COMMUNITY NON-PROFITS GRANT
PROGRAM CALL FOR APPLICATIONS
Call for Grant Applications Release Date:
Monday, August 1, 2016
All proposals must be received by the City of San Carlos by 5:00 PM on Monday,
August 29, 2016 at the following address:
City of San Carlos
City Clerk, Second Floor
600 Elm Street
San Carlos, CA 94070
Questions regarding this call for grant applications should be directed to:
Sara Aliotti
Management Analyst
Public Works Department
[email protected]
(650) 802-4194
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CITY OF SAN CARLOS
COMMUNITY NON-PROFITS GRANT PROGRAM
I.
INTRODUCTION
The City of San Carlos is seeking Applications from qualified community nonprofits for funding through the Community Non-Profits Grant Program (Grant
Program). Funds have been set aside by the City Council to award up to $40,000
in Fiscal Year 2017 to qualifying non-profits. The objectives of the Grant Program
are to provide funding for community organizations to address current and arising
issues and trends and to provide an opportunity for social inclusion and
community building for San Carlos.
It is the Organization’s responsibility to read the entire Call for Applications and to
comply with all requirements herein.
II.
BACKGROUND
The City Council supports community groups and individuals who contribute to
the development and well-being of the San Carlos community. On July 11, 2016,
City Council approved the City of San Carlos Community Non-Profits Grant
Program and Policy. Every two years as part of the biennial budget, the City
Council considers establishing funding for this competitive Grant Program. If
funding is approved, near the beginning of the fiscal year, there will be a call for
applications for these funds. Each application will be reviewed by staff to ensure
it meets the minimum requirements for consideration by a Council-appointed
subcommittee for a grant award. Grants will be awarded annually by the City
Manager upon recommendation for the members of the subcommittee in
amounts to be determined based on the number of eligible applications, the
amount requested and the funds available. For fiscal year 2017, Council
approved $40,000.
III.
ELIGIBILITY REQUIREMENTS AND APPLICATION ELEMENTS
A successful grant application must meet the following minimum eligibility
requirements:
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Application is complete and was submitted on time;
Applicant is a non-profit organization, has a 501(c)(3) federal tax-exempt
status and serves San Carlos residents. Preference is given to non-profit
organizations that serve 50% or more San Carlos residents;
Applicant programs/services do not involve or require certain religious
beliefs or activities;
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CITY OF SAN CARLOS
COMMUNITY NON-PROFITS GRANT PROGRAM
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Applicant programs/services are open to all ethnicities, races, genders
and sexual orientations; and
Applicant program/services address at least one goal adopted by the City
Council (See the attached Strategic Plan Exhibit B)
A complete application shall include:
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IV.
Completed City of San Carlos Community Non-Profit Grant Application
Form;
Proof of applicant non-profit IRS tax-exempt status;
Organization and principal(s) resumes and/or background information,
including organization chart and a description of the business operation;
Prior year and current year-to-date balance sheets and income
statements; and
Proposed budget for expenditure of potential grant funds, including other
sources of funds (amount and type) to be used to fund the proposed
program/services.
SCHEDULE
The following schedule represents a target timeframe for applicant screening,
Council Subcommittee Member review, possible presentations to the
Subcommittee, organization selection, notification of award, follow up and grant
payment. The City will make every effort to adhere to this schedule, however,
dates are subject to change (all dates in italics are tentative).
Action
Call for Applications Released
Deadline for Receipt of Proposals
Council Subcommittee Member
Review
Possible Presentations to
Subcommittee
Subcommittee Meeting to Discuss
Applications
Notification of Award and Follow Up
Grant Payment
Date
Monday, August 1, 2016
Monday, August 29, 2016,
5:00pm
Week of August 29, 2016
Week of September 5, 2016
Week of September 12, 2016
Friday, September 16, 2016
Friday, September 30, 2016
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CITY OF SAN CARLOS
COMMUNITY NON-PROFITS GRANT PROGRAM
V.
