The application we use to create a Spreadsheet is called Microsoft Excel. A
spreadsheet is made up of rows and columns. Individual boxes are known as Cells
To reference a cell, we use the Row and Column For example, the cell on the first row
and first column is called cell A1
A calculation performed automatically by a Spreadsheet is called a Formula
Every Formula must begin with an equals sign
To add all the cells between A1 and A6, we would type =A1+A2+A3+A4+A5+A6 OR
=SUM(A1:A6)
The function SUM can be used to add together adjacent cells
To increase the width of a column we move the cursor between the two Column Headings
until the cursor changes to a Cross with 2 arrows. Then we click and Drag or Double
click.
To show all of the formulas in a spreadsheet we select Tools then Options and then click
on the Formulas box
To change the format of cells Highlight the cells then select Format and then Cells
Spreadsheet
Row
Column
Cell
Formula
Gridlines
Cell Reference
Function
SUM
AVERAGE
A spreadsheet is an example of applications software. Spreadsheets are
like very clever calculators. They are use to perform lots of calculations,
present information in a way that’s easy to understand and draw graphs.
In a spreadsheet, rows go horizontally. Every row in a spreadsheet is
given a different number so that information can be found easily.
In a spreadsheet, columns go vertically. Every column in a spreadsheet
is given a different letter so that information can be found easily.
Individual boxes in a spreadsheet are known as cells. Each cell can only
hold one type of information (text or number or date).
Formulas are calculations that are carried out automatically in a
spreadsheet. The ability to add formulas is what makes a spreadsheet so
useful.
Each cell in a spreadsheet has a box around it. This box doesn’t appear
when you print your spreadsheet unless you add gridlines.
Every cell in a spreadsheet has a reference or name. You can work out
the name of a cell by taking the letter of the column it’s in and the
number of the row it’s in.
Some formulas would take a long time to enter into a spreadsheet. Some
of the most common calculations have already been saved into the
spreadsheets memory and you can use them if you know what they’re
saved as. These preset formulas are called functions.
SUM is a function that automatically adds lots of things together.
AVERAGE is a function that automatically works out the mean of a
group of cells (a lot of people think that Average and Mean are the same
thing – your Maths teacher would disagree).
KDM
Year 9 Revision
Advanced Techniques
[2] “replicate” means to
reproduce the formula, but
changing the row references
from 6 to 7 to 8 to 9 etc –
there are many ways to do this
in Excel without typing
[5] If the date values don’t
change automatically then you
didn’t enter the correct formula
in cells A6 to A12. A6 should be
=A5+7
[8] Format cells by choosing the
“format” menu then clicking
“cells”. On the left of the
format window you will find the
currency option.
[16] Embolden simply means “make
them Bold”
[17] To fit work onto one page:
Select everything you want to
print then choose “file” – “print
area” – “set print area”. Then
choose “file” – “page setup” and
click the box to fit to one page
[3] & [14] There is a shortcut
button on your toolbar that will
merge and centre. It has an “a”
with two arrows.
[7] Renaming the sheet is done
by right clicking on “sheet1”
which can be found on the
bottom left of the screen then
choosing “rename”. Once you
type in a new name press enter.
[10] An absolute cell reference
is one that does not change when
you use “fill down”. The
reference A1 is relative but
$A$1 is absolute.
[18]To show the formulas
choose “tools” then “options”
and click the formulas box.
Remember to resize your
columns so that all the formulas
can be seen
KDM
Year 9 Revision