Scouts Today. Legends Tomorrow.
L E A D E R’S GU I D E
2017 SCOUT FAIR
•
May 6, 2017
•
Minute Maid Park
Message From The Chairman
Get ready for “Scouts Today. Legends Tomorrow,” at the Sam Houston Area Council’s 80th
Annual Scout Fair event on Saturday, May 6, 2017 at Minute Maid Park. We are excited to
announce our partnership with the Houston Astros providing our weekly drawing bonus and our
217 Bonus Level prize. Scout Fair is an event in which Scouts from all over the council unite in
one place to display Scouting fun for all ages! Units take advantage of the chance to showcase
your Scouting skills by participating in a unit booth. The planning and teamwork involved in
booth participation provides great fun and learning opportunities.
PLAN YOUR DAY TO CAPTURE MANY ACTIVITIES:
• Meet industry experts at the Merit Badge Midway & Conservation Corner
• Try your luck with games of skill
• Sample outdoor cooking creations
Selling Scout Fair Coupon Books not only sustains the Scout Fair Event and other council
programs, it also provides a great fundraising opportunity for your unit and prepares Scouts
to “earn their own way.” Each Coupon Book sells for only $10, but offers $100’s in savings.
When Scouts sell 15 or more Coupon Books, they’ll earn the Super Salesman Patch, qualify
for entry in weekly drawings and earn great prizes from the Scout Fair Coupon Book Prize
Brochure. All units receive a 30% base commission for each $10 Scout Fair Coupon Book sold
with funds turned in on or before May 6, 2017. There are also additional ways to earn bonus
commissions. Participate at Scout Fair as either a service unit or booth participant and earn
an additional 10% commission when registered by April 21, 2017. Turn in your funds by Early
Bird Bonus dates and earn additional commissions. The Coupon Book Prize Brochure features
prizes for various sales levels. Reach the 217 Coupon Book Bonus Level and win an additional
Bonus of two free tickets to a Houston Astros game, a special Astros hat, a goody bag, and
a special meet and greet at the Scout Fair
Top Sellers Party. Scout Fair is free and fun
for the whole family and open to the entire
community. Thank you for your involvement
and commitment to Scouting.
Wishing you a successful Coupon Book
sale and I’ll see you at Scout Fair!
Yours in Scouting,
Chris Daniel
Scout Fair General Chairman
S COU T FAIR
SCOUTS TO
DAY
L E GE N D S T O M O R R O W
Overview
Scout Fair Coupon Books . . .
prepare Scouts to earn their own way!
The 2017 Scout Fair Coupon Book offers great savings for the buyer while Scouts
earn commissions for every $10 Coupon Book purchased. Buyers who support the
Scouting program receive $100’s in valuable savings from partners such as:
Kroger, Buffalo Wild Wings, Luby’s, Fuddrucker’s, the Houston Astros and more.
This year, partnering with the Houston Astros, the Scout Fair theme is “Scouts
Today. Legends Tomorrow.”
Scouts receive ONE Book Batted In for every Coupon Book sold.
Scouts who sell their first 15 Coupon Books will earn 15 Books Batted In which
can be redeemed for items in the 15 prize level shown in this brochure. For each
Coupon Book sold, units earn 30% base commission if sales money is turned in
by May 6, 2017. If Scouts turn in sales money earlier, they will earn even more for
their unit with the bonus incentive plan. And don’t forget to sign up for your Scout
Fair booth or participate as a Service Unit before April 21, 2017 for an additional
10% commission on Coupon Book sales.
Prize levels start at 15 in the 2017 Official Prize Brochure. If Scouts sell 15 coupon
books they will receive the Super Salesman Patch and choose from several prizes
plus enter the weekly drawing for an “Bonus Voucher” from the Houston Astros.
The “Bonus Voucher” includes two free tickets to a Houston Astros game, a
special Astros hat, a goody bag, and a special meet and greet at the Scout Fair
Top Sellers Party. A total of 10 Weekly drawings held every Friday at 4:00 PM
from February 24th – April 28th. One entry for every 15 Coupon Books sold and
Scouts can enter multiple times to increase their chances.
If a Scout sells 217 Coupon Books then they will receive the prizes at the 217 level
AND an additional Bonus: two free tickets to a Houston Astros game, a special
Astros hat, a goody bag, and a special meet and greet at the Scout Fair Top
Sellers Party.
If you have Books Batted In that DO NOT reach the minimum 15 prize level, you
can redeem them at the “Winner’s Station” located in Union Station at Minute
Maid Park ONLY at Scout Fair on May 6th.
