Warren County Emergency Management Disaster Recovery Plan
Warren County Emergency Management Disaster
Recovery Plan
1
Warren County Emergency Management Disaster Recovery Plan
For Official Use Only
PRIVACY STATEMENT
The disclosure of information in this plan could compromise the security of essential equipment,
personnel, services, and systems of Warren County Department of Emergency Services (WCDES),
or the many partners required to carry out essential emergency responsibilities throughout the county.
Distribution of this Disaster Recovery Plan in its entirety is limited to those who need to know the
information in order to successfully activate and implement the plan. They are listed in the plan under
“Distribution List.”
Portions of this plan contain information that may raise personal privacy or other security concerns,
and those portions may be exempt from mandatory disclosure and may be considered secure
documents. See ORC 149.433.
Any decision to disclose information in this plan outside WCDES or to withhold information in this plan
from a requester must be coordinated, in writing, with WCDES.
2
Warren County Emergency Management Disaster Recovery Plan
Table of Contents
Section 1 Disaster Recovery Overview ................................................................................................................ 5
A.
Introduction ............................................................................................................................... 5
B.
Phases of Recovery .................................................................................................................... 7
A.
Funding Assistance ..................................................................................................................... 9
B.
Technical Assistance ................................................................................................................. 15
Section 3 Concept of Operations ....................................................................................................................... 16
A.
Plan Activation, Deactivation and Demobilization Procedures................................................. 16
B.
Recovery Roles ......................................................................................................................... 18
Section 4 Damage Assessments......................................................................................................................... 20
A.
Common Operational Picture Assessment ............................................................................... 20
B.
Individual Assistance Damage Assessment .............................................................................. 21
C.
Public Assistance Damage Assessment .................................................................................... 22
Appendices
Appendix A: Recovery Support Functions ......................................................................................................... 27
Economic Recovery Support Function ...................................................................................... 30
Housing Recovery Support Function ........................................................................................ 36
Infrastructure Systems Recovery Support Function ................................................................. 44
Natural and Cultural Resources Recovery Support Function .................................................... 69
Public Health/Medical .............................................................................................................. 75
Social Services Recovery Support Function .............................................................................. 84
Appendix B: Jurisdictional Help Guide............................................................................................................... 91
Appendix C: Recovery Branch Chief Toolkit..................................................................................................... 102
Appendix D: Authorities and References......................................................................................................... 125
Appendix E: Acronyms .................................................................................................................................... 127
Appendix F: Glossary ....................................................................................................................................... 131
3
Warren County Emergency Management Disaster Recovery Plan
This page intentionally left blank.
4
Warren County Emergency Management Disaster Recovery Plan
Section 1 Disaster Recovery Overview
A. Introduction
The Warren County Department of Emergency Services (WCDES) Disaster Recovery Plan for Warren
County (herein known as the DRP) is intended to be a pre-disaster recovery planning document as well as a
guide for post-disaster recovery procedures. The DRP is intended for local officials who will be involved in
implementing disaster recovery efforts in Warren County, Ohio. It will also be of interest for members of
the public, stakeholders and others with general or specific interest in disaster recovery efforts.
This plan was developed pursuant to Section 5502 of the Ohio Revised Code, conforms to the National
Incident Management System (NIMS) and all applicable Homeland Security Presidential Directives. This
plan is intended to facilitate multi-agency and multi-jurisdictional coordination, particularly among local,
state, and federal agencies in recovery efforts after a disaster.
1. Background
The Federal Emergency Management Agency (FEMA) released the National Disaster Recovery Framework
(NDRF) in September 2011 as a replacement for the National Response Framework (NRF) Emergency
Support Function #14 – Long Term Community Recovery. The NDRF was introduced as an entirely new
way to plan for disaster recovery including new concepts such as implementing an organizational structure
for recovery complete with leadership roles specific to the recovery function. Recovery Support Functions
(RSFs) were also introduced to accompany the NDRF. The RSF structure coexists with and builds upon the
Emergency Support Functions (ESF) found in the WCDES Emergency Operations Plan. RSFs are different
from ESFs as they are focused solely on recovery and have different mission objectives, partnerships,
approaches, time spans and organizational structure.
The interplay among the DRP/RSFs and EOP/ESFs is demonstrated by Figure 1 in this Section. While the
Emergency Operations Plan ESFs are response focused and the Disaster Recovery Plan RSFs are long
term recovery focused, the ESFs and RSFs complement each other by meeting various private and public
needs at designated times during a disaster. Meeting these needs serve as building blocks toward restoring
the whole community to an enhanced and more resilient post-disaster state.
The WCDES DRP encompasses elements of the following:
·
·
·
·
National Disaster Recovery Framework (NDRF).
The Ohio Emergency Management Agency Disaster Recovery Branch Assistance Toolbox.
Research of “Best Practice” documents addressing the “whole community approach.”
Input from community partners having a role in recovery including pre-disaster planning.
A complete list of references, to include web addresses for FEMA, Ohio EMA, WCDES, is located in
Appendix D, Authorities and References of this document.
2. Purpose
The purpose of the DRP is to coordinate recovery efforts with the goal of returning communities to normal
or a new normal following a disaster. Recovery allows for the prompt restoration of essential services,
reconstruction of damaged property and the resumption of normal activities. Mitigation also plays a key role
in recovery operations and will be done simultaneously. Mitigation activities are those actions taken to
lessen or eliminate future loss due to a disaster. Mitigation actions will be taken in accordance with the
5
Warren County Emergency Management Disaster Recovery Plan
WCDES All Hazards Mitigation Plan and the Ohio Emergency Management Agency (OHIO EMA)
mitigation programs.
Warren County Department of Emergency Services will activate the WCDES Emergency Operations Plan in
response to a disaster which affects Warren County or the jurisdictions within the county. A disaster of a
large magnitude may go beyond Warren County’s capabilities to respond and recover without additional
assistance. Supplemental assistance will be requested from the State of Ohio, If/when the State is unable to
provide requested assets, a request from the Governor of the State of Ohio to the United States President for
an emergency or major disaster declaration under the Robert T. Stafford Disaster Relief and Emergency
Assistance Act may occur.
3. Scope
The DRP provides a scalable mechanism for a whole community approach by coordinating support with
local governments, nongovernmental organizations, the private sector and impacted citizens to enable
recovery from large-scale disasters.
This plan may be activated for events to address significant long-term impacts on the community (e.g.,
businesses, infrastructure, environment, government operations, healthcare, housing, social services, etc.) to
foster sustainable recovery.
Additional plans and programs guiding the activities of county functions, agencies, departments, and
resources will be implemented and will overlap with the DRP. Day-to-day agency functions will continue
during disaster recovery.
Figure 1. WCDES Plan Synchronization
4. Public Outreach
The recovery effort will communicate useful, practical, relevant, accurate and timely information regarding
services and resources to all impacted members of the community. Communications will be available to
6
Warren County Emergency Management Disaster Recovery Plan
reach residents in their homes or in temporary housing addressing all persons including those with access or
functional needs. These functions are continuously completed through Emergency Support Function #5aPublic Information and External Affairs.
B. Phases of Recovery
There are three phases of recovery: Preparedness, Short-Term Recovery and Long-Term Recovery. These
phases are in-line with the State of Ohio Emergency Operations Plan, Recovery/Mitigation Annex.
1. Preparedness (Ongoing)
The DRP builds upon the general recovery preparedness concepts provided in the NDRF as well as the
WCDES All Hazards Mitigation Plan. Through the All Hazards Mitigation Plan, WCDES has assessed its
risks, analyzed the federal core capabilities, assessed its capabilities to respond and recover, and determined
any gaps, while also identifying measures to close those gaps.
The DRP is designed to provide for recovery from natural, man-made, and terrorism incidents. The DRP
addresses local needs while maintaining consistency with the Ohio EMA and FEMA planning documents
and guidance. Preparedness is an ongoing function inclusive of the following:
·
·
·
Pre-event recovery planning. (Develop plans, conduct training and exercises, identify and correct
gaps.)
Integrating and coordinating public health care, public safety, and health security data-gathering
(threats to human and animal health) within State and Major Urban Area fusion centers to achieve
early warning and mitigation of health events.
Developing and enhancing plans to engage and interface with, and increase the capacity of, private
sector/non-governmental entities working to meet the human service response and recovery needs of
the affected populations.
Critical Infrastructure/Key Resources (CI/KR) in Warren County are vulnerable to any of the risks detailed
in the WCDES All Hazards Mitigation Plan. The following priorities will be considered: debris removal,
clearance of access routes, emergency repairs, and the connection of vital utility services.
Geographic Information System (GIS) is a tool for capturing, storing, analyzing and managing data linked
to multiple geographic locations. This information can be integrated and analyzed for recovery efforts. The
Warren County GIS system can be used to show historically where disasters have occurred as well as
displaying data layers with the following information (list is not exhaustive):
·
·
·
·
·
·
·
·
·
Population demographics/Census Data
Warren County Auditor’s Office Data (building layouts, addresses, tax valuation, etc.)
Vulnerable populations
Critical Infrastructure /Key Resources
Areas of known risk (such as flood prone structures)
Warning Systems
Emergency Services
Community Services
Government Buildings
7
Warren County Emergency Management Disaster Recovery Plan
·
·
General Information (Highways, Rivers, Zip Codes, etc.)
Live Data Feeds (Traffic cameras, Current local weather, etc.)
GIS is can be used for the following recovery efforts:
·
·
·
·
Tracking damage patterns to identify areas impacted.
Identifying exactly what is in the area damaged; critical infrastructure, residences, government
buildings…
Completing maps for conducting damage assessments and reporting damage to the Ohio EMA.
Strategies for recovery efforts. (Examples: Mapping resources, service and information centers,
shelter locations etc.)
2. Short-Term Recovery (The days/weeks following the disaster; overlaps with Response)
Short-term recovery operations address essential and immediate community and citizen needs by restoring
vital services, stabilizing the incident and preserving property. These short-term recovery operations
generally occur during the response phase of a disaster which begins with the implementation of emergency
plans and opening of the Emergency Operations Center (EOC). Depending on the nature of the incident and
the complexity of the operation, some of the short term recovery operations may be extended into long-term
recovery phase. Documentation of disaster related costs should begin immediately regardless of the
availability of federal reimbursement dollars. Cost documentation requirements and procedures can be
found Appendix B.
Actions in the short-term recovery phase include:
·
·
·
·
·
·
·
·
·
·
Initial emergency response including those activities designed to preserve and protect the lives of
those impacted: fire/rescue, law enforcement, emergency medical services, mass care, sheltering,
feeding operations, search and rescue, etc.
Common operational picture initial impact assessment. This assessment is forwarded to Ohio
EMA to help determine if State/Federal assistance may be needed.
Emergency debris removal to clear primary transportation routes.
Coordination with utility companies to prioritize returning service to the most vital areas of the
community.
Individual Assistance (IA) Damage Assessments which are conducted as soon as possible,
generally within days following the event.
Public Assistance (PA) Damage Assessments.
Establishment of temporary or interim infrastructure to support business reopening to reestablish cash flow in the economy.
Restoration of essential facilities.
Provision of interim housing solutions and repair/rebuilding of private homes.
Management/distribution of donated goods. This is done through activation of the Volunteers
and Donations Management Annex of the Warren County EOP.
State/Federal activities:
o Ohio EMA activation of the State Emergency Operations Plan (SEOP) which could
include implementation of state recovery programs and opening the State Emergency
Operations Center (SEOC).
o The governor may request Joint Preliminary Damage Assessments (PDAs) which are
conducted jointly by WCDES, Ohio EMA and FEMA and can include Small Business
Administration (SBA) representatives.
8
Warren County Emergency Management Disaster Recovery Plan
o A written request for a Presidential disaster declaration may be submitted by the
governor, through FEMA under the Robert T. Stafford Act.
o The president may issue an emergency declaration, major declaration or denial of
assistance for public assistance, individual assistance and hazard mitigation assistance.
3. Long-Term (Months – Years)
Long Term Recovery includes activities beyond the initial response phase of the disaster. Operations are
focused on returning all systems in the community to a normal status, or to a new condition that is less
vulnerable. Documentation is critical for historical records, recovering costs, addressing insurance needs
and developing mitigation strategies which may include:
·
·
·
·
·
·
·
·
·
Completion of debris operations.
Examination of insurance issues. See FEMA Public Assistance Program and Policy Guide
(PAPPG)
Administration of supplemental State/Federal Disaster Assistance.
Activation of a Long-Term Recovery Committee.
Repair/rebuilding of damaged public and private buildings and facilities.
Repair/rebuilding of roadways and bridges, transportation networks.
Engaging support networks for ongoing emotional/psychological care including follow-up for
ongoing counseling, behavior health and case management services.
Ensuring the public health and healthcare sector is able to provide care and expected services in
the disaster area.
Completion of hazard mitigation projects.
Section 2 Disaster Assistance
A. Funding Assistance
The following section is organized by programs administered under the Robert T. Stafford Act and those
programs administered outside those parameters, Non-Stafford Act programs.
1. FEMA Declared Presidential Declaration (Stafford Act)
A Presidential Declaration of a major disaster or emergency authorizes Federal assistance under the
Stafford Act and triggers other Federal disaster relief. Federal disaster relief is designed to supplement
the efforts and available resources of state and local governments and voluntary relief organizations. A
request from the Governor to the U.S. President for a Presidential Emergency/Major Disaster
Declaration will be based on the magnitude and severity of the situation and the inability of the affected
area to recover without additional assistance. If the U.S. Presidential Emergency/Major Disaster
Declaration is not approved an appeal will be developed through Ohio EMA with input from the
affected counties and submitted by the Governor. See the WCDES Recovery website for more
information.
Declaration criteria: Governor's certification the event is beyond the State's capability to respond/recover
and supplemental federal assistance is necessary. Ohio EMA has activated the State's Emergency
Operations Plan; have verified damage assessment information for private damages and or public
damages; and received a commitment from the Governor’s Office for the required state cost-share.
9
Warren County Emergency Management Disaster Recovery Plan
Federal Disaster Assistance available following a Presidential declaration:
FEMA coordinates all federal assistance to include:
·
·
·
Individual Assistance (IA)
o FEMA Individual and Households Program (IHP)
§ Housing Assistance (HA)
§ Other Needs Assistance (ONA)
o Small Business Administration (SBA) Disaster Loan Program
Public Assistance (PA): FEMA
Hazard Mitigation Grant Program (HGMP)
Individual Assistance
Homeowners, renters and business owners who suffered damages or losses as a result of the disaster
may be eligible for assistance from a variety of state, federal and voluntary agencies.
Federal Emergency Management Agency (FEMA) Individuals and Households Program (IHP)
(Stafford Act):
o FEMA's declaration criteria:
·
While there are no set thresholds for recommending Individual Assistance, private
damages should be significant including hundreds of primary residences/businesses with
either major damage or destroyed with a majority of the losses uninsured, level of trauma
including numbers of injuries and deaths, large scale disruption of normal community
functions or services, amount of people with disabilities or access and functional needs
affected, insurance coverage for those affected, and voluntary agency assistance in place
to meet the needs of the disaster survivors. [CFR §206.48 (b)]
o Types of assistance: The two types of assistance under IHP are Housing Assistance (HA) and
Other Needs Assistance (ONA). HA is 100% federally funded while ONA is federally (75%)
and state (25%) cost-shared. IHP is capped by law at $33,000 for FFY16.
·
HA program allows for multiple types of housing assistance, such as rental
reimbursement or direct housing as well as grant funds for essential immediate home
repairs.
·
ONA provides grant funds for essential unmet needs and necessary expenses following
administration of HA and Small Business Administration (SBA) Disaster Loan Program
(DLP). Funding for needs and expenses could include personal property needs,
transportation needs, medical expenses, funeral costs, and child care.
·
NOTE: The SBA Disaster Loan Program (DLP) is automatically activated under a
Stafford Act Declaration that includes Individual Assistance or Public Assistance. The
SBA DLP offers home/personal property and transportation loans. These loans may be
available without a presidential declaration. The State IA Program may be available with
an SBA agency-only declaration at the Governor’s discretion
Below is the sequence of delivery to avoid duplication of benefits and ensure the appropriate programs
are utilized.
Private Insurance
Grant: IHP- HA
Loan: SBA
10
Grant: IHP- ONA
Warren County Emergency Management Disaster Recovery Plan
Following the IHP-SBA-ONA sequence there may be additional assistance for individuals/families from
FEMA. If all disaster-related needs cannot be met by governmental agencies or other organizations
designed to address disaster needs, the FEMA Cora Brown Fund can be utilized. The Cora Brown fund
is for Presidential declared disasters only.
Additional FEMA Programs for Individual Assistance:
Disaster Unemployment Assistance
FEMA Disaster Unemployment Assistance (DUA) program is available to states, local, tribal, and
territories to provide unemployment benefits and reemployment services to individuals who have
become unemployed as a result of a Presidential disaster declaration and who are not eligible for regular
state unemployment insurance.
To be eligible for DUA, individuals must:
·
·
·
·
·
Not be eligible for regular Unemployment Insurance
Be unemployed as a direct result of the disaster
Be able and available for work, unless injured as a direct result of the disaster
File an application for DUA within 30 days of the date of the announcement of availability of DUA
Have not refused an offer of employment in a suitable position
*The state must request this program under their disaster declaration process. For additional information
on how to file a DUA claim, refer to the FEMA Disaster Unemployment Assistance Fact Sheet and or
contact the State unemployment insurance agency.
Crisis Counseling
FEMA implements crisis counseling programs as supplemental assistance available to states, local,
tribal, and territories. The mission of Crisis counseling programs is to assist individuals and
communities in recovering from the effects of natural and human-caused disasters through the provision
of community-based outreach and psycho-educational services.
The CCP provides the following services to achieve its mission:
· Individual crisis counseling
· Basic supportive or educational contact
· Group crisis counseling
· Public education
· Community networking and resource linkage
· Development and distribution of educational materials
· Media and public service announcements
*Additional information can be found on FEMA’s website under the Crisis Counseling Assistance and
Training Program.
Other IA Programs:
Descriptions can be found on FEMA’s website under IA Fact Sheets
· Disaster Legal Services
· Funeral Assistance
· Emergency Food and Shelter National Board Program
11
Warren County Emergency Management Disaster Recovery Plan
·
Disaster Case Management Guidance
Public Assistance (PA)
The Public Assistance (PA) Program provides Stafford Act reimbursement to state and local
governments; eligible educational institutions and Private Non-Profits (PNP’s) for debris removal,
emergency protective measures and the repair or reconstruction of uninsured public facilities that are
owned and operated by the eligible applicant. The PA Program is administrated by the Ohio EMA
Mitigation and Disaster Recovery Branch.
The federal share of the PA Program provides no less than 75% of the eligible cost. The remaining 25%,
or local share, must be funded by the applicant. The State may contribute funds to lessen the burden of
the local share on the applicant. PNPs are not eligible for a state contribution to the local share.
Federal Disaster Assistance for Public (Infrastructure) Damages
FEMA PA Program:
o Criteria: Governor’s certification the event is beyond the State’s capability to respond;
activation of the State Emergency Operation Plan.
o FEMA’s declaration criteria: In order to be included in a request for a presidential disaster
declaration, a county must meet its per capita requirement (county population multiplied by the
indicator- FY16 indicator is $3.57). All impacted counties meeting their per capita must
collectively exceed the statewide per capita (state population multiplied by the indicator- FY 16
indicator is $1.41). The current statewide indicator of $1.41 when multiplied by the state’s
population equals $16.3 million. These indicators change annually on October 1st.
o Eligible applicants: Eligible applicants include state and local governments and certain PNP
organizations that own or operate facilities performing a governmental service and open to the
public. Those types of PNPs are: Education, Utility, Emergency, Medical, Custodial Care, or
other Essential Services. For details on public assistance eligible applicants reference Chapter 2
of FEMA’s Public Assistance Program and Policy Guidebook.
o Types of assistance: Reimbursement for event-related work in categories such as debris removal,
emergency protective measures and repairs to roads, bridges, water control facilities, public
buildings, public utilities and parks and recreation facilities. Each declaration specifically lists
those categories covered for reimbursement. Every declaration does not cover every category of
work.
o
Cost effective, sustainable mitigation measures may be implemented for damaged facilities under
the Public Assistance Program. FEMA’s Public Assistance Program and Policy Guidebook
o
Learn more about the PA program by visiting the WCDES Recovery website:
Hazard Mitigation Grant Program (HMGP)
The Ohio EMA Mitigation Branch administers the Hazard Mitigation Assistance grants. This grant
program is comprised of the Hazard Mitigation Grant Program (HMGP), the Flood Mitigation
Assistance Program (FMA) and the Pre-Disaster Mitigation Program (PDM). Of the grant programs,
HMGP is made available only after a Presidential disaster declaration while FMA and PDM have annual
funding cycles.
FEMA (Stafford Act Sections) 404 HMGP and 406 Public Assistance (PA) Mitigation Actions:
12
Warren County Emergency Management Disaster Recovery Plan
Hazard mitigation is defined as action taken to lessen or eliminate future loss due to a disaster. There are
two (2) potential sources for FEMA mitigation funding, FEMA 404 and/or 406.
·
FEMA 404 is the HMGP and is a separate program with criteria differing from the FEMA PA
Program. FEMA 404 HMGP may fund structural and non-structural actions. Administered by Ohio
EMA Mitigation Branch.
·
FEMA 406 PA mitigation is only available in conjunction with repair of a facility damaged by the
declared disaster. Administered by Ohio EMA Disaster Recovery Branch.
Eligible applicants for both FEMA 404 and 406 Mitigation are state and local governments and certain
private, non-profit organizations. Both types of mitigation are considered post-event and are only
available following a presidential disaster declaration; must be cost-effective; and must be approved by
FEMA prior to funding.
Below are mitigation actions that could be funded under HMGP. Examples based on risks identified in
the WCDES Risk Assessment:
HAZARD
MITIGATION ACTION EXAMPLES
Tornado
Construction of safe rooms in homes & community
facilities, tie down straps.
Dam Failure
Education and Outreach Program for Public Officials
and Dam Owners on Dam Safety with the focus and
development of Emergency Action Plans (EAP) for
dams.
Flood
Acquire and demolish flood prone buildings, Elevate
buildings in place, relocate buildings out of a
floodplain; retrofitting buildings, construct certain
types of minor flood control structures.
A complete listing of hazards and proposed mitigation actions can be found in the WCDES All
Hazards Mitigation Plan. Some mitigation actions in the plan can be funded under HMGP, some
cannot.
After a Presidential disaster declaration, (HMGP section 404) mitigation briefings will be scheduled
generally from two to four weeks after the declaration. Briefings will be coordinated through
WCDES. Invitees to the briefing should include county and municipal floodplain administrators,
planners, community development officials, etc. After the briefing, attendees will be given a short
period of time to prepare and submit a pre-application for funding projects under HMGP. All of
these steps should occur within 60 days of the disaster declaration.
Once HMGP pre-applications are submitted to Ohio EMA, the State Hazard Mitigation Team will
convene to review and score the pre-applications and identify those which should proceed to full
project application development. Criteria include determining whether the proposed project is for an
eligible activity, and/or determining whether the applicant is eligible. After a full application has
been developed, the State Hazard Mitigation Team will once again convene to prioritize project
applications, based upon established criteria, and determine which projects should be forwarded to
FEMA for approval. All projects funded under HMGP must be cost effective and receive
environmental clearance. After FEMA approval, the project is implemented. The total time from
disaster declaration until project completion can range from 2 to 4 years.
13
Warren County Emergency Management Disaster Recovery Plan
Learn more about HMGP and other mitigation grant programs by visiting the Ohio EMA Mitigation
website.
2. Non-Stafford Act
If the disaster does not warrant a Presidential Declaration there may be State assistance programs
available. There may be programs or grants that can be reprioritized to meet identified recovery needs
and goals. Federal presence, if warranted, is typically limited to technical assistance following nonStafford Act events; however, a limited number of Federal Agencies like the SBA and the United States
Department of Agriculture (USDA) do maintain programs or authorities that can directly support the
needs of impacted communities outside a Stafford Act declaration. The criteria for these programs are
listed in the appropriate IA and PA sections.
·
State Individual Assistance Program (State IA)
o The SBA Disaster Loan Program offers home/personal property and transportation loans.
These loans may be available without a presidential declaration. See SBA Overview
o The State IA Program may be available with an SBA agency-only declaration. The State
IA program is at the Governor’s discretion.
Small Business Administration (SBA) Home/Personal Property/Business Disaster Loan Program
Agency-only Declaration:
o Criteria: Governor’s request for the program. Request must include certification that at least 25
homes and/or businesses have sustained uninsured damages equal to or greater than 40% of the
value of the structures and the county(ies) meet the criteria. (A local declaration and/or
Governor’s declaration is not required.)
o Usually requested when the damages are limited to a number of counties or a single county.
o Type of assistance: Low interest loans for homeowners to repair uninsured damages to primary
residences (can include replacement); replacement of personal property broad in scope, such as
furniture and appliances for homeowners and renters; and transportation repair or replacement for
homeowners and renters.
Note: If a county is eligible for an SBA declaration, then all contiguous counties also become
eligible to apply to SBA. This is for an SBA agency-only declaration. That is important because
when FEMA declares a county, SBA is automatic with that IA declaration but the contiguous
eligibility is not.
State Disaster Assistance:
State of Ohio Individual Assistance Grant Program (State IA Program):
o Criteria: SBA Home/Personal Property/Business Loan Program declaration. Governor’s written
authorization. For uninsured losses and expenses incurred by individuals and households that do
not qualify for the SBA Home/Personal Property Loan Program.
o Types of assistance: Grants for essential repairs to owner-occupied homes; replacement of
essential personal property to include furniture and appliances for homeowners and renters; and
funeral expenses.
·
State Disaster Relief Program (SDRP)
14
Warren County Emergency Management Disaster Recovery Plan
o The State Disaster Relief Program (SDRP) for local governments and certain PNPs, at the
Governor’s discretion.
State Disaster Relief Program (SDRP):
o Criteria: Local declaration; submission of local damage assessment and letter of intent to
request State financial assistance within 14 days of the event; list of damaged sites and
cost documentation for completed work. Eligible expenses must exceed ½ of 1% of the
local useable budget. For uninsured losses and damages incurred by local governments
(cities, municipalities, townships and counties and certain private non-profit
organizations).
o
Types of assistance: Reimbursement for work completed in categories such as debris
removal, emergency protective measures, and repairs to roads, bridges, water control
facilities, public buildings and public utilities.
Local Assistance
Local assistance may be available in the form of Community Development Block Grants (CDBG) which
are a multi-use funding source. For a list of potential assistance sources see the FEMA Region 5 NonStafford Act Recovery Guide: Disaster Assistance: A Guide to Recovery Programs, FEMA 229.
Additional assistance may also come from the following:
·
·
·
·
Local emergency funds
Reallocated capital funds
Private sources
Local non-profit groups such as the Faith Based Coalition, Local Churches, and Goodwill.
B. Technical Assistance
During Stafford Act and Non-Stafford Act disasters the WCDES recovery efforts coordinate with partners
from local community and faith-based organizations, the private sector, educational institutions, and regular
service providers that support children, elderly, people with disabilities and people with other functional and
access needs. These partners provide essential support on an every-day-basis. Understanding the roles of
these organizations allow local recovery leadership to identify needs and leverage resources more
efficiently.
In the aftermath of an event, organized community groups can convene a Long-Term Recovery Committee
(LTRC) and focus their efforts and resources on meeting the unmet essential needs of disaster affected
individuals and families. The Long Term Recovery Committee is made up of members of the community it
serves; representing business and financial leadership, community and faith-based groups, non-profit/civic
organizations and city and county governments. The purpose is to coordinate and communicate the
individual efforts of these groups by leveraging a limited supply of resources to maximize and sustain the
recovery process.
Examples of Volunteer Organizations that will help assist with Recovery efforts (Not inclusive):
·
·
American Red Cross (ARC)
Board of Realtors
15
Warren County Emergency Management Disaster Recovery Plan
·
·
·
·
·
·
·
·
·
Amateur Radio Emergency Services (ARES)
Community Emergency Response Teams (CERT)
Local school/college volunteer groups
Mennonite Disaster Services
Ohio Food Bank
Salvation Army
Southern Baptist Relief Services
United Way
Voluntary Organizations Active in Disaster (OHVOAD)
The LTRC can utilize case management practices to maximize assets for individuals and households
collected through local efforts (volunteer labor, donated appliances, furniture, funds, etc.). The WCDES
EOP Donations and Volunteer Management Annex will address the County’s role in donations management
during an emergency and establishes a consistent framework for coordinating with volunteer organizations
supporting a response.
Assistance may also be available from the private sector. Private organizations bring extensive resources
and are committed to the restoration and revitalization of the community with the purpose of supporting and
promoting their livelihood.
