Princess Wedding Package Scarborough Function Centre – East Maitland Bowling Club Fairways Function Centre – East’s Leisure & Golf Club A Short Letter from our Wedding Coordinator Firstly congratulations on your forth coming wedding and a big thank you for considering our Scarborough or Fairways Function Centre as the venue for your wedding reception. The Princess Package offers you the greatest assistance and ease of mind with your plans. From decorations, catering and beverages, wedding cake, florist, photographer and entertainment, the Princess Package will ensure your day is perfect and memorable. Our reputation has been built on quality, attention to the finest detail and superior customer service that enables your day to be stress free. We aim to inspire, excite and delight on all occasions. All your individual needs will be met to ensure the memories of your special day will be cherished forever. Our staff is professional, good humoured & determined to make your wedding an unforgettable day for you & all of your guests. If you have any further queries please do not hesitate to contact me. Alternately I would welcome the opportunity to meet with you to discuss the possibilities. Warmest Regards, Kim Clark Wedding Coordinator East Maitland Bowling Club & East’s Leisure & Golf Club Important Conditions An attendance of 80 adults or more guests is required to purchase the Princess Wedding Package. Organisers of the wedding will be at all times responsible for the conduct of their guests and must also be a club member. All club internal rules must be strictly adhered to: ie. dress code, trading hours, standard of behaviour, entry into the Club (5km radius). Any specialised cleaning or repair due to damage caused to either room will incur a cost to the individual responsible for the wedding. Organisers must also be responsible for persons under the age of 18 years. Illegal alcohol consumption will not be tolerated. The responsible service of alcohol (intoxication) legislation must be adhered to. Failing to control intoxicated persons or those under the age of 18 years of age could result in the function being cancelled or offenders being removed from the premises. The on‐duty supervisor has complete authority over this matter. The Club will take all necessary care and attention, but accepts no responsibility or liability for damage or loss of merchandise or equipment left at the club prior, during or after any weddings on the premises. Due to Food, Health and Safety regulations, any food not consumed by 9.30p.m. will be removed from tables. Wedding cake excluded. No BYO food or beverages are allowed on the premises. This package and its inclusions (including price) cannot be amended in anyway. If you wish to remove or not take advantage of any of the inclusions in this package, the package price per guest will not be reduced (it will remain the same). Once you decide the Princess Package is suited to your wedding and agree with all the terms and conditions, an initial deposit of $1500 is to be paid. A payment schedule must then be adhered to: 1. $1500.00 instalment must be paid 6 months prior to your wedding 2. $1500.00 instalment must be paid 4 months prior to your wedding 3. $1500.00 instalment must be paid 2 months prior to your wedding 4. The remaining balance must be paid and finalised, along with the final numbers, seating plan and guest list, 14 days prior to your wedding. The Princess Wedding Package is $150.00 per person Based on 80 adult guests this package would cost a total of $12,000 In the event that you wish to cancel your wedding or reception for any reason, any paid money will NOT be refunded. We do not wish to disappoint you in anyway, however if this condition is not acceptable please consider one of our other wedding packages. We thank you so much for taking the time to review East’s terms and conditions with regards to your wedding and the Princess Wedding Package. For more information please do not hesitate to contact Kim Clark our Wedding Coordinator on (02) 49337533 or [email protected] I hereby state, that I have read the above information and agree with the terms and conditions and acknowledge in the event of a cancellation, that all monies paid to East’s will be forfeited, as set by the Board of Directors and Management of East’s. Bride Name__________________________________________________________________________ Groom Name_________________________________________________________________ Bride’s Signature_________________ _______________________________________________Groom’s Signature_________________________________________________________ Date: Date: Inclusions The Princess Wedding Package includes the following:  Bridal Bouquets for the bride and three bridesmaids (see florist)  Buttonholes for the groom, three groomsmen, the father of the bride and groom (see florist)  Corsage for the mother of the bride and groom (see florist)  Basket of Rose Petals for the flower girl or Throwaway Bouquet  Award Winning Photographer including photography package (see photographer)  Two Tier Wedding cake with your choice of design (see cake)  Wedding Cake professionally sliced by our ‘5’ Star Chef and presented on platters to each guest table  Professional entertainment provided by our house DJ or soloist(see entertainment)  Elegant white or black chair covers for all guest chairs with a variety of choice of sash colour  Amazing centrepieces for all guest tables – elegant glass hurricane shades & vases adorned with your choice of fresh or silk seasonal blooms (see table décor)  Matching tea light shades for the front of the bridal table, and for around the base of each centrepiece  Large Round Mirror Tiles / Square Mirror Tiles or Rectangle Mirror Tiles  Chocolate Foil Heart and Personalised Menu Cards placed on each guest napkin  Soft Sheer draping and fairy lights as a Backdrop to the Bridal Table  Room draping inclusive of fairy lighting  Easel with Frame for your guest seating plan  Your choice of either a Wishing Well, Treasure