BOOTH REGISTRATION
Register for your booth or service unit online at
www samhoustonbsa.org by April 21st. To receive
the additional 10% commission for booth/service
INDOOR BOOTHS – Indoor booths are available in one size (8’X10’)
and are available as space provides. Booths will have drapery hung from
aluminum tubing. The booths have 8’ high drapery across the back and 3’ high
drapery on the sides.
OUTDOOR BOOTHS / AREA – Outdoor booths are
available in one size (12’X15’) and are available as space
provides. Cooking area will be pre-designated for all booth
areas. Safety Booth Requirements are on the Scout Fair
web page and available during online registration.
participation, units must register by April 21st. Units
that are not registered by April 21st will not be
eligible to receive participation bonus. After the
April 21st deadline, there will be NO submissions
allowed for booths at the Scout Fair. Hard
participation registration deadline is needed for
City of Houston Fire Code approval. Service Units
must also be registered by April 21st.
BOOTH INFORMATION
BOOTH ASSIGNMENTS: Booth assignments will be e-mailed
to your Unit Booth Chairman and Unit Committee Chairman sometime after
April 15th.
BOOTH SETUP TIMES: Saturday, May 6th - 7:00 a.m. to 10:00 a.m.
All booths MUST be set up and ready for participants by 10:00 a.m.
BOOTH BREAK-DOWN – At the 3:00 p.m. conclusion of Scout
Fair, all exhibits should be dismantled. All booth materials, furnishings and
decorations must be removed from the booth. Booths should not be dismantled
before 3:00 p.m. Please place all trash in receptacles.
PARKING AT MINUTE MAID PARK – Minute Maid Park
parking passes, for areas owned by Minute Maid Park, will be available on a
pre-purchased basis from the council for $12. Other downtown Houston street
and surface parking is available through independent operations.
MEDICAL FORMS: Adult leaders in charge of exhibits must bring
an Annual Health and Medical Record form for each person attending Scout Fair.
Health Forms for youth under the age of 18 must be signed by a parent
or guardian.
HEALTH & SAFETY: Please review the Health and Safety guidelines
found online under Scout Fair Leader’s Page.
FURNISHINGS PARKING – All
booth furnishings must be supplied by the
unit. Tables and chairs are available for a fee
and must be pre-ordered with your booth
registration online.
PAYMENTS AVAILABLE
ONLINE ONLY FOR:
Chairs: $ 5.00/each, 6 foot Table: $15.00/each
Note: Tables and Chairs for Indoor Booth rental only!
ELECTRICITY – No Electricity will be availiable for sale.
No Generators will be allowed per “the Guide to Safe Scouting.”
SERVICE UNIT INFORMATION – All Service Units MUST
check-in at the Customer Service Booth for assignment and to ensure service
credit for participation is recorded. Service Units will receive commissions from
Coupon Book sales within 15 days of the Fair if account is closed and service
verified. Service Units REQUIRE the following MINIMUM adult to child ratios:
Tiger/Wolf/Bear: 1 adult per Scout
Webelos: 2 adults per 5 Scouts
Troops/Teams/Crews/Ships: 2 adults per 10 Scouts
S COU T FAIR
SCOUTS TO
DAY
L E GE N D S T O M O R R O W
2017 COMMISSIONS
Important Dates
February 1st – Scout Fair Coupon Book Sales begin
• 30% Base Commission for monies turned in on or by May 6th
• 10% Scout Fair Participation (Booth or Service) Commission for
registrants by April 21st for monies turned in on or by May 6th
February 1st – March 9th - 5% Turn-in Bonus Commission
March 10th – April 6th - 3% Turn-in Bonus Commission
April 7th – April 27th - 1% Turn-in Bonus Commission
May 6th – All Scout Fair Money is Due
April 21st – Deadline to register for Service unit or Booth
• Receive 10% base commission ONLY on monies turned in May 7th – May 12th
• Receive 5% base commission ONLY on monies turned in May 13th – May 19th
• No base commissions earned on monies turned in after May 19th
Consult your District Website for turn-in procedures!
Scout Fair Participation Patch
Super Salesman Patch
Scouts that attend Scout Fair, participate at Scout Fair or sell Scout Fair Coupon
Books, receive the Scout Fair Participation Patch, and Scouts that sell 15 Coupon
Books qualify for the Super Salesman Patch (one patch per Scout; No combining of
sales between Scouts).