The State of Ohio and Federal resources and assistance may be available in the following:
·
·
·
·
·
·
·
·
Building Inspections: Ohio Department of Natural Resources (ODNR) coordinates requests from
local jurisdictions for building inspectors from the Ohio Building Officials Association (OBOA)
Damage assessment
Emergency debris clearance
Emergency power (Portable generators limited to public facilities)
Evacuation assistance
Security and traffic control
Technical assistance
Water services (purity testing)
Section 3 Concept of Operations
A. Plan Activation, Deactivation and Demobilization Procedures
1. Procedure for Plan Activation
The WCDES EOC will be activated prior to the DRP implementation and the Incident Command Structure
staffed as dictated by the scope of the response effort. The WCDES command structure will make the
decision when to transfer direction and control of EOC response operations to recovery operations. A
suggested trigger point for when response/short-term recovery operations shifts to long-term recovery
operations may be once the EOC returns to Crisis Action System (CAS) 1 - a formal assessment process that
is structured to create situational awareness, stimulate communication among WCDES staff, and facilitate
ongoing information sharing and consultation by WCDES with jurisdictions to assess and monitor an
incident from the time of inception.
16
Warren County Emergency Management Disaster Recovery Plan
Figure 1 is a table from the FEMA Green Book, NDRF, and is a General Comparison between Response
and Recovery. Retrieved from the Fairfax County, VA Pre-Disaster Recovery Plan
Incident contained?
Life-safety issues
Response
No
Widespread Concern
Overall goals
Contain the incident
and protect life-safety
Duration after the
incident
A few days or at most
weeks
Short-Term Recovery
Mostly or completely
Remain a primary
concern in some
functional areas`
Provide interim
support to people and
businesses
Weeks or months
Long-Term Recovery
Yes
No longer a widespread
concern
Get the community to a
“new normal”
Months into years
2. Organizational Structure for Recovery Management and Coordination
The DRP is flexible and scalable, command staff positions in the recovery Incident Command System
(ICS)-based organizational structure are outlined below. Additional support staff positions may be included
as needed.
Figure 2 shows the organizational structure that will occur during the short-term recovery phase.
Figure 3 shows the organizational structure that may occur during the long-term recovery phase.
17
Warren County Emergency Management Disaster Recovery Plan
WCDES will determine the appropriate RSFs depending on operational necessity and maintaining consistency
with Ohio EMA’s plans.
3. Deactivation/Demobilization
Recovery staff and assets may be demobilized and returned to normal operations as the recovery activities
are completed or to a point when they can be sufficiently managed by the responsible lead agency.
Deactivation of the DRP should be at the discretion of the WCDES Director in coordination with the
Recovery Branch Chief.
WCDES will keep a record of any responses in which the agency is involved. When appropriate WCDES
will ensure the completion of an After-Action Report/Corrective Action Plan (AAR/CAP) in order to
determine strengths, weaknesses and identify changes necessary to countywide plans. Future training and
exercise needs will be included in the WCDES Training and Exercise Program.
B. Recovery Roles
Consistent with Federal Guidance, Warren County’s local government leadership will be responsible for
organizing, coordinating, and advancing recovery within the respective political jurisdictions. The county
will also utilize a wide array of established relationships, both within and outside of government at the
county, state and federal level.
Activation of this plan assumes a disaster has occurred; such an occurrence may be regional and/or
multijurisdictional in nature, potentially impacting cities, villages, townships or the greater Warren County
area.
Each responding agency is responsible for following internal Standard Operating Procedures (SOPs) and
adhering to all applicable state and local laws detailing documentation procedures during and after
emergencies.
1. Warren County Department of Emergency Services will:
·
Complete the common operational picture/initial impact assessment. The initial impact assessment is
conducted immediately after an event and forwarded to Ohio EMA. This assessment is completed by the
WCDES EOC. Once the initial assessment is completed and forwarded to the State, a more detailed
damage assessment should be initiated.
18
Warren County Emergency Management Disaster Recovery Plan
·
Prepare and ensure processing of an emergency declaration(s). The Chief Executives, County
Commissioners, sign the emergency declaration. When the County Commissioners make a county
declaration it includes all local governments within the County, individual jurisdiction declarations are
not needed. A local jurisdiction (Mayor/Council/Trustees) can declare on their own.
·
Coordinate debris management activities including the clean-up and disposal of debris from a disaster
site. Learn more about debris management eligibility requirements relevant to recouping costs by
visiting the WCDES Recovery Debris Removal section.
·
Coordinate infrastructure/public facilities actions including repair and replacement of roads and bridges,
and restoration of public utilities and facilities.
·
Email out a Situation Report (SitRep) to jurisdictions during and after the disaster occurs reminding
them to keep track of disaster related costs.
·
Send cost documentation forms and guidance for documenting costs to all involved as early as possible
in the event a declaration is obtained.
·
Request Damage Assessments from jurisdictions, educational institutions and PNPs and ensure forms
for proper reporting are available. (Impacted jurisdictions also includes: schools, PNPs, special districts,
authorities and other entities eligible for reimbursement dollars.)
·
Facilitate IA with the jurisdictions and in coordination with Ohio EMA DRB. This should be
coordinated though the Recovery Branch Chief position.
·
Coordinate the IA Damage Assessment. Warren County Community Emergency Response Teams
(CERT) volunteers will complete the IA Damage Assessments. This should be coordinated through the
CERT Coordinator in the EOC. Individual jurisdictions may choose to complete their own IA Damage
Assessments.
·
Facilitate Public Assistance (PA) processes with the jurisdictions and in coordination with Ohio EMA
DRB. This should be coordinated by the Recovery Branch Chief.
·
Activate RSFs as needed. (Further defined in Section 3.)
·
Educate appointed responders and local officials about the damage assessment and cost
recovery/reimbursement process.
·
In the event of a presidential declaration, coordinate public assistance at all meetings (Joint Preliminary
Damage Assessment, Applicants Briefing/Kickoff Meeting) and jurisdiction’s entrance into the PA
program. At the PA meetings the Ohio EMA DRB will explain the actions that will be taken to
document extraordinary costs incurred during response and recovery operations (personnel overtime,
equipment used/expended, contracts initiated, etc.). Document all outreach contacts inviting
jurisdictions/entities to all PA related meetings.
·
Compile incident documentation to ensure historical records (i.e. incident command logs,
communications plans, resource requests and any other formal documentation) are kept post-event.
Incident documentation should be referenced as future responses and plans are enhanced with lessons
learned and best practices through formal after-action reporting. The process of formally evaluating a
response may also lead to an assessment of current capabilities and gaps, identification of needed
improvements, and identification of future mitigation strategies.
For the tools to complete the mentioned responsibilities, see Appendix C for the Recovery Branch Chief
Toolbox.
19
Warren County Emergency Management Disaster Recovery Plan
2. Local Government/Jurisdictions assumes the responsibility to:
·
As potential applicants for PA, local governments and PNP agencies must thoroughly document disaster
related expenses from the onset of the emergency/disaster.
·
Businesses, which intend to apply for IA - SBA Disaster loans, will need thorough documentation of
their disaster related losses.
·
Maintain contact with WCDES throughout the recovery process for updates, questions, etc.
·
Ensure appointed contacts have attended training offered by WCDES on damage assessment and cost
recovery procedures.
For the tools to complete the mentioned responsibilities, see Appendix B for the Jurisdiction Toolbox.
3. Recovery Support Functions
The purpose of the Recovery Support Functions (RSFs) is to support local governments by facilitating
problem solving, improving access to resources and by fostering coordination among local, State and
Federal agencies, nongovernmental partners and stakeholders. The State and Federal government is also
organized by RSFs. At the local level the RSF components have been organized to best fit the counties
needs and are in line with the State/Federal RSFs.
The RSFs bring together the core recovery capabilities of local agencies and other supporting organizations,
including those not active in emergency response, to focus on community recovery needs. The RSFs are
organized into the following components:
Warren County RSFs:
· Economic
· Environmental (Natural and Cultural Resources)
· Housing
· Infrastructure/Critical Facilities
· Public Health/Medical
· Social Services
Each RSF’s leadership and other key staff are intended to provide a basis for establishing objectives and
strategies in each recovery subject-area.
See Appendix A for more information regarding RSFs.
Section 4 Damage Assessments
Damage assessments are the systematic process of determining and appraising the extent of loss, suffering
and/or harm to a community, (Answers the question “How bad is it?”).
A. Common Operational Picture Assessment
The common operational picture assessment determines the damage and disruption from the event.
Common operating picture items include shelters, road closures and answers: who, what, when, where and
how. The assessment must be completed rapidly and be as detailed and as accurate as possible. This initial
20
Warren County Emergency Management Disaster Recovery Plan
damage report is due to Ohio EMA shortly after the event occurs. A more detailed Damage assessment is
due shortly thereafter.
Note: Inflated/unsupported figures and costs are detrimental to local/state creditability.
Information which should be provided is as follows (according to the Ohio EMA Facts about Damage
Assessment, Performing Damage Assessment):
·
·
·
·
·
·
Name of affected jurisdiction(s)
Person reporting and a contact number(s)
Type and description of disaster
Estimate of affected private structures and public property damages
Number of people affected (evacuations, deaths, injuries)
Type of state assistance which may be required
B. Individual Assistance Damage Assessment
The local IA Damage assessment must be completed prior to a Joint Preliminary Damage Assessment
(PDA). These can be completed by the trained CERT volunteers and/or jurisdictions that choose to complete
their own assessments.
The mission of the Warren County Damage Assessment Team(s) is to:
1. Quantify primary homes and businesses impacted by the event.
2. Record information regarding the severity and magnitude of the event.
Individual Assistance Factors to consider:
·
·
·
·
Concentration of damage: Concentration demonstrates greater impact. A more scattered countywide
total may lessen the impact relative to FEMAs IA criteria.
Needs of special/unique populations
· Low income
· Elderly
· Unemployed
· Language/ethnic barriers
· Physically or mentally challenged
Insurance:
· Type – Dependent of the cause of damage – homeowners vs. flood [participation in the National
Flood Insurance Program (NFIP)].
· The amount of insurance coverage.
· Sources of Information – disaster survivor, local floodplain manager, and the Ohio Insurance
Institute (OII).
Assumptions Regarding Insurance:
§ If a home is mortgaged the property owner is required to have insurance as required by their
bank lender.
§ FEMA is interested in the total percentage of those insured. It is important the assessor ask
proper insurance questions, specifically referring to flood insurance (flood events) and
21
Warren County Emergency Management Disaster Recovery Plan
homeowners/renters insurance. FEMA can help identify who has flood insurance, although time
consuming. It is best to ask property owners/renters if they have the appropriate insurance.
Conducting IA assessments:
·
In Warren County, CERT volunteers should have been trained on how to conduct IA
assessments. For members not trained, Just-in-time training will be provided.
· Utilize the “Street Sheets” to capture the damage assessment information.
· Individual Jurisdictions may choose to complete their own IA assessments.
Note: Prior to conducting IA damage assessments, contact the Ohio EMA DRB to ensure the IA
degrees of damage criteria is current.
Joint FEMA/State/Local Small Business Administration Preliminary Damage Assessment:
·
A Joint PDA briefing may occur if damages rise to the level of federal declaration. An SBA
survey may occur if more than 25 primary residences and/or businesses have sustained 40% or
more uninsured loss.
·
The team(s) will consist of joint federal, state, SBA and local representatives, to confirm the
individual/private damages.
·
The team(s) will meet with the WCDES Director and local officials to conduct a pre-PDA
briefing to discuss the details and location of damages. See Ohio EMA’s webpage for a Joint
PDA Checklist.
·
An assessment logistics plan should be developed assessing the most heavily impacted areas
first. Be prepared to show all damages.
C. Public Assistance Damage Assessment
Warren County Department of Emergency Services will assist local jurisdictions, educational institutions
and eligible PNPs through the PA program.
Eligible entities include: Political Subdivisions, Municipalities, Townships, County Government, Special
Districts, Local/Regional Authorities, Public Schools/Colleges/Universities and Private Non Profits such as
utility, emergency, medical, communications, irrigation, community arts centers, community centers,
custodial care, educational, emergency health and safely services, homeless shelters, irrigation facilities,
libraries, medical, museums, performing arts facilities, rehabilitation centers, senior citizens centers, shelter
workshops, utility and zoos. WCDES has a list of eligible entities.
The Local Damage Assessment identifies:
·
·
·
·
The response costs/expenses incurred in the affected areas.
Damage/costs incurred by local public/PNP facilities.
The impact to the community.
The extent and type of insurance coverage.
The Local Damage Assessment documentation:
·
·
The overall community impact is summarized on the Damage Assessment Form.
More detailed assessments are included on the Site Estimate Form (FF 90-81).
22
Warren County Emergency Management Disaster Recovery Plan
·
·
·
Site Estimate forms and photos are recommended prior to a Joint PDA. Joint PDAs may be
conducted by local/state/FEMA representatives to determine if a State request for a Presidential
Declaration may be warranted.
Report damage/costs by type and category. There are two types and seven categories of damage
costs. Only report accurate event-related estimated damage figures.
Cost estimation tools include:
§ Force account (in-house labor, equipment, materials). Use FEMA Schedule of
Equipment Rates to determine hourly/mile value of in-house equipment. Rates do not
include labor cost or apply to rented equipment.
§ Contractor Estimates, by site. Recommend multiple estimates if at all possible plus
internal review to gauge reasonable cost.
For more information visit the WCDES Recovery Damage Assessment Webpage.
23
Warren County Emergency Management Disaster Recovery Plan
This page intentionally left blank.
24
Warren County Emergency Management Disaster Recovery Plan
Appendices
25
Warren County Emergency Management Disaster Recovery Plan
This page intentionally left blank.
26
Warren County Emergency Management Disaster Recovery Plan
Appendix A: Recovery Support Functions
Section 1: Recovery Support Function Overview
Introduction:
This section outlines the Recovery Support Functions (RSFs). The Warren County RSFs are aligned with the
State of Ohio and the Federal National Disaster Recovery Framework (NDRF). These are consistent with
Stafford Act and Non-Stafford Act declarations since different activities take place based on receiving federal
assistance.
Many of the partners represented in the Emergency Support Functions (ESFs) assigned to the Emergency
Operations Center (EOC) will also have a role in recovery and be assigned into the RSFs. Each RSF engages
the whole community approach to achieve their objectives and increase resilience.
Each of the RSF member agencies brings expertise, resources and programmatic authority to the recovery effort
and has a designated lead agency and supporting organizations relevant to the functional area. The principal
distinction between a lead and supporting agency is the frequency with which the agency may be expected to
participate in an RSF operation.
Organization:
The RSFs may be organized within the Operations Section. To ensure scalability and flexibility in the
mobilization of recovery operations, RSFs may be activated as a branch, group, unit, or division, and may be
functionally or geographically subdivided at the discretion of the Recovery Branch Chief, as circumstances
dictate and consistent with Incident Command System (ICS).
Figure 1: ICS organizational chart for recovery efforts.
Pre-Disaster Planning:
RSFs should assess current plans and develop guidance and standard operating procedures for rapid activation
of their capabilities to support community recovery. Each RSF should identify relevant statutory and/or
regulatory programs, potential capabilities, and/or limiting factors pertaining to recovery support for their
functional area. RSFs provide a forum for interagency coordination and information sharing. RSFs may also
support planning, preparedness, education, training and outreach efforts to enhance capabilities for recovery.
27
Warren County Emergency Management Disaster Recovery Plan
Each RSF works with partners to identify critical facilities and ensure considerations are made to reduce risk
pre- and post-disaster.
Post-Disaster Recovery:
The transition from response to recovery is a gradual process. As response activities diminish, recovery
activities will increase. In the response phase, WCDES will make the decision as to when to transfer direction
and control to the long-term recovery coordinating structure. Consistent with National Incident Management
System (NIMS) practices, only RSFs necessary will deploy.
Section 2: Recovery Support Function Activation and Mobilization Procedures
Activation and Mobilization:
Each RSF will be activated by the WCDES Director or designee in the event that new, ongoing, or unmet needs from the
recovery are deemed to be of a scope or scale that extraordinary resources or coordination are required in order to provide
necessary functions. The lead agencies for each RSF will notify all supporting agencies and organizations of the activation
and request support as indicated by the situation. Supporting agency and organization staff and assets may be assigned to
work from their home agency, be requested to report to WCDES, or to mobilize to other locations as necessary.
The RSFs will only be activated in the case of ongoing unmet or new needs exceeding Warren County’s normal
capabilities or require special coordination with other recovery activities. If the recovery objectives can be accomplished
without activation of an RSF, the RSF will be deactivated and its staff and assets returned to normal operations, at the
discretion of the WCDES Director.
Section 3: Potential Lead and Supporting Agencies
Figure 2 shows lead and supporting agencies tasking for Warren county agencies, private and nonprofit sector
partners, state and Federal agencies. Descriptions of the roles of Lead and Supporting Agencies follow. The
table is coded as shown:
L = Lead Agency
L = Lead Agency (one of several potential Leads)
S = Supporting Agency
Figure 2: Potential Lead and Supporting Agencies for all Recovery Support Functions
The Infrastructure Systems RSF is further organized into groups. Each organization in this RSF also lists the appropriate
Infrastructure RSF Groups: (Communications, Critical Facilities/Infrastructure, Debris Management, Safety,
Transportation, Utilities)
Social Services
Public
Health/Medical
Natural and
Cultural
Resources
28
Infrastructure
Systems
Warren County Mental Health Recovery Services
Duke Energy – Infrastructure Support: Utility Group
American Red Cross of Greater Cincinnati – Infrastructure Support:
Critical Facilities/Systems Group
Housing
Economic
Agency
S
S
S
S
S
S
Warren County Emergency Management Disaster Recovery Plan
Social Services
Public
Health/Medical
Natural and
Cultural
Resources
29
Infrastructure
Systems
Cellular carriers such as Verizon, AT&T, and Sprint - Infrastructure
Support: Communications Group
Amateur Radio Emergency Services (ARES) – Infrastructure Support:
Communications Group
Southwestern Ohio Council on Aging
Warren County Transit Authority – Infrastructure Lead: Transportation
Group
Warren County Economic Development
Warren County Tele- Communications –
Infrastructure Support: Communications Group
Chambers of Commerce
Greater Cincinnati Hazardous Materials - Infrastructure Support: Safety
Group
Warren County Sheriff - Infrastructure Support: Safety Group
Warren County Park District
Warren County Metropolitan Housing Authority
Warren County Combined Health District Infrastructure Support: Critical
Facilities/Systems and Safety Groups; Social Services Group
Warren County Water and Sewer - Infrastructure Support: Utility Group
Dialysis Centers
Each jurisdiction local law enforcement departments - Infrastructure
Support: Safety Group
Educational Service Center- Infrastructure Support: Critical
Facilities/Systems Group
Expanded partners to Include additional agencies that support: Fish and
Wildlife, hydrology, natural resource planning, environmental planning,
historical & genealogical Organizations
Warren County Auditor’s Office
Warren County Board of Developmental Disabilities
Warren County Job and Family Services
Warren County Department of Solid Waste- Infrastructure Support: Utility
Group
Warren County Economic Planning Development: Planning and Zoning
Department
Warren County Department of Emergency Services (WCDES) –
Coordinating Agency
Warren County Engineer’s Office – Infrastructure Lead: Debris
Management Group, Support: Critical Facilities/Systems
Warren County Community Services
Warren County Veterans Affairs
Government offices, local hospitals, Local schools, Ohio State University
Extension Warren County and private dam owners. - Infrastructure
Support: Critical Facilities/Systems Group
Jurisdiction Executive Offices - Infrastructure Support: Utility Group
Local Jurisdictions – Infrastructure Lead: Debris Management Group
Local Voluntary Organizations Active in Disasters (VOAD) and other
Community Based Volunteer agencies (United Way, Thrift Stores, YMCA,
etc) – Infrastructure Systems – Critical Facilities/Systems
Local Waste – Infrastructure Support: Debris Management Group
Warren County Pipeline Coalition - Infrastructure Support: Utility Group
Ohio Utilities Protection Service - Infrastructure Support: Utility Group
Local College
Private Partnerships: Big Box stores
Housing
Economic
Agency
S
S
S
S
S
S
L
S
L
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
L
S
S
S
S
S
S
S
S
S
S
L
L
S
L
L
L&S
S
S
S
S
L
S
S
S
S
S
S
S
S
S
S
Warren County Emergency Management Disaster Recovery Plan
Section 4: Recovery Support Functions
Economic Recovery Support Function
The Economic Recovery Support Function (RSF) details activities charged to each responding agency by
clearly identifying objectives to complete the function identified. The Economic RSF monitors and addresses
post-disaster issues considering mitigation opportunities in order to return Warren County, Ohio to pre-disaster
or improved condition following a large scale disaster. Some RSF functions overlap with Emergency Support
Functions (ESF) and the recovery functions may be performed in conjunction with response efforts and by the
same organizations.
The Economic RSF should include all levels of government and non-governmental organizations to coordinate
local efforts promoting overall resiliency and stability of the public and private sector.
The purpose of the Economic RSF is to coordinate the sustainment and/or rebuilding of economic and business
activities to pre-disaster or the new normal conditions and develop new economic opportunities resulting in a
sustainable and economically resilient community. The following considerations should be included in the pre
and post disaster objectives:
·
·
·
Advocate for the employment of workers displaced by the disaster and provide mechanisms to match
people seeking employment in the disaster area with opportunities for work.
Fill needs identified by businesses to assist them in staying in Warren County after a disaster. Identify
additional opportunities to recruit companies not located in the county prior to the disaster that might
support the recovery effort and enhance the overall economic health and stability of the county.
Identify both large and small business resources directly supporting recovery efforts to ensure logistics,
transportation, and shipping challenges are monitored and addressed. This is especially crucial as goods
and services via local, state, and federal recovery programs wind down.
RSF Organizational Chart
Note: The Recovery Manager may be combined with the Resource Manager Position.
30
Warren County Emergency Management Disaster Recovery Plan
The following agencies and organizations may be asked to lead or support this Recovery Group:
Local Lead Agency:
Warren County Department of Emergency Services (WCDES) – Coordinating Agency
Local Support Agencies:
Warren County Economic Development
Chambers of Commerce
Warren County Jobs and Family Services
Warren County Economic Development and Zoning
State Agencies may be requested as part of the Ohio Emergency Operation Plan Emergency
Support Function # 14 Disaster Recovery and Mitigation (Not inclusive):
Ohio Emergency Management Agency (Ohio EMA) – Coordinating Agency
Ohio Volunteer Organizations Active in Disaster (VOAD)
Federal Government as identified in the National Disaster Recovery Framework (NDRF):
Coordinating Agency: Department of Commerce (DOC)
Primary Agency: Department of Homeland Security (DHS) / Federal Emergency Management
Agency (FEMA), Department of Commerce (DOC), Department of Labor (DOL), Department of
the Interior (DOI), Small Business Administration (SBA), Department of the Treasury (TREAS),
U.S. Department of Agriculture (USDA)
Supporting Organizations: Corporation for National and Community Service (CNCS),
Department of the Interior (DOI), Environmental Protection Agency (EPA), Department of Health
and Human Services (HHS)
Roles and Capabilities: This section contains a brief description of what each agency may be able to offer as a
member of the Economic RSF.
Local Lead Agency:
Warren County Department of Emergency Services (WCDES):
·
·
·
·
·
Coordinates and prepares for county-wide-all-hazards disaster planning, community education, warning,
training, grant funding, response and recovery efforts in order to prepare and protect the citizens of Warren
County before, during and after natural and man-made disasters.
Manages the WCDES Emergency Operations Center (EOC) and WCDES Joint Information Center (JIC)
during events.
Manages the WCDES Emergency Operations Plan and annexes including the Disaster Recovery Plan.
Coordinates response and recovery efforts among community partners.
Plans/Procedures/Agreements in place:
o WCDES Emergency Operations Plan and annexes.
31
Warren County Emergency Management Disaster Recovery Plan
Local Support Agencies:
Warren County Economic Development:
·
Provides assistance in evaluation of the community streamlining efforts by researching the following facts
and figures:
o
o
o
o
o
o
o
o
Available real estate
Financial Incentives
Business Taxes
Demographics and Economic Data
Workforce Development and Training
Regulatory Navigation
Introductions to community leaders
Community Tours
Chamber of Commerce:
·
Chamber of Commerce provides connections and resources to businesses. They can provide the following
services to assist with disaster recovery efforts:
o Disseminate disaster recovery related information to businesses in Southwestern Ohio; many are
located in Warren County.
o Coordinate economic planning efforts with pre-identified local jurisdiction representatives within
Warren County. These representatives are familiar with the businesses in their area.
o Advocacy staff available to assist businesses interactions with government.
o Legislates for businesses at the federal level.
Warren County Economic Development and Zoning:
·
·
Responsible for all zoning, code enforcement and land-use planning activities in the unincorporated area of
Warren County.
The Planning Division guides responsible growth in Warren County by managing long-term changes in land
use. The staff provides technical assistance to township officials, enabling citizen participation in shaping
the future of their communities. The staff works closely with community leaders, elected officials and other
stakeholders to ensure the viability of future growth and maintain the high quality of life enjoyed by Warren
County residents.
Warren County Jobs and Family Services (JFS):
·
·
·
·
Responsible for basic financial, medical and social services programs such as food, clothing and shelter. JFS
ensures that many eligible children and adults receive assistance each month through in-house or contracted
services.
When appropriate activate the Prevention, Retention and Contingency (PRC) plan. This plan focuses on
replacing food, medical provisions and transportation of clients to medical appointments.
Provides education along with the necessary support services to help public assistance customers find
quality jobs. Education includes improving job seeking skills, building self-confidence and providing onthe-job training.
Goal is to place job-ready participants in unsubsidized employment in the shortest possible time. Emphasis
is placed on job placement activities, remedial education and vocational training. These activities are
coordinated with other available employment and training programs within the community.
32
Warren County Emergency Management Disaster Recovery Plan
Ohio Emergency Management Agency (Coordinating agency):
·
·
Assists FEMA and local governments with the coordination of the Economic RSF.
Provides technical assistance as appropriate.
Ohio Voluntary Organizations Active in Disasters (VOAD):
·
·
·
·
·
The Ohio VOAD is activated by WCDES or the State of Ohio EMA.
Ohio VOAD is an association of volunteer organizations which share knowledge and provide resources
throughout the disaster cycle—preparation, response, recovery and mitigation—to help disaster survivors
and their communities.
Can provide licensed, bonded child care workers.
Provide volunteer labor, equipment and materials for cleaning and/or repairing disaster damaged homes,
making the structure habitable and lessening the disaster survivor’s need for interim housing
May be able to coordinate locating shelter for response and recovery workers.
Recovery Objectives: Recovery objectives for this RSF are divided into Pre-Disaster, Short-Term, and LongTerm. These objectives are not intended to be inclusive of every objective the County may need to establish and
complete during recovery. They are instead intended to ensure that key objectives are not overlooked, and to
provide this RSF a starting-point for the assessment, prioritization, and implementation of recovery operations.
Pre-Disaster Recovery Objectives: Economic RSF
·
·
·
·
·
Community partners should engage economic partners in future opportunities for recovery plan
development and exercise conduct.
Promote the principles of sustainability, resilience and mitigation into preparedness and operational plans.
Develop strategies to address recovery needs of response and recovery workers, children, seniors, people
living with disabilities, people with functional needs, people from diverse cultural origins, and people with
limited English proficiency and underserved populations.
o The Warren County will establish a 695-INFO communications system which will be a referral line
providing information regarding social services and available government and community resources
to guide residents with unmet needs to the appropriate agencies. The 695-INFO referral line will be
available throughout Warren County 24 hours a day, seven days a week.
o WCDES should coordinate with FEMA, VOAD and the other RSFs to determine how Warren
County can include additional services in the FEMA Disaster Recovery Centers (DRC). A DRC is a
temporary center provided by FEMA to provide disaster assistance information to the survivor after
the disaster survivor has registered for Individual Assistance. A local workforce of agencies could be
represented in a DRC to provide a “one stop shop” for the affected residents. This would streamline
case management and identification and coordination of unmet needs. Information related to: special
needs assistance, case management, crisis counseling, family recovery assistance, child care
services, nutrition services and health and medical needs can be available.
o VOAD may be able to coordinate locating shelter for response and recovery workers.
Identify private companies, insurers, and lenders that might be crucial to disaster recovery due to their
provision of recovery-crucial goods or services, or due to their relative size, position, relation to key
business sectors such as government and tourism, or employment base in the local economy. Such
information will be useful in developing post-disaster economic recovery priorities.
Private-sector education and outreach to businesses to educate on the development of robust private-sector
Business Continuity Plans (BCPs), including: identification of mechanisms by which additional (temporary)
workers may be recruited and rapidly integrated into the companies’ operations; identification of alternate
33
Warren County Emergency Management Disaster Recovery Plan
·
supply lines, partnering with nearby businesses with similar services less affected by the disaster, vitalrecords and IT back-up, and other standard continuity best practices. The ability of businesses to transition
to a post-disaster mode will create resiliency for those businesses. Education should also include adequacy
of insurance coverage (including cyber coverage and business income and extra expense coverage),
financial security, post-disaster financing opportunities, and other relevant information.
Consider developing an “Open for Business” program to provide assistance to residents, businesses, and the
County in identifying businesses safe for reopening.
Post-Disaster Short-Term Recovery Objectives: Economic RSF
·
·
·
·
·
·
·
·
·
·
·
·
·
·
Provide employment resources and workforce placement by coordinating with major employers, placement
companies, and job training companies to provide resources, information, and placement for area residents.
