MOKENA COMMUNITY PARK DISTRICT
REGULAR MEETING
THE OAKS RECREATION & FITNESS CENTER
10847 LaPORTE ROAD, MOKENA, IL 60448
FEBRUARY 28, 2017
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
PRESENT: President Bartos; Commissioners George McJimpsey, Steve Kirschsieper, Dennis
Bagdon, Kevin Brogan, Patrick Markham: Mike Selep, Executive Director; Jim Van Gennep,
Supt. of Parks/ Facilities; Mary Beth Windberg, Supt. of Recreation; Rachel Bauer, Facility
Manager, The Oaks Recreation & Fitness Center; Tony Bruozas, Legal Counsel; and Carrie
Coffelt, Recording Secretary
ALSO PRESENT: Joe Bartkus, Henry Brothers, Co.; Mokena residents
Commissioner Curran arrived at 6:03 p.m.
4. ADDITIONS, CORRECTIONS OR DELETIONS TO AGENDA
None.
5. COMMUNICATIONS, PRESENTATIONS & DECLARATIONS
A. Public Comments
Andy Ventress spoke about his concerns regarding non-resident fees and pickleball in new Oaks
building.
John Olivieri spoke about his concerns with Henry Brothers, Inc. and saving the tax payers money.
Lana Graser spoke, reminding everyone about the Lincolnway Special Recreation bunny breakfast.
Steve Sodenberg spoke about his concerns with pickleball.
B. Announcements - Mary Beth Windberg
Lincoln-way Area Youth Tennis – This play based instruction program is designed for children 5-10
years of age. Featuring the TAUTennis play format, using age-appropriate equipment and courts
scaled to the size of the players, this program makes the game more accessible – and more fun – by
allowing kids to get involved right from the start. Players actively acquire skills by working with each
other! This 6 week program is held indoors at the Oaks Recreation & Fitness Center on Tuesday
afternoons, beginning March 7.
Ageless Grace – It’s never too early to start, it’s never too late to begin. Ageless Grace is an antiaging fitness program for body and brain. It is for all age levels and most fitness levels. Activities are
done in a chair with music and movements that incorporate stretching, flexibility, coordination,
strength, and thinking skills. This 8 week program is held on Tuesday mornings beginning March 7.
Minutes – Regular Meeting
Mokena Community Park District
02-28-2017
Page 2
Bunco and Bingo for Older Adults – Join your friends at The Oaks every other month and enjoy
coffee and treats while playing Bunco and Bingo for some fun prizes. For ages 55+ the next Bunco
and Bingo will be held March 23 at 10:30 a.m., and pre-registration is required.
C. Presentations
Mike Selep - Presentation of an award from the IAPD for the Mokena Community Park District and
individual cards were passed out to each Commissioner that is a member of the IAPD. Thank you
for being a part of the Illinois Association Park Districts.
Motion: “Commissioner McJimpsey made the motion to go into executive session pursuant to 5 ILCS
120/2 (c) 11 for litigation that has been filed and is pending as well as for litigation that is
probable or eminent and to confirm the resolution made during the December 20, 2016 meeting
that the Park District should commence litigations against the Mokena Community Park District
foundation and its officers and its directors as recommended by our attorney at 6:15 p.m.;
Commissioner Markham seconded the motion.”
Ayes:
Nays:
Abstain:
Absent:
(7) Bartos, McJimpsey, Kirschsieper, Curran, Brogan, Bagdon, Markham
()
()
()
Motion carried.
6. EXECUTIVE SESSION
A.
B.
C.
D.
Potential Claims and/or Litigation, 5 ILCS 120/2 (c) (11)
Real Property, 5 ILCS 120/2 (c) (5) and 5 ILCS 120/2 (c) (6)
Personnel, 5 ILCS 120/2 (c) (1)
Review of Closed Executive Session Minutes, 5 ILCS 120/2 (c) (21)
Motion: “Commissioner Markham made the motion to come out of executive session at 7:24 p.m. and go
back into open session; Commissioner Brogan seconded the motion.”