Weekly Drawing
Sell 15 Coupon Books and receive the Super Salesman Patch and choose from
several prizes plus enter the weekly drawing for a “Bonus Voucher” from the
Houston Astros. The Bonus voucher includes two free tickets to a Houston Astros
game, a special Astros hat, a goody bag, and a special meet and greet at the Scout
Fair Top Sellers Party. A total of 10 Weekly drawings held every Friday at 4:00 PM
beginning February 24th – April 28th. For every 15 Coupon Books sold, Scouts can
register for a chance to win the weekly drawing. Scouts can enter multiple times
to increase their chances to win. Winners will be notified by phone. Only ONE
winner per week during the above time frame. Prizes will be distributed at Scout
Fair on May 6, 2017.
Earn Books Batted In to Spend
Scouts will earn ONE Book Batted In for every Coupon Book sold. Books Batted
In come in denominations of TEN, FIVE and ONE. Prizes in the Scout Fair Prize
Brochure begin at the 15 Books Batted In Level. If you accumulate less than the
designated prize levels, Books Batted In can be redeemed at the “Winner’s Station”
located in Union Station at Minute Maid Park ONLY at Scout Fair on May 6, 2017.
Books Batted In DO NOT HAVE CASH VALUE and expire August 31, 2017. No
combining of sales between Scouts.
Bonus Winners
Bonus Winners
All Scouts that reach the 217 Bonus Level will participate
in a special celebration event, held at Scout Fair,
where the top three council sellers will be announced
and presented with an Academy gift card. Also, at the
celebration, all 217 Bonus Winners will receive their
Houston Astros “Bonus Voucher,” which includes two free
tickets to a Houston Astros game, a special Astros hat, a
goody bag, and a special meet and greet at the Scout Fair
Top Sellers Party.
Council Top Sellers
1st place – $800 Academy gift card
2nd place – $600 Academy gift card
3rd place – $350 Academy gift card
Sign up for Store Front Selling
Kroger and other area merchants allow units to register to
sell Coupon Books at their stores on designated dates and
times. Kroger Sign-Up registration link goes LIVE on Monday,
February 1st @ Noon and can be found on the Council
website under the Scout Fair Leader Page. Registration
instructions, limitations and rules will be listed on the website.
Units can sell Coupon Books at other locations given they have
permission from store management and follow the store rules
and regulations posted on the council website on the Scout
Fair Leader’s Page.
“Scout Fair is a FREE
community wide family
event showcasing the
following Scouting Programs:
Cub Scouts, Boy Scouts,
Venturing and Exploring.
”
BOOTH
JUDGING AWARDS
Each Pack, Troop, Team, Crew, Ship and Post is encouraged to participate
in a booth at Scout Fair. Scout Fair Booths will be judged on the following
criteria: Signage, Evidence of Youth Involvement, Adherence to Health/Safety
Guidelines and Theme. Showcase your unit’s service activities.
Award Ribbons will be given for each of the following:
• Inside Booths Best Activity (Awards given for Cub Scouts, Boy Scouts
and Venturing)
• Outdoor Cooking Booths TOP CHEF
(Awards given for “Best of Show” in four Zones)
• Outdoor Activity Booths (Non-Food)
Best Activity (First, Second & Third Place)
The Midway – Scouts will have opportunities to learn first-hand
from Houston area community businesses and organizations hosting booths
representing numerous Merit Badges such as sports, entrepreneurship,
pioneering, back packing. Please note: Scouts do not earn requirements but
are introduced to the subject for each merit badge.
The Main Stage – A schedule of performers will entertain
on the main stage located outside. A list of performances will be available
on the Scout Fair Leader’s Page as Scout Fair approaches at
www.samhoustonbsa.org.
Outdoor Cooking – Local chefs will provide TOP CHEF awards
for Best of Show in four zones in addition to receiving award ribbons
from the judge panel. There are no categories for entries, just bring
your best to share!
Indoor/Outdoor Unit Booths – Units build over
600 booths exhibiting Scouting skills, advancement activities,
strategy games, rock wall climbing and more. Please also share
your service projects that helped your community. There
will be no electricity available for purchase. No trailers will
be allowed to stay at outdoor booths. All materials must be
offloaded at booths and then trailers must be moved to parking
area. For indoor booths, all materials must be carried in as no
trailers will be allowed into Minute Maid Park.
Winner’s Circle Booth – Scouts can redeem Books Batted
In for prizes from the Scout Fair Prize brochure. “Winner’s Station” is
where fewer than 15 Books Batted In can be redeemed for lower prize
options. This option is only available at “Winner’s Station” located in Union
Station at Minute Maid Park ONLY at Scout Fair on May 6, 2017. No combining
of Books Batted In between Scouts.
CHANGES FOR 2017
•No Friday set-up
•No electricity or generators
•No outdoor trailers will be allowed to
stay at booths
•Indoor Booths will be one standard
size (8’x10’)
•Indoor booth materials must be carried
into Minute Maid Park