Disaster Unemployment Assistance (DUA) may be available to provide financial assistance to persons
unemployed as a result of a major disaster. Assistance is available in the form of job placement and disaster
unemployment assistance that is administered through the Ohio Department of Jobs and Family Services
(ODJFS) office for the U.S. Department of Labor. DUA is available for those not covered under regular
unemployment.
If transportation options are limited, transportation may need to be provided to and from major employers
(including the County itself). Transportation may be coordinated with the Infrastructure RSF:
Transportation Group to provide interim transportation services, as necessary.
If area housing resources are impacted, major employers (including the County itself) may need to have
workforce housing located near or on-site. Housing may be coordinated with the Housing RSF to provide
for the establishment of temporary housing for employees and their families at or near key major employers,
as necessary.
If social and human services are impacted, major employers (including the County itself) may need to have
special provision of some services such medical care, mental health care, childcare, etc. Additional services
may be coordinated through the Health/Medical and Social Services RSFs.
Prioritize restoration of utility and transportation services to large companies and retailers by coordinating
with the Utility Restoration and Transportation Groups to be sure that such employers and distributors are
recognized and prioritized appropriately.
Identify local businesses with needed goods and services related to the disaster, and match such goods and
services with identified unmet needs.
Work with lenders, and the Small Business Administration (SBA) to facilitate the implementation of SBA
and other loans and bridge financing for disaster-impacted businesses to include identifying and address
credit and lending gaps that might hinder private-sector recovery from the disaster.
Coordinate with commercial real estate professional groups and other organizations as appropriate to
identify issues and assist in matching companies that have real estate needs with brokers and commercial
landlords that have available space.
Work with the appropriate Public Information Officer (PIO) to communicate economic recovery and
business restoration priorities to County residents and businesses.
Coordinate with other RSFs to address private-sector supply chain concerns and restoration priorities. These
may include grocers, home-improvement stores, other “big box” retailers, pharmaceutical and medical
suppliers, etc. Note that impacted supply chains may not be within the county. This would require
coordination with appropriate external partners.
Coordinate with the appropriate PIO to provide information for public access to recovery-related goods and
services through county public-information channels.
Maintain situational awareness to identify and mitigate potential recovery obstacles during the response
phase.
Communicate major or long-term economic reconstruction costs.
34
Warren County Emergency Management Disaster Recovery Plan
Post Disaster Long-Term Recovery Objectives: Economic RSF
·
·
·
·
·
·
·
·
·
Promote opportunities for IT or telecom infrastructure upgrades as part of disaster reconstruction work.
Outreach to area private companies to encourage them to upgrade their own IT infrastructure.
Work with private sector businesses, trade groups, and professional associations to promote business
resiliency in terms of adequate insurance, continuity planning, IT recovery planning, etc., as well as
promoting enhanced efficiency of facilities and operations.
Coordinate with businesses to smoothly continue the supply of goods and services, including those that have
been identified to match unmet needs as local, state, and government logistics and distribution of federallysupplied commodities wind down.
Develop and implement a plan to transition economic operations back to a steady-state.
Continue economic services and continue to report recovery challenges/issues.
Continue to coordinate economic recovery while ensuring mitigation measures are considered.
Support other RSF recovery priorities.
Document after action items for submission into the After Action Report (AAR). WCDES collects
documentation and develops an AAR that identifies planning gaps and identifies conflicting policy and
program issues.
35
Warren County Emergency Management Disaster Recovery Plan
Housing Recovery Support Function
The Housing Recovery Support Function (RSF) details activities charged to each responding agency by clearly
identifying objectives to complete the function identified. The Housing RSF monitors and addresses postdisaster issues considering mitigation opportunities in order to return Warren County, Ohio to pre-disaster or
improved condition following a large scale disaster. Some RSF functions overlap with Emergency Support
Functions (ESF) and the recovery functions may be performed in conjunction with response efforts and by the
same organizations. During disaster response operations sheltering falls under ESF #6 where the Red Cross is
the coordinating agency, as residents move out of shelters or other short term housing and need to transition to
long term/permanent housing the responsibility shifts from ESF #6 to the Housing RSF.
The Housing RSF should include all levels of government and non-governmental organizations to coordinate
local efforts promoting overall resiliency and stability of the public and private sector.
The purpose of the Housing RSF is to coordinate and facilitate rehabilitation and reconstruction of destroyed
and damaged housing, develop accessible, permanent housing options as residents move out of shelters or other
short term housing and transition to long term/permanent housing. After a disaster, housing repairs or new
construction often need to occur at an accelerated pace. These conditions can create design, construction, labor,
materials, logistics, inspection, permitting and financing issues.
RSF Organizational Chart
Note: The Recovery Manager Position may be combined with the Resource Manager Position.
36
Warren County Emergency Management Disaster Recovery Plan
The following agencies and organizations may be asked to lead or support this Recovery Group:
Local Lead Agencies:
Warren County Department of Emergency Services (WCDES) – Coordinating Agency
Local Support Agencies:
American Red Cross of Greater Cincinnati
Warren County Council Community Services
Warren County Auditor’s Office
Warren County Economic Development and Planning
Warren County Veterans Affairs
Ohio Department of Aging Long-Term Care Ombudsman – Regional
Community Based Organizations (CBOs) and Other Volunteer Agencies (VOLAGs): (United Way, Thrift
Stores, YMCA, etc.)
Lead State Agencies as identified in the State of Ohio Disaster Housing Strategy for their Roles and
Capabilities:
Ohio Emergency Management Agency (Ohio EMA) – Coordinating Agency
Ohio Housing Finance Agency (OHFA)
American Red Cross (ARC)
Emergency Management Association of Ohio (EMAO)
Ohio Department of Aging (ODA)
Ohio Department of Development (ODOD)
Ohio Department of Health (ODH)
Ohio Department of Mental Health (ODMH – Policy & Program)
Support State Agencies:
Ohio Department of Natural Resources (ODNR)
Ohio Environmental Protection Agency (OEPA)
Ohio Voluntary Organizations Active in Disasters (OVOAD)
Federal Government Agencies as identified in the State of Ohio Disaster Housing Strategy for their Roles
and Capabilities:
Federal Emergency Management Agency (FEMA)
US Department of Agriculture (Rural Development)
US Department of Housing (Urban Development) (HUD)
Roles and Capabilities: This section contains a brief description of what each agency may be able to offer as a
member of the Housing RSF.
37
Warren County Emergency Management Disaster Recovery Plan
Local Lead Agency
Warren County Department of Emergency Services (WCDES):
·
·
·
·
·
Coordinates and prepares for county-wide-all-hazards disaster planning, community education, warning,
training, grant funding, response and recovery efforts in order to prepare and protect the citizens of Warren
County before, during and after natural and man-made disasters.
Manages the WCDES Emergency Operations Center (EOC) and WCDES Joint Information Center (JIC)
during events.
WCDES will coordinate efforts with the Ohio Emergency Management Agency (OEMA). FEMA Direct
Housing Mission can be requested through OEMA.
WCDES will coordinate and provide technical assistance to local jurisdictions.
Plans/Procedures/Agreements in place:
o WCDES Emergency Operations Plan and annexes.
Local Support Agencies
American Red Cross (ARC):
·
·
Partners with FEMA, Ohio EMA and WCDES.
Offers sheltering and housing services and other community services such as: blood services, family
unification, communication and family assistance, medical first aid, feeding, clothing, mental health, social
services, relocation of families, resource referral, etc.
Warren County Community Services (Aging Services Programs):
·
·
·
·
·
Maintains a one-stop shop for the elderly community.
Mainly specializes with the elderly who live in private housing.
Contracts with a network of home care providers to support the needs of the elderly.
Maintains a data base of the vulnerable elderly population and provides a “check-in” service during
heat/cold events.
Communicates to the elderly population: can push out community messages.
Community Based Organizations (CBOs) and Other Voluntary Agencies (VOLAGs):
·
Responsible for the management of donated money, goods, and/or services to assist the victims or
participate in the recovery process.
·
Plans/Procedures/Agreements in place:
o WCDES Warren County Emergency Operations Plan Donations and Volunteer Management
Annex.
Warren County Auditor’s Office:
·
Website contains information regarding appraisals, taxes, property searches and tax exemption programs.
Including a deduction of property taxes while property is being rebuilt after a disaster.
38
Warren County Emergency Management Disaster Recovery Plan
Warren County Economic Development and Planning:
·
·
·
·
·
·
Responsible for all zoning, code enforcement and land-use planning activities in the unincorporated area of
Warren County.
Administers zoning for the majority of Warren County.
The Economic Development division guides responsible growth in Warren County by managing long-term
changes in land use. The Planning Division provides technical assistance to township officials, enabling
citizen participation in shaping the future of their communities. The staff works closely with community
leaders, elected officials and other stakeholders to ensure the viability of future growth and maintain the
high quality of life enjoyed by Warren County residents.
Flood Plain Administration complies with the National Flood Insurance Program (NFIP) administered by
FEMA.
Manages the floodplain program including utilizing FEMA floodplain mapping detailing the locations for
floodplain boundaries. These maps are used by local communities to administer flood damage reduction
regulations and by lenders/insurance companies to determine flood insurance requirements.
o Flood damage reduction regulations protect life and property, encourage development outside of
regulatory floodplains, promote mitigation and flood proofing techniques, encourage greenways and
passive recreational opportunities, reduce public funds used in relief efforts, and maintain the
Counties eligibility in the NFIP.
Performs Substantial Damage inspections of event damaged pre-FIRM structures located in identified flood
hazard areas (Floodplain).
Warren County Veterans Service Commission:
·
·
·
Provides advice and assistance to veterans, active duty members of the Armed Forces of the United States,
and their dependents in obtaining benefits from federal, state and local agencies. There are several services
available to veterans.
Provide assistance whenever residential property that secures a loan guaranteed, insured, made, or acquired
by the U.S. Department of Veterans Affairs is damaged or destroyed by a disaster. Assistance is available
for counseling and other services to the owners of the property after the declaration.
Establishing death benefit claims, forwarding mail changes for VA benefit checks and other assorted
services may be available for disaster survivors.
Ohio Department of Aging Long-Term Care Ombudsman – Regional:
·
·
Coordinates efforts with Warren County Community Services.
Fields complaints about long-term care services, voice clients' needs and concerns to nursing homes, home
health agencies, and other providers of long-term care.
Note: See the State of Ohio Housing Recovery Strategy for State and Federal Roles and Capabilities.
Recovery Objectives: Recovery objectives for this RSF are divided into Pre-Disaster, Short-Term, and LongTerm. These objectives are not intended to be inclusive of every objective the County may need to establish and
complete during recovery. They are instead intended to ensure that key objectives are not overlooked, and to
provide this RSF a starting-point for the assessment, prioritization, and implementation of recovery operations.
39
Warren County Emergency Management Disaster Recovery Plan
Pre-Disaster Recovery Objectives: Housing RSF
·
·
WCDES will provide support and coordination with the State-Housing Team.
WCDES will tap into the expertise of disaster housing experts, representatives from advocacy
groups, disability support organizations and other stakeholders so that Warren County is able to
better prepare for potential disaster housing events and meet the needs of disaster survivors once
the event happens.
·
Address access for people with disabilities, the elderly, pets and location of schools, public
transportation.
Address length of time intermediate/temporary housing shall be used and include removal
deadlines (This is the housing that FEMA may provide if needed).
Educate the community and local governments about the National Flood Insurance Program
(NFIP), which protects against losses from physical damage to, or loss of, buildings and their
contents caused by floods, or flood-related mudslides, or flood-related erosion. (Insurance
backed by the federal government is available at a reasonable rate for buildings and contents.)
Develop strategies to address recovery needs of response and recovery workers, children,
seniors, people living with disabilities, people with functional needs, people from diverse
cultural origins, and people with limited English proficiency and underserved populations.
o The Warren County 695-INFO communications system is a referral line providing
information regarding social services and available government and community resources
to guide residents with unmet needs to the appropriate agencies. The 695-INFO referral
line is available throughout Warren County 24 hours a day, seven days a week.
o WCDES should coordinate with FEMA, VOAD and the other RSFs to determine how
Warren County can include additional services in the FEMA Disaster Recovery Centers
(DRC). A DRC is a temporary center provided by FEMA to provide disaster assistance
information to the survivor after the disaster survivor has registered for Individual
Assistance. A local workforce of agencies could be represented in a DRC to provide a
“one stop shop” for the affected residents. This would streamline case management and
identification and coordination of unmet needs. Information related to: special needs
assistance, case management, crisis counseling, family recovery assistance, child care
services, nutrition services and health and medical needs can be available.
o Can provide licensed, bonded child care workers.
o May be able to coordinate locating shelter for response and recovery workers.
A case management system should be designed to track needs of residents displaced by the
disaster. The Coordinated Assistant Network (CAN) data base is hosted through VOAD.
Determine if this is sufficient for all disaster recovery case management needs.
VOAD also has access to Aidmatrix, an online donation management system, to provide support
and information regarding assistance to survivors in shelters and disaster management. This site
lists what is needed so the appropriate donations can be given. Volunteer donations are managed
in the Volunteer and Donation management Annex of the Emergency Operations Plan (EOP).
WCDES will work with appropriate local and state agencies to enhance pre and post-disaster
planning to include community planning, zoning, design production, logistics, codes and
financing.
The Housing RSF with support from the State Housing Team will focus on reconstructing
permanent housing, including affordable and accessible housing that incorporates resilience,
sustainability and mitigation concepts.
Consider scenarios in terms of hazard mitigation, storm water management, etc. In addition,
consider identifying open land and criteria for intermediate housing strategies on disasterimpacted and/or redeveloped land.
·
·
·
·
·
·
·
·
40
Warren County Emergency Management Disaster Recovery Plan
·
·
·
·
The Housing RSF should be familiar with the State of Ohio Housing Recovery Strategy
document and resource links.
The Warren County Economic Development & Planning, Ohio Dept of Agriculture (Rural
Development) and the Ohio Dept of Natural Resources (ODNR) may assist with identifying
potential temporary housing locations. These departments can ensure flood plain locations are
identified which would be a consideration for land use planning.
The Ohio Environmental Protection Agency (OEPA) may provide regulatory oversight and
technical assistance regarding public drinking water, waste water disposal and solid waste.
US Dept of Housing and Urban Development (HUD) can be referenced as they can provide
primary housing placement due to a FEMA declared disaster.
Post-Disaster Short-Term Recovery Objectives: Housing RSF
·
·
·
·
·
·
·
·
·
In some cases these objectives may also be response operations identified in the Warren County
Emergency Operations Plan (EOP) since response and short term recovery efforts overlap. See
the on-line Housing Resources and on-line Resources for Grants in the attached State of Ohio
Disaster Housing Strategy.
Identify and rapidly catalog possible temporary and permanent housing resources.
Determine the number of displaced households versus number of available housing resources.
Develop a disaster-specific housing plan. Include the number of residents vs. available housing
and the appropriate match up to minimize the number of movements from place to place.
Families may need to be close to employment and/or school districts.
Coordinate transition from short-term (shelters) to intermediate housing strategies (rental assets).
Begin implementation of intermediate housing strategies.
Ensure standards and safeguards related to intermediate housing are being met.
Provide public information related to intermediate housing.
County government including but not limited to elected and non-elected officials can play a key
role in issuing building permits for substantially damaged structures and construction of
community sites.
Note: Residents can apply for a deduction of property taxes while their property is being rebuilt. The
form is titled DTE Form 26 Application for Valuation Deduction for Destroyed or Damaged Real
Property (Rev. 11/97) ORC 319.38. Consider including the county auditor’s return address so
residents know where to return mail the form.
Post-Disaster Long-Term Recovery Objectives: Housing RSF
·
·
·
·
·
·
Maintain intermediate housing until long term solutions can be implemented. HUD has assets,
resources and assistance available to coordinate long-term housing reconstruction and relocation
needs.
Provide continuity for housing affordability.
Provide public information related to long-term housing programs and resources.
Per the State of Ohio Housing Recovery Strategy (IV.X.2.a.): “The county government may play
a key role in issuing building permits for substantially damaged structures and the construction
of community sites.” Provide scalable capabilities in order to meet demand for applicable
permits and meet development needs for construction of community sites.
Local officials; township, villages, city, county, are responsible for identifying available land, as
well as obtaining permits for community sites. Also responsible for ensuring availability of local
services for residents throughout their stays in disaster housing.
Identify gaps and coordinate resolutions for conflicting policy and program issues.
41
Warren County Emergency Management Disaster Recovery Plan
·
·
·
·
·
The local government will continue to coordinate with the State Housing Team and FEMA as
appropriate.
Continue housing services and continue to report recovery challenges/issues.
Continue to coordinate housing recovery while ensuring mitigation measures are considered.
Support other RSF recovery priorities.
Document after action items for submission into the After Action Report (AAR). WCDES
collects documentation and develops an AAR that identifies planning gaps and identifies
conflicting policy and program issues.
42
Warren County Emergency Management Disaster Recovery Plan
This page intentionally left blank.
43
Warren County Emergency Management Disaster Recovery Plan
Infrastructure Systems Recovery Support Function
The Infrastructure Systems Recovery Support Function (RSF) details activities charged to each responding
agency by clearly identifying objectives to complete the function identified. The Infrastructure Systems RSF
monitors and addresses post-disaster issues considering mitigation opportunities in order to return Warren
County, Ohio to pre-disaster or improved condition following a large scale disaster. Some RSF functions
overlap with Emergency Support Functions (ESF) and the recovery functions may be performed in conjunction
with response efforts and by the same organizations.
Each RSF should include all levels of government and non-governmental organizations to coordinate local
efforts promoting overall resiliency and stability of the public and private sector.
The purpose of the Infrastructure Systems RSF is to facilitate maintenance and restoration of the County’s
facilities, infrastructure systems and related services. The scope of this RSF includes, but not limited to, the
following: energy, water, dams, communications, transportation systems, agriculture (food preparation and
delivery) government facilities, utilities, sanitation, engineering, flood control and other systems that directly
control and maintain the physical facilities that support essential services.
RSF Organizational Chart
44
Warren County Emergency Management Disaster Recovery Plan
Infrastructure Systems: Communications
The purpose of the Communications Group is to coordinate maintenance and restoration of all communication
modes including but not limited to: emergency communication systems, cellular equipment, internet, land line,
fax, etc.
The following agencies and organizations may be asked to lead or support this Recovery Group:
Local Lead Agencies:
Warren County Department of Emergency Services(WCDES) – Coordinating agency
Support Agencies:
Amateur Radio Emergency Services (ARES)
Warren County Tele-Communications
Warren County IT
State Agencies participation may be requested as part of the Ohio Emergency Operation Plan
Emergency Support Function # 14 Disaster Recovery and Mitigation (Not inclusive):
Ohio Emergency Management Agency (Ohio EMA) – Coordinating agency
Federal Agencies - as identified in the National Disaster Recovery Framework (NDRF):
Coordinating Agency: Department of Defense/U.S. Army Corps of Engineers (DOD/USACE)
Primary Agencies: Department of Homeland Security (DHS), Federal Emergency Management
Agency National Protection Programs Doctrine (FEMA/NPPD), DOD/USAE, Department of
Energy (DOE) and Department of Transportation (DOT)
Supporting Organizations: DHS, Department of Commerce (DOC), DOD, Department of Interior
(DOI), Department of Education (ED), Environmental Protection Agency (EPA), Federal
Communications Commission (FCC), General Services Administration (GSA), Health and Human
Services (HHS), Nuclear Regulatory Commission (NRC), Department of Treasury (Treas), U.S.
Department of Agriculture (USDA), Tennessee Valley Authority (TVA)
Roles and Capabilities: This section contains a brief description of what each agency may be able to offer as a
member of the Infrastructure Systems RSF.
Local Lead Agency:
Warren County Department of Emergency Services (WCDES):
·
·
·
·
·
Coordinates and prepares for county-wide-all-hazards disaster planning, community education, warning,
training, grant funding, response and recovery efforts in order to prepare and protect the citizens of Warren
County before, during and after natural and man-made disasters.
Manages the WCDES Emergency Operations Center (EOC) and WCDES Joint Information Center (JIC)
during events.
Manages the WCDES Emergency Operations Plan and annexes including the Disaster Recovery Plan.
Coordinates response and recovery efforts among community partners.
Plans/Procedures/Agreements in place:
o WCDES Emergency Operations Plan and annexes.
45
Warren County Emergency Management Disaster Recovery Plan
Local Support Agencies:
Amateur Radio Emergency Services (ARES):
·
·
Partners with FEMA, Ohio EMA and WCDES.
Provides emergency communications to central Ohio public safety, emergency, health, government and
relief agencies in times of disaster.
Warren County Tele-Communications:
·
·
·
·
Provides services to the County’s Police and Fire Communication Systems.
Responsible for the engineering, purchasing, installation, and maintenance of the Police and Fire Division's
800 MHz Radio, Microwave, Data, Telephone, Recording, and Security Systems throughout County.
Manages additional systems; E911 System, and County-wide Dispatching Facilities.
Provides engineering and maintenance support for radio, telephone, data and security systems to other
County agencies.
Warren County Communications Center (Warren County 911):
·
·
·
·
Operates 24 hours a day, seven days a week and is responsible for answering 911 and non-emergency calls
for the citizens of Warren County, Ohio. Communications Center personnel dispatch first responders for all
jurisdictions within the county with the exception of the City’s of Lebanon and Franklin.
Provides a team of qualified Communications Technicians supervised by non-uniform Supervisors.
Additional resources include the Language Line, which gives immediate access within seconds to quality
interpreters helping to communicate with limited English callers.
Plans/Procedures/Agreements in place:
o Condition 1,2,&3
Ohio Emergency Management Agency (Coordinating agency):
·
·
Assist FEMA and local governments with the coordination of the Infrastructure Systems RSF.
Provides technical assistance as appropriate.
46
Warren County Emergency Management Disaster Recovery Plan
Recovery Objectives: Recovery objectives for this RSF are divided into Pre-Disaster, Short-Term, and LongTerm. These objectives are not intended to be inclusive of every objective the County may need to establish and
complete during recovery. They are instead intended to ensure that key objectives are not overlooked, and to
provide this RSF a starting-point for the assessment, prioritization, and implementation of recovery operations.
Pre-Disaster and Preparedness Objectives: Infrastructure Systems: Communications
·
·
·
Support community recovery efforts – identify and address planning gaps.
Community partners should engage communication organizations in future opportunities for plan
development and exercise design and conduct.
Community partners/communication organizations collectively identify critical facilities and ensure
considerations are made to reduce risk pre- and post- disaster including a process to reprioritize after
an incident.
Post-Disaster Short-Term Recovery Objectives: Infrastructure Systems: Communications
·
·
·
·
Determine appropriate communication restoration prioritization to restore communication
infrastructure and services following a disaster in coordination with the WCDES Emergency
Operations Center (EOC). Coordinate with the Debris Management Group to prioritize debris
removal.
Prioritization of utility restoration should also include: short-term housing, major employers,
commodities distributors and other key functions focusing on the maintenance of basic lifelines and
services.
Estimate costs associated with major or long-term utility reconstruction costs.
Provide public information related to communication service and restoration.
Post-Disaster Long-Term Recovery Objectives: Infrastructure Systems: Communications
·
·
·
·
Coordinate the permanent reconstruction of the communication infrastructure while ensuring
mitigation measures are considered.
Continue communication services and continue to report recovery challenges/issues.
Support other RSF recovery priorities.
Document after action items for submission into the After Action Report (AAR). WCDES collects
documentation and develops an AAR that identifies planning gaps and identifies conflicting policy
and program issues.
47
Warren County Emergency Management Disaster Recovery Plan
Infrastructure Systems: Critical Facilities/Systems
The purpose of the Critical Facilities/Systems is to coordinate restoration of County facilities. This includes:
government offices, hospitals, public facilities schools and other activities including: agriculture (food
preparation and delivery), sanitation, engineering, flood control and other systems that directly control and
maintain the physical facilities that support essential services.
The following agencies and organizations may be asked to lead or support this Recovery Group:
Local Lead Agencies:
Warren County Department of Emergency Services (WCDES)- Coordinating Agency
Local Support Agencies:
American Red Cross (ARC)
Warren County Combined Health
Community Based Organizations (CBOs) and other Voluntary Agencies (VOLAGs)
Warren County Engineer’s Office
Educational Service Center of Central Ohio
Additional support partners may include: government offices, local hospitals, local schools, Ohio
State University Extension Warren County and public and private dam owners.
State Agencies may be requested as part of the Ohio Emergency Operation Plan Emergency
Support Function # 14 Disaster Recovery and Mitigation (Not inclusive):
Ohio Dept of Agriculture
Ohio Emergency Management Agency (Ohio EMA) – Coordinating Agency
Ohio Volunteer Organizations Active in Disaster (VOAD)
Ohio National Guard
Federal Agencies - as identified in the National Disaster Recovery Framework (NDRF):
Coordinating Agency: Department of Defense/U.S. Army Corps of Engineers (DOD/USACE)
Primary Agencies: Department of Homeland Security (DHS), Federal Emergency Management
Agency National Protection Programs Doctrine (FEMA/NPPD), DOD/USAE, Department of Energy
(DOE) and Department of Transportation (DOT)
Supporting Organizations: DHS, Department of Commerce (DOC), DOD, Department of Interior
(DOI), Department of Education (ED), Environmental Protection Agency (EPA), Federal
Communications Commission (FCC), General Services Administration (GSA), Health and Human
Services (HHS), Nuclear Regulatory Commission (NRC), Department of Treasury (Treas), U.S.
Department of Agriculture (USDA), Tennessee Valley Authority (TVA)
48
Warren County Emergency Management Disaster Recovery Plan
Roles and Capabilities: This section contains a brief description of what each agency may be able to offer as a
member of the Infrastructure Systems RSF: Critical Facilities/Systems.
Local Lead Agencies:
Warren County Department of Emergency Services (WCDES):
·
·
·
·
·
Coordinates and prepares for county-wide-all-hazards disaster planning, community education, warning,
training, grant funding, response and recovery efforts in order to prepare and protect the citizens of Warren
County before, during and after natural and man-made disasters.
Manages the WCDES Emergency Operations Center (EOC) and WCDES Joint Information Center (JIC)
during events.
Manages the WCDES Emergency Operations Plan and annexes including the Disaster Recovery Plan.
Coordinates response and recovery efforts among community partners.
Plans/Procedures/Agreements in place:
o WCDES Emergency Operations Plan and annexes.
Local Support Agencies:
American Red Cross (ARC):
·
·
·
Partners with FEMA, Ohio EMA and WCDES.
Offers services such as: blood services, clothing services, communication and family assistance, family
unification, feeding services, housing, medical first aid, mental health services, relocation of families, social
services, resource referral, etc.
Works with Storm Services. They set up temporary showers for shelters.
Warren County Combined Health (Not inclusive for all public health activities, for additional
roles/capabilities and see the Public Health/Medical RSF):
·
·
·
·
·
·
·
·
·
Coordinates environmental health activities for waste disposal, refuse, food, water control and sanitation.
Coordinates insect and rodent control.
Sanitation inspection/enforcement.
Environmental health regulation enforcement.
Provides inspectors for food service, grocery stores, and restaurants.
Food and water inspection.
Sanitation and vector inspections of shelters.
Provide liaison with the Ohio Department of Health.
Plans/Procedures/Agreements in place:
o Warren County Strategic National Stockpile Plan
o Warren County Public Health Emergency Response Plan
49
Warren County Emergency Management Disaster Recovery Plan
Community Based Organizations (CBOs) and other voluntary agencies (VOLAGs):
·
·
Responsible for the management of donated money, goods, and/or services to assist the victims or
participate in the recovery process.
Plans/Procedures/Agreements in place:
o WCDES Warren County Emergency Operations Plan Donations and Volunteer Management
Annex.
Educational Service Center (ESC) of Warren County:
·
·
Through direct instruction and quality professional development, the agency partners with districts to
improve education for all students, particularly those with special needs. The ESC offers robust educational
consultancy through a substantial list of programs including instructional coaching, administrative
counseling, professional employment services and business services.
The ESC of Warren County enhances the missions of school districts in Warren County.
Warren County Engineer’s Office
·
Responsible for the maintenance and construction of 267 miles of county roadway and 394 county bridges,
as well as upkeep of all county ditches, drains, retention basins, and other storm water facilities within the
right-of-way of county roads in unincorporated areas.
Ohio State University Extension Warren County:
·
Ohio State University Extension is the outreach arm of The Ohio State University with local offices in each
of Ohio's 88 counties. The Warren County Office offers diverse programming for our citizens in the areas of
4-H Youth Development, Family and Consumer Sciences, Community Development, and Horticulture.
Public and private dam owners:
·
Planning Committee: (includes Warren County Soil and Water, WCDES, and public and private dam
owners.)
Ohio Dept of Agriculture:
·
Includes the following divisions: Animal Health, Dairy, Enforcement, Farmland Preservation, Food Safety,
Livestock Permitting, Marketing Programs, Plant Health and Weights & Measures.
Recovery Objectives: Recovery objectives for this RSF are divided into Pre-Disaster, Short-Term, and LongTerm. These objectives are not intended to be inclusive of every objective the County may need to establish and
complete during recovery. They are instead intended to ensure that key objectives are not overlooked, and to
provide this RSF a starting-point for the assessment, prioritization, and implementation of recovery operations.
