Introduction to
PowerPoint
Southwest Wisconsin Area Health Education Center
c/o RWHC, 880 Independence Lane, P.O. Box 490
Sauk City, WI 53583
Introduction to
PowerPoint
Author/Instructor:
Mary Jo Boland
[email protected]
Southwest Wisconsin Area Health Education Center
c/o RWHC, 880 Independence Lane, P.O. Box 490
Sauk City, WI 53583
(608) 644-3237
©2003, SWAHEC Health Information Access Grant, NLM Grant Number: LM0749-02
May be reproduced for non-profit educational use.
Table of Contents
Introduction................................................................................................................................ 1
Objectives.................................................................................................................................. 1
Learning the Layout ................................................................................................................... 2
PowerPoint Toolbar ............................................................................................................... 2
PowerPoint Normal View ....................................................................................................... 3
PowerPoint Slide Sorter View ................................................................................................ 4
Creating a New Presentation..................................................................................................... 5
Using a Blank Presentation.................................................................................................... 6
Using a Design Template....................................................................................................... 7
Using the Auto Content Wizard.............................................................................................. 8
Using the Auto Content Wizard - Example........................................................................... 11
The Slide Master ..................................................................................................................... 12
Slide Design ............................................................................................................................ 13
Modifying the Design Template............................................................................................ 13
Changing the Color Scheme ................................................................................................ 14
Slide Layout............................................................................................................................. 15
Moving and Sizing Placeholders .......................................................................................... 16
Changing the Slide Layout ................................................................................................... 16
Inserting Text and Graphics..................................................................................................... 17
Inserting Text ....................................................................................................................... 17
Adding WordArt.................................................................................................................... 17
Inserting Clip Art .................................................................................................................. 18
Searching for Clip Art ........................................................................................................... 18
Adding an Autoshape........................................................................................................... 19
Slide Transition........................................................................................................................ 21
Adding a Slide Transition ..................................................................................................... 21
Animation................................................................................................................................. 23
Applying an Animation Scheme ........................................................................................... 23
Applying Custom Animation ................................................................................................. 24
Printing Slides and Slide Handouts ......................................................................................... 26
Printing Handouts ................................................................................................................ 27
PowerPoint Menus .................................................................................................................. 28
File Menu ............................................................................................................................. 28
Edit Menu............................................................................................................................. 29
View Menu ........................................................................................................................... 30
Insert Menu .......................................................................................................................... 31
Format Menu........................................................................................................................ 32
Slide Show Menu ................................................................................................................. 33
Tools Menu .......................................................................................................................... 34
Webography ............................................................................................................................ 35
Introduction to PowerPoint
1
Introduction
Microsoft PowerPoint is a software package that allows the user to create slide presentations
that may be printed, displayed on an individual computer screen, or using a projection device,
projected from the computer to a larger screen. This workshop provides the information
needed to create a basic PowerPoint presentation. The illustrations for this workshop were
created using Microsoft PowerPoint 2002 and Windows XP.
Disclaimer: Most versions of PowerPoint have the same functionality; however, the screen
illustrations in this booklet may not match your version of PowerPoint. Microsoft PowerPoint
2002 has added many
Objectives
After completing this workshop, the user will be able to:
Create a new presentation
Create new slides and add graphics, text and notes
Modify the slide template
Select and modify a slide layout
Select and modify a slide design
Create and delete slide transitions
Create and delete slide animations
Create, modify and delete custom slide animations
Print slide handouts and notes
Introduction to PowerPoint
2
Learning the Layout
PowerPoint Toolbar
The buttons on the first section of the toolbar (from left to right) perform the following functions:
Create a new presentation
Open a folder
Save the current presentation
Print the current presentation
Copy a highlighted section of text
Paste text
Format painter (copies all formatting from one object to another)
Undo last action
Insert a chart
Insert a table
Show/Hide grid
Zoom view
Display toolbar options
Display current font type (changes based on cursor position)
Display current font size (changes based on cursor position)
The buttons on the second section of the toolbar (from left to right) perform the following
functions:
Bold
Italic
Underline
Align text to the left
Center text
Align text to the right
Create a numbered list
Create a bulleted list
Increase the font
Decrease the indent
Decrease the font
Display the slide design menu
Add a new slide
Display toolbar options
Introduction to PowerPoint
3
PowerPoint Normal View
The illustration above shows the PowerPoint “normal” editing view. This format displays an
index of the slides on the left side of the screen, the note section at the bottom of the screen
and a smaller version of the slide in the largest portion of the window.
