SchoolofNursing StudentGovernmentAssociationat LSUHealth Bylaws PREAMBLE WethestudentsoftheLouisianaStateUniversityHealthSchoolofNursing,inorderto maintainschoolstandards,toencouragestudent‐facultycoordination,andtopromote individualresponsibilityandcooperationbetweenmembersofthestudentbody,do organizeasthestudentgovernmentassociationunderthenameoftheLouisianaState UniversityHealthSchoolofNursingStudentGovernmentAssociationandestablishthis constitution. LouisianaStateUniversityHealthSchoolofNursingStudentGovernmentAssociation hasbeenentrustedwiththeresponsibilityforplanning,implementing,andevaluating anorganizationandprogramforachievingitspurposes,inrelationtostudentliving, social,andotherco‐curricularactivities. TheStudentsenteringLouisianaStateUniversityHealthSchoolofNursingrecognize andaccepttheobligationsofbelongingtoastudentgovernmentassociation.The regulations,whichLouisianaStateUniversityHealthSchoolofNursingStudent GovernmentAssociationhasestablished,representtherecognizedethicalstandards governingstudentlife. ARTICLEI‐NAME ThenameofthisorganizationistheSchoolofNursingStudentGovernmentAssociation atLSUHealthSchoolofNursing.Hereafter,itshallbereferredtoasSON‐SGA‐LSU Health. ARTICLEII‐FUNCTIONS ThefunctionsoftheSON‐SGA‐LSUHealthshallbeto: 1. Serveasaresourcevehicleforallstudents 2. Maintainschoolstandards 3. Encouragestudent‐facultycoordination 4. Promoteindividualresponsibilityinmembers 5. Promotecoordinationandcooperationamongmembersofthestudentbody 6. Promoteschoolspirit 7. SelecttheSGAOutstandingStudentGraduateAwardwinners,and 8. Promotemeansforindividualprofessionalgrowth ARTICLEIII‐MEMBERSHIP AllstudentswhoareenrolledattheLSUHealthSONwillautomaticallybecome membersofSON‐SGA‐LSUHealth.Eachmemberisentitledtoparticipateinthe activitiesoftheorganizationandisencouragedtoattendthemeetingsoftheSON‐SGA‐ LSUHealth. ARTICLEIV–ORGANIZATIONOFEXECUTIVECOUNCIL ThemembersoftheExecutiveCouncilshallbe: PresidentofSON‐SGA‐LSUHealth ExecutiveVice‐PresidentofSON‐SGA‐LSUHealth SocialVicePresidentofSON‐SGA‐LSUHealth(2) SecretaryofSON‐SGA‐LSUHealth TreasurerofSON‐SGA‐LSUHealth HistorianofSON‐SGA‐LSUHealth(2) Parliamentarian/FundraisingChairofSON‐SGA‐LSUHealth IntramuralChairofSON‐SGA‐LSUHealth OneFacultyConsultant TheExecutiveCouncilshalladministertheaffairsofSON‐SGA‐LSUHealth.Itshall receiveandactonreportsandrecommendationsfromalldivisionsandcommitteesof SON‐SGA‐LSUHealth.Itshalldiscussanyquestionsreferredtoitforconsiderationby anygrouporanyindividualwithSON‐SGA‐LSUHealthandshallactonthesemattersor submitproposalsforactiontotheappropriateauthorities. TheelectedofficersofSON‐SGA‐LSUHealthandtheelectedSGArepresentativesshall havethepowerstoactonemergencysituationsbetweensessions. ARTICLEV–DUTIESOFOFFICERSMEMBERS&CONSULTANTSTOTHEEXECUTIVE COUNCIL Section1‐President ThePresidentshall: 1. presideatallgeneralSGAandExecutiveCouncilmeetings 2. appointspecialcommitteesasneeded. 