Pre-Event and Preparedness Objectives: Critical Facilities/Systems
· Support community recovery efforts – identify and address planning gaps.
· Community partners should engage critical facilities/systems organizations in future opportunities
for plan development and exercise design and conduct.
· Coordinate inventory and prioritization for public facilities restoration and reconstruction following
an incident.
50
Warren County Emergency Management Disaster Recovery Plan
·
Educate the community and local governments about the National Flood Insurance Program (NFIP),
which protects against losses from physical damage to, or loss of, buildings and their contents
caused by floods, or flood-related mudslides, or flood-related erosion. NFIP is backed by the federal
government and is available at a reasonable rate for buildings and contents.
Post-Disaster Short-Term Recovery Objectives: Critical Facilities/Systems
· Determine appropriate critical facilities/systems restoration prioritization to restore infrastructure
and services following a disaster in coordination with the EOC. Debris removal must be organized
and priorities established in order for critical facilities/systems to be accessed.
· Ensure emergency mitigation measures are considered and implemented when possible.
· Communicate major or long-term utility reconstruction costs.
· Provide public information related to community or public facilities.
Post-Disaster Long-Term Recovery Objectives: Critical Facilities/Systems
· Coordinate the permanent reconstruction of public facilities (including schools, area hospitals and
food supply) as needed.
· Ensure consideration of sustainable mitigation measures that reduce vulnerability to future disasters
impacts.
· Continue services and continue to report recovery challenges/issues.
· Support other RSF recovery priorities.
· Document after action items for submission into the After Action Report (AAR). WCDES collects
documentation and develops an AAR that identifies planning gaps and identifies conflicting policy
and program issues.
51
Warren County Emergency Management Disaster Recovery Plan
Infrastructure Systems: Debris Management Group
The purpose of the Debris Management Group is to ensure debris issues such as removal, transportation,
storage, etc. are monitored and addressed as necessary. The WCDES has a FEMA approved Debris
Management SOP.
The following agencies and organizations may be asked to lead or support this Recovery Group:
Local Lead Agencies:
Warren County Emergency Management Agency (WCDES) – Coordinating Agency
Warren County Engineer’s Office
Local Jurisdictions
Local Support Agencies:
Debris Management Committee (See WCDES Debris Management SOP
State Agencies may be requested as part of the Ohio Emergency Operation Plan Emergency
Support Function # 14 Disaster Recovery and Mitigation (Not inclusive):
State Historic Preservation Officer (SHPO)
Ohio Emergency Management Agency (Ohio EMA) – Coordinating Agency
Ohio Environmental Protection Agency (Ohio EPA)
Ohio Department of Natural Resources (ODNR)
Ohio Department of Transportation (ODOT)
Ohio Volunteer Organizations Active in Disaster (VOAD): Chain Saw “Gang” (residential)
Federal Agencies - as identified in the National Disaster Recovery Framework (NDRF):
Coordinating Agency: Department of Defense/U.S. Army Corps of Engineers (DOD/USACE)
Primary Agencies: Department of Homeland Security (DHS), Federal Emergency Management
Agency National Protection Programs Doctrine (FEMA/NPPD), DOD/USAE, Department of Energy
(DOE) and Department of Transportation (DOT)
Supporting Organizations: DHS, Department of Commerce (DOC), DOD, Department of Interior
(DOI), Department of Education (ED), Environmental Protection Agency (EPA), Federal
Communications Commission (FCC), General Services Administration (GSA), Health and Human
Services (HHS), Nuclear Regulatory Commission (NRC), Department of Treasury (Treas), U.S.
Department of Agriculture (USDA), Tennessee Valley Authority (TVA)
52
Warren County Emergency Management Disaster Recovery Plan
Roles and Capabilities: This section contains a brief description of what each agency may be able to offer as a
member of the Infrastructure Systems RSF: Debris Management Group.
Local Lead Agencies:
Warren County Department of Emergency Services (WCDES):
·
·
·
·
·
·
Coordinates and prepares for county-wide-all-hazards disaster planning, community education, warning,
training, grant funding, response and recovery efforts in order to prepare and protect the citizens of Warren
County before, during and after natural and man-made disasters.
Manages the WCDES Emergency Operations Center (EOC) and WCDES Joint Information Center (JIC)
during events.
Activates the Emergency Operations Plan including the Debris Management SOP.
Manages the WCDES Emergency Operations Plan and annexes including the Disaster Recovery Plan.
Coordinates response and recovery efforts among community partners.
Plans/Procedures/Agreements in place:
o WCDES Debris Management SOP.
Warren County Engineer’s Office:
·
·
·
·
Coordinates debris removal with jurisdictions.
Assists with jurisdictions that are overwhelmed.
Coordinates with the Communications, Critical Facilities/Systems, Transportation, Safety and Utilities
Groups to prioritize debris removal activities.
Plans/Procedures/Agreements in place:
o Public Service Intergovernmental Emergency Mutual Aid Agreement
Local Jurisdictions:
·
·
·
Responsible for debris removal within jurisdictional boundaries.
Aid other jurisdictions during the emergency clearance phase of debris management.
Plans/Procedures/Agreements in place:
o Public Service Intergovernmental Emergency Mutual Aid Agreement
Local Support Agencies:
·
Ohio VOAD: Chain Saw “Gang” (residential) Local volunteers who are trained to clear debris.
Recovery Objectives: Recovery objectives for this RSF are divided into Pre-Disaster, Short-Term, and LongTerm. These objectives are not intended to be inclusive of every objective the County may need to establish and
complete during recovery. They are instead intended to ensure that key objectives are not overlooked, and to
provide this RSF a starting-point for the assessment, prioritization, and implementation of recovery operations.
Pre-Disaster Recovery Objectives: Infrastructure Systems: Debris Management
· Coordinate with other partners in the Infrastructure Systems RSF to determine the process to identify
priorities to manage the removal of debris. Also identify critical facilities and ensure considerations
are made to reduce risks pre-post disaster.
· Community partners should engage debris removal organizations in future opportunities for plan
development and exercise design and conduct.
53
Warren County Emergency Management Disaster Recovery Plan
Post-Disaster Short-Term Recovery Objectives: Infrastructure Systems: Debris Management
·
·
·
·
·
Debris management is one the first issues that needs to be addressed in disaster recovery.
The Debris Management SOP contains the following tools for proper operations:
o An Incident Command Structure (ICS) following an emergency/disaster allowing equipment
and personnel from unaffected parts of the county to assist impacted jurisdictions.
o List of potential stockpile sites, landfills and vegetative waste sites.
o List of the types of waste that can be associated with debris management with handling
instructions.
o Resources that may be available from the public and private sectors.
o Position descriptions and/or checklists for the Debris Management Staff.
o References to Ohio Revised Codes and Ohio Administrative Codes for debris management
operations.
This Recovery Group will also ensure emergency mitigation measures are considered and
implemented when possible. Per the National Historic Preservation Act (NHPA) section 106
(August 1999) the State Historic Preservation Officer (SHPO) must be consulted in regards to repair
or restoration of historic facilities, demolition or removal of historic structures and improved
alternate, or relocated projects affecting historic or archaeological sites.
Communicate major or long-term utility reconstruction costs.
Provide public information related to community or public facilities.
Post-Disaster Long-Term Recovery Objectives: Infrastructure Systems: Debris Management
·
·
·
·
·
Address permanent debris removal if all identified removal locations capacity is exceeded.
Ensure mitigation measures are considered.
Support other RSF recovery priorities.
Continue economic services and continue to report recovery challenges/issues.
Document after action items for submission into the After Action Report (AAR). WCDES collects
documentation and develops an AAR that identifies planning gaps and identifies conflicting policy
and program issues.
54
Warren County Emergency Management Disaster Recovery Plan
This page intentionally left blank.
55
Warren County Emergency Management Disaster Recovery Plan
Infrastructure Systems: Safety Group
The purpose of the Safety Group is to ensure the safety of the local population and businesses during recovery.
The following considerations should be included in the pre and post disaster objectives:
·
·
Coordinate public and private sector safety efforts to maintain law enforcement and other security
operations within the county inclusive of protection of life and property during disaster recovery.
Coordinate the community’s efforts to recover, remediate, and clean-up after a chemical, biological,
radiological, and/or nuclear incident – inclusive of monitoring, decontamination, and reentry.
The following agencies and organizations may be asked to lead or support this Recovery Group:
Local Lead Agencies:
Warren County Department of Emergency Services (WCDES) – Coordinating Agency
Warren County Sheriff’s Office
Local Law Enforcement
Local Support Agencies:
Local Emergency Planning Committee of Warren County (LEPC)
Ohio Poison Control
Chemical Emergency Preparedness Advisory Counsel
Greater Cincinnati HazMat
Warren County Public Health
Warren County Fire Departments
State Agencies may be requested as part of the Ohio Emergency Operation Plan Emergency
Support Function # 14 Disaster Recovery and Mitigation (Not inclusive):
Ohio Emergency Management Agency (Ohio EMA) – Coordinating Agency
Ohio Environmental Protection Agency (Ohio EPA)
Ohio Strategic Analysis and Information Center (SAIC)
Federal Agencies - as identified in the National Disaster Recovery Framework (NDRF):
Coordinating Agency: Department of Defense/U.S. Army Corps of Engineers (DOD/USACE)
Primary Agencies: Department of Homeland Security (DHS), Federal Emergency Management
Agency National Protection Programs Doctrine (FEMA/NPPD), DOD/USAE, Department of Energy
(DOE) and Department of Transportation (DOT)
Supporting Organizations: DHS, Department of Commerce (DOC), DOD, Department of Interior
(DOI), Department of Education (ED), Environmental Protection Agency (EPA), Federal
Communications Commission (FCC), General Services Administration (GSA), Health and Human
Services (HHS), Nuclear Regulatory Commission (NRC), Department of Treasury (Treas), U.S.
Department of Agriculture (USDA), Tennessee Valley Authority (TVA)
56
Warren County Emergency Management Disaster Recovery Plan
Recovery Objectives: Recovery objectives for this RSF are divided into Pre-Disaster, Short-Term, and LongTerm. These objectives are not intended to be inclusive of every objective the County may need to establish and
complete during recovery. They are instead intended to ensure that key objectives are not overlooked, and to
provide this RSF a starting-point for the assessment, prioritization, and implementation of recovery operations.
Roles and Capabilities: This section contains a brief description of what each agency may be able to offer as a
member of the Infrastructure Systems RSF: Safety Group.
Local Lead Agencies:
Warren County Department of Emergency Services (WCDES):
·
·
·
·
·
Coordinates and prepares for county-wide-all-hazards disaster planning, community education, warning,
training, grant funding, response and recovery efforts in order to prepare and protect the citizens of Warren
County before, during and after natural and man-made disasters.
Manages the WCDES Emergency Operations Center (EOC) and WCDES Joint Information Center (JIC)
during events.
Manages the WCDES Emergency Operations Plan and annexes including the Disaster Recovery Plan.
Coordinates response and recovery efforts among community partners.
Plans/Procedures/Agreements in place:
o WCDES Emergency Operations Plan and annexes.
Warren County Sheriff’s Office/Local Law Enforcement:
·
·
·
·
·
·
·
·
·
·
·
·
Maintain law and order
Coordinate all law enforcement activities within jurisdictional boundaries
Provide and coordinate law enforcement resources.
Coordinate use of Ohio National Guard personnel if needed.
Provide Security to support recovery efforts including perimeter control as needed. Examples: Shelter or
Reception areas and Critical Infrastructure/Key Resources (CI/KR).
Evacuation coordination to determine evacuation routes and alternate routes.
Provide evacuation traffic control points to assist evacuees and maintain a continuous flow of traffic toward
reception centers and/or shelters.
Traffic control as needed during recovery efforts.
Evacuation of prisoners to a temporary facility if required.
Coordinate Public Information Officer (PIO) activities. Prepare Public Information statements.
Provide Subject Matter Expert (SME) to support county needs
Plans/Procedures/Agreements in place:
o Statewide agreement Law Enforcement Response Plan (LERP)
o WCDES EOP ESF #13
Local Support Agencies:
Local Emergency Planning Committee of Warren County (LEPC)
·
Serves as the official Local Emergency Committee. This committee performs the duties outlined in Title III
(Emergency Planning and Community Right-to-Know Act) of the Superfund Amendments Reauthorization
Act (SARA) (United States Public Law 99-499 and Chapter 3750 of the Ohio Revised Code and as
appointed by the State of Ohio.
57
Warren County Emergency Management Disaster Recovery Plan
These powers and duties outlined in the law require LEPC to perform the following:
o Develop a comprehensive emergency response plan for the county.
o Distribute the emergency plan and make it publicly available.
o Receive and maintain a database of reports and chemical inventory information as specified
throughout SARA Title III.
o Receive and process requests for chemical inventory and emergency response information from the
public.
o Establish procedures for conducting its public information responsibilities.
o Notify the public of committee activities and public meetings to discuss the emergency plan.
o Handle and respond to public comments on the emergency plan.
Ohio Poison Control
·
·
The Center’s services are available to the public, medical professionals and industry and human service
agencies via a national poison emergency hotline. This national poison emergency hotline number connects
callers to the closest/local poison center. Ohio residents are serviced by one of the 3 regional poison centers
located in Cleveland, Cincinnati or Columbus. The Ohio Poison Center also offers assistance to the hearing
impaired (T.T.Y.): 1-866-688-0088.
Involved in community emergency management planning efforts. Coordinates emergency preparedness
initiatives and programs with public health and hospitals.
Greater Cincinnati HazMat
·
The Hazardous Materials Response Team is made up of individuals assigned throughout the region. All
personnel are provided with training to certify them to the Technician level as described by OSHA.
Warren County Public Health
·
·
·
·
·
Environmental health regulation enforcement.
Environmental clean-up and spill response recovery procedures.
Food and water inspection.
Provide liaison with the Ohio Department of Health.
Plans/Procedures/Agreements in place:
o Warren County Strategic National Stockpile Plan
o Warren County Public Health Emergency Response Plan
Ohio Emergency Management Agency (Coordinating agency):
·
·
Assist FEMA and local governments with the coordination of the Infrastructure Systems RSF: Safety
Group.
Provides technical assistance as appropriate.
Ohio Environmental Protection Agency (OEPA):
·
·
Mission is to protect the environment and public health by ensuring compliance with environmental laws
and demonstrating leadership in environmental stewardship.
Establishes and enforces standards for air, water, waste management and cleanup of sites contaminated with
hazardous substances. Provides financial assistance to businesses and communities for wastewater, water
quality, and drinking water infrastructure improvements; environmental education programs for businesses
and the public; and pollution
58
Warren County Emergency Management Disaster Recovery Plan
Ohio Strategic Analysis and Information Center (SAIC):
·
·
·
·
Team of local, county, state, federal and private sector jurisdictions. The primary objective of the SAIC is
to function as a “one-stop-shop” for terrorism-related information for the State of Ohio
The SAIC serves as a secure central fusion process for the collection, filtering, analysis and dissemination
of terrorism-related information. The SAIC integrates existing local, state, federal, public and private
sectors. The resulting analysis is distributed not from the point of view of any one agency, but from a
neutral homeland security perspective.
Working as partners with the Federal Department of Homeland Security, the SAIC also establishes and
maintains the capability to monitor, prevent and respond to potential threats. DHS maintains daily contact
with Ohio Homeland Security, supplying critical guidance and intelligence, helping ensure the State of
Ohio is fully informed and prepared.
Can provide contact information for contacting Critical Infrastructure/Key Resources (CI/KR) points of
contact.
Recovery Objectives: Recovery objectives for this RSF are divided into Pre-Disaster, Short-Term, and LongTerm. These objectives are not intended to be inclusive of every objective the County may need to establish and
complete during recovery. They are instead intended to ensure that key objectives are not overlooked, and to
provide this RSF a starting-point for the assessment, prioritization, and implementation of recovery operations.
Pre-Disaster Recovery Objectives: Infrastructure Systems RSF: Safety Group
·
·
·
·
Community partners should engage safety organizations in future opportunities for plan
development and exercise design and conduct.
Consider conducting a review documenting legal authorities and procedures relevant to the
implementation of martial law and other expanded or extraordinary public safety and security
measures during recovery, or as described in the WCDES Emergency Operation Plan (EOP). This
review should include consideration of issues related to liability during and after evacuations,
particularly in terms of financial liability, public-safety responsibilities, and legal remedies and/or
enforcement for residents who opt not evacuate. Members may include WCDES and local law
enforcement in consultation with other partner agencies and organizations as appropriate.
Consider conducting a review of current County plans and identify any gaps regarding the County’s
role in recovery, remediation, and clean-up from a CBRN incident, consistent with the WCDES
EOP, and state and federal plans, especially including tasking, coordination, and command
structures. This includes the provision of specialized site access credentials for emergency service
personnel and property owners. Members may include WCDES, in coordination with local fire
departments, public health, and other public and private-sector partners.
Review updated list of hazmat facilities within the county and have access to the most up-to-date site
information including of Community need-to-know Tier I and II Hazardous Chemical Inventory
Forms.
Post-Disaster Short-Term Recovery Objectives: Infrastructure Systems RSF: Safety Group
·
·
·
Continue to monitor public safety and security hazards related to the disaster, and report information
back to the Recovery Branch Chief.
Continue to share intelligence information with identified partners who need to know. Each
organization should have an assigned Terrorism Liaison Officer(s) (TLOs).
The Public Safety Recovery Group will continue to provide public safety and security services
consistent with ESF 13 in the WCDES EOP for Warren County into the recovery phase. These will
59
Warren County Emergency Management Disaster Recovery Plan
·
·
·
·
include:
o Protection of life
o Ensuring security of County governmental facilities and other designated recovery sites
o Providing security and law enforcement services, including property protection,
throughout the County
o Providing access control as requested
Consistent with established policy, procedures, and legal authorities, the Public Safety and Security
Recovery Group will request assistance from the Ohio National Guard, if necessary.
Provide security and law enforcement services during quarantine and re-entry, as well as the
transition from such operations.
Coordinate with the Logistics Section to provide transportation escort, physical security, and law
enforcement services as needed to staff, contractors, and volunteers at recovery facilities throughout
the county.
Assess and prioritize the need for CBRN recovery and clean-up, including determining resources
required to address specialized operations associated with the disaster.
Post-Disaster Long-Term Recovery Objectives: Infrastructure Systems RSF: Safety Group
·
·
·
·
·
·
Continue to coordinate with state and federal partners to manage large-scale CBRN recovery into the
long-term recovery phase, as necessary, in accordance with the WCDES. These activities may
include:
o Providing environmental monitoring, sampling, and evaluation.
o Monitoring site clean-up and remediation.
o Coordinating with state and federal partners in the determination of decontamination
threshold(s) (i.e., “how clean is clean”) for reoccupation by different uses.
o Validating and approving remediation and clean-up activities.
o Ensuring the appropriate storage and/or disposal of contaminated debris.
As conditions warrant, offer recommendations relating to the long-term, indefinite, and/or permanent
closure of some or all impacted parts of the county, whether to some or all uses.
Continue public safety services and continue to report recovery challenges/issues.
Continue to coordinate economic recovery while ensuring mitigation measures are considered.
Support other RSF recovery priorities.
Document after action items for submission into the After Action Report (AAR). WCDES collects
documentation and develops an AAR that identifies planning gaps and identifies conflicting policy
and program issues.
60
Warren County Emergency Management Disaster Recovery Plan
Infrastructure Systems: Transportation Group
The purpose of the Transportation Group is to coordinate programs designed to provide post-disaster
transportation services and restore transportation infrastructure to pre-disaster or improved condition.
Transportation includes roads, rail, bus, and air travel systems.
The following agencies and organizations may be asked to lead or support this Recovery Group:
Lead Agencies:
Warren County Transit
Support Agencies:
Warren County Department of Emergency Services (WCDES) – Coordinating Agency
State Agencies may be requested as part of the Ohio Emergency Operation Plan Emergency
Support Function # 14 Disaster Recovery and Mitigation (Not inclusive):
Ohio Emergency Management Agency (Ohio EMA)
Ohio Department of Transportation (ODOT)
Federal Agencies - as identified in the National Disaster Recovery Framework (NDRF):
Coordinating Agency: Department of Defense/U.S. Army Corps of Engineers (DOD/USACE)
Primary Agencies: Department of Homeland Security (DHS), Federal Emergency Management
Agency National Protection Programs Doctrine (FEMA/NPPD), DOD/USACE, Department of Energy
(DOE) and Department of Transportation (DOT)
Supporting Organizations: DHS, Department of Commerce (DOC), DOD, Department of Interior
(DOI), Department of Education (ED), Environmental Protection Agency (EPA), Federal
Communications Commission (FCC), General Services Administration (GSA), Health and Human
Services (HHS), Nuclear Regulatory Commission (NRC), Department of Treasury (Treas), U.S.
Department of Agriculture (USDA), Tennessee Valley Authority (TVA)
Roles and Capabilities: This section contains a brief description of what each agency may be able to offer as a
member of the Infrastructure Systems RSF: Transportation Group.
Local Lead Agencies:
Warren County Transit:
·
·
Operates throughout Warren County.
Following a disaster will evaluate the need for additional transportation resources.
Local Support Agencies:
Warren County Department of Emergency Services (WCDES):
·
·
·
·
·
Coordinates and prepares for county-wide-all-hazards disaster planning, community education, warning,
training, grant funding, response and recovery efforts in order to prepare and protect the citizens of Warren
County before, during and after natural and man-made disasters.
Manages the WCDES Emergency Operations Center (EOC) and WCDES Joint Information Center (JIC)
during events.
Manages the WCDES Emergency Operations Plan and annexes including the Disaster Recovery Plan.
Coordinates response and recovery efforts among community partners.
Plans/Procedures/Agreements in place:
61
Warren County Emergency Management Disaster Recovery Plan
o WCDES Emergency Operations Plan and annexes.
Ohio Emergency Management Agency (Coordinating agency):
·
·
Assists FEMA and local governments with the coordination of the Infrastructure Systems
RSF/Transportation Group.
Provides technical assistance as appropriate.
Ohio Department of Transportation: Office of Transit
·
·
·
The ODOT Office of Transit advocates personal mobility by supporting, coordinating and funding Public
Transportation as a critical element of a World Class Transportation System.
Provides financial and technical assistance to public transit systems, local governments, and human service
agencies throughout the state for the planning, establishment, and operation of public transportation
systems.
The Office of Transit is comprised of two sections to serve Ohio’s transit systems.
o Program staff members handle primary responsibilities and activities for the Ohio Urban
Transportation Grant Program, the Rural Transit Grant Program, the Ohio Elderly and Disabled
Transit Fare Assistance Program, the Ohio Coordination Program, the Metropolitan Planning
Program, and the State Planning Research Program.
o Special Projects staff members handle primary responsibilities and activities for Quality Assurance
Reviews; development of all office publications; administration of the Ohio Technical Assistance
Program; administration of the Rail State Safety and Security Oversight program and sub recipient
and ODOT compliance with federal and state regulations.
Recovery Objectives: Recovery objectives for this RSF are divided into Pre-Disaster, Short-Term, and LongTerm. These objectives are not intended to be inclusive of every objective the County may need to establish and
complete during recovery. They are instead intended to ensure that key objectives are not overlooked, and to
provide this RSF a starting-point for the assessment, prioritization, and implementation of recovery operations.
Pre-Disaster Recovery Objectives: Infrastructure Systems: Transportation
·
·
·
Community partners should engage transportation organizations in future opportunities for plan
development and exercise design and conduct.
Coordinate inventory and prioritization for transportation service and infrastructure restoration.
Research additional transportation modes that may be available immediately after a disaster.
Displaced residents may need transportation to and from different community services.
Post-Disaster Short-Term Recovery Objectives: Infrastructure Systems: Transportation
·
·
·
·
·
Coordinate the restoration or interim provision of critical transportation infrastructure and services
following a disaster in coordination with the EOC. Debris removal must be organized in order to for
transportation to function.
Prioritization of transportation should also include the transportation needs for short-term housing,
major employers, commodities distributors and other key functions focusing on the maintenance of
basic lifelines and services.
Ensure emergency mitigation measures are considered and implemented when possible.
Communicate major or long-term utility reconstruction costs.
Provide public information related to community roadways and transportation availability.
62
Warren County Emergency Management Disaster Recovery Plan
Post-Disaster Long-Term Recovery Objectives: Infrastructure Systems: Transportation
·
·
·
Coordinate the permanent reconstruction of transportation infrastructure while ensuring mitigation
measures are considered.
Support other RSF recovery priorities.
Document after action items for submission into the After Action Report (AAR). WCDES collects
documentation and develops an AAR that identifies planning gaps and identifies conflicting policy
and program issues.
63
Warren County Emergency Management Disaster Recovery Plan
This page intentionally left blank.
64
Warren County Emergency Management Disaster Recovery Plan
Infrastructure Systems: Utility Restoration Group
The purpose of the Utility Restoration Group is to coordinate the restoration/reconstruction of service to predisaster or improved condition after a major incident. Services include water, wastewater, electricity, natural
gas, and other utilities.
The following agencies and organizations may be asked to lead or support this Recovery Group:
Local Lead Agencies:
Warren County Department of Emergency Services (WCDES) – Coordinating Agency
Local Support Agencies:
Duke Energy--------Energy
DP&L--------Energy
City of Lebanon Energy
City of Mason Public Utilities
Warren County Department of Sanitary Engineering
Jurisdiction Executive Offices
Warren County Pipeline Collation
State Agencies may be requested as part of the Ohio Emergency Operation Plan Emergency
Support Function # 14 Disaster Recovery and Mitigation (Not inclusive):
Ohio Energy Services and Sustainability Department
Ohio Facilities Construction Commission (OFCC)
Ohio Utilities Protection Service (OUPS)
Ohio Water Development Authority (OWDA)
Public Utilities Commission of Ohio (PUCO)
Ohio Public Works Commission (OPWC)
Federal Agencies - as identified in the National Disaster Recovery Framework (NDRF):
Coordinating Agency: Department of Defense/U.S. Army Corps of Engineers (DOD/USACE)
Primary Agencies: Department of Homeland Security (DHS), Federal Emergency Management
Agency National Protection Programs Doctrine (FEMA/NPPD), DOD/USAE, Department of Energy
(DOE) and Department of Transportation (DOT)
Supporting Organizations: DHS, Department of Commerce (DOC), DOD, Department of Interior
(DOI), Department of Education (ED), Environmental Protection Agency (EPA), Federal
Communications Commission (FCC), General Services Administration (GSA), Health and Human
Services (HHS), Nuclear Regulatory Commission (NRC), Department of Treasury (Treas), U.S.
Department of Agriculture (USDA), Tennessee Valley Authority (TVA)
Roles and Capabilities: This section contains a brief description of what each agency may be able to offer as a
member of the Infrastructure Systems RSF: Utilities Group.
Duke/City of Lebanon:
·
·
Conducts weather surveillance, mobilizes assets pre-storm/damage (manpower, trucks etc.).
Prioritizes allocation of resources for restoration:
o Priority 1: Restore power to affected healthcare infrastructure (hospitals, nursing facilities,
healthcare, etc.).
o Priority 2: Restore power for first responders.
o Priority 3: Restore power to large blocks of customers that have been mostly affected.
o Priority 4: Restore power to the few residential/business areas that are left.
65
Warren County Emergency Management Disaster Recovery Plan
·
·
Coordinates with recovery partners in assisting with information dissemination.
Establishes staging location for outside crew.
Warren County Department of Sanitary Engineering:
·
The Sanitary Engineer provides potable water and sanitary sewer services for the residents of Warren
County in order to protect both the environment and standard of living.
Warren County Pipeline Collation:
·
·
·
·
·
·
Respond with command structure – Unified Command Structure/Incident Command Structure (UCS/ICS) at
the incident location(s).
Re-establish gas service by individually checking each structure (when safe, i.e. flooded basement), may
need to turn off gas service initially then return to service later in incident.
Mobilize other internal resources (out of state) to respond to Warren County.
Can request mutual aid with American Gas Association (AGA)/Southern Gas Association (SGA).
Prioritize Critical Infrastructure/Key Resources (CI/KR) for service then re-establish tenable properties.
Coordinate with recovery partners in assisting with information dissemination.
Public Utilities Commission of Ohio (PUCO):
· Regulates providers of utility services including: electric and natural gas companies, local and long
distance telephone companies, water and wastewater companies, and rail and trucking companies.
· The PUCO was created to assure Ohioans adequate, safe, and reliable public utility services at a fair
price. More recently, the PUCO gained responsibility for facilitating competitive utility choices for Ohio
consumers.
Ohio Facilities Construction Commission (OFCC), Energy Services and Sustainability Department:
·
Provides state clients with certain energy engineering and design, as well as energy auditing and contracting
opportunities for the cost-effective, efficient use of energy for state government facilities and operations.
The Office of Energy Services has added the Ohio School Facilities Commission’s Green Schools program
to its portfolio of services.
Ohio Utilities Protection Service (OUPS)
· Serves as a communication link between utility companies and individuals planning any digging activity.
· Relays digging and excavation requests to member network of utilities and underground facility owners.
This network includes, but not limited to: cable television, natural gas, electrical, water, sewer and
telecommunications companies.