The index window has two tabs. One tab displays the slide view, and the other tab displays
the outline view.
If you do not want the index displayed, click on the X the upper right corner of index window.
Closing the index window increases the size of the slide and note sections.
Introduction to PowerPoint
4
PowerPoint Slide Sorter View
The above illustration shows the PowerPoint slide sorter view. This view allows you to rearrange the slides as desired.
To move a slide, click on the slide so that it is highlighted. Then use a click-and-drag motion to
move the slide. As you move the slide, PowerPoint displays a line between the slides to
indicate that you can drop the slide in that location.
Optionally, you may use the Edit menu to cut the slide from the current location, and paste the
slide in its new location.
Introduction to PowerPoint
5
Creating a New Presentation
1. Click on File > New
2. Select one of three options: Blank presentation, From a Design Template, or From
an AutoContent Wizard.
Blank presentation: The screens are entirely blank, no background or color scheme is
provided. The user can choose to fill the slides with text, graphics or any other type of
material.
Design Template: Base your presentation on a PowerPoint template that already has
a design concept, fonts, and color scheme.
Auto Content Wizard: The auto content wizard asks a series of questions about the
type and style of the presentation, and then provides a series of slides for the user to
edit.
3. After selecting an option, the first slide is displayed. Edit as necessary. If the Auto
Content Wizard was used, the wizard creates a series of slides for the user to edit. The
number of slides varies, based on the choice of presentation type and style.
4. Add additional slides as needed.
5. To save the file, click on File > Save.
Introduction to PowerPoint
Using a Blank Presentation
1. Click on File > New.
2. Click on Blank Presentation.
3. From the Slide Layout window, click on a [slide layout]. The above illustration
shows the first slide, with no background, and the title slide layout chosen.
4. In the title slide, click in the areas indicated to add the title and subtitle.
5. To add additional slides, click on Insert > New Slide.
6. Select a slide layout for the new slide.
7. Edit the slide as necessary.
8. To save the presentation, click on File > Save.
6
Introduction to PowerPoint
7
Using a Design Template
1. Click on File > New
2. Click on From a Design Template
3. From the Slide Design window, click on a [design template]. The above illustration
shows the first slide, with a design template chosen.
4. Choose to apply the template to all slides or a selected slide.
5. The first slide is a title slide. Click in the areas indicated to add the title and subtitle.
6. To add additional slides, click on Insert > New Slide.
7. Select a slide layout for the new slide.
8. Edit the slide as necessary.
9. To save the presentation, click on File > Save.
Introduction to PowerPoint
8
Using the Auto Content Wizard
1. Click on File > From Auto Content Wizard.
2. There are several categories of presentations: General, Corporate, Projects,
Sales/Marketing, or Carnegie Coach.
3. Within each category, there are several types of presentations. Highlight the [type] of
presentation, and click on Next.
Introduction to PowerPoint
9
Using the Auto Content Wizard (cont).
4. There are several presentation styles: on-screen presentation, web presentation, blackand-white overheads, color overheads, and 35mm slides. When you choose the
presentation style, the wizard selects the best “color scheme” for your presentation.
5. Select a presentation [style] and click on Next.
Introduction to PowerPoint
10
Using the Auto Content Wizard (cont).
6. Add the presentation [title] and [footer] information.
The title information displays on the first slide, and the footer information appears on
each slide.
7. Click on Finish.
Introduction to PowerPoint
11
Using the Auto Content Wizard - Example
The above illustration shows the use of the “Training” presentation type. The color scheme
was chosen by the wizard as the best color scheme for an “on-screen” presentation style.
