Course Schedule Notes Documentation
The Course Schedule Note System allows for the maintenance of schedule notes displayed on the WEB, online schedule,
Online Services and printed versions of the course schedule.
You can access the ACC CS Course Schedule Notes System (http://eapps.austincc.edu/csnotes/login.php) by logging
in using your username and password based off of your ACCeID. Your ACCeID consists of the first letter of your first
name and your 7-digit ID number.
*If you do not know your ACCeID number, please go to the ACCeID Manager Login Page.
*Only authorized users will be able to login to the system.
To access the CS Schedule Notes System:
1. Click on (login) at the top left corner.
2. Type in your username and password in designated spaces.
3. Click on “login” button.
1
2
3
If you receive the below error messages after logging in you either did not enter your correct ACCeID and/or password or
you are not an authorized user of the CS Notes System and may need to be added. If you are not sure, a new user, or
feel you received this message in error, please contact Instructional Support Services by emailing
[email protected].
1
Updated October 8, 2013
After successfully logging into the CS Schedule Notes System, you will see a menu on the left hand side of the screen.
Select a function from the corresponding menus under Credit Notes or CE Notes to be implemented in the CS Notes
system.
Within each note type, Credit Notes or CE (Continuing Education) Notes, are various types of schedule notes.
Credit has the following types of schedule notes:



(C) Course – This type of note is attached to an actual course. (i.e. MATH 1301)
(D) Discipline – This type of note is attached to the discipline heading. (i.e. BIOL)
(S) Synonym – This type of note is attached to an individual offering of a course and for this note you would need
the exact five digit synonym for that section.
CE has the following types of schedule notes:





(C) Course – This type of note is attached to an actual course. (i.e. MATX 3000)
(N) Dean – This type of note is attached to a Dean code. (i.e. CECOM Computer Training Programs)
( I ) Institute – This type of note is attached to an Institution. (i.e. High Technology Institute)
(S) Synonym – This type of note is attached to an individual offering of a course and for this note you would need
to type in the five digit number (synonym) for that section.
(T) Task Force – This type of note is attached to a Task Force code. (i.e. CEACR Arts & Crafts)
Note: When editing, copying or deleting a note, all note subtypes, with the exception of Synonym, will have a
drop down list provided with a listing of only those notes that exist for the term chosen. When creating a note,
with the exception of Synonym, only those notes that do not exist will be listed in the drop down menu.
New/Updated notes will be displayed in the WEB, online schedule and Online Services versions of the schedule for the term you selected.
The published printed version of the schedule will not include the updates to the note(s).
2
Updated October 8, 2013
See following pages for more information about each function.
“Create” a new note:
1. Select “Create” from the list of functions on the
Course Schedule Notes screen.
2. Choose the correct term from the drop down menu
next to “Term.” The terms listed in the menu are
based on the active curriculum schedule available
on the CMS online schedule system. CS Notes will
be updated as terms are added or dropped in CMS.
Select which type of schedule note to be created
and click on “Submit.” We will be using a credit
synonym note as an example.
3. When creating a Synonym note, you will need to
know the five digit number. Type in the five digit
synonym and click on “Submit.”
If you type in an incorrect synonym, you will
receive an error message stating that the term
and synonym are invalid. Click on “Create”
function in the side menu to re-enter data or click
on “Edit” function if synonym already exists.
4. Once you have entered a synonym that does not
already exist in the system and exists in the term,
you will be able to create your note.
The term, synonym, section name will be displayed
at top of screen. Confirm this is correct. Type the
new note in the space provided.
Make sure the correct synonym is always the first
item in the note. Use the editor functions above the
note field to display note exactly as you want it to
appear online. For further information on how to use
the editor functions, see page 10 of this document.
5. Once you have finished typing your note, click on
the disk icon
in the lower left corner to save
the note. If you do not need to save the note
and would like to return to the previous screen,
click on the cancel icon , also located in lower
left corner.
If you type in a synonym that already exists, you
will receive an error message “You are attempting
to create a note that already exists.” If the synonym
is correct, you can click on “edit” and follow
instructions to edit the note or click on “create a
different note”, which will take you back to the Note
Create screen.
6. You have now successfully created a new note!
The confirmation screen lists the Term, Type,
Synonym, Contact (originator of the note),
the Note and when the note was created or Last
Updated, including whom it was updated by.
An email will also be sent to Instructional Support
Services if the section is cross-listed with another
section.
3
Updated October 8, 2013
“Edit” an existing note:
1. Select “Edit” from the list of functions on the
Course Schedule Notes screen.
2. Choose the correct term from the drop down menu
next to “Term.” The terms listed in the menu are
based on the active curriculum schedule available
on the CMS online schedule system. CS Notes will
be updated as terms are added or dropped in CMS.