Ohio Water Development Authority:
·
Provides financial assistance for environmental infrastructure from the sale of municipal revenue bonds
through loans to local governments in Ohio and from issuance of industrial revenue bonds for qualified
projects in Ohio.
Recovery Objectives: Recovery objectives for this RSF are divided into Pre-Disaster, Short-Term, and
Long-Term. These objectives are not intended to be inclusive of every objective the County may need to
establish and complete during recovery. They are instead intended to ensure that key objectives are not
overlooked, and to provide this RSF a starting-point for the assessment, prioritization, and implementation
of recovery operations.
66
Warren County Emergency Management Disaster Recovery Plan
Pre-Disaster Recovery Objectives: Infrastructure Systems: Utility Restoration Group
·
·
·
·
As a collaborative effort enhance relationships between utility providers and community partners.
Discuss the private-sector utility provider’s needs, as well as the critical infrastructure needs of the
county following an incident.
Community partners should engage utility partners in future opportunities for plan development and
exercise design and conduct.
Community partners/utility providers collectively identify critical facilities and ensure
considerations are made to reduce risk pre- and post- disaster including a process to reprioritize after
an incident.
Consider joint PIO messaging strategies.
Post-Disaster Short-Term Recovery Objectives: Utility Restoration Group
·
·
·
·
Determine appropriate utility restoration prioritization to restore utility infrastructure and services
following a disaster in coordination with the EOC. Debris removal must be organized in order for
utility companies to access the necessary locations.
Prioritization of utility restoration should also include the set-up of Service Information Centers,
Short-term housing, major employers, commodities distributors and other key functions focusing on
the maintenance of basic lifelines and services.
Estimate costs associated with major or long-term utility reconstruction costs.
Provide public information related to utility service and restoration.
Post-Disaster Long-Term Recovery Objectives: Utility Restoration Group
·
·
·
·
Coordinate the permanent reconstruction of critical utilities infrastructure while ensuring sustainable
mitigation measures are considered.
Support other RSF recovery priorities.
Continue economic services and continue to report recovery challenges/issues.
Document after action items for submission into the After Action Report (AAR). WCDES collects
documentation and develops an AAR that identifies planning gaps and identifies conflicting policy
and program issues.
67
Warren County Emergency Management Disaster Recovery Plan
This page intentionally left blank.
68
Warren County Emergency Management Disaster Recovery Plan
Natural and Cultural Resources
The Natural and Cultural Resources Recovery Support Function (RSF) details activities charged to each
responding agency by clearly identifying objectives to complete the function identified. The Natural and
Cultural Resources RSF monitors and addresses post-disaster issues considering mitigation opportunities in
order to return Warren County, Ohio to pre-disaster or improved condition following a large scale disaster.
Some RSF functions overlap with Emergency Support Functions (ESF) and the recovery functions may be
performed in conjunction with response efforts and by the same organizations.
The Natural and Cultural Resources RSF should include all levels of government and non-governmental
organizations to coordinate local efforts promoting overall resiliency and stability of the public and private
sector.
The purpose of the Natural and Cultural Resources RSF is to protect natural and cultural resources and historic
properties through appropriate response and recovery actions to preserve, conserve, rehabilitate, and restore
them consistent with post-disaster community priorities in compliance with appropriate environmental and
cultural resource laws after a large-scale disaster. The following considerations should be included in the pre
and post disaster objectives:
·
Monitor and address county natural resources as necessary, inclusive of parks, reservoir(s), watersheds,
and other environmental assets, whether publicly or privately owned/operated.
·
Monitor and address county cultural and historic assets as necessary, inclusive of historical sites and
other sites of cultural importance, whether publicly or privately owned/operated.
RSF Organizational Chart:
Note: The Recovery Manager may be combined with the Resource Manager Position.
69
Warren County Emergency Management Disaster Recovery Plan
The following agencies and organizations may be asked to lead or support the Natural and Cultural Resources
RSF:
Local Lead Agency:
Warren County Department of Emergency Services (WCDES)- Coordinating Agency
Local Support Agencies:
Warren County Parks
Warren County Economic Development and Planning
Regional Planning Commission
State Agencies as identified in the Ohio Emergency Operation Plan Emergency Support
Function # 14 Disaster Recovery and Mitigation:
Ohio Emergency Management Agency (OEMA) – Coordinating Agency
Ohio Environmental Protection Agency (OEPA)
Ohio Department of Agriculture
Ohio Department of Natural Resources (ODNR)
Ohio Historical Society
Ohio Museums Association
Federal Government as identified in the National Disaster Recovery Framework (NDRF):
Coordinating Agency: Department of Interior (DOI)
Primary Agency: Department of Homeland Security (DHS)/ Federal Emergency Management
Agency (FEMA), DOI, Environmental Protection Agency (EPA)
Supporting Organizations: Advisory Council on Historic Preservation (ACHP), Corporation for
National and Community Service (CNCS), Council on Environmental Quality (CEQ), Department of
Commerce (DOC), Institute of Museum and Library Services (IMLS), Library of Congress (LOC),
National Endowment for the Arts (NEA), National Endowment for the Humanities (NEH), U.S.
Army Corps of Engineers (USACE), U.S. Department of Agriculture (USDA), Heritage Preservation
(FEMA), US Department of Agriculture (Rural Development), US Department of Housing (Urban
Development) (HUD)
Roles and Capabilities: This section contains a brief description of what each agency may be able to offer as a
member of the Natural and Culture Resources RSF.
Local Lead Agencies:
Warren County Department of Emergency Services (WCDES):
·
·
·
·
·
Coordinates and prepares for county-wide-all-hazards disaster planning, community education, warning,
training, grant funding, response and recovery efforts in order to prepare and protect the citizens of Warren
County before, during and after natural and man-made disasters.
Manages the WCDES Emergency Operations Center (EOC) and WCDES Joint Information Center (JIC)
during events.
Manages the WCDES Emergency Operations Plan and annexes including the Disaster Recovery Plan.
Coordinates response and recovery efforts among community partners.
Plans/Procedures/Agreements in place:
o WCDES Emergency Operations Plan and annexes.
70
Warren County Emergency Management Disaster Recovery Plan
Local Support Agencies:
Warren County Parks:
·
·
Features 17 natural area parks, and protects more than 1633 acres of land and approximately 7 acres water
in Warren County.
Metro Parks is a separate political subdivision of the state of Ohio organized under Ohio Revised Code
Section 1545 to conserve natural resources and provide natural area parks for people to enjoy.
Warren County Economic Development and Planning:
· Responsible for all zoning, code enforcement and land-use planning activities in the unincorporated area of
Warren County.
· Administers zoning for the majority of Warren County.
· The Planning Division offers land use planning services to the unincorporated areas of the county to guide
responsible growth in accordance with the community’s desires. The Planning division can help natural and
cultural areas that the community wants to preserve, conserve, rehabilitate and restore.
· Flood Plain Administration complies with the National Flood Insurance Program (NFIP) administered by
FEMA.
· Manages the floodplain program including utilizing FEMA floodplain mapping detailing the locations for
floodplain boundaries. These maps are used by local communities to administer flood damage reduction
regulations and by lenders/insurance companies to determine flood insurance requirements.
o Flood damage reduction regulations protect life and property, encourage development outside of
regulatory floodplains, promote mitigation and flood proofing techniques, encourage greenways
and passive recreational opportunities, reduce public funds used in relief efforts, and maintain
the Counties eligibility in the NFIP.
Performs Substantial Damage inspections of event damaged pre-FIRM structures located in identified flood
hazard areas (Floodplain)
Regional Planning Commission (RPC):
·
The mission of the Warren County Regional Planning Commission is to provide the finest service to our
member communities, clients and the public, through the application of sound planning principles. The RPC
strives to make Warren County the best place to live, work and play.
The Commissions various planning activities include programs for subdivision compliance, community
planning and development review. The Commission also monitors development trends, evaluates current
policies and updates the Warren County Comprehensive Plan, zoning and subdivision codes. The
commission is responsible for determining consistency of development proposals with adopted plans for the
township. Land use control responsibilities include development review for compliance with zoning
regulations, subdivision rules, and consistency with thoroughfare plans.
The Ohio State University Extension Warren County
·
·
·
Provides programming to address the needs of the local community while also addressing state, national,
and global issues. Practical educational programs combine the needs of local citizens and communities with
new research and technical information.
Four major OSU Extension program areas: family and consumer sciences, 4-H youth development,
community development, and agriculture and natural resources.
Extension provides practical advice, sensible solutions, and realistic down-to-earth answers for ALL
Ohioans.
71
Warren County Emergency Management Disaster Recovery Plan
Ohio Department of Agriculture:
·
Protects Ohio's citizens by assuring the safety of the state's food supply, the health of Ohio's food animals
and plant life; and to create economic opportunities for Ohio's farmers, food processors and agribusinesses.
Ohio Emergency Management Agency (OEMA):
·
·
Assist FEMA and local governments with the coordination of the Natural and Cultural Resources RSF.
Provides technical assistance as appropriate.
Ohio Environmental Protection Agency (OEPA):
·
·
·
Mission is to protect the environment and public health by ensuring compliance with environmental laws
and demonstrating leadership in environmental stewardship.
Establishes and enforces standards for air, water, waste management and cleanup of sites contaminated with
hazardous substances.
Provides financial assistance to businesses and communities; environmental education programs for
businesses and the public; and pollution prevention assistance to help businesses minimize their waste at the
source.
Ohio Department of Natural Resources (ODNR):
·
Contains the following divisions: Engineering, Forestry, Geological Survey, Parks, Mineral Resources,
Natural Areas, Real Estate, Recycle, Soil and Water, Watercraft and Wildlife.
Ohio Historical Society:
·
Administers 58 historic sites, located in 40 counties across the state of Ohio. It is one of the largest
statewide networks of historic sites and museums in the United States with 300 buildings and almost 5,000
acres of land.
Ohio Museums Association:
·
Serves Ohio arboretums, aquariums, anthropology museums, art museums, art center and galleries,
botanical gardens, ethnic museums, general museums, heritage centers, history museums, historic houses,
historic parks and sites, historical societies, natural history museums, nature centers, planetariums, science
and technology centers, youth and children’s museums and zoos.
Recovery Objectives: Recovery objectives for this RSF are divided into Pre-Disaster, Short-Term, and LongTerm. These objectives are not intended to be inclusive of every objective the County may need to establish and
complete during recovery. They are instead intended to ensure that key objectives are not overlooked, and to
provide this RSF a starting-point for the assessment, prioritization, and implementation of recovery operations.
Pre-Disaster Recovery Objectives: Natural and Cultural Resources RSF
·
·
Identify relevant federal programs and incentives that have a role in supporting the preservation,
protection, conservation, rehabilitation, recovery, and restoration of natural and cultural
resources during recovery.
72
Warren County Emergency Management Disaster Recovery Plan
Post-Disaster Short-Term Recovery Objectives: Natural and Cultural Resources RSF
·
·
·
·
·
Coordinate with federal and state agencies to monitor threats to identified natural and cultural
assets or systems.
Advocate for actions to assess, conserve, and restore county natural resources in accordance with
FEMA’s Public Assistance program environmental regulations, other state or federal
environmental regulations and standards, county policies, and other environmental initiatives.
This may include floodplain management, watershed protection, and other concerns.
Advocate for actions to assess, conserve, and restore county cultural/historical assets in
accordance with FEMA’s Public Assistance program historic preservation regulations, other
state or federal regulations and standards, and any relevant county policies or other county
initiatives.
Ensure emergency mitigation measures are considered and implemented when possible.
Communicate major or long-term natural and cultural resource costs.
Post-Disaster Long-Term Recovery Objectives: Natural and Cultural Resources RSF
·
·
·
·
Continue to report recovery challenges/issues.
Provide outreach and technical assistance to private-sector owners of assets or structures with
natural and/or cultural significance, regarding reconstruction and restoration techniques
involving mitigation of future risk. Coordinate local, state, and federal resources in support of
such activities.
Prioritize restoration of natural and cultural assets that have demonstrated external benefits,
including in terms of tourism (i.e., economic recovery), public perception, and community
confidence.
Document after action items for submission into the After Action Report. WCDES collects
documentation and develops an After Action Report that identifies planning gaps and identifies
conflicting policy and program issues.
73
Warren County Emergency Management Disaster Recovery Plan
This page intentionally left blank.
74
Warren County Emergency Management Disaster Recovery Plan
Public Health/Medical
The Public Health/Medical Recovery Support Function (RSF) details activities charged to each responding
agency by clearly identifying objectives to complete the function identified. The Public Health/Medical RSF
monitors and addresses post-disaster issues considering mitigation opportunities in order to return Warren
County, Ohio to pre-disaster or improved condition following a large scale disaster. Some RSF functions
overlap with Emergency Support Functions (ESFs) and the recovery functions may be performed in conjunction
with response efforts and by the same organizations. During disaster response operations Public Health/Medical
operations falls under ESF # 8.
The Public Health/Medical RSF should include all levels of government and non-governmental organizations to
coordinate local efforts promoting overall resiliency and stability of the public and private sector.
The purpose of the Public Health/Medical RSF is to monitor and address issues as necessary. The Public
Health/Medical RSF will sustain the community’s health and medical services and functions inclusive of
emergency and trauma care, other hospital services, community health clinics and private physicians, public
health services, pharmacy services and behavioral health services.
RSF Organizational Chart:
75
Warren County Emergency Management Disaster Recovery Plan
The following agencies and organizations may be asked to lead or support this Recovery Group:
Local Lead Agencies:
Warren County Public Health
Local Support Agencies:
Mental Health Recovery Services of Warren County (MRHS)
Amateur Radio Emergency Service (ARES)
Warren County Community Services (Aging Services)
Community Based Organizations (CBOs) and Other Voluntary Agencies (VOLAGs)
Dialysis Centers
Warren County Board of Developmental Disabilities (WCBDD)
Warren County Department of Emergency Services (WCDES) – Coordinating agency
Medical Reserve Corps (MRC)
Ohio Department of Aging Long-Term Care Ombudsman – Regional
The Ohio State University Extension Warren County – Agriculture
State Agencies may be requested as part of the Ohio Emergency Operation Plan Emergency
Support Function # 14 Disaster Recovery and Mitigation (Not inclusive)
Ohio Department of Health (ODH)
Ohio Emergency Management (OEMA) – Coordinating Agency
Ohio Hospital Association (OHA)
Ohio Voluntary Organizations Active in Disasters (VOAD)
Federal Government as identified in the National Disaster Response Framework (NDRF):
Coordinating Agency: Department of Health and Human Services (HHS)
Primary Agencies: Corporation for National and Community Service (CNCS), Department of
Homeland Security (DHS), Federal Emergency Management Agency (FEMA, NPPD & CRCL),
Department of Interior (DOI), Department of Justice (DOJ), Department of Labor (DOL), Department
of Education (ED), Environmental Protection Agency (EPA), Department of Veterans Affairs (VA)
Supporting Organizations: Department of Transportation (DOT), Small Business Administration
(SBA), Department of the Treasury (TREAS), U.S. Department of Agriculture (USDA), Department of
Veterans Affairs (VA), American Red Cross (ARC), National Voluntary Organizations Active in
Disaster (NVOAD)
Roles and Capabilities: This section contains a brief description of what each agency may be able to offer as a
member of the Public Health/Medical RSF.
Local Lead Agencies:
Warren County Public Health:
The local health departments are responsible for providing the following medical and health services:
· Identification of health hazards.
· Emergency public information.
· Access health hazards from damage to water distribution and sewage collection systems.
76
Warren County Emergency Management Disaster Recovery Plan
·
·
·
·
·
·
·
·
·
Nursing services as available and needed by the American Red Cross (ARC) or other response
organizations.
Preventive health services, including control of communicable diseases.
Clinical and immunization services.
Establish isolation and quarantine as warranted.
Coordinate assistance from other jurisdictions, the Ohio Department of Health, and other public and private
response agencies.
Epidemiological studies.
Maintenance of vital statistics.
Handle requests for power generated O2 delivery systems and other questions from community.
Plans/Procedures/Agreements in place:
o Warren County Strategic National Stockpile Plan
o Warren County Public Health Emergency Response Plan
Note: Public Health is a lead agency for the Public Health/Medical RSF; however, public health also is a
support agency for the Social Services RSF and Infrastructure Systems RSF: Critical Facilities/Systems Group
and Safety Group.
Local Support Agencies:
Mental Health Recovery Services:
·
·
Improve the well-being of the local community by reducing the incidence of mental health problems and
eliminating the abuse of alcohol and other drugs in Warren County.
Provides mental health counseling during and after disasters. (Shares responsibilities with Red Cross and
Ohio VOAD who supplies trained specialists in spiritual care.)
·
Plans/Procedures/Agreements in place:
o Behavioral Health Services Plan
Amateur Radio Emergency Services (ARES):
·
·
Partners with FEMA, Ohio EMA and WCDES.
Provides emergency communications to Ohio public safety, emergency, health, government and relief
agencies in times of disaster.
Warren County Community Services (Aging Services) :
·
·
·
·
·
Maintains a one-stop shop for the elderly community.
Specializes with the elderly who live in private housing.
Contracts with a network of home care providers to support the needs of the elderly.
Maintains a data base of the vulnerable elderly population and provides a “check-in” service during
heat/cold events.
Communicates to the elderly population: can push out community messages.
Community Based Organizations (CBOs) and other voluntary agencies (VOLAGs):
·
Responsible for the management of donated money, goods, and/or services to assist the victims or
participate in the recovery process.
77
Warren County Emergency Management Disaster Recovery Plan
·
Plans/Procedures/Agreements in place:
o WCDES Warren County Emergency Operations Plan Donations and Volunteer Management
Annex.
Dialysis Centers:
·
·
All dialysis centers have collaborated with WCDES and Warren County Public Health to provide contact
information, maximum patient load, average patient load, status of emergency plans and resources
(specifically generators and transportation).
Dialysis centers also identified foreseeable needs in order to prioritize resource and planning needs prior to
an event. This will assist in addressing possible needs early on during response operations, therefore
precluding dialysis patients from going to the hospitals which may already be strained due to the event.
Warren County and Medical Reserve Corps (MRC):
·
·
·
Established teams of local volunteer medical, public health and other professionals that contribute skills and
expertise during times of disaster and public health emergency, as well as throughout the year for
community health promotion.
Part of a nationwide initiative, and could include treatment of victims of a large-scale disaster or epidemic,
administration of vaccines during a mass vaccination, distribution of drugs during a chemical or biological
attack, or other health emergency situation.
MRC volunteers are assigned to the following teams:
o Animal Response Team: See the Dangerous Wild Animal Response Plan
o POD Team: A POD, or Point of Dispensing, is a method of response in a public health crisis
requiring the widespread distribution of medication. In the event of such an emergency, multiple
PODs may be set up throughout the community to offer medication to many people. Clinical
volunteers such as pharmacists, nurses, paramedics, mental health professionals and physicians
are encouraged to join as well as non-clinical members of the community with traffic control,
computer, data entry, management, reception and other skills.
o Tech Team: Utilizes the Warren County Mobile Joint Information Center. The trailer has TVs,
satellite dishes, computers, generators and other communications equipment. This team may also
serve other technological needs at a medication center during a disaster.
o Language Team: Skilled volunteers in Spanish, American Sign Language and Somali.
o Advisory/Leadership Team: Committee made up of active leadership level volunteers who meet
on a monthly basis to discuss upcoming events the MRC will be participating in during
upcoming months.
Warren County Board of Developmental Disabilities:
·
The Warren County Board of Developmental Disabilities is a county agency providing support to children
and adults who have developmental disabilities. Services are provided to residents of Warren County, Ohio.
Warren County Board of Developmental Disabilities priorities include:
o
o
o
o
o
Helping people to live, learn, and work in the community.
Supporting parents and family members with life-long services where needed.
Supporting a caring community with cost effective services.
Providing stability in services, employment and finances.
Maintaining strong partnerships with other providers.
78
Warren County Emergency Management Disaster Recovery Plan
Warren County Emergency Management (WCDES):
·
·
·
·
·
Coordinates and prepares for county-wide-all-hazards disaster planning, community education, warning,
training, grant funding, response and recovery efforts in order to prepare and protect the citizens of Warren
County before, during and after natural and man-made disasters.
Manages the WCDES Emergency Operations Center (EOC) and WCDES Joint Information Center (JIC)
during events.
Manages the WCDES Emergency Operations Plan and annexes including the Disaster Recovery Plan.
Coordinates response and recovery efforts among community partners.
Plans/Procedures/Agreements in place:
o WCDES Emergency Operations Plan and annexes.
Warren County Veterans Administration:
·
·
·
Provides advice and assistance to veterans, active duty members of the Armed Forces of the United States,
and their dependents in obtaining benefits from federal, state, and local agencies.
Provide assistance whenever residential property that secures a loan guaranteed, insured, made, or acquired
by the U.S. Department of Veterans Affairs is damaged or destroyed by a disaster. Assistance is available
for counseling and other services to the owners of the property after the declaration.
Establishing death benefit claims, forwarding mail changes for VA benefit checks and other assorted
services may be available for veteran disaster survivors.
The Ohio State University Extension Warren County – Agriculture:
·
·
·
Provides programming to address the needs of the local community while also addressing state, national,
and global issues. Provides educational programs combine the needs of local citizens and communities with
new research and technical information.
Four major OSU Extension program areas: family and consumer sciences, 4-H youth development,
community development, and agriculture and natural resources.
Extension provides practical advice, sensible solutions, and realistic down-to-earth answers for ALL
Ohioans.
Ohio Department of Aging Long-Term Care Ombudsman – Regional:
· Coordinates with Warren County Community Services (Aging Services).
·
Fields complaints about long-term care services, voice clients' needs and concerns to nursing homes, home
health agencies, and other providers of long-term care.
Ohio Department of Health (ODH):
·
Partners with 125 county and city health departments to provide public health leadership and services
throughout the state.
Ohio Hospital Association (OHA):
·
·
Collaborate with member hospitals and health systems to ensure a healthy Ohio.
The nation’s first state-level hospital association and currently represents 220 hospitals and 13 health
systems throughout Ohio.
79
Warren County Emergency Management Disaster Recovery Plan
Ohio Pharmacists Association (OPA):
·
·
The Mission of the Ohio Pharmacists Association is to unite the profession of pharmacy, and encourage
inter-professional relations while promoting public health through education, discussion and legislation.
Represents retail pharmacies.
Ohio Veterans Administration:
·
Ohio and the Federal Government provide a number of veteran’s benefits and resources. See the Veterans
benefits site for more or download a federal and state benefits guide here.
Ohio Voluntary Organizations Active in Disasters (VOAD):
·
·
·
·
The Ohio VOAD is activated by County EMAs (Emergency Management Agency) or The State of Ohio
EMA.
Ohio VOAD is an association of volunteer organizations which share knowledge and provide resources
throughout the disaster cycle—preparation, response, recovery and mitigation—to help disaster survivors
and their communities.
Can provide licensed, bonded child care workers.
Upon request from FECM&HS support the Social Services RSF.
Recovery Objectives: Recovery objectives for this RSF are divided into Pre-Disaster, Short-Term, and LongTerm. These objectives are not intended to be inclusive of every objective the County may need to establish and
complete during recovery. They are instead intended to ensure that key objectives are not overlooked, and to
provide this RSF a starting-point for the assessment, prioritization, and implementation of recovery operations.
Pre-Disaster Recovery Objectives: Pubic Health/Medical
· Coordination and pre-disaster recovery planning should tap into the expertise of public health
experts, health care experts, and representatives from advocacy groups, disability support
organizations and other stakeholders in order for Warren County to better prepare to meet the
community service needs of disaster survivors once the disaster happens.
· Community partners should engage all public health/medical partners in future opportunities for
recovery plan development and exercise conduct.
· Determine a process to ensure all public health/medical partners get up-to-date information post
disaster.
· Develop strategies to address recovery needs of response and recovery workers, children,
seniors, people living with disabilities, people with functional needs, people from diverse
cultural origins, and people with limited English proficiency and underserved populations.
o The Warren County 695-INFO communications system is a referral line providing
information regarding social services and available government and community
resources to guide residents with unmet needs to the appropriate agencies. The 695INFO referral line is available throughout Warren County 24 hours a day, seven days a
week.
o WCDES should coordinate with FEMA, VOAD and the other RSFs to determine how
Warren County can include additional services in the FEMA Disaster Recovery Centers
(DRC). A DRC is a temporary center provided by FEMA to provide disaster assistance
information to the survivor after the disaster survivor has registered for Individual
Assistance. A local workforce of agencies could be represented in a DRC to provide a
“one stop shop” for the affected residents. This would streamline case management and
identification and coordination of unmet needs. Information related to: special needs
80
Warren County Emergency Management Disaster Recovery Plan
assistance, case management, crisis counseling, family recovery assistance, child care
services, nutrition services and health and medical needs can be available.
o VOAD may be able to coordinate locating shelter for response and recovery workers.
o Coordinate efforts with the Columbus Regional Air Economic Development (CRAA). They may
be able to provide temporary morgue facilities.
Post-Disaster Short-Term Recovery Objectives: Pubic Health/Medical
· Coordinate the restoration or interim provision of public health and medical services following a
disaster in coordination with the EOC.
· Provide public information related to the community public health and medical services needs.
· Local public health coordinate recovery efforts with the WCDES Resource and Recovery
Branch Chief and additional recovery partners as needed.
· Support agencies coordinate with the Housing and Social Services RSFs to provide sheltering
and feeding including those with medical, functional, or access needs. This may include
emergency shelters, hotel/motel accommodations or other short-term solutions.
· Provide support and health services to staff, contractors, and volunteers in coordination with the
WCDES Resource and Recovery Branch Chief.
· Monitor health hazards related to the disaster such as but not limited to:
o Public-health threats resulting from animal disease or food supply-chain
contamination
o Water system contamination
o Potential failures of public utilities or services such as sewerage or waste removal
o Assessing sanitation conditions to prevent contact with hazardous wastes that result
from consequences of the disaster
o Disease transmission resulting from sheltering or other conditions in which
populations are in close-quarters
o Implement or maintain isolation and quarantine
o Or other issues
· The Health and Medical Group may be required to adjust service expectations and/or standards
of care as necessary, depending on unsafe conditions, a lack of available resources, or other
exigent circumstances related to a disaster.
Basic services provided may include:
o Ensuring immediate and other health and medical services in coordination with the
hospitals and community healthcare clinics, including for those with disabilities and
in assisted care facilities.
o Monitoring and ensuring supplies of necessary pharmaceuticals and other medical
supplies.
o Ensuring provision of emergency medical transportation services (not directly related
to the disaster/incident).
o Coordinating non-emergency medical transportation for special and functional needs
populations.
o Ensuring adequate sanitation through field surveys (e.g., solid waste removal).
o Protection of the water supply.
o Ensuring food safety.
o Ensuring provision of mortuary services.
o Active disease surveillance.
o Preventing and controlling disease outbreaks.
o Providing information regarding health and safety issues for dissemination by the
JIC.
o Health service delivery functions.
81
Warren County Emergency Management Disaster Recovery Plan
·
·
·
·
·
·
o Resources/supply coordination.
ü Coordinates and leverages applicable resources for health /medical. Resources
may be coordinated through public health or the WCDES resource section.
ü Federal resources through ODH.
Leverage response, emergency protection measures and hazard mitigation resources during the
response phase to expedite recovery. Warren County Public Health may help coordinate
resources for maintaining safety and security at health facilities.
Determine the percentage of pre-event private medical care offices or facilities that are fully
functional.
Determine the level of access to health care service providers for vulnerable populations in the
community. (seniors, people with disabilities, children and underserved)
Activate the Dangerous Wild Animal Response Plan to provide for safety and well being of
household, service, and exotic animals.
This Recovery Group will also ensure emergency mitigation measures are considered and
implemented when possible.
Communicate major or long-term public health and medical services reconstruction costs.
Post-Disaster Long-Term Recovery Objectives: Pubic Health/Medical
· Continue health/medical services and continue to report recovery challenges/issues.
· Approve the reopening of Health Department- regulated facilities.
o This includes reopening of restaurants, schools, and other facilities regulated by the
health departments.
· Manage transition back to normal provision of health and medical services.
· Continue to coordinate economic recovery while ensuring mitigation measures are considered.
· Support other RSF recovery priorities.
· Document after action items for submission into the After Action Report (AAR). WCDES
collects documentation and develops an AAR that identifies planning gaps and identifies
conflicting policy and program issues.
82
Warren County Emergency Management Disaster Recovery Plan
This page intentionally left blank.
83
Warren County Emergency Management Disaster Recovery Plan
Social Services Recovery Support Function
The Social Services Recovery Support Function (RSF) details activities charged to each responding agency by
clearly identifying objectives to complete the function identified. The Social Services RSF monitors and
addresses post-disaster issues considering mitigation opportunities in order to return Warren County, Ohio to
pre-disaster or improved condition following a large scale disaster. Some RSF functions overlap with
Emergency Support Functions (ESFs) and the recovery functions may be performed in conjunction with
response efforts and by the same organizations.
The Social Services RSF should include all levels of government and non-governmental organizations to
coordinate local efforts promoting overall resiliency and stability of the public and private sector.