The training presentation type creates the following 9 types of slides: title, introduction,
agenda, overview, vocabulary, topic one, topic two, summary and where to get more
information. The PowerPoint wizard indicates for each of these slides what type of information
should appear on the slide.
A slide transition is automatically added to each slide.
The user can modify these slides, and add or delete slides as necessary.
Introduction to PowerPoint
12
The Slide Master
The slide master is a part of the design template that stores information about the template,
including: font styles, placeholder sizes and positions, background design, and color
schemes. (A placeholder is a box with dotted borders that appears on most slide layouts. These
boxes hold title or body text, or objects such as charts, tables or pictures.)
The slide master's purpose is to let you make a global change — such as replacing the font
style — and have that change made on all the slides in your presentation. There is a slide
master, used for the majority of the slides in your presentation, and a title master that is used
to modify only the title slides.
Modifying the Slide Master
1. Click on View > Master > Slide Master
2. To modify the size of the placeholder box, click and drag the corner of the box.
3. To remove a placeholder box, click on the box and click Delete.
4. To modify the font size, click on each level, then click on Format > Font. Make the
necessary changes in the font window, and click on OK.
5. To modify the bullets, click on the level, and click on Format > Bullets and Numbering.
Make the necessary changes in the bullets window, and click on OK.
6. To return to the slide view, click on Close Master View.
Introduction to PowerPoint
13
Slide Design
Using the Slide Design task pane, the user can preview and apply a design template to a
presentation. The template can be applied to all slides or selected slides. You can apply more
than one type of design template in a single presentation.
When a design template is used, a slide master for that template is added to the presentation.
If you apply a different template to all your slides, the old slide master is replaced by the new
master in the presentation. You can change the slide design at any time.
Modifying the Design Template
1. On the Formatting toolbar, click Design
or Click on Format > Slide Design
2. To apply a design template to all the slides, click on the [Design Template]
To apply a template to a single slide, select the thumbnail on the Slides tab. In the task
window, point to the template and click the arrow that appears, and click Apply to
Selected Slides.
To apply a template to multiple selected slides, select the thumbnails on the Slides tab.
In the task window, click the [template].
Introduction to PowerPoint
14
Changing the Color Scheme
A color scheme consists of the eight colors used in the design of the slide — colors for
background, text and lines, shadows, title text, fills, accents, and hyperlinks. The color scheme
is determined by the design template that has been selected.
Modify a Color Scheme
1. On the Formatting toolbar, click Design, and in the task pane, click Color Schemes.
2. At the bottom of the task pane, click Edit Color Schemes.
3. On the Custom tab, under Scheme colors, click the first color to change, and click
Change Color.
4. On the Standard tab's color palette, click the [color] you want, and click OK.
Optionally, on the Custom tab's color palette, drag the cross-hair to select a color, drag
the scroll bar to adjust the brightness, and click OK.
5. Repeat steps 3 and 4 for each color you want to change.
6. Click Apply.
Introduction to PowerPoint
15
Slide Layout
"Slide Layout" refers to the way items are arranged on a slide. A layout contains placeholders,
which in turn hold text such as titles and bulleted lists and slide content such as tables, charts,
pictures, shapes, and clip art.
To view the slide layout task pane, click on Format > Slide Layout.
When selecting a slide layout, there are 4 categories: text layouts, content layouts, text and
content layouts, and other layouts. (Note: In older versions of PowerPoint, the layouts are not
grouped into categories. Rather, a graphic representation of the layout is provided.)
You can move the placeholders within a layout to different positions, make them different
sizes, and format them with fill colors and borders. This applies to both slide and note pages.
Introduction to PowerPoint
16
Slide Layout (cont.)
Moving and Sizing Placeholders
1. To modify the placeholders, click on the [area to be changed]. A box outlines the area.
2. Click on the small circles on the sides and corner of the box, and use a click and drag
motion to change the size of the placeholder.
3. Place the mouse pointer on the outline of the placeholder. When the cross-hair icon
appears, move the mouse to change the location of the placeholder.