3. havevotingprivilegesonExecutiveCouncilonlyincaseofatie 4. beaddedtotheSGAaccountandserveasasignerwithSGAtreasurer 5. co‐signtheminutesofthemeetingswiththesecretary 6. performallotherdutiesusuallypertainingtotheofficeofpresident 7. attendallmonthlymeetings(SGA,SNA,UndergraduateCouncil,StudentInterest Committee,Presidents’meeting,AlumniAssociationMeeting,andStudent TechnologyFeeCommittee) 8. attendallothermeetingsasneededand/orasspecifiedbyLSUHealthSON Administration 9. serveontheProgramsandActivitiesCommittee(PAC)asex‐officioandhavevoting privilegesonlyinthecaseofatie Section2–FirstVice‐President TheFirstVice‐Presidentshall: 1. conductthemeetingsandcarryoutthedutiesofthepresidentduringabsences 2. actasanaidetothepresidentandsocialvicepresident 3. becomepresidentuponavacancyofthatofficeandcompletethefulltermofthat office 4. haveExecutiveCouncilvotingprivileges 5. actascoordinator,communicator,anddistributorofLSUfootballticketsinthefall semesterinaccordancewiththeLSU‐HealthSONfootballticketdistributionpolicy alongwiththeIntramuralChair 6. allotherdutiesasassignedbythepresident Section3–SocialVice‐President TheSocialVicePresidentshall: 1. planallSGAextracurricularactivitiesincludingbutnotlimitedtotheNightingale Ballinthefallsemester,theCrawfishBoilinthespringsemester,andthebackto schoolpartyeachsemester 2. coordinatethedatesoftheclasspartyandthebacktoschoolpartyhostedbySGA 3. shallsubmit3quotesforapprovaltotheSGAProgramsandActivitiesCommittee (PAC)andtoMr.LoupefortheNightingaleBallandtheCrawfishboil 4. haveExecutiveCouncilvotingprivilege 5. conductmeetingsintheabsenceofthepresidentandfirstvice‐president 6. planandcoordinatespiritweekinthefall 7. willserveasco‐chairsoftheSGAProgramsandActivitiesCommittee(PAC) 8. allotherdutiesasassignedbythepresident Section4–Secretary TheSecretaryshall: 1. handleallcorrespondenceoftheassociationandtakeminutesofgeneraland ExecutiveCouncilmeetings;andshallsendcopiesoftheminutesofallmeetingsto: a. themembersoftheExecutiveCouncil b. theFacultyAdvisors c. theDean,and d. theDirectorsofeachprogram; AdditionalcopiesshallbepostedonLSUHealthSONwebsiteandmaintainedinthe SGA files. 2. keepmembersinformedwithregardtomeetingsandactivitiesoftheSON‐SGA‐LSU Health; 3. keepalistofallExecutivecouncilandcommitteemembers; 4. callthemeetingtoorderintheabsenceofthePresidentandVice‐Presidents; 5. co‐signallminuteswiththepresidingofficer 6. beresponsibleforthewriting,printing,anddistributionoftheSGAnewsletter,"The LSUNurses'Notes" 7. maintainandupdatetheLSUHealthSONwebsiteandclassofficerlist 8. haveExecutiveCouncilvotingprivileges. 9. allotherdutiesasassignedbythepresident Section5‐Treasurer TheTreasurershall: 1. beresponsibleforallmoniesofSON‐SGA‐LSUHealth 2. keepanaccuraterecordofreceiptsandexpenditures 3. performmonthlyreconciliationswiththeSGAadvisor 4. presentastatementofaccountateverymeetingSON‐SGA‐LSUHealthandwhenever requestedbytheExecutiveCouncil 5. notifytheAccountingOfficeofLSUHealthSchoolofNursingtopreparearequisition coveringtheestimatedexpensesofactivities 6. haveExecutiveCouncilvotingprivileges 7. coordinatewitheachclasstreasurertoensurecompliancewiththeLSU‐Health financialpolicy 8. conductmeetingswithclasstreasurerseachmonth,whichshouldinclude reconciliationof,butnotlimitedtothefollowing a. receipts b. bankstatements c. ledgers d. classreconciliation e. proofofreviewbyfacultyadvisor 9. allotherdutiesasassignedbythepresident 10. willserveasamemberoftheProgramsandActivitiesCommittee(PAC) Section6‐Historian TheHistorianshall: 1. coordinate,maintain,andsuperviseallSON‐SGA‐LSUHealth’sbulletinboard activitiesandpostings 2. haveExecutiveCouncilvotingprivileges 3. takepicturesatallSGAevents 4. coordinatetheupdatingofpicturesontheLSUHealthSONSGAwebpage 5. allotherdutiesasassignedbythepresident Section7–Parliamentarian/FundraisingChair TheFundraisingChairShall: 