Select which type of schedule note to be edited
and click on “Submit.” We will be using a credit
synonym note as an example.
3. When editing a synonym note, you will need to
know the five digit number. Type in the five digit
synonym and click on “Submit.”
If you type in a synonym that does not exist yet,
you will receive an error message. If the synonym
you entered is the correct synonym for your note,
you can click on “Create,” which will take you back
to the Note Create screen and follow instructions
for creating a note. You can also click on
in upper left corner to go back to home page.
4. Once you have entered a synonym that does
exist in the system and in the term selected, you
will be asked to verify the note you selected. If the
information is correct, click on “Yes” at bottom of
screen. If this is not the correct note to edit, click on
“No” and you will return to the Note Edit screen.
The term, synonym, section name and existing
note information will be displayed as it did in the
previous screen but will have a “Note” section.
Replace the existing note or add to it by typing in
the space provided.
Make sure the correct synonym is always the first
item in the note. Use the editor functions above the
note field to display note exactly as you want it to
appear online. For further information on how to
use the editor functions, see page 10 of this
document.
5. Once you have finished editing your note, click on
the disk icon
in the lower left corner to save
the note. If you do not need to save the note
and would like to return to the Note Edit screen,
click on the cancel icon , also located in lower
left corner.
You have now successfully edited an existing note!
Note: Delete any hyperlinks that
already exist in your note and replace
with a new hyperlink.
6. The confirmation screen lists the Term,Type,
Synonym, Contact (originator of the note), the
updated Note and when the note was created or
Last Updated including whom it was updated by.
An email will be sent to Instructional Support Services
if the section is cross-listed with another section.
4
Updated October 8, 2013
Using “List” function for existing notes:
Another function CS Notes provides is the “List” function. Clicking on “List” enables you to view all CS Notes that are
currently in the system. This is a useful tool if you would like to view multiple notes at a time or do not have all of the
information you need to use the “Edit” function directly.
Once you click on “List” you will be able to view all current CS notes arranged in a table format. The first few columns will
give general information that is attached to the note. This is the information you used previously to search for a specific
note. Please see below for details pertaining to the last few columns in the table.
“Contact” column displays
the authorized user who
created the note.
“Note” column
displays snapshot
of the current note
attached to one or
more CS note type.
“Last Updated” column
displays the date and time
the note was created or
last updated including the
authorized user who
created or updated the
note.
You can use the arrows at the bottom of the screen to navigate from page to page.
Using “List” function for existing notes: (cont)
There are several different ways to narrow your search, using the “List’ function, for a specific CS note(s). The blank box
above each column can be used as a filter, which provides a way to limit data listed using that column of data. See below
for a description of each box:
5
Updated October 8, 2013
1. Use the box above the “Term” column display notes attached to a certain semester or term. Type in the term
number in the space provided to right of “active filter:” on the top of the screen and hit enter or “set.” This will bring
up notes from that semester only. (i.e. 213F000)
2. Use additional smaller box above “Type” column to narrow search further. Type in the Schedule Note type in
addition to the Semester or Term number and hit enter or “set.” (i.e. “C” for Course)
3. You can also search for a Discipline note using “List”. Type in the 4 digit code (i.e. “ABRT” for English) in the box
provided above “Discipline” column and press enter or “set” and it will bring up all the notes attached to that
discipline only.
4. Use “List” to search for a course note. Type in the 8 digit course code in the box provided above “Course” column
and press enter or “set.” Make sure to use a hyphen between the rubric and number (i.e. ABDR-1458), otherwise
the search will show up with no results. All of the notes attached to that course note will be listed.
5. To view notes for a specific synonym, you can type in the five digit synonym in the box provided to left of “set” and
above “Synonym” column. Press enter or “set” to bring up notes attached to that synonym only. (i.e. 40780) In
addition, you can also use the “Term” filter to find a synonym note in a specific term.
1
2
3
4
5
Example: Type in the five digit synonym in the space provided and hit enter or “set.” Only notes attached to that specific
synonym will show up. Since no other criteria were entered, any term with that synonym assigned to it that has a note will
appear on the list. Make sure you select the correct term as well as confirming synonym is correct if there is more than
one entry.
6
Updated October 8, 2013
Using “List” function for existing notes: (cont)
You can also edit or delete a note using the “List” function. Locate the note(s) you need by either navigating manually
through the pages or using the filter options as discussed above.
To edit a note, click on the edit icon on the far left side of the screen. Follow same directions as steps five and six in the
“Edit” an existing note section on page four.
To delete a note, click on the delete icon
on the far left side of the screen.