Ayes:
Nays:
Abstain:
Absent:
(7) Bartos, McJimpsey, Kirschsieper, Curran, Brogan, Bagdon, Markham
()
()
()
Motion carried.
7. ACTION OF ITEMS DISCUSSED IN EXECUTIVE SESSION (if necessary)
Motion: “Commissioner Markham made the motion to confirm the contents of the proposed press
release and to read it tonight to the public posted on the website and otherwise distribute it to
the news media; Commissioner McJimpsey seconded the motion.”
Ayes:
Nays:
Abstain:
Absent:
(5) Bartos, McJimpsey, Kirschsieper, Curran, Markham
(1) Brogan
(1) Bagdon
()
Motion carried.
8. STAFF REPORTS
A. Executive Director
None.
Minutes – Regular Meeting
Mokena Community Park District
02-28-2017
Page 3
B. Supt. of Parks/Facilities
Jim Van Gennep - Lighting, I have not heard anything back from them.
C. Supt. of Recreation
None.
D. Supt. of Finance/Human Resources
None.
E. Facility Manager
Rachel Bauer - Building - A lot of questions about the walls and when it is going to be done. I
promised that the overall greenery will be green again. It is overall positive.
9. CONSENT AGENDA
A. Approval of the January 24,2017 Regular Board Meeting Minutes
B. Approval of the January 31, 2017 Financial Report
C. Approval of Payment of Bills
Mokena Community Park District
Regular Board Meeting
February 28, 2017
Financial Update
The following payments are included in the Board Report.
Vendor
Description
Line Item
Eco Clean Maintenance, Inc Jan 17 Custodial Service Recreation 14-51-417
Center
15-53-417
check total
Mid America Tree &
Oct 16 – Yunker Farm Rough Cut
01-51-417
Landscape, Inc.
Turf Mowing
02-51-417
check total
Amber Mechanical
Feb 17 Service Contract
14-51-417
Contractors, Inc.
HVAC – Recreation Center
15-53-417
check total
Anthony Bruozas &
Legal, 1/17/17-2/14/17
01-50-451
Associates, Inc.
Olivieri Brothers Lawsuit
01-50-452
Fox Ridge Lawsuit
check total
Foundation Lawsuit
Professional Service –
SPM Architects, Inc.
13-54-490
Amount
$921.00
2,148.00
$3,070.00
$792.00
1,188.00
$1,980.00
$949.80
2,216.20
$3,166.00
$1,087.50
$4,265.20
$5,352.70
$4,875.00
Yunker Farm & Oaks
December 2016 = 39 hours
Meetings, Site Visits, Office Review of
Submittals, RFI’s, Change Orders, Payment
Requests
SPM Architects, Inc.
Professional Service –
Yunker Farm & Oaks
January = 43 hours
Meetings, Site Visits, Office Review of
Submittals, RFI’s, Change Orders, Payment
Requests
McCluskey Eng - $372.50
13-54-490
$5,747.50
Minutes – Regular Meeting
Mokena Community Park District
Payout #11 Yunker Farm & Oaks
Construction Mgr. $21,193.22
General Conditions $28,844.17
General Con. Allowance $18,968.37
CM Insurance $1,856.14
CM Bonds $15.77
Aggregate Piers $9,325.00
Excavation / Concrete $49,098.13
Precast $56,586.85
Structural Steel $42,178.50
General Trades $147,691.80
Roofing $181,247.40
Windows/Ent./Wall $80,640.00
Painting $1,822.50
Splash Pad $29,380.28
HVAC $30,537.94
Electrical $66,420.89
Henry Bros. Co.
02-28-2017
Page 4
13-54-494
$765,806.96
12-54-494
$3,500.00
12-54-494
$7,500.00
01-51-413
02-51-413
check total
12-54-494
$1,410.00
2,115.00
$3,525.00
$2,291.00
(check released when all paperwork is
received)
Ice Miller, LLP
Ehlers, Inc.
Precise Tree Care, Inc.