The purpose of the Social Services RSF is to ensure social service issues are monitored and addressed as
necessary. Support social service efforts particularly the needs of response and recovery workers, children,
seniors, people living with disabilities, people from diverse culture origins, and people with limited English
proficiency and underserved populations.
RSF Organizational Chart:
84
Warren County Emergency Management Disaster Recovery Plan
The following agencies and organizations may be asked to lead or support this RSF:
Local Lead Agency:
Warren County Department of Job and Family Services (JFS) (also known as Warren County
Human Services)
Warren County Department of Emergency Services (WCDES) – Coordinating Agency
Local Support Agencies:
American Red Cross (ARC)
Warren County Community Services
Warren County Public Health
Community Based Organizations (CBOs) and other voluntary agencies (VOLAGs)
Warren County Board of Developmental Disabilities (WCBDD)
Warren County Department of Emergency Services (WCDES) – Coordinating Agency
Warren County Veterans Administration
Ohio Department of Aging Long-Term Care Ombudsman – Regional
State Agencies as identified in the Ohio Emergency Operation Plan Emergency Support
Function # 14 Disaster Recovery and Mitigation:
Ohio Emergency Management (OEMA) – Coordinating Agency
Ohio Department of Social Services
Ohio Voluntary Organizations Active in Disasters (VOAD)
Ohio Veterans Administration
Federal Government as identified in the National Disaster Recovery Framework (NDRF):
Coordinating Agency: Department of Health and Human Services (HHS)
Primary Agencies: Corporation for National and Community Service (CNCS), Department of
Homeland Security (DHS), Federal Emergency Management Agency (FEMA, NPPD & CRCL),
Department of Interior (DOI), Department of Justice (DOJ), Department of Labor (DOL),
Department of Education (ED), Environmental Protection Agency (EPA), Department of Veterans
Affairs (VA)
Supporting Organizations: Department of Transportation (DOT), Small Business Administration
(SBA), Department of the Treasury (TREAS), U.S. Department of Agriculture (USDA),
Department of Veterans Affairs (VA), American Red Cross (ARC), National Voluntary
Organizations Active in Disaster (NVOAD)
Roles and Capabilities: This section contains a brief description of what each agency may be able to offer as a
member of the Social Services RSF.
85
Warren County Emergency Management Disaster Recovery Plan
Local Lead Agencies:
Warren County Department of Job and Family Services (JFS) (aka Warren County Human Services):
·
·
·
·
·
Responsible for basic financial, medical and social services programs such as food, clothing and shelter. JFS
ensures eligible children and adults receive assistance each month through in-house or contracted services.
When appropriate activate the Prevention, Retention and Contingency (PRC) plan. This plan focuses on
replacing food, medical provisions and transportation of clients to medical appointments.
Supports a non-emergency call center.
Coordinates efforts with the Warren County Transit Authority, Ohio Food Bank and local fire stations to
provide groceries to families.
Food Stamp Program – Emergency Issue Program is available through the Food and Nutrition Service,
USDA. This program allows for emergency issue of food stamps to victims in disaster areas where the
normal channel for food distribution has been disrupted. The application procedure is through the Warren
County Job and Family Services.
Warren County Department of Emergency Services (WCDES):
·
·
·
·
·
Coordinates and prepares for county-wide-all-hazards disaster planning, community education, warning,
training, grant funding, response and recovery efforts in order to prepare and protect the citizens of Warren
County before, during and after natural and man-made disasters.
Manages the WCDES Emergency Operations Center (EOC) and WCDES Joint Information Center (JIC)
during events.
Manages the WCDES Emergency Operations Plan and annexes including the Disaster Recovery Plan.
Coordinates response and recovery efforts among community partners.
Plans/Procedures/Agreements in place:
o WCDES Emergency Operations Plan and annexes.
Local Support Agencies
American Red Cross (ARC):
·
·
·
Partners with FEMA, Ohio EMA and WCDES.
Offers services such as: blood services, family unification, communication and family assistance, medical
first aid, housing, feeding, clothing, mental health, social services, relocation of families, resource referral,
etc.
Partners with Storm Services. Set up temporary showers for shelters.
Warren County Community Services (Aging Services):
·
·
·
·
·
Maintains a one-stop shop for the elderly community.
Mainly specializes with the elderly who live in private housing.
Contracts with a network of home care providers to support the needs of the elderly.
Maintains a data base of the vulnerable elderly population and provides a “check-in” service during
heat/cold events.
Communicates to the elderly population: can push out community messages.
Warren County Public Health:
Responsible for coordinating medical and health services including:
· Identification of health hazards.
· Providing emergency public information.
86
Warren County Emergency Management Disaster Recovery Plan
·
·
Access health hazards from damage to water distribution and sewage collection systems.
Plans/Procedures/Agreements in place:
o Warren County Strategic National Stockpile Plan
o Warren County Public Health Emergency Response Plan
Note: The Public Health/Medical RSF lists the majority of their responsibilities; however, public health also has
activities in the Social Services RSF and Infrastructure Systems RSF: Critical Facilities/Systems Group and
Safety Group.
Community Based Organizations (CBOs) and other voluntary agencies (VOLAGs):
·
·
·
·
Responsible for the management of donated money, goods, and/or services to assist the victims or
participate in the recovery process.
Food Distribution Program is available through the Food and Nutrition Service, USDA. This program
allows for distribution of food commodities for mass feeding purposes. Application procedures are through
the ARC, Salvation Army, or other recognized local disaster feeding organizations.
Provides a representative to support the Social Services RSF upon request from the lead agency.
Plans/Procedures/Agreements in place:
o WCDES Warren County Emergency Operations Plan Donations and Volunteer Management Annex.
Warren County Board of Developmental Disabilities:
·
The Warren County Board of Developmental Disabilities (WCBDD) is a county agency providing supports
to children and adults who have developmental disabilities. Services are provided to residents of Warren
County, Ohio. WCBDD priorities include:
o
o
o
o
o
Helping people to live, learn and work in our community.
Supporting parents and family members with life-long services where needed.
Supporting a caring community with cost effective services.
Providing stability in services, employment and finances.
Maintaining strong partnerships with other providers.
Warren County Veterans Administration:
·
·
·
Provides advice and assistance to veterans, active duty members of the Armed Forces of the United States,
and their dependents in obtaining benefits from federal, state and local agencies.
Provide assistance whenever residential property that secures a loan guaranteed, insured, made, or acquired
by the U.S. Department of Veterans Affairs is damaged or destroyed by a disaster. Assistance is available
for counseling and other services to the owners of the property after the declaration.
Establishing death benefit claims, forwarding mail changes for VA benefit checks and other assorted
services may be available for veteran disaster survivors.
Ohio Department of Aging Long-Term Care Ombudsman – Regional:
·
·
Coordinates efforts with the Warren County Council on Aging.
Fields complaints about long-term care services, voice clients' needs and concerns to nursing homes, home
health agencies, and other providers of long-term care.
Ohio Veterans Administration:
87
Warren County Emergency Management Disaster Recovery Plan
·
Ohio and the Federal Government provide a number of veteran’s benefits and resources. See the benefits
site for more information or download a federal and state benefits guide here.
Ohio Voluntary Organizations Active in Disasters (VOAD):
·
·
·
The Ohio VOAD is activated by County EMAs (Emergency Management Agency) or the State of Ohio
EMA.
Ohio VOAD is an association of volunteer organizations which share knowledge and provide resources
throughout the disaster cycle—preparation, response, recovery and mitigation—to help disaster survivors
and their communities.
Can provide licensed, bonded child care workers.
Recovery Objectives: Recovery objectives for this RSF are divided into Pre-Disaster, Short-Term, and LongTerm. These objectives are not intended to be inclusive of every objective the County may need to establish and
complete during recovery. They are instead intended to ensure that key objectives are not overlooked, and to
provide this RSF a starting-point for the assessment, prioritization, and implementation of recovery operations.
Pre-Disaster Recovery Objectives: Social Services
·
·
·
·
·
Community partners should engage social service agencies in future opportunities for recovery
plan development and exercise conduct.
Determine a process to ensure social service partners get up-to-date disaster recovery information
post disaster.
Develop strategies to address recovery needs of response and recovery workers, children, seniors,
people living with disabilities, people with functional needs, people from diverse cultural origins,
and people with limited English proficiency and underserved populations.
o The Warren County 695-INFO communications system is a referral line providing
information regarding social services and available government and community resources
to guide residents with unmet needs to the appropriate agencies. The 695-INFO referral
line is available throughout Warren County 24 hours a day, seven days a week.
o WCDES should coordinate with FEMA, VOAD and the other RSFs to determine how
Warren County can include additional services in the FEMA Disaster Recovery Centers
(DRC). A DRC is a temporary center provided by FEMA to provide disaster assistance
information to the survivor after the disaster survivor has registered for Individual
Assistance. A local workforce of agencies could be represented in a DRC to provide a “one
stop shop” for the affected residents. This would streamline case management and
identification and coordination of unmet needs. Information related to: special needs
assistance, case management, crisis counseling, family recovery assistance, child care
services, nutrition services and health and medical needs can be available.
o VOAD may be able to coordinate locating shelter for response and recovery workers.
Determine essential services. Some services may need to be assessed, prioritized, maintained or
restored according to consideration of need, legal responsibilities, resources ability etc.
o List basic services that will be provided following a disaster.
o Determine policies that may need to be altered at the state and local level.
Promote the principles of sustainability, resilience and mitigation into preparedness and
operational plans.
Post-Disaster Short-Term Recovery Objectives: Social Services
·
Maintain situational awareness to identify and mitigate potential recovery obstacles during the
response phase.
88
Warren County Emergency Management Disaster Recovery Plan
·
·
·
·
·
·
·
·
Determine essential services. List basic services such as but not limited to: care for elderly,
children services (foster care, protection and adoption), crisis counseling, education, family
reunification services, management of distribution of food stamps and nutrition services.
Coordinate gathering and sending disaster related information to the Warren County 695-INFO
referral line volunteers so they can better assist local residents calling with questions and unmet
needs.
Establish communication and information-sharing forum(s) for Social Services RSF stakeholders
with the State and/or community.
Crisis Counseling Assistance can be provided through the Center for Mental Health Services,
Public Health Services, and the Department of Health and Human Services. Assistance includes
training of disaster workers as well as treatment of disaster survivors. The purpose of this program
is to provide professional counseling services to survivors of major disasters in order to relieve
stress-related or mental health problems caused or aggravated by a disaster or its aftermath.
Coordinate and leverage applicable resources for services. Resource requests may be coordinated
through the WCDES resource section.
Identify and coordinate specific missions with primary agencies. Example: needs such as
transportation may need to be coordinated with the Infrastructure RSF: Transportation Section.
Identify and coordinate with other local, State and Federal partners to assess food, animal, water
and air conditions to ensure safety.
Activate the Dangerous Wild Animal Response Plan to provide for safety and well-being of
household, service, and exotic animals.
Post-Disaster Long-Term Recovery Objectives: Social Services
·
·
Crisis Counseling Assistance can be provided through the Center for Mental Health Services,
Public Health Services, and the Department of Health and Human Services. Assistance includes
training of disaster workers as well as treatment of disaster survivors. The purpose of this program
is to provide professional counseling services to survivors of major disasters in order to relieve
stress-related or mental health problems caused or aggravated by a disaster or its aftermath.
Internal Revenue - Tax Information and Education Assistance can be provided to ensure that
taxpayers who suffered a loss receive the most current information regarding casualty loss claims
and the filing of amended tax returns. Assistance is available for advisory services, counseling,
and guidance on tax matters, including assistance in the preparation of returns. Assistance also is
available for obtaining copies of prior year tax returns, when necessary, to file amended returns.
Eligible applicants are tax payers who suffer losses as a result of a presidentially declared disaster.
For more information on tax assistance, contact the Internal Revenue Service directly, access this
IRS link, or visit a FEMA Disaster Recovery Center (DRC).
·
·
·
Develop and implement a plan to transition social services recovery operations back to a steadystate.
Coordinate social services recovery while ensuring mitigation measures are considered.
Support other RSF recovery priorities.
89
Warren County Emergency Management Disaster Recovery Plan
This page intentionally left blank.
90
Warren County Emergency Management Disaster Recovery Plan
For Official Use Only
Appendix B: Jurisdictional Help Guide
Introduction: Warren County jurisdictions vary in size, geography and demographics. Each jurisdiction has their own disaster recovery considerations
such as: available resources, available community members, unmet needs, and rural /urban recovery needs. This document is intended for appointed
jurisdictional disaster recovery contacts, educational institutions, certain nonprofits (PNPs). For the rest of this document the phrase Jurisdiction also
applies to PNP educational institutions.
Purpose: This Help Guide is a tool designed to assist local jurisdictions through the recovery process specifically understanding recovery responsibilities
and what to expect; it is also recommended that jurisdictions are familiar with the other relevant components of the Warren County Department of
Emergency Services (WCDES) Disaster Recovery Plan (DRP) .
Sequence of Event
1.
2.
The Event occurs (Floods,
winds, tornados, ice storms,
earthquakes, terrorist acts,
etc.).
Local/county governments
respond.
WCDES activates the
Emergency Operations Plan
(EOP) and opens the Joint
Emergency Operations
Center (EOC).
Jurisdictional* actions
What to expect
Ways to preplan
Depending on the type of event
preplan as appropriate.
WCDES will send updates dependent on
the type of event.
NOTE: The mentioned links will be part of the WCDES
site.
Ensure a Point of Contact (POC) is signed up to receive
updates through WCDES.
Sheltering, search & rescue,
medical aid, debris removal,
damage assessment.
WCDES will send updates via a Situation
Report (SitRep) dependent on the type of
event.
Document all costs as if they will be reimbursed: Debris
removal and other response activities and permanent repairs
(completed using staff and/or contract) etc.
Inform WCDES that your
jurisdiction has been involved in
the event and ensure WCDES has
a current POC to communicate
with in order to ensure WCDES
has an accurate operational picture.
WCDES may conduct a common
operational picture assessment and report
to the Ohio Emergency Management
Agency (Ohio EMA) following the event.
Public Assistance explains Damage Categories and Capturing
Costs. Documenting labor costs can be challenging.
Visit the WCDES website for more information.
Implement a jurisdictional
declaration if appropriate.
3.
Ohio EMA activates the
State Emergency Operations
Plan and opens the State
Emergency Operations
Center.
Continue response activities and
when/if WCDES requests;
complete the Damage & Needs
Assessment.
If appropriate, Local Individual
Assistance (IA) Damage & Needs
Assessments may be coordinated by
WCDES.
WCDES may implement a county
declaration if appropriate and request
State assistance.
WCDES will work with the jurisdictions
to develop a detailed Damage & Needs
Assessment.
Also visit the Ohio EMA Public Assistance Grant Program
site for additional documents and forms.
http://ema.ohio.gov/Recovery_PAGrantProgram.aspx
Have prior knowledge for completing Damage Assessments
and attend Damage & Needs Assessment training.
Visit the Ohio EMA Disaster Recovery Branch website
Assistance Toolbox Tab B: Reporting Damages for
information and Damage & Needs Assessment Forms.
91
Warren County Emergency Management Disaster Recovery Plan
Sequence of Event
4.
5.
Jurisdictional* actions
The governor may request
Joint Preliminary Damage
Assessments (PDAs) which
are conducted by local/State/
Federal Emergency
Management Agency
(FEMA) and the Small
Business Administration
(SBA) representatives.
Be prepared to send a
knowledgeable representative
along on a Joint PDA in your
jurisdiction. This representative
should be familiar with
location/extent of damage.
The State may determine that
the disaster is beyond
local/state capabilities per
criteria outlined in 44 CFR
206.48 and request Federal
assistance.
Continue to communicate with
WCDES as needed with
questions/concerns.
What to expect
WCDES will provide feedback on the
PDA.
Ways to preplan
NOTE: The mentioned links will be part of the WCDES
site.
Be prepared to handle questions from the community. See the
FEMA factsheets website, IHP Program (Overview) and
Public Assistance under Recovery Directorate
Additional information may become available from WCDES.
Initial Response Operations Completed
A written request for a Presidential
disaster declaration may be submitted by
the governor, through FEMA under the
Robert T. Stafford Act. The president may
issue an emergency declaration, major
declaration or denial of assistance for
public assistance, individual assistance
and hazard mitigation assistance.
Identify projects that are needed to return the community to a
new normal. Identify mitigation projects to build resilience
for future disasters.
Visit the Ohio EMA Mitigation Branch website (Mitigation
Projects Link) for more information.
Make preparations in case the federal request is denied.
WCDES will send updates as needed.
6.
There is no timeframe for receiving a
decision on the Governors’ request.
The decision is made to declare an emergency or major disaster to provide supplemental federal
assistance for a State.
Federal Public
Assistance (PA)
Assistance is awarded.
Attendance at briefing regarding
the PA Program and submission of
applications.
Federal Public Assistance (PA)
The PA briefing addresses application
procedures, administrative requirements,
funding, and program eligibility criteria.
All eligible categories of work will be
addressed.
92
For a list of public assistance, individual assistance and
hazard mitigation funding sources see the DRP Plan,
Section 2: Funding Assistance.
Prior knowledge for completing assistance forms.
Visit the WCDES website for documents and forms.
Continue to monitor/document work.
Ensure federal, state and local procurement rules are
followed.
Warren County Emergency Management Disaster Recovery Plan
Sequence of Event
Jurisdictional* actions
What to expect
Identify all damages within 60
days of your first meeting with
FEMA (Kick off meeting) and
have documentation ready for
costs incurred, estimates prepared
for work to be completed and have
contacted your insurance provider
for possible insurance coverage.
FEMA will assist in writing the Project
Worksheet(s) that will support your
current/anticipated costs.
Once the project is approved the Ohio
EMA will be the point of contact for
obtaining the funds and for all other grant
administrative activities. WCDES does
not coordinate funding.
Hazard Mitigation Grant Program (HMGP)
Hazard Mitigation
Grant Program
(HMGP)
Ways to preplan
NOTE: The mentioned links will be part of the WCDES
site.
Pre-disaster familiarization for completing project
worksheets.
Visit the FEMA website for the project worksheet and
instructions.
See the State Public Assistance Handbook at the Ohio EMA
DRB website for additional information.
Attend the HGMP Briefing that
will be scheduled through
WCDES. The meeting will be
scheduled within 30 days of the
Presidential Disaster Declaration
making HMGP available
statewide.
The HMGP Briefing may be scheduled in The Warren County Natural Hazards Mitigation Plan is
your county or an adjacent county. The
maintained by WCDES. The plan lists mitigation actions that
audience for the briefing is local
have been identified by each participating jurisdiction in the
government officials and leaders of
county that will reduce risk to future disaster events. Many of
eligible PNPs organizations. Citizens
these activities are eligible for funding through HMGP. You
should not attend the briefing; however,
can learn more about HMGP and other mitigation grant
local officials are urged to make HMGP
programs by visiting the OH EMA Mitigation Branch
fund availability known to residents.
website.
Individual property owners must apply for
HMGP grant funds through a local
government official.
Individual Assistance - Warren County can also become SBA eligible if contiguous to an SBA only county. See the Disaster Recovery Plan, Section 2 Individual Assistance
Damage Assessments for IA qualification. Note: For wind events it would be rare for Warren County to qualify; most residences/businesses are insured.
A Disaster Recovery Center(s)
The DRC should be opened between 48
Coordinate with WCDES t o advertise the DRC’s.
Federal Individual
(DRC) may be located in your
hours and one week post disaster
Assistance (IA) –
jurisdiction. Ohio EMA will work
declaration.
Visit the Ohio Disaster Recovery Branch site: Individual
FEMA IA is for
Assistance link for additional information.
residents & businesses. with WCDES as needed.
The FEMA Disaster Assistance Team will
SBA only provides
The FEMA Disaster Assistance
meet with the WCDES Director.
The IA program is a grant/loan/grant process. There is a
loans to both residents
Teams may want to visit
sequence of delivery to avoid Duplication of Benefits (DOB).
and small businesses.
community leaders and local
WCDES will send updates as needed.
For more information on the IA Program see the DRP,
officials.
Section 2: IA Assistance.
7.
If the Federal Declaration is not approved the State can file an appeal on behalf of the county.
There are additional State and other Federal Programs that may be available. To see additional programs see the FEMA Disaster Assistance: A Guide to Recovery Programs.
Additional funding may be available on a case by case basis.
8. The governor can request an SBA concurrent to filing of an IA under a Presidential disaster declaration (FEMA) request or following denial of the IA under a Presidential
disaster declaration. The SBA only declaration process is separate from the Stafford Act declaration process.
93
Warren County Emergency Management Disaster Recovery Plan
This page intentionally left blank.
94
Warren County Emergency Management Disaster Recovery Plan
For Official Use Only
Jurisdictional Guide for Public Assistance Cost Documentation
Introduction
The purpose of the Jurisdictional Guide for Public Assistance Cost Documentation is to outline the
requirements for cost documentation following a Presidential Disaster Declaration that includes Public
Assistance (PA).
This is the process to track disaster related expenses from start to finish in order to get reimbursed from
the Federal Emergency Management Agency (FEMA).
A formal cost documentation course is offered through the Ohio Emergency Management Agency (Ohio
EMA). It is recommended jurisdictions have trained staff in cost documentation pre-disaster. An
additional resource is the Ohio EMA Public Assistance Program Handbook.
See the WCDES website Recovery Section for referenced documents and additional recovery
information.
See the Ohio EMA or FEMA Webpage for additional information on Cost Documentation for Disaster
Recovery.
Event Occurs
Immediately following an event start tracking expenses whether a declaration request is in
process or not.
Utilize FEMA Forms which summarize costs including: labor, equipment, materials, rented equipment
and contract forms. Also file as necessary; copies of insurance policies or permits and applicable
support documentation as appropriate. FEMA’s Schedule of Equipment Rates should be referenced
when determining rates for applicant-owned equipment. The costs for operators of equipment are not
included. Complete an accompanying labor form.
·
Force Account Labor: Document hours and dates worked, employee names and titles and fringe
benefits (See fringe benefits form). Support documentation includes: time sheets or payroll
generated reports, description and location of work performed, Overtime/Comp time/Holiday pay
policies.
·
Force Account Equipment (Applicant Owned): Document hours and dates worked and operator
names. Support documentation includes, vehicle usage logs. Use local or FEMA Schedule of
Equipment Rates (whichever is lower). FEMA rates include fuel, maintenance, etc. In most
instances, equipment hours should not exceed labor hours.
·
Force Account Materials: Document materials used from stock/purchased. Materials include road
materials, barricades, salt, meals, hotels, lost contents/furnishings, gloves, etc. Support
documentation includes: From stock, invoice or historical record to support the claimed cost. If
purchased, invoice and proof of payment. Salvage value must be deducted.
·
Rented Equipment: Document hours and dates used; if rented weekly or monthly, FEMA will prorate hourly rate based on actual usage and total cost, if applicable. Supporting documentation
includes: Invoices and proof payment, including fuel and rental agreement(s). If equipment was
rented without an operator, document operator hours with force account labor form.
95
Warren County Emergency Management Disaster Recovery Plan
· Contractual Services: Document procurement process and payments. Supporting documentation
includes: Procurement process – Including but not limited to cost analysis, bid advertisements,
solicitation letters, bid tabulations, signed contracts, etc. Invoices and proof of payment. To ensure
reimbursement follow local, state and federal procurement rules.
Reporting Damages
Upon request from WCDES, complete the Damage Assessment Form. Estimate private damages and
public property damages/costs. For public damage, documentation is organized into categories of work.
There are two types of work:
·
Emergency work: Only overtime force account labor is eligible under categories “A” - Debris
Removal and - “B” – Emergency Protective Measures.
·
Permanent work: Includes categories “C” – Roads and Bridges; “D” – Water Control Facilities;
“E” – Public Buildings, Facilities, and Equipment; “F” – Public Utilities and Category “G”Parks and Recreation.
o Engineering and Design process for Permanent Categories includes preliminary
engineering analysis, preliminary design, final design, construction inspection and basic
construction management. All costs are eligible costs.
o The type of documentation required depends on whether services are provided by force
account or contract.
o If not done by force account, contracts may be executed based on a unit price or lump
sum. Note: Time and Materials contracts have a heavy administrative burden and cost
plus are not eligible under Public Assistance.
o There are multiple regulations for contracting work. FEMA and the Ohio EMA can assist
when considering different contracts. Also refer to2 CFR 200.317-200.332.
Requirements of each Category of Work:
Emergency Work
Category A - Debris Removal - Trees and woody debris, sand, mud, silt, gravel, etc. Document only
clearance from improved property. Private property debris removal should not be claimed unless it is
brought to the public right of way. Only overtime/comp time/part time is reimbursed. Demolition debris
or debris removed from damaged public buildings should be captured under Category E and claimed
against existing insurance policies. FEMA has very specific eligibility and contracting requirements for
debris removal. See the Debris Fact Sheet for Local Officials and the Debris Removal Applicant’s
Contracting Checklist.
Debris Management Monitoring: Applicants should monitor debris removal operations to ensure they
are efficient, effective and eligible for federal assistance. Force account staff or contractors may be used.
The following must be documented:
•
Daily reports on: load quantities (load tickets), debris management site operations and
operational and safety issues in the field.
•
Cross-reference daily observations of contractor activities to their invoices (recommend
attaching daily sheets to invoices). If time and materials contracts are used, the contractor must
96
Warren County Emergency Management Disaster Recovery Plan
provide source documentation for each invoice (i.e. time cards, etc.).
Category B - Emergency Protective Measures - Includes fire, police, Emergency Operations Center
(EOC) operations, applicant run shelters, evacuation, temporary relocation, mutual aid, etc. Also
includes emergency work performed, i.e. to open up a road for travel prior to permanent repairs. For
electrical utilities, document work to restore power under this Category. Only overtime/comp time/part
time is reimbursed along with Emergency work performed. For electrical utilities, document through
power restoration.
1. Donated Resources: Track donated resources /registered volunteers performing emergency work.
Include names, record of hours and dates worked, the work site and a description of work for each
volunteer and the equivalent information for donated equipment and materials. FEMA will write a
Project Worksheet (PW) based on a calculation of total Category A and B PWs to offset local share.
2. Mutual Aid: In a timely manner, Providing Entities should invoice or bill the Requesting Entity who
then submits requests for reimbursement to FEMA. FEMA will need to see the pre-event written
mutual aid agreement. Written, post event mutual aid agreements may be considered by FEMA.
3. Snow: Removal activities include labor, equipment, materials, and/or contractual services for
plowing and spreading salt. FEMA will only reimburse for the most expensive 48-hour period. Must
have record or near record snow fall and meet per capita requirements. Due to the eligibility
requirements it is most likely Warren County will not receive funding assistance for snow events.
Permanent Work
Category C - Roads and Bridges - Roads, bridges and associated facilities, lights, signage, drainage
structures (culverts). Document by site. Have maintenance records available, i.e. bridges. No Federal
Aid System (FAS) routes can be included under Category C.
Category D - Water Control Facilities - Levees, floodwalls, flood control channels and water control
structures. Generally very few projects fall into this category. Emergency and permanent work for
facilities eligible under U.S. Army Corp of Engineer (USACE) Public Law 84-99 Program or the
USDAs' Emergency Watershed Program (EWP) is not eligible.
Category E – Building, Equipment and Contents - Buildings, structural components, interior systems
such as electrical or mechanical work, equipment and contents, including furnishings. Supporting
documentation includes lease agreements. Debris removal from buildings should be claimed under this
Category. Structures that are historic, within a historic district or are over 50 years old may require
additional documentation/review.
Category F – Utilities - Water treatment plants and delivery systems, power generation and distribution
systems, sewage collection systems and treatment plants and communications systems. For electrical
distribution/transmission systems, any work performed after power restoration is captured in this
Category. General surveys for damage cannot be included in the PW but should be documented and can
be claimed as part of the indirect administrative costs.
Category G – Parks, Recreational and Other - Playground equipment, pools, tennis courts, boat
docks, golf courses, mass transit facilities (such as railways), etc. and other facilities that do not fit in
Categories C-F. Only costs associated with improved property should be captured, i.e. unmaintained
trails are not eligible. School athletic fields are captured under Category E. PNP-owned park and rec.
facilities are not eligible.
97
Warren County Emergency Management Disaster Recovery Plan
Note: For all applicable categories provide copy of insurance policy(s), statement of loss, etc. Even if
insurance provides full coverage less a deductible, all costs must be documented. There are purchase
requirements and mandatory deductions for lack of a National Flood Insurance Policy (NFIP), when
applicable, i.e. insurable structures located in a Special Flood Hazard Area (SFHA).
Applicants Briefing and FEMA Kickoff Meeting
Attendance is required at the Applicants Briefing and Kickoff Meeting. The meeting(s) will be announced
by WCDES.
The Ohio EMA will advise WCDES of the date and time of the Applicants Briefing/FEMA Kickoff
Meeting. Invitations and location will be short notice. These meetings may occur separately or jointly.
The Ohio EMA conducts the Applicants Briefing and FEMA conducts the Kickoff Meeting.
·
Applicants Briefing: Potential applicants will complete the Request for Public Assistance
(RPA). The State will then forward the RPA to FEMA. RPAs MUST be submitted within 30
days of the disaster declaration.
o Complete Pubic Assistance Administrative Forms and forward to Ohio EMA.
