use Redaction. Redaction is the careful editing of a document to
remove confidential information. Sensitive government documents, confidential legal documents, insurance contracts, and other
sensitive documents are often redacted before being made available to the public.
ZyFIND Redaction makes it easy for you to mark sections of a document. You can then redact the document so that the sections you
specified are blacked out or replaced with something else. You can either print the redacted document or use it electronically. In the
redacted version of the document, the redacted text cannot be converted back to text or retrieved.
Conditions
ZyINDEX, ZySCAN and ZyLAB Enterprise Webserver are installed.
Understanding of Review Guide Index, Scan, Find.
Contact Us
If you have any questions, please do not hesitate to contact ZyLAB. Full contact details can be found on the ZyLAB website http://www.zylab.com. For support visit the ZyLAB support website - http://support.zylab.com
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Go to ZyINDEX > Build
.
2
Go to File > New.
3
Fill out a Short name (max. 8 characters).
4
Fill out a Long name (max. 80 characters).
Describe the contents of the index in more
detail.
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Select Redaction.
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Click OK.
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Welcome to this review guide for the configuration and use of Redaction
ZyLAB Information Management Platform
Add ZySCAN documents to this index.
Click Now
to build the index.
Click Go.
When indexing is done, click OK.
Open ZyFIND. Open the Redaction index via File
> New, execute a search, and open the document
in ZyVIEW.
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Click and drag with your mouse to draw a
box over the section of the document you
want to redact.
2
Go to Redaction > Create, or click with your
right mouse button and select Redaction >
Create.
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Welcome to this review guide for the configuration and use of Redaction
ZyLAB Information Management Platform
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Define the text that must replace the
selected section.
2
Select a font and a background color.
3
Define the Strike through.
4
Define the Transparency.
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Click Next.
1
Enter a description for the redaction (for
example, what did you replace and why).
2
Click Next.
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Welcome to this review guide for the configuration and use of Redaction
ZyLAB Information Management Platform
The properties dialog with the Author, Source and
Date of the created redaction appears.
Click Finish.
To resize a redaction, select it and click and
drag one of the borders/corners of the
selection.
To move a redaction, select it and click and
drag it to the new position.
To re-use a redaction, select one or more
redactions (via Redaction > Select), and go to
Redaction > Copy.
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Welcome to this review guide for the configuration and use of Redaction
ZyLAB Information Management Platform
Open another document (or go to another page
within the document), select the correct section of
the text and go to Redaction > Paste.
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Welcome to this review guide for the configuration and use of Redaction
ZyLAB Information Management Platform
Show or hide the redactions via Redaction >
Show Redactions.
If you want to add Exemption Codes, select a
Redaction and go to Redaction > Exemption
Dialog.
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Select one or more Exemption Codes from
the dropdown listboxes.
Exemption Codes define when the general right
of access to information is either not allowed or
qualified. The exemptions relate to issues such as
national security, law enforcement, commercial
interests, and data protection).
Exemption codes can be adjusted in
Redaction.xml (located at ~:\Program
Files\ZyLAB\Indexes\Templates\Redaction\Fields
).
You can view Exemption left aligned (see
example on the right).
Or you can choose to place the Exemptions
behind the redaction itself.
Or you can hide the Exemptions by choosing Off.
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Welcome to this review guide for the configuration and use of Redaction
ZyLAB Information Management Platform
Print a redacted document.
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Go to File > Print..
2
Make sure Print redactions is selected, if you
want to include them.
3
Select if and how you want to include
Exemptions.
4
Click OK.
Export a redacted document.
1
Go to File > Export.
2
Make sure Redact output is selected if you
want to include redactions.
3
Select if and how you want to include
Exemptions.
4
Click OK.
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Open ZySCAN.
2
OCR the redacted documents, so you
cannot return to the original documents.
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Welcome to this review guide for the configuration and use of Redaction
ZyLAB Information Management Platform
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Create a new index via ZyINDEX > Build.
2
Place the exported redacted (and OCRed)
documents in this index.
3
Build the index.
Use this second index for publication.
The redactions and descriptions of the redactions
are saved in the Redaction field. They can be
searched via ZyFIND > Fields.
1
Define in the field Redaction the term you
want to search on.
2
Click Search.
You created a Redaction index, added redactions to ZySCAN documents, and performed various actions.
Contact Us
If you have any questions, please do not hesitate to contact ZyLAB. Full contact details can be found on the ZyLAB website http://www.zylab.com. For support visit the ZyLAB support website - http://support.zylab.com
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