OZ Engineering, LLC
Bond Counsel Fee – G.O. Limited
Park Bonds, Series 2017
Municipal Advisor – G.O. Limited
Park Bonds, Series 2017
Main Park – Tree Removal
23 Ash Trees
Fox Ridge Park – Tennis Courts
Pavement Coring Services
Submitted by: Patti Parli, CPRP, Supt. of Finance and HR
Motion:
“Commissioner Markham move to approve Consent Agenda Item A.; Commissioner
Kirschsieper seconded the motion.”
Ayes:
Nays:
Abstain:
Absent:
(7) Bartos, McJimpsey, Kirschsieper, Curran, Brogan, Bagdon, Markham
()
()
()
Motion carried.
Motion:
“Commissioner McJimpsey move to approve Consent Agenda Item B.; Commissioner Curran
seconded the motion.”
Ayes:
Nays:
Abstain:
Absent:
(6) Bartos, McJimpsey, Kirschsieper, Curran, Brogan, Bagdon
(1) Markham
()
()
Motion carried.
Minutes – Regular Meeting
Mokena Community Park District
Motion:
02-28-2017
Page 5
“Commissioner Kirschsieper move to approve Consent Agenda Item C.; Commissioner
McJimpsey seconded the motion.”
Ayes:
Ayes:
Nays:
Abstain:
Absent:
(5) Bartos, McJimpsey, Kirschsieper, Curran, Brogan,
(1) Bagdon (except for Attorney bill)
(1) Markham
()
()
Motion carried.
10. ATTORNEY’S REPORT
Tony Bruozas - Read the press release that was just approved by the Board today.
11. BOARD BUSINESS
A. Old Business
1. The Oaks Expansion/Yunker Farm Improvements Project Update
Joe Bartkus reported.
Oaks Expansion
1.
2.
3.
4.
5.
6.
7.
Gym roofing is complete.
Fascia and soffit will begin later this week.
Windows and Caldwell are completed.
1 story areas slabs are poured.
Framing and drywall in the multipurpose and electrical rooms is completed.
Gym slab was poured today, we have to wet cure the slab and will have the trades get started
on rough-ins March 8th.
Door frames and doors will be installed starting Thursday.
Yunker Farms Improvements
1.
2.
3.
4.
5.
6.
Pump room is nearly completed; we need warm weather to start testing for leaks.
Splash pad toys are being installed.
Concrete around the splash pad was poured last week.
Fence material for the dog park and splash pad arrived last Friday. This fencing will start to go
up next week pending weather.
Black dirt is being re spread around the barn.
Band shell is installed and roof is completed.
B. New Business
1. The Oaks Expansion/Yunker Farm Improvements – Change Orders/Requests
Motion: “Commissioner Bartos move to approve change request #43 to Henry Brothers Company, for
the Barn Fire Alarm Circuiting in the amount of $527.05; Commissioner McJimpsey seconded
the motion.”
Ayes:
Nays:
Abstain:
Absent:
(6) Bartos, McJimpsey, Kirschsieper, Curran, Brogan, Markham
()
(1) Bagdon
()
Motion carried.
Minutes – Regular Meeting
Mokena Community Park District
02-28-2017
Page 6
Motion: “Commissioner Bartos move to approve change request #17B to Henry Brothers Company, to
add fire pump storage room 138, in the amount of $79,674.62; Commissioner Kirschsieper
seconded the motion.”
Ayes:
Nays:
Abstain:
Absent:
(6) Bartos, McJimpsey, Kirschsieper, Curran, Brogan, Markham
()
(1) Bagdon
()
Motion carried.
Motion: “Commissioner Bartos move to approve change request #21 to Henry Brothers Company, to
add alternate 1 back into the project, in the amount of $166,925.00; Commissioner McJimpsey
seconded the motion.”
Ayes:
Nays:
Abstain:
Absent:
(7) Bartos, McJimpsey, Kirschsieper, Curran, Brogan, Markham, Bagdon
()
()
()
Motion carried.