Chest or Bird Cage  Crisp White or Black Linen Table Cloths  Crisp White or Black Linen Napkins  Tables dressed with cutlery, red, white & champagne glasses  Hot & Cold Hor’dourves with Cheese & Fruit Platters for your guests arrival  Three Course A La Carte Gourmet Meal (see caterer’s menu)  Yellow Glen Sparkling with Strawberries, Orange Juice & Fruit Punch for your guest arrival  5 ½ Beverage Package (see beverages)  Open Bar for the Bridal Party (limit of $250.00)  One Bottle of Sauvignon Blanc Semillon and Shiraz Cabernet Merlot placed on all guest tables  Tailored Menus for guest with Special Dietary requirements  Champagne for the toasting of speeches  Tea & Coffee Station with Mint Chocolates  Water Stations set‐up around the room  Parquetry Dance Floor  Complete room set‐up with round or square tables  Complimentary PA System and Lectern for speeches  Bridal, Cake, Present and Guest sign in tables all provided with skirting  Personalised Welcome Note placed in the Club’s Foyer  Award winning Wedding Coordinator to host, assist in and take care of all details of your ceremony and reception. All of the above will be explained in more detail in each relevant section. However, if you have any questions regarding the inclusions of the package please do not hesitate to contact & ask our Wedding Coordinator, Kim Clark on (02) 49337533 or [email protected] Ceremony East’s Leisure and Golf Club is surrounded by picturesque views and landscaping from the Championship 18‐hole Golf Course. With an exquisite set‐up included in the Princess Wedding Package you may hold your ceremony right in front of our feature fountain or other permitted areas of the grounds surrounded by our serene landscape The Ceremony set‐up includes  Fully Hosted by our Wedding Coordinator  24 White Padded Garden Chairs  Choice of White or Red Carpet Aisle Runner or Fresh Rose Petals  Four White Balinese Flags  6 Rose Kissing Balls hanging from Shepherd Hooks  Selected areas of East’s grounds for some of your photos  Golf Buggy for fun photography  Champagne to Celebrate after the Ceremony Holding your ceremony at the Golf Club is the perfect start to your perfect day. Our award Winning Wedding Coordinator can also suggest a celebrant to help finalise your ceremony. Table Décor The Princess Wedding Package offers all the necessities of the reception decorations and so much more including soft sheer room draping and fairy lights. All guest tables will be finished with an amazing centre piece of your choice from a wide selection of table decorations. All decorations are elegant and will be beautifully displayed in the centre of each guest table without blocking the view of your guests. All centrepieces will come assembled with all accessories included. Our centrepieces will be tailored to suit your reception (including colour, size & display) to make your wedding reception everything you dreamed of. I acknowledge the importance of having quality service providers to help make your day a success & one that memories will flow from. Like us all of our suppliers are very sensitive to your needs.  A tall glass cylinder vase finished with fresh or silk seasonal flowers of your choice placed on a mirror tile with the option to add matching tea light shade candles around the base of the vase  A tall square vase finished with liquid crystals and fresh or silk orchards with the option to add a mirror base and matching tea light shade candles  One or two short square glass vases finished with fresh or silk seasonal flowers of your choice with the option to add a mirror base beneath each vase  One long mirror box and two square mirror box vases finished with silk rose buds with the option to add matching tea light shades  Tall Crystal Ball on a chrome stand filled with a candle with the option to add matching tea light shade candles & fresh rose petals scattered around each base Entertainment The Princess Wedding Package takes the ease out of finding that perfect DJ or Soloist to entertain your guests. Our carefully selected DJs and Soloist will set the style and mood to create a memorable day for everyone. Their comprehensive play lists will ensure that your music is carefully selected to suit your wedding reception while also ensure everyone will enjoy themselves and have them dancing the night away Resident DJ East’s offers its own resident DJ to ensure that all your reception’s musical and MC needs are met. Our DJ will tailor all your musical choices to your requests for all facades of the reception. Your guests, young and old, will be up dancing to help you celebrate your special moment. Our DJ never ceases to amaze and will always offer the professionalism and superior customer service to all wedding parties and guests. Mark Grant – Soloist Mark Grant is a solo classical guitarist who will meet any musical requests for the night. Over a three set performance, Mark will provide professional acoustic and backing tracked music to cater to all musical genres while also providing a professional MC Service. Mark will ensure that you and your guests will enjoy and remember your night as a spectacular event and have your guests up and dancing the night away. He will gladly tailor all your musical needs and choices to your requests for all facades of your Wedding Reception. Photography The Princess Wedding Package includes a professional and award winning photography package by one of our photographers, all you have to do is choose which photographer you would prefer. Our Wedding Photographer Package consists of  Coverage of Bridal preparation  Ceremony Location  Coverage of the Reception up until the Bridal Waltz  Images will be edited and provided on DVD in high resolution  DVD slideshow to share with family and friends  A 11 x 14 print of your choice Extras such as a second photographer, engagement session, further coverage or other products can be provided, however, an incurred cost will apply. Details regarding extras and to arrange a quote can be organised through the photographer you choose.