1. coordinatetheorderingandsaleofSGAfundraisingmerchandise 2. coordinatetheSGAsaledayswiththeclassofficersandSNAExecutiveBoard Members 3. keepanaccurateandupdatedlogofallinventory 4. insurereceiptsareprovidedforalltransactions 5. beresponsibleforcommunicatingwiththepresidentandtreasurertoensure depositsoffundsaremadeinatimelymanner,andallinvoicesandreceiptsare accountedfor 6. haveExecutiveCouncilvotingprivileges 7. becertainmeetingsareruninaccordancewithparliamentarianprocedures describedinArticleX 8. havetheresponsibilityofenforcingArticleX 9. serveasmemberoftheProgramsandActivitiesCommittee(PAC) 10. allotherdutiesasassignedbythepresident Section8–IntramuralChair TheIntramuralChairShall: 1. beresponsiblefortheorganization,coordination,andnotificationofallintramural sportsactivitieswithintheSchoolofNursingatLSUHealth. 2. haveExecutiveCouncilvotingprivileges 3. actascoordinator,communicator,anddistributorofLSUfootballticketsinthefall semesterinaccordancewiththeLSU‐HealthSONfootballticketdistributionpolicy alongwiththeVicePresident 4. allotherdutiesasassignedbythepresident Section9–FacultyConsultant TheFacultyConsultanttoSGAshall: 1. serveasliaisonstothestudentsandfaculty 2. actasadvisorstoSON‐SGA‐LSUHealthonmattersofschoolpolicy,activities,and expenses 3. shallbeanapprovedsignerontheSGAbankaccountandperformmonthly reconciliationswiththeSGAExecutiveTreasurer Section10–ExecutiveBoardResponsibilities,Duties,&Privileges 1. AllSGAExecutiveBoardmembersareexpectedtoparticipateintheplanningand executionofanySGAsponsoredevents 2. AllSGAexecutiveBoardmembersareexpectedtoattendallgeneralbodymeetings aswellasanyotherExecutiveBoardmeetingsunlessthereisascheduleconflict withlectureorclinical.Noticeofabsenceshallbecommunicatedtothepresidentno laterthan24hourspriortothemeeting. 3. AllSGAExecutiveBoardmembersareexpectedtoattendandhelpwithanySGA sponsoredeventandthereforeareexemptfrompayingfortheevent.TheSGAshall sponsoroneticketforeachExecutiveBoardmember.EachExecutiveBoardmember shallpayforanyadditionalticketsseparately. 4. TheSGAExecutiveBoardshallvoteattheendofeachsemesterfortheSGA outstandinggraduateaward.TheSGAExecutiveBoardmayalsovotetoaward multipleSGAExecutiveBoardmemberswiththeSGAOutstandingGraduateAward. TheSGAOutstandingGraduateAwardRecipient(s)willreceiveamonetaryawardof $50.00fromtheSGAaccount,aswellasaSGAOutstandingGraduateAwardplaque. 5. TheSGAExecutiveBoardshallawardamonetarytothewinningclassduringSpirit Weekinthefallsemester. 6. TheSGAProgramsandActivitiesCommitteeshallvoteonallvenues,bands,ticket prices,andanyotherexpensesforallevents.Finaldecisionswillbemadeby majorityvote.Intheeventofatie,theSGAExecutivePresidentshallbethetie‐ breakingvote. ARTICLEVI–NOMINATIONS,ELECTIONS,RECALLVACANCIES Section1–NominationsofSON‐SGA‐LSUHealthOfficers TheSGAExecutiveofficerswillbenominatedfromthegeneralmembershipoftheSGA atleasttwoweekspriortothespringandfallgeneralelection.Thelistofnomineeswill beturnedintothePresidentoftheSGA.Anyonewhowishestorunforanopenposition mustbepresentatthelastSGAgeneralbodymeetingofthesemester.Exceptionsareto bemadeforstudentswhohaveclassorclinicalconflicts.ThePresidentshallbe responsiblefordistributingthelistandcandidatestatementstotheentireLSU‐Health SONundergraduatestudentbody.Thelistshallbepostedforatleast1weekbeforethe onlineelection. Electionsshallbeheldoneweekafterthecloseofnominations,tobedeterminedbythe