The next screen will confirm you would like to delete the note. You can click on the red
at bottom left side of screen, to
delete the note from the CS Notes System. If you no longer wish to delete, click on the cancel icon
to return to the
Note Delete screen.
7
Updated October 8, 2013
“Copy” an existing note:
1. To copy an existing note to attach to another
synonym, select “Copy” from the list of functions
on the Course Schedule Notes screen.
2. You can now select the term and type in the
five digit synonym you would like to copy the
note from, repeat for the term and synonym
you would like the note copied to. The terms
listed in the menu are based on the active
curriculum schedule available on the CMS
online schedule system. CS Notes will be
updated as terms are added or dropped in CMS.
Click on “copy” at the bottom of the screen.
3. The next screen will show the note you would like
to copy. Confirm that this is the correct note by
clicking on “Yes” at bottom of screen. Clicking
“No” will bring you back to previous screen.
If you type in a synonym that does not exist for the
term you specified, you will receive an error
message stating “No note found that matches the
criteria term:…” You will be given a couple options.
You can either “create” the note, choose from other
functions on side menu or click on
in
upper left corner to return to home screen.
The note that is being copied will already be
displayed in the “Update Note” section and
attached to the synonym it was copied to. Add to
the existing note, if necessary, in this section.
Confirm the synonym before the actual note has
been changed to match the synonym it will also be
displayed for. Use the editor functions above the
note field to display note exactly as you want it to
appear online. For further information on how to
use the editor functions, see page 10 of this
document.
4. Once you have finished, click on the
disk icon
in the lower left corner to save the
note. If you do not need to save the note and
would like to return to the previous screen, click
on the cancel icon , also located in lower left
corner.
Note: Delete any hyperlinks that already exist
in your note and replace with a new hyperlink.
5. The confirmation screen lists the Term, Type,
Synonym, Contact (originator of the note), the
updated Note and when the note was created or
Last Updated as well as whom it was updated by.
You can click on
at top left corner of screen
to return to Course Schedule Notes screen.
8
Updated October 8, 2013
“Delete” an existing note
1. Select “Delete” from the list of functions on the
Course Schedule Notes screen
2. Choose the correct term from the drop down menu
next to “Term.” The terms listed in the menu are
based on the active curriculum schedule available
on the CMS online schedule system. CS Notes will
be updated as terms are added or dropped in CMS.
Select which type of schedule note to be deleted
and click on “Submit.” We will be using a credit
synonym note as an example.
3. When deleting a synonym note, you will need to
know the five digit number. Type in the five digit
synonym and click on “Submit.”
If you type in a synonym that does not exist or if the
synonym does not exist in the term you selected,
you will receive an error message stating “The
record you are attempting to delete does not exist.”
Click on another function in the side menu or click
on
in the upper left corner to return to
home screen.
5. The next screen will show the existing note and
other information attached to the note. It will
confirm that you wish to delete the note. You
can click on the red
at bottom left side of
screen to delete the note from the CS Notes
System. If you no longer wish to delete, click on
cancel icon
to return to Note Delete screen.
6. Once you have clicked on the red
the note
will be deleted from the CS Notes System and
you will be returned to the Note Delete screen.
7. The confirmation screen lists the Term, Type,
Synonym, Contact (originator of the note), the
updated Note and when the note was created or
Last Updated including whom it was updated by.
You can click on “Menu” at top left of screen to
return to “CS Schedule Notes” screen. An email
will be sent to Instructional Support Services if
the section is crosslisted with another section.
You should now be able to perform all of the functions in the CS Notes System.
For further information on how to use the editor functions, see page 10 of this document.
Be sure to always log out when you are finished!
9
Updated October 8, 2013
Editor Functions for Course Schedule Notes
Course Schedule Notes now has editor functions available to create or edit the note and format it easier. The
editor function bar appears above the space where the note appears.
Cut, Copy and Paste
To move text around you can use the cut, copy and paste functions.
We will use cut and paste for an example. Steps are below.
1. To move the last sentence to be the first sentence,
highlight the text you would like to move. Click on
Cut
2. You will receive a message stating to use the keyboard
shortcuts. Click ‘OK.”
40780 – This is a very important note and
will give lots of information. Make sure you
place this note after each synonym.
3. Press Ctrl/Cmd + X on keyboard as message shows
to cut the text you highlighted.
4. Place your cursor to where you would like the text you
just cut to appear. Click on Paste
5. Another message will appear to use keyboard shortcuts
(Ctrl/Cmd +V) to paste the text.
40780 – Make sure you place this note after
each synonym. This is a very important note
and will give lots of information.
nd
nd
6. Your 2 sentence will now be your first sentence as 2
screen shot shows to the right. Click on
to save your
note or
to cancel your changes and return to menu.