§ Request for Public Assistance
§ Letter of Appointment
§ State-Local Agreement
§ Form W-9 Request for Taxpayer Identification Number and Certification
o Kickoff Meeting: Individuals with working knowledge of the repairs needed and
costs incurred should attend. All damages must be identified within 60 days of the
Kickoff Meeting.
FEMA Project Worksheets
Development of the FEMA Project Worksheets (PW)
1. Project Formulation:
·
The process of identifying an eligible scope of work and estimating costs associated with
that scope of work which ultimately results in the Project Worksheet (PW).
·
The person designated to complete the PW should have clear and proper identification of
the damaged facility, location, damage description and dimensions along with the scope
of work.
·
FEMA can assist applicants in completing the PW. See the Public Assistance
Documentation Checklist and cost documentation instructions located in the Ohio EMA
Public Assistance Program Handbook.
·
Documentation submitted per PW will depend on how work was completed; contract,
force account or a combination.
98
Warren County Emergency Management Disaster Recovery Plan
2. Project Worksheets:
·
·
·
·
·
Describes the repairs necessary to bring the facility back to its pre-disaster condition
(scope of work) including cost estimates, special considerations and any change in the
pre-disaster condition of the facility that is required, i.e. improving the condition of the
building above and beyond any required code/standards to the damaged area. The
improvement costs will need to come from the agencies own funding sources.
Employees performing the work should get copies of the PWs and should know the
documentation requirements.
Document actual costs to complete the approved scope of work (Generally this will not
equal the estimated approved amount).
For all categories requesting, obtaining and administering the grant can reflect actual and
estimated costs.
o Direct – Grant administration of a particular PW. Documented with PW and
funded at cost-share.
o Indirect – General grant administration costs. Documented and claimed at
closeout and funded at percentage allowed for the disaster. (Once all eligible
funding is disbursed, a closeout packet will be sent to the applicants.)
406 Mitigation (Permanent Categories): If 406 Mitigation Program funding is available,
document approved mitigation the same as the rest of the PW but keep the costs separate
from the remaining scope of work (15%, 100% or Benefit Cost Analysis (BCA) funding
levels will have to be verified at closeout). BCA requires documentation of costs incurred
for same damage from previous events.
Quarterly Progress Reports
Completion of Quarterly Progress Reports (QPR)
·
·
QPR is a database generated document produced/distributed by and submittable to Ohio
EMA every three months by PA Applicants.
Funding critical, QPR reflects the current work/cost status of approved PW(s).
Verification Inspection(s)
Comply with Verification Inspection(s)
·
·
Random inspections for small projects.
Large projects are inspected and FEMA approved.
Audits
Comply with Audits
·
Programmatic audit requirements:
o The State will select one applicant from each county and will perform a Program
Review.
o The Program Review will require that the applicant submit support documentation
for all small projects that were less than 100% complete when written.
99
Warren County Emergency Management Disaster Recovery Plan
o Following review of paperwork, site inspections will be scheduled.
o Program Reviews will be conducted shortly after the initial 18 month deadline for
completion of permanent work.
·
Financial audit requirements:
o Expenditures of over $500,000 in a fiscal year require that a Single Audit be
performed during the regular audit cycle.
o In order to determine expenditures, consider all federal funds expended in that
particular fiscal year, not just federal funds expended related to the Public
Assistance Grant Program.
o The auditor must be notified of all expenditures, regardless of their amount.
Expenditures of less than $500,000 do not require a Single Audit.
·
All documentation for processes and costs may need to be provided during an audit.
Inability to do so could result in loss of funding.
Audits may be conducted by Ohio EMA, State Auditor’s Office or the Office of Inspector
General (Federal Audit).
Audit Appeals
o If a cost overrun appeal is requested, documentation must demonstrate that the
scope of work was completed as approved and must support the amount being
claimed.
o Cost overruns are net for all small projects and appeals must be submitted within
60 days completion of the final small project.
It is critical that documentation is started at the beginning of an event and continues all
the way through the project closeouts.
·
·
·
·
Maintain PA records for at least three years after the Closeout Packet is received from
Ohio EMA.
· See the Ohio EMA Public Assistance Program Handbook for additional information.
____________________________________________________________________________________
References:
•
•
•
•
•
•
•
FEMA Guides 321, 322, 323, 325
44 CFR Part 13 and 44 CFR 206, Parts G and H
FEMA Polices and Fact Sheets
State PA Handbook
FEMA’s website:http://www.fema.gov/resources-national-disaster-recovery-framework
Ohio EMA’s Recovery website: http://www.ema.ohio.gov/RecoveryBranch.aspx
Ohio EMA’s Mitigation website: https://ohiosharpp.ema.state.oh.us/ohiosharpp/ /
WCDES Recovery website:
http://www.co.warren.oh.us/emergencyservices/emergencymanagement/recovery/publicD
amages.aspx
100
Warren County Emergency Management Disaster Recovery Plan
This page intentionally left blank
101
Warren County Emergency Management Disaster Recovery Plan
Appendix C: Recovery Branch Chief Toolkit
102
Warren County Emergency Management Disaster Recovery Plan
This page intentionally left blank.
103
Warren County Emergency Management Disaster Recovery Plan
Mission:
Organize and direct recovery activities.
Recovery Branch Chief
The Recovery Branch Chief is an established position for WCDES staff in the Emergency Operation Center (EOC) and will
carry on through long-term recovery activities as appropriate. The role of the RBC is to organize, coordinate and advance
recovery at the local level and to coordinate with the Ohio Emergency Management Agency (Ohio EMA) Disaster Recovery
Branch (DRB) and the FEMA Disaster Recovery Coordinator (FDRC) along with other agencies as appropriate. The
experience and skill set of this individual should include trainings such as offered through the Ohio EMA DRB and on line
Independent Study (IS) FEMA courses (specifically: IS 403, IS 559, IS 634 and IS 814), in addition have a strong basis in
managing resources, community development and good knowledge of the community’s demographics. This Job Action
Sheet (JAS) is in line with the Ohio EMA policies and procedures and the National Disaster Framework (NDRF) principles.
See the WCDES website Recovery Section for additional information..
Start Date:
End Date:
Position Assigned to:
Initial:
This position reports to the EOC Manager:
Telephone:
Fax: 614-882-3209
Email:
Other Contact Info:
Position works closely with the Ohio Disaster Recovery Branch
Mitigation Branch, Chief
Steve Ferryman (614) 7993539
[email protected]
Disaster Recovery Branch,
Chief
Public Assistance
Libby Wiegel (614)-8897177
Laura Adcock-Elder (614) 7993667
[email protected]
Individual Assistance
[email protected]
Contact Laura Adcock (DRB)
Brigitte Bouska (614) 7993671
[email protected]
Ohio EMA Recovery site: http://ema.ohio.gov/RecoveryBranch.aspx
Read this entire Job Action Sheet before taking any action!
Recovery Branch Chief
Date/Time
Short Term Recovery Phase (Activation/Operational Phase)
Receive briefings from the EOC Manager and other relevant personnel.
Maintain communications with the EOC Manager, and the Ohio EMA Disaster Recovery Branch.
During EOC operations calls will come into the WCDES Assessment Room. Trained volunteers answer the calls
and direct callers to the appropriate EOC position. All communications are documented on an Incident
104
Initial
Warren County Emergency Management Disaster Recovery Plan
Recovery Branch Chief
Date/Time
Message Form.
Document all key activities, actions, and decisions on a continual basis in the WebEOC database. See the
WebEOC User Manual if needed.
Brief the EOC of the current situation, specific recovery objectives and strategy.
Participate in briefings and meetings as needed; assist in identifying strategies; determine tactics, work
assignments, and resource requirements.
Short term recovery actions to plan for:
·
·
·
·
·
Common Operational Picture Assessment – Completed by WCDES Director or designee
Emergency debris removal (regulations and cost documentation) – See the WCDES Debris
Management Support Annex and Public Assistance Damage Assessment Types of Damage,
Category A – Debris Removal
Restoration of vital services (utilities, housing, food, water, etc.)
Damage assessment (In depth assessment completed within days after the event.)
Vulnerable populations. Determine if there may be populations needing assistance. If additional
maps with layering are needed contact the Geographic Information System (GIS) staff member. The
following agencies may be able to assist in gathering vulnerable population information: Warren
County Council on Aging, Warren County Board of Developmental Disabilities, and Warren County
Public Health.
Some of these actions will also be covered as part of the response. It should be determined what actions will
require long term recovery.
Long-term recovery efforts – Consider activating the appropriate Recovery Support Functions (RSFs). For more
information see the Disaster Recovery Plan: Appendix A: Recovery Support Functions. Each RSF will be
activated by the WCDES Director or designee in the event that new, ongoing, or unmet needs from the
recovery are deemed to be of a scope or scale that extraordinary resources or coordination are required in
order to provide necessary functions. The lead agencies for each RSF will notify all supporting agencies and
organizations of the activation and request support as indicated by the situation. Supporting agency and
organization staff and assets may be assigned to work from their home agency, be requested to report to
WCDES, or to mobilize to other locations as necessary.
Ensure the Damage Assessments have been submitted to the Ohio EMA DRB.
Individual Assistance Assessments:
If appropriate contact the CERT Coordinator to begin the process for completing the Individual Damage
Assessments.
Note: A jurisdiction may complete their own assessments, it is important they have up to date requirements.
Public Assistance Assessments:
105
Initial
Warren County Emergency Management Disaster Recovery Plan
Recovery Branch Chief
Date/Time
Oversee the process to contact each Jurisdiction also includes educational institutions and Private Nonprofits
(PNPs), which may have been impacted by the event to get a status update. See Attachment A for the
Standard Operating Procedure (SOP): Public Assistance Damage assessment Jurisdictional Documentation.
Short-Term Recovery
Continue to conduct regular situation briefings with the EOC Manager and necessary staff to update on the
recovery efforts. As response operations shift into recovery operations, the EOC may begin to demobilize.
Depending on the need the EOC may remain available for RSF operations.
Ensure all disaster related documentation is stored on the N drive and if appropriate WebEOC. (The N
drive should have a folder specific to the event.)
Identify the types of assistance that is or may become available. See the WCDES Disaster Recovery Plan
Section 2: Recovery Funding Assistance.
Damage Assessment:
Private Damages Section:
As CERT Volunteers return with the Individual Damage Assessments they will need to be loaded into
one excel spreadsheet. The main spreadsheet is located on the N drive in the Recovery Folder.
Review the Private Damage Assessment Teams documentation to determine if Individual Assistance
(IA) is warranted. Utilize SBA Criteria to assess if IA qualifies for supplemental federal assistance.
Damage Assessment: Public Damages Section:
Jurisdictions will complete the Public Damages Section of the Damage assessment (Categories A – H)
and forward it to WCDES. Each assessment will need to be loaded into one excel spreadsheet. The
main spreadsheet is located on the N drive in the Recovery Folder.
Review Public Damage Assessment documentation from each jurisdiction to determine if Public
Assistance (PA) is warranted. Complete the Public Damage Section of the Damage assessment. It is
imperative that the extent of insurance coverage be determined as soon as possible.
If state assistance is needed Warren County will declare an emergency. If state assistance is justified the
State will declare an emergency for Warren County. The Ohio EMA will determine if Federal assistance
may be needed. FEMA and the Ohio EMA will be working with affected counties to conduct necessary
activities during the federal declaration process. These activities are covered in this JAS.
The Ohio EMA may conduct an IA and/or PA verification following their analysis of damage assessment data
submitted by WCDES. The State verification will generally follow the Joint verification processes for IA and PA.
. The Ohio EMA DRB will coordinate this effort and provide all necessary technical assistance. Ensure the
106
Initial
Warren County Emergency Management Disaster Recovery Plan
Recovery Branch Chief
Date/Time
following are ongoing; Updating jurisdictional representatives, documenting contacts with same, update
media as necessary through the EOC, continue storage of topic- related documentation on the N drive.
If public and/or individual assistance is needed, coordinate public information messages with the EOC Public
Information WCDES staff member. Messages may also come from the Ohio EMA DRB and just need to be
updated to be relevant to Warren County.
Federal Assistance
Individual Assistance
Individual Assistance:
A Joint Preliminary Damage Assessment (PDA) will be conducted by FEMA, Ohio EMA, and Warren County.
The RM may be asked to coordinate the PDA briefing.
·
·
·
·
·
Choose location/time for the PDA kickoff meeting and inform the appropriate Ohio EMA representative.
Note: FEMA and the State may set the schedule if they plan to survey multiple locations in one day.
Coordination between jurisdictions for this meeting location may be needed.
The following will need to be prepared prior to the PDA ---o Provide a local representative to participate in the JT PDA Team. This person should be
familiar with the area and have knowledge of the types of damage and problems which
occurred. (Typically the EMA Director or his designee)
o Maps should be “marked up” to reflect the damaged area(s) (IA damages should be marked
separately from PA damages).
o A tour route should be predetermined and mapped out in advance. Heaviest impacted areas
should be viewed by the team first.
Pre-assessment Briefing: The local representative should provide an overview of the event and damages
to the JT. PDA team.
Additional Considerations:
o Inform all affected entities of the Joint PDA tour.
o Media
The JT PDA team will tour the damaged areas.
The JT PDA tasks are referenced from the Ohio EMA Assistance Toolbox.
Individual Assistance: Disaster Recovery Centers (DRCs)
Following a Presidential disaster declaration that includes the IA Program, FEMA, in conjunction with the
state and local EMAs may open temporary Disaster Recovery Center(s) (DRC) facilities which provide direct
customer service. Individual Assistance addresses uninsured losses caused by the disaster for categories of
damage such as: damage to homes (both owner-occupied and rentals), resident’s personal property (basic
appliances, essential clothing and furniture), medical, dental, funeral and transportation. The first DRC
should be opened between 48 hours and one week post-disaster declaration.
107
Initial
Warren County Emergency Management Disaster Recovery Plan
Recovery Branch Chief
Date/Time
This task list is referenced from the FEMA DRC Fact Sheet in the Ohio EMA Assistance Toolbox.
Individual Assistance: Working with the FEMA Disaster Survivor Assistance Teams
FEMA Community Relations (CR) is an information collection, dissemination and public relations activity
used to determine whether disaster-affected communities and individuals are receiving the assistance to
which they are entitled.
CR staff will converge on the designated counties within 2-3 days of a Presidential Declaration which
includes IA. The WCDES Director is the most important point of contact (POC) for CR. The WCDES Director
may also assign the Recovery Branch Chief to assist at the initial meeting and follow-up meetings as
needed.
During the initial meeting CR will:
· Brief the WCDES Director on the IA application/ disaster assistance process.
· Ask the WCDES Director for a contact list of local officials and community leaders. CR staff will want to
visit/contact these people to provide them with registration and program information. (This should all
be available to be printed out from outlook)
· Gather information on problems and issues faced by the WCDES Director and other officials.
· Inquire about and be sensitive to the local political climate.
· Develop a footprint of the damaged area(s).
· Determine which of these areas have individuals and households most in need of disaster assistance.
CR will target these areas first.
· Request information regarding cultural, ethnic and religious differences.
· Request information regarding populations with functional needs.
The CR will remain in the county for approximately 2 – 6 weeks.
Housing Strategy
If activated, work with Ohio EMA on a State Housing Team. For information regarding housing assistance see
the following documents:
·
·
Disaster Recovery Plan: Appendix A Recovery Support Functions, Section C: Housing
State of Ohio Housing Recovery Strategy
Public Assistance
Public Assistance: Coordinate the following Joint Preliminary Damage Assessment (PDA) Meeting activities:
·
·
Choose a location for the PDA Meeting. Ohio EMA, in coordination with EMA of the locally - declared
county(s), will set the date/time.
The following will need to be prepared prior to the PDA Meeting:
o Attendees: Invite representatives from governments, schools and universities, and
certain private non-profit organizations who may have incurred costs/damages related
to the event. Be sure the invitation process, phone/fax/email, is documented.
o Be prepared to schedule staggered sessions. Will depend on number of expected
108
Initial
Warren County Emergency Management Disaster Recovery Plan
Recovery Branch Chief
Date/Time
jurisdictions.
Location and room configuration: Find a location for the Joint PDA Meeting. Ensure there
is adequate space, tables and chairs and parking. At the front of the room a table(s)
should be set up with 4 chairs on each side for interview purposes.
o A FEMA/State Team will conduct briefing. The WCDES Director will provide
introductions. The team will brief local representatives on the concept of the Joint PDA
and describe the overall federal declaration process. Special considerations will be
discussed and basics of eligibility will be outlined.
· The team may interview each local representative to document damages. The PDA team is expecting
the following from local representatives:
o Updated Damage assessment form or Site Estimate form(s).
o Breakdown of cost data detailing labor, equipment, material and contract costs by
category and/or site. (Site estimate form is okay for this.)
o Budget impact
o Extent of insurance coverage
o Local map “marked up” to reflect damaged facilities/sites
o Special considerations (i.e. historical, environmental, mitigation)
o Photos (optional but highly encouraged for critical facilities & high cost projects)
o Tour damaged areas as determined by the team. (Following interviews, the team may
conduct limited site inspections. i.e. large concentrations of debris, road washouts,
destroyed bridges and critical facilities.)
This task list is referenced from the PA Local Damage Assessment and Joint Preliminary Damage Assessment
Checklist in the Ohio EMA Assistance Toolbox.
o
Public Assistance: Applicant’s Briefing and FEMA Kick Off Meeting
An Applicant’s Briefing is a meeting conducted by Ohio EMA for potential public assistance applicants.
This meeting occurs after a Presidential declaration which includes a Public Assistance (PA) designation.
The briefing addresses application procedures, administrative requirements, funding, and program
eligibility criteria. All eligible categories of work (debris removal, emergency protective measures, road
systems, water control facilities, buildings/ equipment, utilities, and parks and recreation) will be
addressed. See Attachment B Applicant’s Briefing Checklist and Pre-determined Locations Memorandum
of Understandings (MOUs) to prepare for the Applicant’s Briefing.
The PA Kick Off Meeting is conducted by FEMA and may occur immediately following the Applicant’s
Briefing.
This task list is referenced from the PA Applicant’s Briefing Checklist in the Ohio EMA Assistance Toolbox
Debris Management Contracting and Public Assistance Eligibility
·
·
·
See the Warren County Debris Management SOP
See the WCDES website Recovery/Debris Removal section for the following documents:
o Debris Management Fact Sheet for Local Officials
o Debris Removal Contracting Guidance Checklist
For additional information see the Ohio EMA Recovery Website Debris Management
Section.
109
Initial
Warren County Emergency Management Disaster Recovery Plan
Recovery Branch Chief
Date/Time
Hazard Mitigation Grant Program (HMGP), Stafford Act Section 404
Following presidential disaster declaration, FEMA may approve HMGP funding (Section 404 ). The funding is
coordinated through the Ohio EMA Mitigation Branch. An HMGP briefing may be scheduled in Warren County
or an adjacent county. WCDES should ensure local government officials, leaders of eligible PNP organizations,
municipal floodplain administrators, planners, community development officials, etc. are invited to the HMGP
Briefing. See the WCDES Disaster Recovery Plan Section 1: Recovery Preparedness Plan Framework, Section
C: Funding, HMGP for more information.
After the briefing attendees will be given a short period of time to prepare and submit a pre-application for
funding projects under HMGP. Their pre-applications will be turned into Ohio EMA for review and prioritization
by the State Hazard Mitigation Team. Selected pre-apps s will then be fully developed and submitted to FEMA
for consideration. WCDES may coordinate the process to submit the pre-applications.
Demobilization/System Recovery
Recovery staff, including activated RSFs and assets may be demobilized and returned to normal operations
as the recovery activities are completed or to a point when they can be sufficiently managed by the
responsible lead agency. Deactivation of the DRP should be at the discretion of the WCDES Director in
coordination with the Recovery Branch Chief.
Upon deactivation of your position, brief the EOC Manager, on current problems, outstanding issues, and
follow-up requirements.
Submit comments to the WCDES planning staff member for discussion and possible inclusion in an after-action
report; topics include:
· Review of pertinent position descriptions and operational checklists
· Recommendations for procedure changes
· Section accomplishments and issues
· Determine mitigation strategies
Participate in After-Action Debriefings. Participate in other briefings and meetings as required.
Documents/Tools
All State recovery documents are located at:
Ohio EMA Recovery website: http://ema.ohio.gov/RecoveryBranch.aspx
All county recovery documents are located on the WCDES website.
Recovery Branch Binder located at: 520 Justice Drive Lebanon Ohio 45065 (EOC)
Back-up Recovery Branch Binder located at: in the EOC 2 go kits_
Additional References:
· Stafford Act Assistance: Reference CFR , 206.48 to see factors considered for evaluating a Governor’s request for a major
disaster declaration: http://www.ecfr.gov/cgi-bin/textidx?SID=bbf9fcbfdac3da451d08060a35190d7d&node=se44.1.206_148&rgn=div8
· Disaster Assistance: A guide to recovery programs, published 09/05 http://www.fema.gov/library/viewRecord.do?id=2152
· EMA Preliminary Damage Assessment Field Guide:
http://ema.ohio.gov/Documents/drb/PA%20Damage%20Assessment%20Field%20Guide.pdf
110
Initial
Warren County Emergency Management Disaster Recovery Plan
Appendix C: Recovery Branch Chief Toolkit
Attachment A: PA Jurisdictional Documentation
Disaster Recovery Plan
Standard Operating Procedure
Public Assistance Jurisdictional Documentation
Date Issued:
Date Effective:
Date Revised:
ASSESSMENTS FOR PUBLIC ASSISTANCE
This Standard Operating Procedure (SOP) identifies the process for documenting the Public Assistance
(PA) section of the Damage assessment. This SOP is intended for the Warren County Department of
Emergency Services (WCDES) Recovery Branch Chief.
1. If Warren County was heavily damaged by the disaster the Recovery Branch Chief will ensure the
individual jurisdictions, educational institutions, and certain Private Non-Profit (PNPs)
organizations are contacted. WCDES may request they complete the Jurisdictional PA Damage
assessment along with any additional forms within an identified timeframe. These forms can be
located on the WCDES website in the Reporting Public Damages section. A sample request along
with the PA Damage assessment Forms can be located in Attachment s B and C.
2. It is suggested that Jurisdictions document all disaster related costs on the FEMA Force Account
forms immediately following a disaster. If a jurisdiction has their own cost documentation process
that is fine as long as it covers the necessary documentation. For estimating costs Jurisdictions
should use the FEMA’s Schedule of Equipment Rates.
3. A contact list of jurisdictions, educational institutions and non-profit agencies is available
electronically at WCDES on the website in the Recovery Folder; however, FEMA PA eligibility
requirements should be verified through OEMA prior to contacting PA applicants.
4. As the Damage Assessments are sent back to WCDES, the Recovery Branch Chief will document
the Public Assistance Damage assessment Jurisdictional Tracking Form which can be accessed
on the WCDES website in the Recovery Folder. See Attachment D for a hard copy.
The Recovery Branch Chief will follow up on the PA Damage Assessments that are not returned,
specifically with jurisdictions or organizations where there is known damage. If no damage is reported
from those locations, the Recovery Branch Chief will document in the notes section of the form.
1. Once the PA Damage assessment Forms are returned from each location the Recovery Branch Chief or
appointed position will manually enter them into the main Damage assessment Forms data base
which can be accessed on the WCDES website in the Recovery Folder. This needs to be sent to the
OEMA Disaster Recovery Branch. Point of Contact: Laura Adcock: (614) 799-3667 [email protected].
2. All disaster specific documentation will be stored on the shared N drive in the folder that was created
for the specific event. The following forms need to be included:
·
·
·
Initial and updated OEMA Damage Assessments from disaster impacted jurisdictions.
Public Assistance Damage assessment Jurisdictional Tracking Form.
The main Damage assessment Forms (excel data base).
111
Warren County Emergency Management Disaster Recovery Plan
Appendix C: Recovery Branch Chief Toolkit
Attachment B: Sample Request for Damage Assessment
Sample request for PA Damage Assessment
SENT ON BEHALF OF DIRECTOR [MICHAEL BUNNER]:
Good afternoon,
Warren County Department of Emergency Services is requesting your assistance as we continue to
assess the impact of the recent storms and subsequent power outages impacting Warren County. We
are requesting you complete the attached “[insert incident date(s)] Jurisdictional PA Damage
Assessment” excel form according to the instructions provided in the attachment titled “Damage
Assessment form with Instructions”. This form will be used to determine the level of damage incurred
in Warren County for reporting to the State Emergency Management Agency to determine the need
for additional federal assistance. It is extremely important that you complete this form as accurately as
possible so the State can make an informed decision on the need for additional federal assistance. At
this time we do not have any federal assistance dollars available. As we complete the damage
assessment process we will have a clearer understanding if we have a need for additional assistance
and meet applicable eligibility requirements.
Please consider the following as you estimate your costs for this event:
1) The incident period for this event is [insert incident date(s)]. This means that damage reported
had to occur during this time period. Your response can be outside of this time period; however
the damage must be within this window.
2) Costs should include actual costs for work performed to date and estimates for remaining work
to restore facilities to their pre-disaster condition. Attached is a document called “Checklist for
PA Damage Assessment- FC Version” which provides summaries of the categories of work along
with other information that may be useful as you determine where your costs lie. Note that
any anticipated insurance proceeds should be deducted from estimated costs. We have also
attached a document called “Category B Definition” which further outlines eligible costs for this
important category. This is the category where the bulk of your costs will have more than likely
occurred. This category of work will reimburse overtime and associated fringe benefits for
employees. Please also track operation of applicant owned equipment, rental equipment and
contractual services.
3) If you have damage to facilities please also complete the “Site Estimate Form”, attached for
your use. You may include multiple facilities on one form.
4) All costs related to power restoration fall under Category B. Mutual aid should also be included
here and is considered a contract so there is no limitation on regular versus overtime status for
the mutual aid providers.
5) We need one form for each jurisdiction (your schools have been separately contacted and will
be asked to complete their own form) and Private Non-Profit suffering damage during the
incident period.
112
Warren County Emergency Management Disaster Recovery Plan
6) If in the process of assessing your damage you determine you have significant damage to
individual residences not covered by insurance and have not spoken with us already, please
contact us as soon as possible to discuss.
7) Please calculate the costs requested to the best of your ability at this time. We understand
many of you are still responding to this incident and may not have firm figures as of now,
however please do not over or under estimate your costs. Please follow this link to obtain the
FEMA Schedule of Equipment rates to utilize to estimate your costs related to equipment
usage: http://www.fema.gov/schedule-equipment-rates.
Warren County Department of Emergency Services needs your damage assessment information by
COB on [Enter Deadline Date]. We apologize for the short turn-around, but the State Emergency
Management Agency is requesting this data as soon as possible to assist in preparing documentation
for FEMA. If you have any questions, please feel free to contact our office.
As always Warren County Department of Emergency Services is available to assist you as you work
through this process. Please contact [EMA Operations Manager at 513-695-1315] with any questions or
concerns and to submit your final forms. Thank you again for your cooperation as we work through
this process.
113
Warren County Emergency Management Disaster Recovery Plan
PUBLIC ASSISTANCE DAMAGE ASSESSMENT
Guide for Jurisdictions
Who does it?
§
Political Subdivisions, Special Districts, Local/Regional Authorities, Public
Schools/Colleges/Universities, Certain Private Non-Profit Organizations (PNP)
What is it?
§
§
Identification of immediate threats to the public’s health and safety
Identification of impact to public infrastructure through types of damages, costs and
description of impact to the community.
Types of Damages
§
§
§
§
§
§
§
Category A - Debris Removal - Trees and woody debris, sand, mud, silt, gravel, etc. Document
only clearance from improved public property. Private property debris removal should not be
claimed unless it is brought to the public right of way.
Category B - Emergency Protective Measures - Includes fire, police, Emergency Operations
Center (EOC) operations, applicant run shelters, evacuation, temporary relocation, mutual aid,
etc. Also includes emergency work performed, i.e. to open up a road for travel prior to
permanent repairs. For electrical utilities, document work to restore power under this
Category.
Category C - Roads and Bridges - Roads, bridges and associated facilities, lights, signage,
drainage structures (culverts).
Category D - Water Control Facilities - Levees, floodwalls, flood control channels, water control
structures
Category E – Building, Equipment and Contents - Buildings, structural components, interior
systems such as electrical or mechanical work, equipment and contents, including furnishings.
Debris removal from buildings should be claimed under this Category. Note any structures that
are historic, within a historic district or are over 50 years old.
Category F – Utilities - Water treatment plants and delivery systems, power generation and
distribution systems, sewage collection systems and treatment plants, communications. For
electrical distribution/transmission systems, any work performed after power restoration is
captured in this Category
Category G – Parks, Recreational and Other - Playground equipment, pools, tennis courts, boat
docks, golf courses, mass transit facilities (such as railways), etc. and other facilities that do not
fit in Categories C-F. Only costs associated with improved property should be captured, i.e.
unmaintained trails are not eligible. School athletic fields are captured under Category E.