APPLICATION REQUIREMENTS
The Grant Application can be found in Exhibit A.
VI.
CONSULTANT SELECTION
A. Grant Award Criteria
In accordance with the City of San Carlos Grant Program and Policy for
Community Non-Profits adopted July 11, 2016, grant awards shall be on the
basis of:
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A complete timely application with all required documents;
Council Subcommittee Member Review – Applications that meet the
minimum requirements will be forwarded within two weeks of receipt to the
Council Subcommittee members for review and consideration for possible
funding. Each Council Subcommittee member will individually rate the
applications;
Possible presentations to Subcommittee – The Council Subcommittee
members will notify staff if they elect to have all or a portion of the eligible
applicants present their grant requests to the Subcommittee in person.
The review and possible presentation before the Council Subcommittee
will be completed within 30 days of the Subcommittee members’ receipt of
the eligible applications. All organizations selected for presentations will
be notified as quickly as possible;
The Subcommittee members will discuss each application, individual
ratings and proposed grant award amount(s) and submit
recommendation(s) to the City Manager for award.
B. Non-Obligation
The City retains the sole discretion to evaluate applications and award grants to
the organization(s) based on its criteria and available funding. Receipt of
applications in response to its Call for Applications does not obligate the City in
any way to award a grant to any organization and the City reserves the right to
reject any or all applications, wholly or in part, at any time, without penalty. The
City shall retain the right to abandon the Call for Applications and selection
process at any time prior to the actual granting of funds to an organization, and
the City shall bear no financial or other responsibility in the event of such
abandonment.
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CITY OF SAN CARLOS
COMMUNITY NON-PROFITS GRANT PROGRAM
VII.
SUBMISSION INSTRUCTIONS
Organizations responding to this Call for Applications must deliver, by hand or by
mail, four (4) printed copies of the application and supplemental documents to:
City of San Carlos
City Clerk, Second Floor
600 Elm Street
San Carlos, CA 94070
All Proposals must be received by the City of San Carlos, City Clerk’s
Department, by 5:00 PM on Monday, August 29, 2016. The City assumes no
responsibility for delays caused by delivery service. Postmarking by the due date
will not substitute for actual receipt.
Please note that applicants may be asked to present their funding requests in
person to the Subcommittee.
Any questions pertaining to this Call for Applications should be directed to Sara
Aliotti, Management Analyst, at [email protected] (650) 802-4194.
VIII.
ADDITIONAL INFORMATION
All costs incurred during submittal preparation or in any way associated with the
Organization’s preparations, submission or presentation shall be the sole
responsibility of the Organization.
If awarded a grant, the Organization shall maintain 501(c)(3) federal tax exempt
reserved status and service to the San Carlos Community as specified by the
City of San Carlos Grant Program and Policy for Community Non-Profits.
Organizations are liable for all errors or omissions contained in their proposals.
ATTACHMENTS
Exhibit A – City of San Carlos Community Non-Profit Grant Application Form
Exhibit B – City of San Carlos Strategic Plan
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Exhibit A – City of San Carlos Community Non-Profit Grant Application Form
CITY OF SAN CARLOS
COMMUNITY NON-PROFIT GRANT APPLICATION FORM
Section 1
Name of Non-Profit Organization:
Street Address:
City:
State:
Zip Code:
Website:
Organization IRS Tax ID:
Primary Contact Name:
Title:
Telephone:
Email:
Amount of Grant Request (Note: Grant funding is NOT guaranteed and is dependent on the
availability of funds):
Other sources of funding for the organization/programs/services:
Has this organization received grant funding from the City of San Carlos in the past? If
yes, please describe when, how much was received and how the funds were used to
deliver your programs/services:
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Exhibit A – City of San Carlos Community Non-Profit Grant Application Form Continued
Describe the proposed use of City grant funds and how this grant will benefit the
residents of San Carlos by addressing goals adopted by the City Council. Attach
additional pages to provide more detail if needed (please limit to 500 words or fewer):
Have all of the documents listed in Section III of this application been included in this
application package?
