Subm
mission guideliines forr conferrence orrganizerrs providing
teext files to the publish
p
er
We recoommend that authors use
u the MAT
TEC Web of Conferencces Microsooft Word orr LaTeX
templatees to prepaare their do
ocuments. T
They have to follow carefully tthe instructtions for
authors available at the web
bsite of thee journal (w
www.matecc-conferencces.org). Ex
xtra care
should bbe taken when
w
preparring referennce lists. Indeed, onlin
ne referencees will be linked to
their oriiginal sourcce, only if po
ossible.
Please iindicate cleaarly to yourr authors:
The format of the articcles (17 x 225 cm 1-colu
umn or A4 2-columns,, depending
g of your
 T
cchoice);
 T
The type off files they have
h
to suppply: text filees (Microso
oft Word or LaTeX).
Authorss are asked to
t submit th
heir documeents directly
y to the confference orgaanizers.
1. What you need
n
to supp
ply
 A souurce file (W
Word or LaT
TeX) for eacch article. For
F LaTeX files,
f
please provide alsso all the
figurres as ps or eps files, an
nd the articlles as PDF files;
f
 A liccense agreem
ment signed
d by the authhor(s) for eaach article;
 The S
Statement of
o Peer Reviiew signed by the edito
ors of the prroceedings;
 The ttable of conntents;
 A doocument witth :
the title of
o the confeerence, the llocation and
d the date off the conferrence;
the namees of the sciientific editoors;
a text of presentation of the connference (10
0-20 lines), only for pri
rinted proceedings,
 An im
mage (free of
o rights) off the conferrence (posteer of the eveent, logo…));
 Optioonal: the lisst of particip
pants, comm
mittees, spon
nsors, etc.
2. The table of
o contents
First off all, you have
h
to decide the seequence in which thee papers are
re to appeaar in the
proceeddings. If the papers are to be arrangged under to
opic headin
ngs within thhe table of contents,
c
please m
make sure thhat these heeadings are iincluded in the table off contents suupplied to us.
u
In the ttable of conntents, for each
e
contribbution, we require thee title of thhe paper, th
he list of
author nnames and the numberr of the artiicles. The number
n
of the
t articles should be 5-figure
numberrs XXYYY.
XX corrresponds to the topic heading num
mber:
00 = no topic heeading or paaper outsidee topic head
dings
01 = first topic heading
02 = second top
pic heading
t the sequeence of the ppaper in thee topic head
ding.
YYY coorresponds to
Please include in the table of contents all the editorial material. See below one example of
table of contents.
Contents
00001
Preface
00002
Opening address
Dense matter
01001
Thermal-statistical model
J. Cleymans and F. Gelis
01002
Color Glass Condensate and initial stages of heavy-ion collisions
J. Cleymans, F. Gelis and T. Hallman
01003
Effective Field Theories for Hot and Dense Matter Color
D.E. Blaschke, J. Cleymans, F. Gelis and T. Hallman
Heavy-Ion Collisions
02001
Results and Perspectives of RHIC experiments
T. Hallman
02002
Heavy-ion collisions at LHC: The Alice Experiment
A. Marin
3. Preparing article files
Files should be named according to the table of contents sequence:
<short-form conference title>_< table of contents sequence
Example for the conference DM2008:
Dense matter
dm2008_01001.doc or .tex
dm2008_01002.doc or .tex
dm2008_01003.doc or .tex
Heavy-Ion Collisions
dm2008_02001.doc or .tex
dm2008_02002.doc or .tex
4. Getting the files to EDP Sciences
We need to receive all the electronic files (including all the papers, any editorial material, the
table of contents, all license agreement forms) in a single batch before production can begin.
Please upload via FTP as a single compressed file the complete set:
- Prepare and name all files in accordance with previous sections,
- Combine all the files into a single archive using tar/gzip, named <short-form conference
title>.tar.gz
For DM2008: DM2008.tar.gz
- Log on to ftp://colloques:[email protected]/incoming,
- Upload your single compressed file,
- Please send an e-mail to [email protected] to confirm that the file has
been uploaded.
If you require further assistance please send an e-mail to [email protected]
or [email protected]