ExecutiveCouncilofSGA. TheExecutivePresidentshallberesponsibleforsubmittingalistofcandidatesandtheir statements,nolaterthanoneweekafterthecloseofnominationssothattheITdirector cangenerateanonlinesurvey.Thesurveyshallstayactiveforoneweek. Section2–ElectionofSON‐SGA‐LSUHealthExecutiveOfficers Electionsshallbemadebyonlinesurveytobeopenforoneweek.Thecandidate receivingthemostvoteswillbeconsideredelected.Thenamesofthewinnersforall officesshallbepostedviaLSUemail,andtheLSUHealthSONwebpageshallbe updatedattheendofeachsemester.Theofficialresultsshallbeavailablefor inspectionbyanystudentforoneweekfollowingelectionsfromMarcoSosa. TransitionmeetingistobeheldattheendofthesemesterasspecifiedbytheSGA ExecutiveCouncil. Onceelected,SGAExecutiveofficerswillholdtheirpositionforoneyear.Eachofficer mayrunforanotheropenpositionbeforetheendofthetermofhisorhercurrent position,buteachofficermayholdonlyonepositionatatime.Attheendofeachone‐ yearterm,eachpositionwillbeopenfornominationsfromanymemberofthestudent body.NominationsfortheofficeofSGAExecutivePresidentmayonlyconsistof studentswhopreviouslyservedontheSGAExecutiveCouncil. Incompleteballotsshallbecountedforthecandidatesintheoffices(s)forwhichthey arecast. Section3–Nominations&ElectionofClassOfficers Nominationsforclassofficerswillbemadebyclassmembers.Nominationswillbe acceptedbytheclasspresidentbeginningtwoweekspriortotheclasselection. NominationsandelectionfortheincomingBSNSophomoreclassandtheincoming CAREclasswillbeconductedbytheSGAExecutiveCouncil. Electionforclassofficersintheincomingsophomoreclassshouldbeheldbythefirst weekofSeptemberforfallentrantsandthefirstweekofFebruaryforspringentrants. Onceelected,classofficerswillholdtheirpositionforoneyear.Eachofficermayrunfor anotheropenpositionbeforetheendofthetermofhisorhercurrentposition,buteach officermayholdonlyonepositionatatime.Attheendofeachone‐yearterm,each positionwillbeopenfornominationsofanyclassmember.Aftertheinitialelectionof theSophomoreIclass,theofficeofPresidentmayonlybefilledbyclassmemberswho havepreviouslyservedasanofficer. Section4‐Recall AnyofficerofSON‐SGA‐LSUHealthmayberecalledfromofficeuponpetitionforrecall. Thepetition,signedbyatleastonefourthofthestudentbody,willbereviewedbya committeeselectedbytheSGAExecutiveCouncil.Theselectionofthiscommitteewill takeplaceatthetimethepetitionispresentedtotheSGAExecutiveCouncil.The purposeofthiscommitteewillbetodeterminethevalidityofthepetition.With approvaloftheRecallCommitteeandtwo‐thirdsvoteofthestudents,recallmaybe effective.Forrecallofclassofficers,thesameprocedureistobefollowedwithatwo‐ thirdsvotefromtheclass. PROTOCOL 1. AftertheSGAExecutiveCouncilispresentedwithapetitionforrecallrepresenting atleastonefourthofthestudentbody,theprocessforselectionoftheRecall Committeewillbegin,andthepersoninvolvedinrecallwillbenotified.TheRecall Committeewillbechosenbylot.Itwillbecomposedoftwomembersfromeach class,e.g.twoBSSophomores,twoBSJuniors,twoBSSeniors,andtwoGraduate students,exclusiveofclassofficersandSGAExecutiveCouncilmembers. 2. BothachairpersonandsecretarywillbeselectedbyandfrommembersoftheRecall Committee. 3. TheRecallCommitteeshouldmeetwithinoneweekofselection. 4. a‐g a. TheRecallCommitteewillprivatelyreviewthepetition. b. TheRecallCommitteewillestablishatimetomeetwithboththose initiatingtherecallandthepersoninvolvedinrecall. c. Theminutesofthisinitialmeetingwillbesignedbybothparties involvedintherecall. d. Theminutesofthemeetingwillbekeptbythesecretaryoftherecall 5. 