Florist
Floral Bridal Bouquets will be designed by one of our well known and trusted professional supplier. The Princess Package includes  Bridal Posy Bouquet – natural stem posy incorporating seasonal blooms of your choice  Posy Bouquet for Three Bridesmaid – a posy created of seasonal blooms to match in with the bride  Corsages for the Bride & Grooms’ Mother  Buttonholes for the Groom  Buttonholes for the Three Groomsmen  Buttonholes for the Bride & Groom’s Father  Throwaway Posy Floral Centrepieces Our Floral Centrepieces per guest tables chosen from one of our photo displays or you wish to design with our trusted supplier. Wedding Cake Two Tier Wedding Cake with your choice of style and design, with an extensive range of flavours to choose from. Caterer’s Menu The Princess Wedding Package offers you the choice of two items from each category to serve to your guests alternately as a gourmet three course ‘5’ star meal. Menu’s may be tailored for guests with special dietary requirements and as well as giving you a list of options for children’s menu. Every single one of your guests will enjoy their specially prepared dish from the eldest right down to the youngest. Our ‘5’ star Chef takes pride in offering you the following selection: Entrée  Fresh King Prawns and a Garden Salad served with a Balsamic Vinaigrette  Seafood Crepe and a Garden Salad served with a Dill Cream Sauce  Hawaiian Waldorf Chicken Salad  Thai BBQ Beef Salad with Lime and Sweet Chilli Dressing  Tandoori Beef Strips served with a Pappadum and Asian Salad  Chef’s Caesar Chicken Salad  Chef’s Caesar Salad topped with Fried Calamari and Garlic Croutons Mains  Pan Fried Chicken Breast wrapped in Bacon topped with King Prawns and a Garlic Sauce  Grilled Atlantic Salmon Fillet served with Hollandaise White Wine Sauce  Grilled Scotch Fillet of Beef with Red Wine and Mushroom Sauce  Grilled Scotch Fillet of Beef with Chef’s Dianne Sauce  Tenderloin of Beef with Chef’s Black Pepper Sauce  Pan Fried Chicken Breast with a White Wine and Herb Sauce  Fillet of Beef with a Garlic and Wholegrain Mustard Sauce All meals are served with Seasonal Fresh Vegetables and a Fresh Bread Roll Dessert  Irish Cream Cheesecake  Sticky Date Pudding with Fresh Cream & Berries  Chocolate Mud Cake with Berry Coulis and Fresh Cream  Rocky Road &Marshmallow Cheesecake served with a Strawberry Sauce  Chef’s Individual Ebony & Ivory – Rich Dark and White Chocolate Mousse  Tiramisu Cake with Fresh Fruit and Cream Children’s Menu’s Any wedding guest under the age of 12 years old will be catered for as children. Main  Crumbed Chicken Breast Tenderloins with Fries & Sauce  Battered Fish Fillets with Fries  Small Roast Dinner  Penne Bolognaise with Shaved Parmesan Dessert  Fresh Fruit Salad  Ice Cream and Flavoured Sauce Special Dietary Requirements ‐ With appropriate notice we can adapt most menu’s to suit most special dietary requirements without changing the style of the menu. If you have a wedding guest who is
requiring special attention (i.e. gluten free, diabetic, allergies, etc.), we are happy to steer your choice of menu and ensure your guest doesn’t feel left out. Beverages The Princess Wedding Package includes one of deluxe beverage packages for your bridal party and all your guest’s to enjoy for a period of 5 ½ hours. The bridal party will also receive an open bar account to the value of $250.00 which includes all available beer, wine, spirits and soft drinks. (this open account is strictly only for use by the bridal party, it does exclude all guest’s). However, your guest’s won’t miss out on celebrating with you as they will receive the following: Bar Service  Three Professional bar attendants who will provide service to your bridal party and guest’s  Bottle of Sauvignon Semillon Blanc placed on all guest tables  Bottle of Cabernet Merlot placed on all guest tables  Yellow Glen Champagne for toasting of Speeches  Schooners and Middies of tap beer ( subject to availability in each venue) All Wine, Champagne, Moscato is by the Bottle or Glass  Chain of Fire Sauvignon Blanc  Chain of Fire Shiraz Cabernet Merlot  Grant Berge Merlot  Drift Sauvignon Blanc Marlborough  James Oatley Tik Tok Cabernet Sauvignon  James Oatley Tik Tok Sauvignon Blanc  Wild Oats Pinot Grigio  Wild Oats Sauvignon Semillon  Jacobs Creek Pinot Noir  Yellowglen Yellow  Craigmoor NV Pinot Chardonnay Sparkling  Southern Highland Wines Moscato Upon Your Guest Arrival Upon arriving at your wedding reception all of your guests will be greeted with Champagne with Fresh Strawberries, Orange Juice & Fresh Fruit Punch & served by our professional bar attendants. Guests will also enjoy hot & cold Hor’douvres with Cheese and Fruit Gourmet Platters served by our professional caterers. East’s supports the Responsible Service of Alcohol policy and code of conduct and must at all times be adhered to by all guests and members of the bridal party. This applies to all intoxication and underage drinking policies