2. Olivieri Brothers, Inc. is not the Architect of Record for the Mokena Community Park District
Motion: “Commissioner McJimpsey move to approve that there is no prior Board Resolution approving
Olivieri Brothers, Inc. as the Architect of Record for the Mokena Community Park District.
Therefore they are not the Architect of Record; Commissioner Curran seconded the motion.”
Ayes:
Nays:
Abstain:
Absent:
(7) Bartos, McJimpsey, Kirschsieper, Curran, Brogan, Markham, Bagdon
()
()
()
Motion carried.
3. Proposed Policies, Procedures and Fees for Yunker Farm Dog Park and Splash Pad
Mike Selep presented a handout regarding such policies, procedures and fees. No motion.
The Board would like to review information further and will propose the same in March. The
community will be able to vote on the dog park names.
4. Commissioner Committee Representation
Mr. Bartos and Mr. Kirschsieper met with MBSA. We will talk more about this under
affiliate groups.
Minutes – Regular Meeting
Mokena Community Park District
02-28-2017
Page 7
5. Affiliate Groups
A. Affiliate Agreement Light Fees
Mike Selep spoke about light usage for 2016. Based on the current fee structure, we can
decrease the fee to our affiliate groups to the amount that we do expend. The current $50 fee
can be reduced to $25 ($23.89 - rounded up to $25) and still be able to pay for the lights for
those groups. There is an outline for 2016. The affiliates were paying 100% of the fees for the
lights. We would like to provide a refund for the light fees for the difference from last year for
the burros and MBSA for a total $3,991.25. The rate would be determined. The staff suggests
$25. The board suggests $20. We would just make some changes to the allocation then we
can move forward.
Mr. Kirschsieper spoke about the meeting with MBSA with Mr. Bartos last week. Light fees
came up. We came to an agreement somewhat without a vote of course, that they eliminate
the fee reduction that they were going to initially request by offsetting it with fees that we were
paying that and then some. It was a very productive meeting.
Mr. Bartos spoke about the meeting with MBSA and they may have to raise their fees next
year. If we could lower their lighting fees to $25 and not charge for practices, they are fine with
20% fees and not lower to 15% to 17% and keep their fees the same. They would like us to
redo all the 12 sports fields by the start of the season with $20,000 of their original funds. We
will be walking the fields of Hecht Park in a few weeks to discuss what’s on their wish list or
safety issues so we can be all on the same page. I like to still continue that discussion with the
Hecht Park Lighting. We have talked about that a couple different times. MBSA depending on
who you talk too, it could be a priority for some or not for others, getting the fields in shape,
more playable, more attraction are bigger needs for them.
Motion: “Commissioner Markham move to approve that the agreed upon dollar amount that both Mike
Bartos and Mike Selep have agreed upon to be applied across the board evenly to all affiliate
groups which will also include the refund of fees from last year; Commissioner Kirschsieper
seconded the motion.”
Ayes:
Nays:
Abstain:
Absent:
(7) Bartos, McJimpsey, Kirschsieper, Curran, Brogan, Markham, Bagdon
()
()
()
Motion carried.
B.
Hecht Park Lighting
12. FOR THE BOARD’S INFORMATION
A. 2017 Yunker Farm Lease
Mike Selep spoke. The lease was provided in the packet for everyone’s information. If there are
no concerns from the Board, Mr. Selep will sign off on the lease..
B. MBSA and Mokena Burros Affiliate Agreements
13. COMMISSIONER COMMENTS
Minutes – Regular Meeting
Mokena Community Park District
02-28-2017
Page 8
Commissioner Markham - This is going to be my resignation letter tonight. I sat here for 18 months
and watched us work on this project and be distracted from our real jobs of peoples business. These
are my opinions only but they need to be said. I agree I should not just walk away. We are paying a
general contractor to do this job. We are not construction gurus. We are elected by the people for
the people to watch it be stewards of the tax dollars and help their kids with the park district. I have
small goals and in 18 months could not get done. Bleachers at the parks. Stop taking annual tax
increases and/or reduce your fees every year. Our accounting system is unusual in America not just
in Illinois. What have we done for the single parents? Veterans and their families? Residents are
our bosses. We are building buildings with tax dollars and then charge them to use them. We need
to find where we can reduce costs for our residents. In 18 months, we got a new score board at
Hecht Park and now we have lighting. Gentlemen, let’s do our jobs and lets’ hope we vote for people
in like minds that are here to help taxpayers do well.