Capturing Costs
§
Actual costs incurred to date and estimated costs to complete work. Actual costs and
estimated costs can be determined using the following tools:
114
Warren County Emergency Management Disaster Recovery Plan
§
§
Your own employees and equipment (force account) – Determine number of labor and
equipment hours worked or anticipated to complete the work. For categories A and B,
only overtime/comp time, call-in time or temporary employees should be claimed for
labor hours. All labor hours can be claimed for Categories C-G. For all categories, all
equipment hours should be claimed, regardless of the employee’s work status (regular
or overtime). Use FEMA’s Schedule of Equipment Rates for the hourly rates on your
equipment. Note FEMA’s rates include fuel so this is not accounted for separately.
§ Materials – Purchased or used from stock
§ Rented Equipment
§ Contract – Actual contract costs and contractor quotes can be used.
Insurance – Any anticipated insurance proceeds should be included in the damage assessment
information.
How is it done?
§
§
§
Use of personnel knowledgeable in assessing damages, repairing facilities, etc.
Estimates should not be over or under stated
Only include damage associated with the event – Capital improvement projects that could be
completed with event related repairs must not be included in estimates (i.e. resurfacing an
entire road when only patching is event related)
How is it reported?
§
§
Overall impact to a community is summarized on the Damage assessment Form. Include costs
in each category of work and requested budget information. Make sure to include impact to
the community in the General Comments section, i.e. roads closed to include length of time and
amount of miles for detours, public services disrupted and for how long, etc.
More detailed assessments are included on the Site Estimate Form. Each damaged site is listed
as a separate site, except for Categories A and B which can each be one site.
For more information reference FEMA’s Public Assistance Program and Policy Guide (PAPPG).
If you have any questions regarding damage assessment or completion of
the Damage assessment Form or Site Estimate Form, please contact Warren
County Department of Emergency Services at 513-695-1315.
115
Warren County Emergency Management Disaster Recovery Plan
Appendix C: Recovery Branch Chief Toolkit
Attachment C: Damage Assessment Forms
DAMAGE ASSESSMENT FORM
INSTRUCTIONS
The following instructions will assist you in providing the information on the Damage assessment Form. The
completion of this form as soon as practical after the disaster has occurred allows for an expeditious decision by
higher authorities to determine possible future action by the State and/or Federal government.
It is suggested that where figures are not immediately available, a reasonable estimate of costs be inserted. The
information provided on this form gives County officials a broad picture of the impact of the disaster on your
community and enables them to identify those programs which may suit your community’s needs.
This data should be reported to the WCDES as soon as possible if your community is seeking assistance from the
State or Federal government. You may report the data to 513-695-2525.
One form should be completed for each affected political jurisdiction, to include a separate form for the County
as a separate jurisdiction.
GENERAL SECTION
BLOCK A:
Enter the name and population of the political jurisdiction for which damage estimates
are being recorded.
BLOCK B:
Enter the name as Warren County and population of the county: 236,970.
BLOCK C:
Indicate the type of disaster and the date of occurrence. If it is a flood or winter storm
disaster, provide additional information as requested in BLOCK N.
BLOCK D:
Indicate the area where the damage has occurred.
BLOCK E:
Provide the name, title, address, and phone number of the person to be contacted
should questions arise concerning the data provided.
PUBLIC DAMAGE SECTION
Public damages are those damages to government-owned properties and facilities, and for the purposes of
damage assessment, are based on what cost is involved to return those properties to their pre-disaster
condition. As indicated below, the term “public damage” also includes those out-of-pocket costs the
government incurred in their response to the disaster.
In the event a joint Federal/State preliminary assessment is conducted to determine the need for Federal
assistance, additional information concerning public damages is required. You should refer to the Ohio EMA
Assistance Toolbox, specifically the PA Damage Assessment Field Guide and Tab B – Reporting Damages, for
additional guidance.
116
Warren County Emergency Management Disaster Recovery Plan
BLOCK A:
DEBRIS CLEARANCE – The debris must be a direct result of the disaster. Enter costs
incurred/projected for debris removal from public property. Do not include debris
removal estimates from private property, unless government forces would normally
have a legal responsibility to do so. Include actual and estimated costs to remove
debris from public roads and streets within your jurisdiction.
BLOCK B:
PROTECTIVE MEASURES – Protective measures can include the cost of search and
rescue, demolition of unsafe structures, and actions taken by governmental forces to
reduce the threat to public health and safety as a direct result of the disaster. Costs for
sandbagging and other flood protective actions, barricades and signs, extra police and
fire including overtime pay, emergency stream clearance, health measures, and
temporary measures are eligible under this category.
BLOCK C:
ROAD SYSTEMS – Enter the actual/estimated cost to return the following public
property, which may have been damaged or destroyed by this disaster, to its predisaster condition: the type and number of miles of roads receiving damage; the
number of bridges and culverts destroyed or damaged; damage to the rights-of-way,
curbs, sidewalks, street lights, and gutters. Indicate whether access problems still exist.
BLOCK D:
WATER CONTROL FACILITIES – Flood control, drainage, and irrigation facilities which
are owned, operated, controlled, or maintained by a local unit of government, and
which received damage due to the disaster are recorded in this block.
BLOCK E:
PUBLIC BUILDINGS, FACILITIES, AND EQUIPMENT – Enter the number destroyed or
damaged and the estimated cost of repair of any government-owned facility damaged
by this disaster. This could also include any government-owned equipment directly
damaged by the disaster (not those damaged during the response), replacement of
broken windows, and damaged roofs. Complete all categories where damage costs are
incurred or projected. Include an estimate of the insurance coverage if possible.
BLOCK F:
PUBLIC UTILITIES – Enter all costs as appropriate for damages to publicly owned
utilities and utility systems. These costs can be both emergency repairs and/or
projected costs of permanent replacement, if necessary. Include the estimated
insurance coverage.
BLOCK G:
PARKS AND RECREATIONAL – Enter all costs as appropriate for damages to parks and
recreational facilities.
BLOCK H:
SCHOOLS AND PRIVATE NON-PROFIT FACILITIES – DO NOT FILL OUT THIS SECTION
BLOCK I:
COMMUNITY BUDGET INFORMATION – It is mandatory that political jurisdictions
affected by the disaster complete this section if they are seeking Federal disaster relief
through the State. If a joint Federal/State site assessment is arranged, representatives
from the Federal Emergency Management Agency (FEMA) require the jurisdictions to
provide hardcopies of this information.
117
Warren County Emergency Management Disaster Recovery Plan
PRIVATE DAMAGES SECTION
BLOCK J:
INDIVIDUAL – List the number of structures (primary residences including mobile
homes and farm houses) which were destroyed or received major or minor damage
from the disaster. Do not report secondary residences (i.e. vacation homes) in this
block. Report them separately under comments.
Destroyed: Uninhabitable, beyond repair. If a local ordinance prohibits the issuance of a permit
for repairs to a structure damaged beyond a certain degree, that structure should be included
in this section.
Major Damage: The structural damage is such that the occupant cannot repair the structure
within thirty (30) days; uninhabitable without major structural repairs. NOTE: Water above the
floor of a mobile home for any significant length of time generally causes major damage, even
though some occupants may choose to move back in.
Minor Damage: The structural damage can be repaired within a thirty (30) day time period.
These definitions are provided to assist you in assessing damage to private structures and are generally utilized
by FEMA during joint Federal/State assessments. Some organizations, such as the Red Cross, do not categorize
major/minor damage in the same way and utilize their own criteria when performing a damage assessment.
BLOCK K:
BUSINESS/INDUSTRY – Furnish the number of businesses and industries destroyed or
with major and minor damage as defined under Block J. You need to supply the
percentage of insurance coverage and any significant information concerning the impact
of the damage, such as the number of persons unemployed because of the damages
and an estimate of the duration of that unemployment.
BLOCK L:
AGRICULTURAL – The information provided here concerns losses to operating farms. In
this block, document the number of service buildings, machinery and equipment, crops,
and livestock which were destroyed or received major or minor damage. This
information is shared with the Ohio Department of Agriculture.
BLOCK M:
OTHER INFORMATION – Provide an estimate or actual number of deaths, injuries, and
persons hospitalized as a result of the disaster. If you have confirmed the numbers,
place a “C” after the figure.
BLOCK N:
ADDITIONAL DISASTER INFORMATION – This additional information assists FEMA in
determining the needs of the community.
COMMENTS SECTION
Be sure to utilize the Comments Section of this form. Additional information which may substantiate the need for assistance should be
provided in this space. Keep all notes and supporting documentation as a basis for completion of this form.
118
Warren County Emergency Management Disaster Recovery Plan
(614) 889-7150
OHIO EMERGENCY MANAGEMENT AGENCY
DAMAGE AND NEEDS ASSESSMENT (Rev. JUNE/2010)
A. Name of Political Subdivision & Population
B.
Name of County & Population
C. Type of Disaster & Date of Occurrence
D.
Area Primarily Affected (East, N.E., All)
INTERN
MSG. N
DATE R
(If Flood or Winter StormProvide additional
information requested on the back of this form)
TIME RE
E. Contact ------ Name & Title:
SOURC
Address:
_________________
Phone: ( )
PUBLIC DAMAGES *
A. DEBRIS CLEARANCE
E. PUBLIC BUILDINGS, FACILITIES, EQUIPMENT
Public Roads and Streets . . . . . . .
Public Property . . . . . . . . . . . . . . . .
Other . . . . . . . . . . . . . . . . . . . . . . . .
TOTAL
$
$
$
________
________
________
$
________
B. PROTECTIVE MEASURES
Damaged #________
Destroyed #________
Building Contents . . . . . . . . . . . . . . . . . . . . . . . .
Vehicles/Equipment . . . . . . . . . . . . . . . . . . . . .
Insurance Coverage ________%
TOTAL
$
$
$
$
________
________
________
________
$
________
ROAD SYSTEMS
$
$
$
$
$
$
________
________
________
________
________
________
$
________
$
PUBLIC UTILITIES (PUBLICLY OWNED)
Water Systems . . . . . . . . . . . . . . . . . . . . . . . . .
Water Treatment Plants . . . . . . . . . . . . . . . . . .
Sewage Treatment Plants . . . . . . . . . . . . . . . .
Sewers Length ________ FT . . . . . . . . . . . .
Length ________ FT . . . . . . . . . . . .
Other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Insurance Coverage ________%
$
$
$
$
$
$
TOTAL
G.
ROADS TYPE _____ MILES ______
TYPE _____ MILES ______
BRIDGES DAMAGED
# ______
DESTROYED # ______
CULVERTS DAMAGED
# ______
DESTROYED # ______
ACCESS PROBLEMS
YES ______ NO ______
TOTAL
$
$
$
$
TOTAL
F.
Emergency Temporary Repairs . .
Flood Protection/Sandbagging . .
Barricades, Signs . . . . . . . . . . . . .
Security/Search & Rescue. . . . . . .
C.
Public Buildings
$
PARKS AND RECREATIONAL (PUBLICY OWNED)
PARKS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$
RECREATIONAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$
OTHER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$
INSURANCE COVERAGE ________%
TOTAL
$
H. CURRENT COMMUNITY BUDGET INFORMATION
D. WATER CONTROL FACILITIES
DIKES . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$
________
LEVEES . . . . . . . . . . . . . . . . . . . . . . . . . .
$
________
DAMS . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$
________
DRAINAGE CHANNELS. . . . . . . . . . . . . . .
$
________
OTHER . . . . . . . . . . . . . . . . . . . . . . . . . . .
$
________
$
________
1 ) ANNUAL BUDGET $___________________________________
2) ROAD BUDGET $_____________________________________
3) PUBLIC WORKS BUDGET $______________________________
4) DATE FISCAL YEAR BEGINS _____________________________
TOTAL
GRAND TOTAL
PUBLIC:
119
$
Warren County Emergency Management Disaster Recovery Plan
**THIS IS NOT AN APPLICATION FORM
B-6
AGN-0035
PRIVATE DAMAGES *
J.
BUSINESS/INDUSTRY
I. INDIVIDUAL
RESIDENTIAL STRUCTURES
(INCLUDES MOBILE HOMES
AND
FARM HOUSES)
DESTROYED
#
MAJOR
#
MINOR
#
_______
BUSINESSES
DESTROYED #
________
_______
MAJOR
#
________
_______
MINOR
#
________
INSURANCE COVERAGE ________%
NUMBER NOW UNEMPLOYED . . . . . . . . . . . . . .#
________
ESTIMATED DURATION . . . . . . . . . . . . . . . . . . .#
________
INSURANCE COVERAGE ________%
K.
AGRICULTURAL
FARM BUILDINGS
MACHINERY/EQUIPMENT
L.
DESTROYED
#
DAMAGED
#
DESTROYED
#
DAMAGED
#
CROPS
_______
_______
LIVESTOCK
_______
_______
OTHER INFORMATION
DEATHS
INJURED
HOSPITALIZED
EVACUATED
SHELTERED
ISOLATED
M.
#
_________
#
_________
#
_________
#
_________
#
_________
#
_________
DESTROYED #
_______
DAMAGED
_______
#
DESTROYED #
_______
DAMAGED
_______
#
ADDITIONAL DISASTER INFORMATION
QUANTITY
_______________
DURATION
_______________
IF A FLOOD OR WINTER STORM
CREEK/RIVER OVER
_________
IF FLOOD, TYPE: SEWER BACKUP ______
SHEET FLOW
______
OTHER
_______________
HOW LONG UNDERWATER? _________ DOES WATER CONTAIN HARMFUL CHEMICALS?__________
IF YES, WHAT CHEMICALS?_________________________________________
GENERAL COMMENTS
(LIST HERE ANY PERTINENT INFORMATION ABOUT THE STRICKEN COMMUNITY/VICTIMS WHICH WILL IMPACT ON THEIR RECOVERY
FROM THIS INCIDENT; I.E., INSURANCE FACTORS, LONG-TERM UNEMPLOYMENT OR TEMPORARY HOUSING NEEDS. ADDITIONAL
INFORMATION CONCERNING THE COMMUNITY, AND COMMENTS ON EITHER THE PUBLIC OR PRIVATE LOSSES WHICH INDICATE A
NEED FOR OUSTIDE ASSISTANCE SHOULD BE EXPLAINED HERE, USE ADDITIONAL SHEETS IF NECESSARY)
120
Warren County Emergency Management Disaster Recovery Plan
Appendix C: Recovery Branch Chief Toolkit
Attachment D: Jurisdictional Tracking Forms
Warren County Department of Emergency Services
Public Assistance Damage assessment Jurisdictional Tracking Form
Jurisdictions* Educational Institutions, and certain Non-Profit Organizations may report damage following an
event. This form is to track those Jurisdictions progress in completing the Site Estimate Form for Local
Jurisdictions and detailed Damage assessment Form for Local Jurisdictions.
In addition, if State and/or Federal Public Assistance (PA) are being offered, this form can track the jurisdictions
notified to attend the Applicants Briefing and receiving of the PA Applicant Forms.
Location (Added following
the disaster.) The contact list
can be used to add the
jurisdictions. Ensure all
eligible applicants are
included per FEMA
requirements. Ohio EMA can
verify the updated FEMA
requirements.
Jurisdictions
contacted by
WCDES
following an
event/disaster
to obtain
operational
picture?
Jurisdictions
completed
the detailed
Damage
assessment?
Follow-up
completed
by WCDES if
no
response.
(Yes/No or
NA)
(Yes/No or
NA)
Notes
If Public Assistance is
Available – Impacted
Jurisdictions notified by
WCDES regarding the
Applicants Briefing and
received PA Applicant
Forms.
(Yes/No or NA)
(Yes/No or NA)
121
Warren County Emergency Management Disaster Recovery Plan
Location (Added following
the disaster.) The contact list
can be used to add the
jurisdictions. Ensure all
eligible applicants are
included per FEMA
requirements. Ohio EMA can
verify the updated FEMA
requirements.
Jurisdictions
contacted by
WCDES
following an
event/disaster
to obtain
operational
picture?
Jurisdictions
completed
the detailed
Damage
assessment?
Follow-up
completed
by WCDES if
no
response.
(Yes/No or
NA)
(Yes/No or
NA)
Notes
If Public Assistance is
Available – Impacted
Jurisdictions notified by
WCDES regarding the
Applicants Briefing and
received PA Applicant
Forms.
(Yes/No or NA)
(Yes/No or NA)
122
Warren County Emergency Management Disaster Recovery Plan
Appendix C: Recovery Branch Chief
Attachment E: Applicant’s Briefing Checklist
PUBLIC ASSISTANCE
APPLICANT’S BRIEFING CHECKLIST
An Applicant’s Briefing is a meeting conducted by Ohio EMA for potential public assistance applicants.
This meeting occurs after a Presidential declaration which includes a Public Assistance (PA)
designation. The briefing addresses application procedures, administrative requirements, funding, and
program eligibility criteria. All eligible categories of work (debris removal, emergency protective
measures, road systems, water control facilities, buildings/equipment, utilities, and parks and recreation)
will be addressed.
County Director preparations:
___ Administrative: Ohio EMA will provide a projector and laptop for the briefing.
___ Please have a table and screen (wall) available for the State’s use.
___ Set up tables and chairs for attendees.
___ Invite the following participants, who took part in the PDA and /or had costs associated with the
severe storm event that began (Month Day Year) and ended (Month Date Year).
___ Local governments
___ townships
___ villages
___ cities
___ county departments
___ park districts
___ water/ sewer districts
___ other special districts
___ Public schools and universities
___ Private Non-Profit Organizations (Eligible PNP’s consist of any non-profit educational, irrigation,
utility, emergency, medical or custodial care facility, including a facility for the aged or disabled, and
other facilities providing essential governmental type services.)
___ volunteer fire departments
___ emergency medical services
___ private educational institutions (i.e. parochial schools; charter schools; universities/colleges)
___ other essential governmental services facilities which provide health and safety services, and
are open to the general public, including:
___ community centers
___ libraries
___ homeless shelters
___ senior citizen centers
___ shelter workshops
___ other similar facilities
___ Invite the clerk/treasurer of each political sub-division /PNP. (The PA program has very specific
funding and audit procedures, and it is imperative to have all individuals responsible for these
matters on hand. You may also wish to invite the County Auditor.)
123
Warren County Emergency Management Disaster Recovery Plan
This page intentionally left blank.
124
Warren County Emergency Management Disaster Recovery Plan
Appendix D: Authorities and References
Authorities:
Robert T. Stafford Disaster and Emergency Assistance Act https://www.fema.gov/medialibrary/assets/documents/15271?fromSearch=fromsearch&id=3564
Debris Management:
·
·
·
·
·
·
·
Ohio Revised Code § 5502.29
Ohio Revised Code § 2744
Ohio Revised Code § 3734.12
Ohio Administrative Code 3745-19
Ohio Administrative Code 3745-27-05(C)
Ohio Revised Code § 3734.03
Ohio Administrative Code 3745-400-04(D)
References:
Federal: These can all be located in a folder on the WCDES internal drive.
§
§
§
§
§
§
FEMA Disaster Recovery Fact Sheets: http://www.fema.gov/fact-sheets
FEMA Fact Sheet for Building Community Resilience by Integrating Hazard Mitigation
Protecting Community Infrastructure http://www.fema.gov/multi-hazard-mitigation-planning
FEMA Long-Term Community Planning Process: A Self-Help Guide: December 2005
http://www.fema.gov/pdf/rebuild/ltrc/selfhelp.pdf.
FEMA Region 5 Non-Stafford Act Recovery Guide: Developing and Coordinating Resources:
http://www.fema.gov/library/viewRecord.do?id=2152
Hazard Mitigation Assistance Unified Guidance Hazard Mitigation Grant Program, Pre-Disaster
Mitigation Program, Flood Mitigation Assistance Program, Repetitive Flood Claims Program,
Severe Repetitive Loss Program, June 1, 2010
Integrating Hazard Mitigation into Local Planning. Case Studies and Tools for Community
Officials: March 1, 2013
http://www.fema.gov/library/viewRecord.do?fromSearch=fromsearch&id=7130.
§
§
§
§
§
LTCR-LTR Excerpt: A great definition from Wisconsin clarifying individual vs. community
long term recovery initiatives.
Section 406 Mitigation : http://www.fema.gov/publicassistance-local-state-tribal-andnonprofit/hazard-mitigation-fundingunder-section-406-0
Self-Help Guide: Community Recovery Indicators: an NDRF document draft suggesting what it
takes for a community to fully recover
Stafford Act: http://www.fema.gov/pdf/about/stafford_act.pdf
U.S. Department of Homeland Security: National Response Framework: January 2008
http://www.fema.gov/pdf/emergency/nrf/nrf-core.pdf.
125
Warren County Emergency Management Disaster Recovery Plan
§
§
§
§
U.S. Department of Homeland Security: National Disaster Recovery Framework: September
2011 http://www.fema.gov/pdf/recoveryframework/ndrf.pdf.
U.S. Department of Homeland Security: Threat and Hazard Identification and Risk Assessment
Guide: April 2012 http://www.state.nj.us/njhomelandsecurity/grants/grants-main/06-21-12-thiraguide.pdf.
FEMA Fact Sheet for Building Community Resilience by Integrating Hazard Mitigation
Protecting Community Infrastructure http://www.fema.gov/multi-hazard-mitigation-planning
Section 406 Mitigation: http://www.fema.gov/publicassistance-local-state-tribal-andnonprofit/hazard-mitigation-fundingunder-section-406-0
State:
§
§
§
§
§
Ohio Emergency Management Agency Disaster Recovery Branch:
http://ema.ohio.gov/RecoveryBranch.aspx
Ohio Emergency Management Agency Mitigation Branch:
http://ohiosharpp.ema.state.oh.us/ohiosharpp/
State of Ohio Disaster Housing Strategy: http://ema.ohio.gov/Documents/DAToolbox/TabD.pdf
Ohio Department of Public Safety: Plan Development and Review Guidance for Local
Emergency Operations Plans: April 2011
http://ema.ohio.gov/Documents/pdfs/plan_development_review_guidance.pdf
Ohio Insurance Institute: https://www.ohioinsurance.org/wpcontent/uploads/2009/04/homeown.pdf
Additional Sources: These can all be located in a folder on the WCDES internal drive.
§
§
§
§
§
§
G270.4 Recovery from Disaster: The local Government Role – State course
Fairfax VA, Pre-Disaster Recovery Plan: http://www.fairfaxcounty.gov/oem/pdrp/pdrpcomplete-doc-march2012.pdf
Comprehensive Preparedness Guide, Local Disaster Recovery:
Link to Illinois Recovery Plan: http://www.state.il.us/iema/disaster/pdf/IDRP/IDRP.pdf
Link to Florida Post Disaster Redevelopment Planning:
http://www.floridadisaster.org/Recovery/documents/Post%20Disaster%20Redevelopment%20Pl
anning%20Guidebook%20Lo.pdf
Long Term Community Recovery Best Practice Report Sustainable Communities Peer-to-Peer
Recovery Workshop Greensburg, KS July 25th, 2011
126
Warren County Emergency Management Disaster Recovery Plan
Appendix E: Acronyms
ARC
American Red Cross
DRP
Disaster Recovery Plan
CDBG
Community Development Block Grant
CERT
Community Emergency Response Teams
CFR
Code of Federal Regulations
CR
Community Relations
DHS
Department of Homeland Security
DRC
Disaster Recovery Center
DOB
Duplication of Benefits
DOD
Department of Defense
DOE
Department of Energy
DOJ
Department of Justice
DOL
Department of Labor
DOT
Department of Transportation
DPW
Department of Public Works
DRB
Disaster Recovery Branch
DRC
Disaster Recovery Center
EMA
Emergency Management Agency
EMAC
Emergency Management Assistance Compact
EOC
Emergency Operations Center
EOP
Emergency Operations Plan
EPA
Environmental Protection Agency
ESF
Emergency Support Function
WCDES
Warren County Department of Emergency Services
FCO
Federal Coordinating Officer
FDRC
Federal Disaster Recovery Coordinator
FEMA Federal Emergency Management Agency
FIRM
Flood Insurance Rate Map
FMA
Flood Mitigation Program
FWS
U.S. Fish and Wildlife Service
GCO
Grant Coordinating Officer
GIS
Geographic Information System
HA
Housing Assistance (FEMA Federal Assistance)
HHS
Department of Health and Human Services
HMGP
Hazard Mitigation Grant Program
HUD
Department of Housing and Urban Development
IA
Individual Assistance
ICS
Incident Command System
IG
Inspector General (FEMA)
IHP
Individuals and Households Program (FEMA Federal Assistance)
IMAC
Interstate Mutual Aid Compact
JAS
Job Action Sheets
JFO
Joint Field Office
JIC
Joint Information Center
MOA
Memorandum of Agreement
MOU
Memorandum of Understanding
NDRF
National Disaster Recovery Framework
NEPA
National Environmental Policy Act
127
Warren County Emergency Management Disaster Recovery Plan
NIMS
National Incident Management System
NFIP
National Flood Insurance Program
NHPA
National Historic Preservation Act
NOA
Notice of Award
NOI
Notice of Interest
NPSC
FEMA National Processing Service Center
NRP
National Response Plan
NVOAD
National Voluntary Organizations Active in Disaster
NWS
National Weather Service
ODJFS
Ohio Department of Jobs and Family Services
ODMH Ohio Department of Mental Health
ODNR
Ohio Department of Natural Resources
ODOD
Ohio Department of Development
ODOT
Ohio Department of Transportation
ODPS
Ohio Department of Public Safety
ODRC
Ohio Department of Rehabilitation and Corrections
OH EMA
Ohio Emergency Management Agency
OEPA
Ohio Environmental Protection Agency
OH VOAD
Ohio Voluntary Organizations Active in Disaster
OII
Ohio Insurance Institute
ONA
Other Needs Assistance (FEMA Federal Assistance)
ONG
Ohio National Guard
OPWC
Ohio Public Works Commission
ORC
Ohio Revised Code
OWDAOhio Water Development Authority
PA
Public Assistance
PDA
Preliminary Damage Assessment
PIO
Public Information Officer
PNP
Private Nonprofit
POC
Point of Contact
PUCO
Public Utilities Commission of Ohio
PW
Project Worksheet
PWD
Public Works Department
RFA
Request for Federal Assistance
RSC
Recovery Section Chief
RSF
Recovery Support Function
SBA
Small Business Administration
SDRP
State Disaster Relief Program
SHPO
State Historic Preservation Officer
SOP
Standard Operating Procedure
SOW
Scope of Work
SPAO
State Public Assistance Officer
SRT
Search and Rescue Team
TAC
Technical Assistance Contractor
USACE
U.S. Army Corps of Engineers
USDA
U.S. Department of Agriculture
USEPA
U.S. Environmental Protection Agency
USFWS
U.S. Fish and Wildlife Service
VA
Veterans Administration
VOAD
Voluntary Organizations Active in Disaster
128
Warren County Emergency Management Disaster Recovery Plan
129
Warren County Emergency Management Disaster Recovery Plan
This page intentionally left blank.
130
Warren County Emergency Management Disaster Recovery Plan
Appendix F: Glossary
Critical Infrastructure – Systems and assets, whether physical or virtual, so vital that the incapacity or
destruction of such may have a debilitating impact on the security, economy, public health or safety,
environment, or any combination of these matters, across any local, State, Tribal and Federal
jurisdiction.
Debris - The remains of something broken down or destroyed.
Functional Needs – The needs of an individual who under usual circumstances is able to function on
their own or with support systems. However, during an emergency, their level of independence is
challenged.
Long-Term Recovery – Phase of recovery that may continue for months or years and addresses
complete redevelopment and revitalization of the impacted area, rebuilding or relocating damaged or
destroyed social, economic, natural and built environments and a move to self-sufficiency, sustainability
and resilience.
Mitigation – Capabilities necessary to reduce loss of life and property by lessening the impact of
disasters. Mitigation capabilities include, but are not limited to, community-wide risk reduction projects;
efforts to improve the resilience of critical infrastructure and key resource lifelines; risk reduction for
specific vulnerabilities from natural hazards or acts of terrorism; and initiatives to reduce future risks
after a disaster has occurred.
N G O – A nongovernmental entity that serves the interests of its members, individuals, or institutions
and is not for private benefit.
Recovery – Those capabilities necessary to assist communities affected by an incident to recover
effectively, including, but not limited to, rebuilding infrastructure systems; providing adequate interim
and long-term housing for survivors; restoring health, social, and community services; promoting
economic development; and restoring natural and cultural resources.
Resilience – Ability to adapt to changing conditions and withstand and rapidly recover from disruption
due to emergencies.
Response – Those capabilities necessary to save lives, protect property and the environment, and meet
basic human needs after an incident has occurred.
Restoration – Returning a physical structure, essential government or commercial services or a societal
condition back to a former or normal state of use through repairs, rebuilding or reestablishment.
Short-Term Recovery – Phase of recovery which addresses the health and safety needs beyond rescue,
the assessment of the scope of damages and needs, the restoration of basic infrastructure and the
mobilization of recovery organizations and resources including restarting and/or restoring essential
services for recovery decision making. Such activities are often characterized by temporary actions that
provide a bridge to permanent measures.
131
Warren County Emergency Management Disaster Recovery Plan
Stabilization – The process by which the immediate impacts of an incident on community systems are
managed and contained.
Steady-State – A state where operations and procedures are normal and ongoing. Communities are
considered to be at a steady-state prior to disasters and after recovery is complete.
Sustainability – Meeting the needs of the present without compromising the ability of future
generations to meet their own needs.
132