Changing the Slide Layout
1. To display the Slide Layout pane, click on Format > Slide Layout.
2. On the Slides tab in normal view, select the [slides] you want to apply a layout to.
3. To select multiple slides, hold down the <Ctrl> key and click the slide.
4. In the Slide Layout task pane, click on the [layout] you want.
Introduction to PowerPoint
17
Inserting Text and Graphics
Inserting Text
Slide layouts contain placeholders for text and objects in a number of combinations. There are
text placeholders for titles, subtitles, or body text. The body text may be a single paragraph or
a bulleted or numbered list, just click within the placeholder and type the necessary text.
You can copy and paste text from other programs: Microsoft Word, an email message, a Web
page, etc. Additional text boxes can be added to any slide using the Insert menu. You can
resize and move placeholders and format them with borders and colors. (If you wish to make
all the body text a certain color or font, you may opt to modify the master slide. By modifying
the master slide, all the slides in the presentation are also modified.)
Adding WordArt
To add a little pizzazz to your presentation, you may wish to use WordArt text in the title or
body text area. WordArt is a text object which has a graphic effect added.
1. Place your cursor on the
portion of the slide where the
WordArt is to be added.
2. Click on Insert > Picture >
WordArt
3. From the WordArt Gallery
(see illustration at right),
select a [graphic effect]
and click on OK.
4. In the text box provided, type
the [title or body text] and
click on OK.
After the object has been added
to your presentation, you may
use the WordArt toolbar to
modify the object. To view the toolbar, click on View > Toolbars > WordArt. The
WordArt toolbar allows you to modify the font, text, shape, alignment, character spacing,
etc.
Introduction to PowerPoint
18
Inserting Clip Art
Each of the Microsoft Office programs (Word, Excel, PowerPoint) contain a number of graphic files (clip
art). Depending upon the installation, some or all of the graphic files may have been installed on your
computer. If you do not find any Clip Art on your computer, check with the Information Systems
department and ask if the graphic files can be installed.
1. Select a slide layout that contains a placeholder
for a graphic, and click on the icon for clip art.
The “Select Picture” window (shown on the right)
displays.
2. Use the scroll bar to view the pictures. To add a
picture to your PowerPoint slide, click on the
picture and click on OK.
3. Use the Import button to add a picture from the
“My Pictures” folder, or to add a picture from the
Microsoft Clip Organizer.
The Microsoft Clip Organizer contains drawings,
photographs, sounds, videos, and other media
files — called clips— that you can insert and use
in presentations, publications, and other
Microsoft Office documents.
Searching for Clip Art
1. Click on Insert > Picture > Clip Art.
2. In the Search text box, type a [word or phrase]
that describes the clip you want.
3. To narrow your search, do one or both of the
following: To limit the search to a specific
collection, in the Search in box, click the arrow
and select the collection to be searched.
To limit the search to a specific type of media file,
in the Results should be box, click the arrow and
select the check box next to the types of clip.
4. Click Search.
5. In the search results window, click on the [picture] to add it to your slide.
Introduction to PowerPoint
19
Autoshapes
AutoShapes are a group of ready-made shapes that can be added to a PowerPoint slide.
There are basic shapes, such as rectangles and circles, plus a variety of lines and connectors,
block arrows, flowchart symbols, stars and banners, and callouts. Additional shapes can be
found in the Microsoft Clip Organizer.
These shapes can be resized, rotated, flipped, colored, and combined to make more complex
shapes. Many of the shapes have an adjustment handle that allow you to change the most
prominent feature of the shape -- for example; changing the size of the point on an arrow. The
adjustment handle appears as a small yellow diamond; just click-and-drag the diamond to
make size or directional changes.
You can add text to shapes. The text you add becomes part of the shape — if you rotate or flip
the shape, the text rotates or flips with it. You can add custom animation to these shapes.
Adding an Autoshape
1. On the Drawing Toolbar, click on Autoshapes.
2. Select a [category] and then click on a [shape]
3. To add text, click on the [object]. A text cursor displays within the
shape, so that you can add text.
