SUCCESS STORY AL-KO
SANCTION LIST
SCREENING WITH DBH
A compliance background
With the anti-terrorist EU regulation
(EC 881/2002 and 2580/2001) and the increased
criteria necessary to issue an „authorised exporter“ licence until the end of 2011, the sanction
list screening as it pertained to company compliance took on an entirely new dimension in
European foreign trade legislation. Any corporate action must therefore be carried out in
accordance with the applicable rules governing
these regulations.
Short Project Description
After converting the existing compliance
solution to include three active components from dbh compliance architecture,
AL-KO now offers everything under one
roof.
Logistics IT AG. To date, the company has used
dbh solutions of Advantage Customs for customs clearance and Advantage Compliance for
sanction list screening.
The AL-KO compliance solution to screen business contacts based on sanction lists used to
represent the „alliance“ of three key elements:
.. an external content provider with its own
hardware and software
.. dbh as an interface provider between the
content provider and the company‘s internal
SAP system for AL-KO
.. and a separate interface from AL-KO for
data delivery
Shipments which were only prohibited in
certain countries under embargo or which
were subject to proviso on building permission
up until now are now banned from business
contacts, individuals and particular groups.
Registered persons, organisations and institutions may neither directly nor indirectly be
involved in their profitable delivery.
What challenges did AL-KO face?
The AL-KO Group has long-since assessed its
business partners based on anti-terrorist lists
and is also a long time customer of dbh
This left AL-KO with a higher maintenance
cost for its own interface as well as the administrative management of these three elements.
SUCCESS STORY AL-KO
A customised solution
dbh took over all handling responsibilities of
the compliance solution. The benefits from
switching to dbh compliance architecture are
easy to identify:
.. a central partner for all three elements
.. SAP plug-in for data exchange between the
SAP system and Advantage Compliance
including convenient SAP user guidance,
monitoring and audit capabilities
.. a lower maintenance cost due to support
acquisition
.. management of the Federal Gazette licence
as it pertains to sanction list content
A brief description of
AL-KO KOBER AG
A family business first founded in 1931
now known as the AL-KO Kober GROUP
is a leading provider of automotive technology, garden + hobby and ventilation
technology.
AL-KO represents 50 locations in Europe,
America, Asia, Africa and Australia and
some 3,600 employees worldwide. In
2009, the AL-KO Kober GROUP generated
approximately 525 million euros.
www.al-ko.de
Project content in detail
The role of the Advantage Compliance server
includes automatic updates from anti-terrorist
lists and batch processing of large amounts of
data. It is now possible for AL-KO to start an
online screening of the documented data from
the company’s internal SAP system.
In addition, the online screening of manual
requests is supported by the client porter.
A review of the address data (delta test) is
performed automatically by the Advantage
Compliance interface solution by modifying
and updating anti-terrorist lists. This ensures
that the addresses are always checked with
the current anti-terrorist lists.
In case of matches, the corresponding customs
department employees are informed via an
email function and all tests are recorded on
the server using the search and result data.
Additionally, the records are stored in a database and archived so that all screening
procedures are easy to replicate.
The server features are implemented in the already familiar Advantage Customs technology.
That way, AL-KO Group employees can immediately take over server administration without
additional training costs.
SAP screening at AL-KO
The AL-KO Group serves more than 1,200 users
daily on the SAP system including approximately 100,000 clients, 30,000 suppliers and
40,000 banks. This data represents the extent
of testing run by the dbh compliance solution.
The SAP compliance plug-in requires the
following: a screening designed as reasonably
as possible in order to minimise legal and
business risks.
The AL-KO modular plug-in is configured to
work quickly and easily using its own customising tables. SAP modifications are not necessary
while adjustments, among other things, are
made based on existing user exits and business
add ins.
All customer, supplier and bank master data
is first screened in (file-based) batches and
new installations and modifications are made
thereafter on a daily basis. SD orders and SAP
MM module orders are screened synchronously (web service based) particularly with respect
to modified address data in the document
header or at item level.
SUCCESS STORY AL-KO
In case of problems, the Compliance Officer is
sent information via email. All relevant screening results are clearly displayed on the central
compliance monitor; locked information may
be forwarded elsewhere if so desired.
A flexible and individualised way for client porters to screen visitors was also implemented.
The result
The functions and requirements of the
Advantage Compliance SAP plug-in were
developed at a seminar to meet the needs of
the company’s own AL-KO SAP system.
The server installation (including the test
phase) was completed within a day. After
creating a short extension to meet customerspecific requirements, it was possible to use
the SAP plug-in via the AL-KO SAP development system so that AL-KO could run the
screenings autonomously.
Since August of 2010, the AL-KO Group has
had a fully automated solution for the complete screening of address data using updated
anti-terrorist lists.
SAP services including dbh logistics
consulting
As an SAP service partner, dbh built the new
logistics consulting in support of SAP users
who can assist with individual consulting services for the provision of interfaces in designing complete process chains. BTIM Unternehmensberatung GmbH (a corporate consulting
firm) is an integral partner of dbh concerning
all SAP issues.
dbh Logistics IT AG
Martinistraße 47- 49
28195 Bremen
dbh Logistics IT AG...
...is one of the leading service providers
for software and support in the subject
areas of customs and foreign trade,
compliance, transport management, port
operation, and SAP.
With more than 40 years of experience,
the company develops business solutions
for industry and trade, forwarding and
logistics, as well as for shipping and ports.
The portfolio ranges from consultation,
conception and implementation to hosting and support.
In the data centre in Bremen, dbh operates individual applications as well as
complex IT infrastructures and SAP systems.
dbh was founded in 1973 and employs
about 160 members of staff all over Germany. In addition to the headquarters in
Bremen, the company operates further
sites all over Germany.
Tel.+49 421 30902 - 700
[email protected]
www.dbh.de
Issue 12/2010