6. 7. 8. committeeuntiladecisionisreachedbythecommittee.Atthistimethe minutesaredestroyed. e. Eachmemberofthecommitteewillhaveonevote.Votewillbebysecret ballot. f. Thesecretarywillcounttheballots,recordthevotes,andgivetheresults tothechairperson.Thechairpersonwillannouncetheresultstothe committee. g. Atwothirdsmajorityvoteofthecommitteeisrequiredtoproceedwith recall. TheSGAExecutiveCouncilwillbeinformedofthecommitteedecisionbytherecall committeechairperson. TheSGAPresidentwillinformbothpartiesoftherecallcommitteedecision. Atotalofnotmorethantwoweeks,fromtimeofcommitteeselectiontoreportof committeedecision,shouldbeallowedtoelapse. Ifthedecisionoftherecallcommitteewasoneofavalidpetition,asecretballotof thestudentbodyshouldbeinitiatedbytheSGAExecutiveCouncilwithinoneweek ofreceivingthedecision. Atwothirdsvoteofthestudentswillmakerecalleffective. 9. Section5‐Vacancies Iftheofficeofpresidentisvacated,thefirstvice‐presidentwillfilltheposition.Ifany otherofficeorfacultyadvisorspositionisvacatedwithinfourmonthsofthenext regularSGAelections,thatpositionwillbefilledbyvoteoftheExecutiveCouncil. VacanciesoccurringearlierthanthefourthmonthpriortothenextregularSGA electionswillbefilledbyvoteofthestudentbodyinaspecialelection. ARTICLEVII‐QUALIFICATIONS ThecandidatesforSGAExecutiveCounciland/orclassofficershallbefulltimestudents withatleasta"C"average,i.e.anyclassofficerorSGAofficermustbeamemberofgood standingatLSUHealthSON,andmayonlyrunforthepositionofSGAExecutive PresidentifyouarecurrentlyservingasanofficerontheSGAExecutiveCouncil.Inthe eventthatthecandidatefortheofficeofpresidentdoesnotmeetthequalificationsof “currentlyservingontheSGAExecutiveBoard”,thePresident‐Electcandidatemust meettheminimumqualificationsofcurrentlyservingasaclassofficerandbeingingood academicstanding.Studentswhoareunsuccessfulinanycoursemaynotholdanoffice fortheupcomingsemesterwhilethatcourseisbeingrepeated.Thisincludesstudents whodropacourseandthosewhodonotachievea“C”orbetterinanycourse.TheSON andtheSGAExecutiveCouncilsupportsparticipationinextracurricularactivities,but scholasticachievementandprogressiontakesprecedent.IfacurrentSGAExecutive Boardmemberisunsuccessfulattheendofthesemester,andbeforetheendoftheir currentterm,theExecutiveBoardshallacceptnominations,conductinterviews,and electpositionsbymajorityvote.Inthecaseofatie,theSGAExecutivePresidentshallbe thetie‐breakingvote. ARTICLEVIII‐CLASSOFFICERS Eachclassshallhavebyelectionapresident,executivevice‐president,2socialvice presidents,secretary,treasurer,2historians,SGArepresentative,SNArepresentative, StudentInterestCommitteerepresentative,PALSrepresentativeandafacultyadvisor. ARTICLEIX‐DUTIESOFCLASSOFFICERS Thespecificdutiesofeachclass’individualSGAofficersareasfollows: 1.President a. b. c. d. e. f. isTHErepresentativeforyourclass attendsmonthlymeetingswiththedean organizesandconductsbothofficerandclassmeetings keepsotherofficersorganized hasfinancialsignatoryauthorityfortheclassaccount actsasaliaisonbetweenfacultyandclassmates 2.VicePresident a. assistsPresidentwithallduties b. attendsmeetingsinPresident’splaceIF/WHENPresidentisunabletoattend c. assistsotherofficerswiththeirduties 3.Secretary a. writesmonthlyNurse’sNotes(emailsthemtoSGASecretary) b. makesclassdirectoryandphonetree(emailedtoclassmates) c. writesagendasforclassmeetings