4. To change the size of the object, click on the [object] and use the
handles on the sides to resize the object. If the shape has a
yellow adjustment handle, click on the yellow diamond to change
the shape of the object.
5. To make other changes, right-click on the [object]. The pop-up
menu to the right displays. Use this menu to make changes to the
font, or add animation. Select Format Autoshape to make
changes to the size, color and lines in the shape.
Changing an Autoshape
1. Select the AutoShape that you want to change.
2. On the Drawing toolbar, click Draw, click Change AutoShape, click on a [category],
and then click the [shape] you want.
Introduction to PowerPoint
20
PowerPoint Slide with Autoshape - Example
The PowerPoint slide above shows a “callout” autoshape. A callout is a graphic object that is
used to identify or call attention to a particular part of an illustration. In the example above, the
callout is providing additional information about the “electronic sources” mentioned in the
second bullet point on the slide.
The background color, font type and font size of the callout have been modified.
As you can see on the right, this PowerPoint slide contains custom animation for the title
segment, and for the callout. There are several different types of callout objects. The callout
above is “Line callout 3”.
Introduction to PowerPoint
21
Slide Transition
A slide transition is the action or movement that occurs as the user plays the slide show and
moves from one slide to another. Transitions specify how the display changes (such as fading
to black) as a user moves from one item to another. The action or movement applies to the
entire slide. You can add a transition to a single slide, all slides, or a specific set of slides.
Adding a Slide Transition
1. If you only want to apply the animation scheme to a few slides, click the Slides tab, and
select those slides to which you want to add a transition.
2. Click on Slide Show > Slide Transition
3. Select the [type] of transition from the scroll menu.
4. Select the transition [speed] and [sound].
5. To add the same transition for all slides, click the Apply to all slides button.
Introduction to PowerPoint
22
Slide Transition (cont.)
Set Timing Manually
1. If you only want to apply the animation scheme to a few slides, click the Slides tab, and
select the slides you want.
2. Click Slide Show > Slide Transition.
3. In the Advance slide section, select the “Automatically after” check box, and enter the
[number of seconds] the slide should appear on the screen.
4. Repeat the above process for each slide, or click the Apply to all slides button.
If you want the next slide to appear when you click the mouse or automatically after a number
of seconds — whichever comes first — select both the On mouse click and the Automatically
after check boxes.
Record Timing While You Rehearse
1. To start the show in rehearsal mode, click Slide Show > Rehearse Timings
2. When you are ready to go to the next slide, click the advance button.
3. At the end of the slide show, click Yes to accept the timing or No to start over.
Introduction to PowerPoint
23
Animation
PowerPoint allows you to animate your presentation. Animation is the addition of a special
visual or sound effect to text or to an object. For example, you can have the text bullet points
fly in from the left, one word at a time, or hear the sound of applause when a picture is
displayed. PowerPoint groups the animations into 3 categories: subtle, moderate and
exciting.
While a slide transition is a movement that applies to an entire slide, a slide animation is
applied to each of the individual elements on a slide.
Applying an Animation Scheme
1. If you wish to apply the animation scheme to a few slides, click the Slides tab, and
select those slides to which you want to add animation.
2. Click on Slide Show > Animation Schemes.
3. In the Slide Design task pane, under Apply to selected slides, click an [animation
scheme] in the scroll menu.
4. If you want to apply the scheme to all slides, click the Apply to All Slides button.
To preview how the animations work, click the Slide Show button.
Introduction to PowerPoint
24
Custom Animation
Custom Animation allows the user to select individual objects on a slide and add a special
visual or sound effect to a single element(s) on that slide. For example, if there are 3 text
bullets on a slide, the user can choose to animate one or all of the bulleted items, and can
select different animations for each item.
Applying Custom Animation
1. In normal view, display the slide that has the text or objects you want to animate.
2. Select the [object] you want to animate.
3. On the Slide Show menu, click Custom Animation.
4. In the Custom Animation task pane, click , and do one or more of the following:
To make the text or object enter the slide show presentation with an effect, point to
Entrance and then click an [effect].