Another option will be discussed below to undo or
redo steps.
To copy text, follow the same steps as above, except
click on
and use Ctrl/Cmd + C on the keyboard.
10
Updated October 8, 2013
Undo, Redo
Using these two editor functions, you are able to undo or redo any formatting within the note field.
Using the example above, if you wanted to undo moving the text to the end of the note and keeping it as the first
sentence, simply click on the undo function
and the sentence would reappear where it originated.
If you changed your mind and decided it did look better at the end of the note, click on the redo function
moved back to end of the note.
Be sure to click on
to save your note or
and it will be
to cancel your changes and return to menu.
Find and Replace
To just “Find” text, click on
in the editor function bar. The Find and Replace screen will appear with “Find” tab
selected automatically for you. Type in the text you want to locate and click on
.
It will highlight the designated word(s) in your note.
To find and replace text, click on
in the editor function bar. The Find and Replace screen will appear with the
“Replace” tab selected. Type in the text you want to locate in the “Find what:” field. In the “Replace with:” field, type in the
text you will want to replace the existing text with. (e.g. “note” to “notes”)
There are a few options on left side of Find and Replace screen available when replacing the text. Check those over and
then either click “Replace” to change one occurrence of the word or click “Replace All” to change all occurrences. A
message will let you know how many occurrences were replaced. If you decide you do not want to change the text, click
on “Cancel."
11
Updated October 8, 2013
Select All and Remove Format
You can select the entire note by clicking on the Select All function
function is to delete the entire note field all at once.
. This will highlight the entire note. One use for this
To remove any formatting you have just given the note, such as bolding, underlining, hyperlinks, etc. click on the Remove
Formatting function
and your note will appear as it originated w/out any formatting.
Bold, Italic and Underline
To make any of your text in the note stand out you can use these three functions. Highlight the text you would like to
change and format it to Bold
, Italics
, or Underline
. You can even do a combination of two or all three
depending on how you want your text or note to look.
Numbered List and Bulleted List
To portray your notes in a list format you can easily do that using these functions. Depending on your preference you can
have a numbered list or bulleted list. An example of each is below.
Numbered List – Highlight text and click on
Bulleted List – Highlight text and click on
If you decide you do not want your text in a list format you can click on the undo function
Be sure to click on
to save your note or
.
to cancel your changes and return to menu.
Decrease Indent and Increase Indent
To indent a sentence or a block of text over to the right, put
your cursor in front of sentence or highlight the block of text
you want to move. Click on the Increase Indent function
The text will now appear moved over to the right in the field
as you can see in screen shot to the right.
To move a sentence or block of text back over the left,
click on the Decrease Indent function
or click on
.
.
12
Updated October 8, 2013
Left Justify, Center Justify and Right Justify
To justify text to the left, center or right, use these functions.
Click on the appropriate justification based on your
preference.
For instance if you would like your text centered
Click on
and it will center all text in the note field or
highlight specific text and click on
.
If you decide you do not want your text centered,
click on
and it will undo the center justification.
Hyperlink
Creating a hyperlink within your note such as an email address or link to a website can easily be done with this function.
If the note already has a hyperlink, make sure you ALWAYS delete the current hyperlink and retype it in the note field.
1. Highlight the text you would like to link and click on the
hyperlink function
.
2. A popup screen will appear for you to enter in the
hyperlink information. You have several options in the
Link popup screen.
Link Type:
URL - Links to website
Link to anchor in text - Creates hyperlink with
another word(s) in the note field.
E-mail - Links to an email address
3. For this example I will choose “E-mail” from Link Type
menu. Enter in the email address information.
Click “OK” to proceed or “Cancel” to go back to main
screen.
4. When the note appears online, those that click on the text
that has been hyperlinked will be able to send an email to
the designated address.
To unlink, highlight the text that is hyperlinked and click
on the Unlink function
to the right of the hyperlink function.
This will unlink any information with the text.
13
Updated October 8, 2013
Paragraph Format
Currently, only Instructional Support Services uses
this editor function. Please do not change the format of
note as it will change its appearance online and in print.
If you do need specific formatting that existed in a previous
note, please copy that entire note over to the new
note using the Copy function in CS Notes.
If you copy and paste text from an outside source, you will
only be able to change any formatting within that block of
text. Any text before or after that note will default to the font
and font size CS Notes has. Formatting make look different
in CS Note than it does online.
Be sure to always click on
to save your note or
to cancel your changes and return to menu.
You should now have a good understanding of how each editor function works in the Course
Schedule Notes.
If you have trouble with any of these functions, please contact Instructional Support Services
at [email protected].
14
Updated October 8, 2013