d. reservesroomforclassmeetings 4.Treasurer a. overseestheclassaccount b. hassignatoryauthority c. updatestheclassmonthlyastotheaccountstatus d. collectsdues e. writescheckswhenneeded f. keepsdetailedrecordsofdues,payments,withdrawals,etc. g. submitmonthlyreconciliationtotheSGAExecutiveTreasureronamonthlybasis 5.SocialVicePresidents(2) a. planclassparties b. organizefundraisers(classparties,fundraisingitems) 6.SGARepresentative a. attendregularSGAmeetings b. keepclassinformedaboutthingsrelatedtoSGA c. informandinvolveclasswithSpiritWeek d. sellticketsforNightingaleBall e. sellticketsforCrawfishBoil 7.SNARepresentative a. aremembersofSNA b. encourageclassinvolvementinSNA c. attendregularSNAmeetings d. keepclassinformedaboutupcomingserviceopportunities 8.Historian(2) a. takepicturesatclassevents b. makegraduationcountdownbulletinboard c. organizeclasscomposites d. makeclassscrapbooktoberaffledoffatgraduation 9.StudentInterestCommitteeRepresentative a. attendmonthlymeetingswithStudentInterestCommittee b. gatherstopicsfromclasstodiscussatthemeetings c. keepsclassinformedastowhathasbeendiscussedatthemeetings 10.PeerAdvocateLiaison(PALS)Representative a. servesasaresourceforclassmates b. attendsPALSmeetings c. providesinformationregardingavailableresourcestoassistindealingwith depression,drugs/alcohol,academics,relationships,etc. ARTICLEX–PARLIAMENTARYPROCEDURES ParliamentaryProcedure,accordingtoRobert’sRulesofOrder,istobefollowedinall LSU‐HealthSONSGAmeetingswithintheframeworkofLSU‐HealthSONSGAexcept wheninconflictwiththisconstitution.Theparliamentarianshallhavethe responsibilityofenforcingthisarticle. ARTICLEXI‐MEETINGS Section1–ExecutiveCouncilMeetings Monthlymeetingswillbeheldduringthefallandspringsemester.Itisthedutyofeach membertoattendeachmeeting,providedadvancenoticeisgiven.Ifamemberisunable toattend,itisthemembers'dutytoinformthepresidentatleast24hourspriortothe meeting.Absenceattwoconsecutivemeetingswithoutadvancenoticewillwarrant alertingthefacultyadvisorforthatprogramwhointurnwillwarnthememberofhisor herstandingandalertthememberthatanyadditionalabsencewillresultinthecouncil askingthememberresponsibletoresignfromhisorherposition. TheExecutiveCouncilmayholdinformalsummerandwintermeetingsasneeded. ARTICLEXII–AMENDMENTS Amember‐at‐largedesiringachangemaysubmitaproposedamendmentsignedbyat leasttwenty‐five(25)membersoftheSON‐SGA‐LSUHealthtotheExecutiveCouncil. After theproposedamendmentisreviewedbytheSGAExecutiveCouncil,itwillbepostedfor atleasttwoweeks.Aftertwoweeks,theproposedamendmentwillbevotedonatthe nextgeneralSGAmeetingorshallbesubmittedforonlinevotewhichshallbemade availabletoallstudentsofLSUHealthSON.Atwo‐thirdsvoteofallSGAmembersvoting isrequiredforitadoption. AmendmentsproposedbyanExecutiveCouncilCommitteemustbeapprovedbythe ExecutiveCouncilandpostedforoneweekpriortothenextgeneralSGAmeetingor onlinesurveyvote.Atthenextgeneralmeetingorviaonlinesurveyvoting,atwo‐thirds voteofallSGAmembersvotingisrequiredforpassageoftheamendmentandits adoption. Allamendmentsshallbecomeeffectiveonthedayofpassageandfromthattime forwardbecomepartoftheseby‐laws. ArticleXIII–DissolutionClause IntheeventofdissolutionoftheSON‐SGA‐LSUHealth,theresidualassetsofthe organizationshallbedistributedtotheLSUHealth‐NOFoundation.
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