Circle Yes or No. If not, why not?
Signature of Executive Director (Print Name Below): ___________________________
___________________________
Date: ______________
Section 2
Include with Grant Application the following documents:
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Proof of applicant non-profit IRS tax-exempt status;
Organization and principal(s) resumes and/or background information, including
organization chart and a description of the business operation;
Prior year and current year-to-date balance sheets and income statements; and
Proposed budget for expenditure of potential grant funds, including other sources
of funds (amount and type) to be used to fund the proposed program/services.
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Exhibit B – City of San Carlos Strategic Plan
CITY OF SAN CARLOS
STRATEGIC PLAN
April 2016
MISSION STATEMENT
The City of San Carlos provides high quality services and facilities in a fiscally
sustainable, responsive and friendly manner to foster a safe and healthy community.
VISION STATEMENT
San Carlos will be a vibrant family and business friendly community admired as a great
place to live, learn, work and play.
CORE VALUES
Not in priority order
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Fiscal responsibility and sustainability
Protecting the City’s assets and resources
Strategic thinking and planning for the future
High ethical standards and care for the community
High quality customer service
Protecting our environment
Community engagement and community building
A strong sense of community
A safe community
Support the wellbeing and development of City employees
2016-2017 STRATEGIC GOALS
Not in priority order
1. Affordable Housing: The City of San Carlos will encourage multi-family housing
consistent with the General Plan and mixed-use concepts along transit corridors.
Objective #1: Work to ensure that the City and the residents are informed about the
Affordable Housing Policy.
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Exhibit B – City of San Carlos Strategic Plan Continued
Objective #2: Build multi-family housing along transit corridors and close to the
downtown core with mixed-use concepts spread throughout areas
already zoned for this use.
Objective #3: Take a more active role regionally in encouraging and developing
affordable housing.
2. Infrastructure: The City of San Carlos will identify and plan for strategic
infrastructure improvements and maintenance.
Objective #1: Build consensus around what the City’s infrastructure and
maintenance priorities are.
Objective #2: Identify reliable sources of funding for infrastructure needs.
Objective #3: Maximize underused facilities and resources.
Objective #4: Complete Major Infrastructure Projects.
3. Parking: The City of San Carlos will develop parking improvements for the
downtown, south Laurel Street and the Transit Center that consider the interests of
businesses, residents and the City.
Objective #1: Develop and adopt a parking strategy for downtown, south Laurel
Street and the Transit Center.
Objective #2: Increase Parking Supply for Downtown, south Laurel Street and
Transit Center.
Objective #3: Develop way-finding strategies so people know where to find parking.
Objective #4: Encourage programs, incentives and other modes of transportation to
reduce parking demand.
4. Public Outreach, Community Engagement and Social Media: The City of San
Carlos will develop and enhance public outreach, community engagement, and social
media tools and platforms to facilitate open communication and information sharing
with the public.
Objective #1: Encourage a more involved and knowledgeable community to build
trust and confidence in the civic policy process and to build shared
civic pride.
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Exhibit B – City of San Carlos Strategic Plan Continued
Objective #2: Develop effective communication policies and utilize consistent, multipronged approaches to public outreach and engagement.
5. Public Safety: The City of San Carlos will provide high quality, stable and cost
effective Public Safety services to the community.
Objective #1: Continue to provide effective and efficient public safety services.
Objective #2: Evaluate options for managing increasing fire safety costs.
6. Traffic/Transit: The City of San Carlos will identify, plan and complete strategic
traffic improvements while encouraging more use of public transit and alternative
modes of transportation.
Objective #1: Complete major transportation projects.
Objective #2: Study and identify traffic mitigation improvements.
Objective #3: Improve public transit and encourage alternative modes of
transportation.
Objective #4: Inform and educate the public about traffic options.
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