Commissioner McJimpsey - No Comment.
Commissioner Curran - No Comment.
Commissioner Bagdon - No Comment.
Commissioner Brogan - No Comment.
Commissioner Kirschsieper - No Comment.
Commissioner Bartos - I just want to say to Tim as a messenger representative and Mr. Olivieri that
the letter to the editor stating that Commissioners Bartos, McJimpsey and Curran have filed 3
lawsuits against Mr. Olivieri. I would expect a retraction from that. I think it’s slanderous. You can
see in every lawsuit that it is Mokena Park District. I myself, not sure of George or Steve is suing Mr.
Olivieri, I certainly know that I am not and do not know why that is put in the paper. Additionally, Mr.
Olivieri, I have no idea what nationality you are and nor do I care. I find it very frustrating that you
written something about your Italian name and German name. I would expect a retraction about that
and that your future one about four of your employees resigning. I am not so sure again, lies again.
Marianne Jamrok was retiring a long time ago; another employee got a 40% raise. I cannot believe
her. The other employee did not like his boss and I don’t know about the 4th one. Thank you for that
and thank you for everyone for coming.
(Commissioner Bagdon left due to family illness before executive session 9:00 p.m.)
14. EXECUTIVE SESSION (if necessary)
A.
B.
C.
D.
Potential Claims and/or Litigation, 5 ILCS 120/2 (c) (11)
Real Property, 5 ILCS 120/2 (c) (5) and 5 ILCS 120/2 (c) (6)
Personnel, 5 ILCS 120/2 (c) (1)
Review of Closed Executive Session Minutes, 5 ILCS 120/2 (c) (21)
15. ACTION OF ITEMS DISCUSSED IN EXECUTIVE SESSION (if necessary)
Motion:
“Commissioner Bartos move to approve retaining consultants for Yunker Farms/Oaks
Expansion litigation for arbitration and litigation; Commissioner McJimpsey seconded the
motion.”
Ayes:
Nays:
Abstain:
Absent:
Motion carried.
(5) Bartos, McJimpsey, Kirschsieper, Curran, Markham
()
(1) Brogan
(1) Bagdon
Minutes – Regular Meeting
Mokena Community Park District
02-28-2017
Page 9
Motion: “Commissioner Bartos move to approve fees for the mediator for the Yunker Farms/Oaks
Expansion; Commissioner Markham seconded the motion.”
Ayes:
Nays:
Abstain:
Absent:
(6) Bartos, McJimpsey, Kirschsieper, Curran, Markham, Brogan
()
()
(1) Bagdon
Motion carried.
Motion: “Commissioner Bartos move to approve a policy not to take questions from or to the parties
that we are at litigation with as stated: The Mokena Community Park District has active
litigation against a person or entity, no member of the board of commissioners or staff is to
respond to any inquiries made by that person or entity whether by email, phone or in person.
That person or entity should be told in no uncertain terms that I am sorry but due to active
litigation between the Mokena Community Park District and person named or company, I
cannot respond to your inquiry. Please have your attorney contact the Mokena Community
Park District’s attorney, Mr. Anthony Bruozas and vice versa; Commissioner Curran seconded
the motion.”
Ayes:
Nays:
Abstain:
Absent:
(5) Bartos, McJimpsey, Kirschsieper, Curran, Brogan
(1) Markham
()
(1) Bagdon
Motion carried.
15. ADJOURNMENT
Motion: “Commissioner Bartos made the motion to Adjourn at 9:25 p.m.; Commissioner Curran
seconded the motion.” All in favor voted “AYE”.
Motion Carried.
Respectfully submitted,
Carrie Coffelt
Carrie Coffelt, Recording Secretary