To add an effect to text or an object that is on the slide, point to Emphasis and then
click an [effect].
To add an effect to text or an object that makes it leave the slide at some point, point
to Exit and then click an [effect].
Introduction to PowerPoint
Custom Animation (cont.)
The effects appear in the Custom Animation list, top to bottom, in the order that
you apply them. The user can change the order of the animations, by highlighting
the animation in the Custom Animation pane, and using the up and down arrows
to re-order the animations.
The animated items are noted on the slide by a non-printing numbered tag that
correlates to the effects in the list. This tag does not show up in the slide show
view.
25
Introduction to PowerPoint
26
Printing Slides and Slide Handouts
You can print your entire presentation — the slides, outline, notes pages, and audience
handouts — in color, grayscale, or pure black and white. You can also print specific slides,
handouts, notes pages, or outline pages.
Use the Print Range section, to select the number of slides to be printed. This is useful
if you want to print a sample handout page, select 1-4 slides, and select Handout (4
slides per page).
You can print your presentation in the form of handouts — with one, two, three, four, six,
or nine slides on a page — that your audience can use for future reference. The threeslides-per-page handout includes lined space for note-taking by the audience.
There is an option to add a “Frame” to each slide. This option adds a black border to
the outside of the slide.
When printing the Notes pages, the slide prints at the top of the page, and the notes
accompanying each slide print below (one slide per page).
Introduction to PowerPoint
27
Printing Handouts
1.
2.
3.
4.
Open the presentation.
Click File > Print Preview.
To select the page orientation, from the toolbar, click Portrait or Landscape.
To set headers and footers, click the arrow on the Options button, and then click
Header and Footer.
5. On the Print Preview toolbar, in the Print What box, click the [Handout layout] option
you want.
6. On the Print Preview toolbar, click Print.
7. In the Print window, check that the correct printer is selected, and click OK.
The above illustration shows handouts printed at 4 per page, in landscape orientation. A header
and footer, as well as a date and page numbers are added. If you select “Scale to fit paper” in the
Print window, the individual slides are enlarged slightly.
Introduction to PowerPoint
28
PowerPoint Menus
File Menu
Use the File menu to create new presentations, open existing presentations, and close
the current presentation.
Use the Save option to save the current file, and the Save As option to save the current
file under another name.
Use the Save As Web Page option to save the PowerPoint presentation as a single
HTML file. To see a preview of this option, use Web Page Preview on the File menu.
Use the Search option to search for specific text with PowerPoint files or other types of
files on your computer.
Use the Pack and Go option to save the presentation to be run on another computer
that may not have the PowerPoint program.
To run a presentation on another computer, use the Pack and Go Wizard to put all the required files into
one file and copy the file to a disk or network location. Then unpack the file onto the destination
computer or network and run the presentation. When you pack the presentation, include any linked files
and embed TrueType fonts. Embedding fonts guarantees that the fonts are available when you run the
presentation on a different computer.
Introduction to PowerPoint
29
Edit Menu
Use the Edit menu to perform all regular editing options: cut, copy and paste.
Use the Paste Special option to bring in information from other programs, and paste it
as HTML text, rich format text, or unformatted text.
Use the Paste as Hyperlink option to create a hyperlink to another document.
Use the Duplicate option to make a copy of a selected object.
Use the Delete Slide option to delete the current slide.
Use the Find option to locate specific text within the presentation. Use the Replace
option to replace selected text within the presentation.
Introduction to PowerPoint
30
View Menu
The View menu allows the user to change from the normal slide view to slide sorter,
slide show or notes page view.
The Master option allows the user to modify the slide master, handout master, or notes
page master.
Use Task Pane to display a side panel with various options. (The task pane is a window
within an Office application that provides commonly used commands. Its location and small size
allow you to use these commands while still working on your files.)
PowerPoint allows the user to select which toolbars are displayed. The default
toolbars are: standard, formatting and drawing.
Use the Ruler or the Grid and Gridlines to align individual elements on a single slide.
Use the View menu to add a header and footer to your slides, or to the notes and
handout pages.
Introduction to PowerPoint
31
Insert Menu
Use the Insert menu to add new slides to your presentation. If you are adding a similar
slide, click on Insert > Duplicate slide and then change the wording on the new slide.
Use the Insert menu to add slide numbers, or the date and time to each slide. There is
an option to modify the date/time each time the PowerPoint presentation is opened.
Use the Insert menu to add comments to each slide. The comments option is designed
for users who are reviewing a slide presentation. When printing the notes or outline,
there is an option to include comments. Any comments for the slide are printed on a
separate sheet of paper.
Use the Insert menu to add slides from another slide presentation. You can add all the
slides or selected slides.
Use the Insert menu to add additional items to the slide: pictures, diagrams, text boxes,
charts, tables, or objects.
Use the Insert menu to add movie or sound files to your presentation. There is an
option to play an audio CD track during the presentation. There is another option to
record sound for each slide. Your computer must be equipped with a sound card,
microphone, and speakers in order to record and hear a narration.
Introduction to PowerPoint
32
Format Menu
Use the Font option to change the font type and text size.
Use Bullets and Numbering to add or remove bullets and numbering on the slide.
Use Alignment to modify the alignment of the text -- select right, left, center or justify.
Use Line Spacing to modify the amount of space between lines, and the amount of
space before and after paragraphs.
Use the Change Case option to modify text. Select from uppercase, lowercase, title
case, sentence case and toggle case. Toggle case change uppercase to lowercase,
and lowercase to uppercase.
Use the Replace Fonts option to replace one font with another. This is done for the
entire presentation.
Use the Format menu to modify the slide design, slide layout and background.
Use the Format menu to modify any objects, charts, or tables added to the slide. The
options vary according to the item added, i.e. there are different formatting options for
pictures than for charts or tables.
Introduction to PowerPoint
33
Slide Show Menu
Use the View Show option to view the slide show presentation.
The Set Up Show option allows the user to do the following: display the slide show
with or without a sound narration, loop the slide show so that it displays continuously,
select slides to omit during the slide show, and advance the slide show manually or with
any timing that might have been added.
Use the Rehearse Timing option to practice giving your slide show, and record slide
changes. A menu appears that displays the timing. Use the Advance button to change
the slide, and that action is recorded. The slide show can be played back automatically.
Use the Record Narration option to add voice narration to the slide show. There is a
separate Online Broadcast option that allows the user to add create a video
presentation for viewing on the Internet. A video camera and microphone are required.
The Action Buttons option allows the user to add buttons to each slide to help the
viewer move through the presentation. After an action button has been added, use
Action Settings to modify the action for that button.
Use the Slide Show menu to add animation or transitions to the slide show presentation.
Use the Hide Slide option to omit individual slides from the presentation without
deleting the actual slide.
Introduction to PowerPoint
34
Tools Menu
Use the Spelling option on the Tools menu to check your spelling. Use the Language
option to select the language of the spelling dictionary.
Use the Compare and Merge Presentations option to merge “reviewed” presentations.
PowerPoint 2002 allows the user to send a presentation for review so that other
people can add comments and make changes. Once the reviewers have completed
their reviews and returned them to you, you can combine their presentations with your
original presentation, and view all comments and changes at the same time. Each
reviewer's comments and changes are identified by a color-coded comment or change
marker, and a short description of the change.
Introduction to PowerPoint
35
Webography
Animated Graphics (Gif Files)
Animation Factory - http://www.animfactory.com/
Webdeveloper - http://www.webdeveloper.com/animations/
Hotwired - http://www.wired.com/animation/
Graphics
Barry’s Clip Art Server - http://www.barrysclipart.com/
Clip Art Today - http://www.clipartoday.com/
Microsoft Office
http://office.microsoft.com/ - On the left side of the page are links to templates, clip art
and other media than can be downloaded.
For PowerPoint design templates, click on Templates > Meetings and Projects >
Presentations. There are design templates from the different versions of PowerPoint.
(You can usually use older versions of the templates, i.e. if you have Office 2000 you can
use the templates from Office 97.)